DAR RFQ 2024 05 Waianae Fencing Installation.pdf

Division of Aquatic Resources

REQUEST FOR QUOTES

No. RFQ 2024 05

OFFERS

FOR

Waianae Fencing Installation

STATE OF HAWAII

DEPARTMENT OF LAND & NATURAL RESOURCES

WILL BE RECEIVED UP TO 2:00 PM (HST) ON

March 11, 2024

ELECTRONICALLY THROUGH THE STATE OF HAWAII ELECTRONIC

PROCUREMENT SYSTEM (HIePRO)

Laura Jackson, DAR Procurement Officer

Laura Jackson

STATE OF HAWAII

DEPARTMENT OF LAND AND NATURAL RESOURCES

DIVISION OF AQUATIC RESOURCES

1151 PUNCHBOWL STREET, ROOM 330

HONOLULU, HAWAII 96813

NOTICE TO OFFERORS

Specifications for Solicitation No. RFQ 2024 05 Waianae Fencing Installation are available for download on the State of Hawaii Electronic Procurement System (HIePRO). All offers are due through electronic submittal on HIePRO by:

Offers are due Date: March 11, 2024

Time: 2:00 PM (HST)

At the time of the Award, Offeror shall be compliant with the State Rules and Regulations through Hawaii Compliance Express (HCE), if not compliant, award shall not be issued. Offeror shall submit Offer / Bid as requested in following specifications, uploaded to HIePRO.

The award, if awarded, shall be subject to the availability of funds.

Should there be any question on this matter, please contact Laura Jackson or designee, email: laura.a.jackson@hawaii.gov.

TABLE OF CONTENTS

Page

SECTION ONE: INTRODUCTION AND KEY DATES

SECTION TWO: BACKGROUND AND SCOPE OF WORK 5

SECTION THREE: OFFER FORMAT AND CONTENT 8

SECTION FOUR: NOTICE AND ATTACHMENTS

SECTION ONE

INTRODUCTION, KEY DATES

1.1 INTRODUCTION

The State of Hawaii, Department of Land and Natural Resources (DLNR), Division of Aquatic Resources (DAR) owns a 19.5-acre parcel of land on the Waianae coast between Waianae High School on the north and Waianae Boat Harbor on the south. On this property exists a unique coastal wetland ecosystem that is currently threatened by human impacts, contamination, and invasive alien species. Public access to the property and the anchialine pools is unrestricted and this access is creating negative impacts to this ecosystem. The purpose of this project is to have a contractor install the first phase of the DLNR-DAR fencing project along the magenta indicated line in Appendix A. Trees and debris will be cleared along the proposed fence line prior to implementation of this project.

DAR Principal Investigator (PI): Anthony Olegario, Watershed Restoration Coordinator, anthony.o.olegario@hawaii.gov

1.2 RFQ SCHEDULE AND SIGNIFICANT DATES

This schedule represents the State’s best estimate of the schedule that will be followed. All times indicated are Hawaii Standard Time (HST). Any change to the RFQ Schedule and Significant Dates shall be issued by an addendum. The approximate schedule is as follows:

Release of Request for Quotes February 7, 2024

Pre-Offer Site Inspection February 20,10:00 am

Due Date to Submit Questions February 27, 2:00 pm

State’s Answers to Questions March 5, 2:00pm

Offer’s Due Date/Time March 11, 2:00 pm

Project Start Date As determined by the Notice to Proceed

1.3 QUESTIONS ON RFQ

The purpose is to provide Offerors an opportunity to submit questions about the procurement.

All questions shall be submitted through HIePRO by the due date specified in Section 1.2 RFQ Schedule and Significant Dates, as amended.

SECTION TWO

BACKGROUND AND SCOPE OF WORK

2.1 PROJECT BACKGROUND

Anchialine pools are among some of the most unique natural resources found throughout the world but the largest concentration of these is found right here in Hawaii. Anchialine pool ecosystems have often suffered as receptacles for trash and human waste. Some pools appear to be just a hole in the ground to most people and as a result, the pools have often been repeatedly trashed over the years. The resulting damage to the pool and underlying water table may one day be irreversible if no action is taken to address the situation.

Fencing is needed to protect an existing anchialine pool complex and provide a barrier to discourage human impacts to natural resources from homeless encampments. This is the first fencing phase in a multi-phase project towards natural resource restoration of the area.

2.2 SCOPE OF WORK

Winning bidder/Contractor will install approximately 700 feet of chain link fence along the proposed magenta line as shown in Appendix A.

