Dampers Due Diligence 6_8_2026.pdf

Revised: June 30, 2016

Due Diligence Posting of Notice of Intent to Accept a Best Value Offer

The Massachusetts Department of Transportation of the Commonwealth of Massachusetts (“MassDOT” or “Department”) announces its intent to Purchase a Product pursuant to the Commonwealth’s Due Diligence Posting policy, to contract with Valmont Industries for the purchase of traffic dampers. (“Offeror”), pending the results of this Notice of Intent (“Notice”).

Description MassDOT seeks to execute a contract for the purchase of traffic dampers in support of FHWA Technology Transfer program and MassDOT project “Performance Evaluation of Dampers for Traffic Signal and Sign Structures”. MassDOT plans on purchasing the following items from Valmont Industries:

• 2 - TR1 Mitigator (please see the quote and specifications under attachments in

COMMBUYS)

• 6 - TR2 Mitigator (please see the quote and specifications under attachments in

COMMBUYS)

Determination of Other Interested Vendors The intent of this posting is to determine if there are any other interested and qualified vendors. Any such vendors must:

• Submit documentation that they can provide a comparable or better offer.

Response Requirement and Deadline All Interested Vendors and Offerors interested in responding to this Notice, regardless of prior communications with the Department, must submit a Response to this posting containing evidence of their qualification and interest. All required information must be submitted by 3pm on 6/18/2026.

If, after the posting deadline has passed, interest is generated by this Notice, the Department will review all Responses and will determine whether they will: (i) withdraw the notice and not accept the Offeror’s offer (and cancel the Notice of Intent) or (ii) accept the offer from the Offeror or

(iii) accept an offer from another vendor offering a comparable or better value than the Offeror in their Response or (iv) accept the offer from the Offeror and from any other offerors offering similar value in their response.

Additional Terms Required for Doing Business with the Commonwealth

Names of Standard Forms Instructions

Instructions for Vendors Responding to Bids Electronically

Read and agree prior to submitting a Response.

RFR - Required Specifications Read and agree prior to submitting a Response.

Commonwealth IT Terms & Conditions Read and agree prior to submitting a Response.

Vendor Digital Accessibility Provisions Read and agree prior to submitting a Response.

Vendor Digital Accessibility Questionnaire Complete and submit as an attachment to Quote, attached in COMMBUYS.

Prompt Payment Discount Form Complete and submit as an attachment to Quote, attached in COMMBUYS.

Contractor Authorized Signatory Listing Read and agree. Complete upon Award, if any.

Authorization for Electronic Funds Transfer Complete upon Award, if any.

Request for Taxpayer Identification Number and Certification (W-9)

Complete upon Award, if any.

MassDOT Standard Contract Form and Instructions

Read and agree. Complete upon Award, if any.

Quote Submission Method Online Quote Submission via COMMBUYS is required. All Interested Vendors and Offerors must submit Quotes online using tools available only to Sellers registered in COMMBUYS. COMMBUYS provides Seller registration functionality at no charge. To register, go to www.COMMBUYS.com and click on the “Register” link on the front page. All Interested Vendors and Offerors who are awarded a contract resulting from this Notice, if any, will be required to maintain an active account during the duration of the Contract, by reviewing their registration information regularly and maintaining its accuracy.

COMMBUYS Quote Submission Training and Instructions The following resources are provided to assist Interested Vendors and Offerors in submitting Quotes:

• An online job aid on How to Create a Quote;

• Webcast video on How to Locate and Respond to Bid Solicitations;

• Using the Q&A Tab within a COMMBUYS Bid

• Instructor-led trainings (ILT) and live webinar sessions on “How to Locate and Respond to Bids” may also be available. Check the OSD Vendor Training schedule for Sellers/Business Entities for available locations, dates and times. Note that space is limited and pre-registration for training is required to attend. Follow instructions on the course schedule to register.

COMMBUYS Support Technical assistance is available during the procurement process. Every effort is made to respond to inquiries within one business day.

• Website: Go to www.mass.gov/osd/commbuys and select the COMMBUYS Resource Center link offered under Key Resources.

https://www.mass.gov/doc/instructions-for-vendors-responding-to-bids/download?_ga=2.198604650.49168113.1757341251-1895896813.1725987281&_gl=1*o8518o*_ga*MTg5NTg5NjgxMy4xNzI1OTg3Mjgx*_ga_MCLPEGW7WM*czE3NTc2OTc4MzIkbzE1OCRnMSR0MTc1NzY5NzkxOSRqNjAkbDAkaDA.

https://www.mass.gov/doc/instructions-for-vendors-responding-to-bids/download?_ga=2.198604650.49168113.1757341251-1895896813.1725987281&_gl=1*o8518o*_ga*MTg5NTg5NjgxMy4xNzI1OTg3Mjgx*_ga_MCLPEGW7WM*czE3NTc2OTc4MzIkbzE1OCRnMSR0MTc1NzY5NzkxOSRqNjAkbDAkaDA.

https://www.mass.gov/doc/rfr-required-specifications-for-commodities-and-services/download?_ga=2.173965286.49168113.1757341251-1895896813.1725987281&_gl=1*180cc64*_ga*MTg5NTg5NjgxMy4xNzI1OTg3Mjgx*_ga_MCLPEGW7WM*czE3NTc2OTc4MzIkbzE1OCRnMCR0MTc1NzY5NzgzNSRqNTckbDAkaDA.

http://www.commbuys.com/ https://www.mass.gov/doc/how-to-create-a-quote-in-commbuys/download https://youtube.com/playlist?list=PLQxGuebEB7jHIAz8e3NVVCT__lGLkJiSF&feature=shared https://www.mass.gov/doc/using-the-qa-tab-within-a-commbuys-bid/download https://attendee.gototraining.com/957t1/catalog/5152599978190574336?tz=America/New_York http://www.mass.gov/osd/commbuys

• Email: Send inquiries to the COMMBUYS Helpdesk at OSDHelpDesk@mass.gov

• Telephone: Call the COMMBUYS Help Desk at 1-888-MA-STATE (1-888-627-8283).

The Help Desk is staffed from 8:00 AM to 5:00 PM Monday through Friday Eastern Standard or Daylight time, as applicable, except on federal and state holidays.

Interested Vendors and Offerors are advised that COMMBUYS will be unavailable during regularly scheduled maintenance hours of which all users will be notified.

mailto:OSDHelpDesk@mass.gov?Subject=COMMBUYS%20Question