You will be provided with and must use the following (as needed for this project) available Galvanized Chain link commercial grade materials located at the Waianae Small Boat Harbor facility:

1. One thousand six hundred feet (1,600’) of six-foot (6’) high nine (9) gauge galvanized fence.

2. One thousand six hundred feet (1,600’) of seven (7) gauge galvanized tension wire for bottom

3. 192 each of 1-1/4" ID schedule 40 (1-3/4” OD) line posts

4. 14 each of 2-1/2" ID schedule 40 pipi (2-3/4” OD) end post on each run

5. 4 each of 3-1/2" ID schedule 40 pipe (4” OD)

6. 44 each of 6’ tension bars

7. 160 each of tension band for 2-1/2" ID schedule 40 pipe (2-3/4” OD)

8. 110 each of tension band for 1-1/4" ID schedule 40 pipe (1-3/4” OD)

9. 12 each hinge (malleable) 3-1/2" schedule 40 pipe (4" OD) on post side 1-1/4" ID schedule 40 pipe (1-3/4” OD) on gate side with fasteners.

10. 1 each 50-pound box of aluminum fence hook ties

11. 1 each 50-pound box of hog rings

12. 192 each line post cap for 1-1/4" ID schedule 40 pipe (1-3/4” OD) with eye for top rail

13. 14 each Top rail end for 2-1/2" ID schedule 40 pipe (2-3/4” OD) post and 1-1/4" ID schedule 40 pipe (1-3/4” OD) top rail

14. 14 each end posts 2-1/2" ID schedule 40 pipi (2-3/4” OD) with bolt eye and bolts, nuts, and washers.

There will be no gates installed at this time. Winning bidder/Contractor will provide any other fence materials not listed above and the concrete aggregate required to install the fence per Appendix A site map.

Winning Contractor may request use of heavy equipment from project PI. There may be issues with heavy equipment being allowed to travel within the property due to unstable ground and protection of anchialine pools.

Equipment trucks under 6000lbs weight limit will be allowed to travel along existing roadways within the property.

2.3 PRE-OFFER SITE INSPECTION

A pre-offer site inspection will be held on Tuesday February 20, 2024, at 10:00am (HST), located at the Waianae Small Boat Harbor 85-491 Farrington Hwy, Waianae, HI 96792 (meet at parking lot closest to access).

All prospective Offerors bidding upon the work are highly recommended to visit the job site and examine the condition of the site. It will be the prospective Offeror’s responsibility to be familiar with the site, existing conditions, and the conditions under which it must be performed.

Nothing stated at the pre-offer conference shall change the solicitation unless a change is made by addendum.

No additional compensation will be made by reason of any misunderstanding or error regarding the conditions at the job site or the amount and kind of work to be performed. Submission of offer shall be evidence that the Offeror understands and undertakes to comply with these specifications if awarded.

2.4 QUALIFICATION OF OFFERORS AND OFFER REQUIREMENTS

1. The Offeror is highly recommended to attend the pre-offer site visit and shall be familiar with the job site, existing conditions, and the conditions under which the job must be performed.

2. Vendor shall be A General Building Contractor or a C-32 (Ornamental, guardrail, and fencing contractor). Have prior fence installation experience like the work specified in Section 2.2 Scope of Work.

3. Offeror shall provide assurance that if they are awarded the contract, that they will provide at its own expense a construction performance and payment bond for one hundred percent (100%) of the contracted price. Performance and payment bonds shall be delivered by the Contractor to the State when the contract is executed. If the contractor fails to deliver the required performance and payment bonds, the contractor’s award shall be cancelled, the contractor shall be subject to a claim by the State for all resulting damages, and award of the contract may be made to the next lowest offeror. Acceptable contract performance and payment bonds include:

Surety bond underwritten by a company licensed to issue bonds in this State; Legal Tender; or, a certificate of deposit, credit union share certificate, or cashier’s, treasurer’s, teller’s, or official check drawn by, or a certified check accepted by a bank, a savings institution, or credit union insured by the Federal Deposit Insurance Corporation or the National Credit Union Administration, and payable at sight or unconditionally assigned to the Procurement Officer advertising for offers.

These instruments may be utilized only to a maximum of $100,000. If the required amount totals over $100,000, more than one instrument not exceeding $100,000 each and issued by different financial institutions shall be accepted.

4. Offeror shall submit Offeror Form OF-1. OF-1 is required to be completed using Offeror’s exact legal name as registered with the Department of Commerce and Consumer Affairs. Failure to do so may delay proper execution of the award if awarded.

5. Offeror shall submit Offeror Form OF-2. Pricing shall be submitted on Offer Form OF-2. The price shall be an all-inclusive cost, including all taxes and fees, to the State. Any unit prices shall be inclusive. Offer shall be Fixed Price.

6. The Offeror shall be compliant through Hawaii Compliance Express (HCE) by the time of award.

7. If awarded, the Contractor shall not commence any work until it obtains, at its own expense, all required insurance. Such insurance must have the approval of the Department as to limit, form and amount and must be maintained with a company authorized by law to issue such insurance in the State of Hawaii. All insurance described herein will be maintained by the Contractor for the full period of the contract and in no event will be terminated or otherwise allowed to lapse prior to written certification of final acceptance by the Department. Certificate(s) of Insurance acceptable to the Department shall be provided to the Contract Administrator prior to commencement of work. The insurance policies shall name the State of Hawaii, its officers and employees as an additional insured and such coverage shall be noted on the Certificate. The Contractor’s General Liability Insurance shall be no less than $1,000,000 per occurrence and $2,000,000 in the aggregate. The Contractor’s Automobile Insurance shall be no less than $1,000,000 per accident.

2.5 FUNDING, COMPENSATION, PAYMENT, AND PERFORMANCE SCHEDULE

2.5.1 Funding is limited to Fiscal Year 2024 State General funds and subject to availability.

2.5.2 Contractor shall follow Hawaii Prevailing Wage rules found in Chapter 104

HRS.

2.5.3 Payment shall be made upon submission of signed invoices as requested and upon review and acceptance by the State. At the time of invoicing, applicant shall be compliant with the State’s Rules and Regulations through the Hawaii

Compliance Express. If not compliant, payments shall not be issued.

2.5.4 The Period of Performance is from the Notice to Proceed (anticipated the end of March 2024 – August 30, 2024, with a three month, mutually agreed upon option of a No Cost Extension.

SECTION THREE

OFFER FORMAT AND CONTENT

3.1 OFFEROR’S AUTHORITY TO SUBMIT AN OFFER

The state will not participate in determinations regarding the Offeror’s authority to sell a product or service. If there is a question or doubt regarding the Offeror’s right or ability to obtain and sell a product or service, the Offeror shall resolve that question prior to submitting an offer.

3.2 REQUIRED REVIEW

1. Before submitting an offer, each Offeror must thoroughly and carefully examine this RFQ, any attachments, addendums, and other relevant documents, to ensure Offeror understands the requirements of the RFQ. Offeror must also become familiar with State, Local, and Federal laws, statutes, ordinances, rules, regulations, and permits that may in any manner affect cost, progress, or performance of the work required.

2. Should Offeror find defects and questionable or objectionable items in the RFQ, Offeror shall notify the Division of Aquatic Resources through HIePRO prior to the deadline to submit questions as stated in Section 1.4 RFQ Schedule and Significant Dates, as amended. This will allow the issuance of any necessary corrections and/or amendments to the RFQ by addendum and mitigate reliance of a defective solicitation and exposure of offer(s) upon which award could not be made.

3.3 OFFER PREPARATION COSTS

Any and all costs incurred by the Offeror in preparing or submitting an offer shall be the Offeror’s sole responsibility whether or not any award results from this RFQ. The State shall not reimburse such costs.

3.4 OFFER

Please submit offer uploaded to HIePRO using the attached OFFER FORMS for RFQ 2024 05 by the date listed in Section 1.4 Schedule and Significant Dates, Offer’s Due Date/Time. SEE SECTION 4.2 ATTACHMENTS AND EXHIBITS:

OFFER FORMS for RFQ 2024 05. At the time of the Award, Offeror shall be compliant with the State Rules and Regulations through Hawaii Compliance Express (HCE), if not compliant, award shall not be issued. The award, if awarded, shall be subject to the availability of funds.

3.5 AWARD

Successful applicant shall be notified by email and work may not begin until issuance of Purchase Order (PO) Agreement and Notice to Proceed (NTP).

At the time of the Award, applicant shall be compliant with the State’s Rules and Regulations through the Hawaii Compliance Express. If not compliant, award shall not be issued.

3.6 CANCELLATION

This Request for Quotes (RFQ) may be cancelled and any or all offers rejected in whole or in part, without liability to the State, when it is determined to be in the best interest of the State.

SECTION FOUR

NOTICE AND ATTACHMENTS

4.1 NOTICE TO VENDORS:

1. Distances are provided for reference only. Vendors will be responsible to join site visit and obtain their own measurements.

2. All construction waste will be properly disposed of by the contractor.

3. Contractor to provide rest room facilities for employees.

4. Contractor can do work on site between 7:30am and 5:00pm.

4.2 ATTACHMENTS:

1. Please see: Appendix A

2. Please see: OFFER FORMS for RFQ 2024 05