The City of Dalton Parks and Recreation Department REQUEST FOR SEALED COMPETITIVE PROPOSAL – advertised on 8/3/2026 Sealed Envelope shall be marked with the following information:

SYNTHETIC TURF FIELD REPLACEMENT- Broaddus/Durkin Soccer Fields

SCHEDULE OF EVENTS

MANDATORY Pre-RFP Meeting and site visit – RFP’s will not be accepted if proposer does not attend Pre-RFP Meeting.

August 12, 2026 Mack Gaston Community Center 10 am. Please try to visit the site before the meeting.

August 20, 2026, 3pm

Final Published Addendum:

August 25, 2026, 3pm

Sealed competitive proposals will be accepted until the due date and time. Any late submittals received will not be considered. Proposals must be submitted to The City of Dalton Finance Department located at 300 West Waugh Street, Dalton, Georgia, 30720.

September 1, 2026 2 pm

WILL NOT BE A PUBLIC OPENING

THIS FORM MUST BE SIGNED AND SUBMITTED TO BE CONSIDERED FOR AWARD

COMPANY NAME:

DATE:

CITY:

FAX:

STATE: ZIP:

SSN OR FEDERAL TAX ID:

*The posting of additional addenda may be required, and it is the responsibility of the Offeror to ensure that they review the City’s website for any additional addenda, and that they submit acknowledgement of all applicable addenda (on the included form) with their solicitation. Offeror should not expect to be individually notified by the City of Dalton.

TABLE OF CONTENTS

DALTON SOCCER COMPLEX PROJECT

Division 0 – Bid Requirements

Package Label…

NAME OF PROJECT: “SYNTHETIC TURF FIELD REPLACEMENT- Broaddus/Durkin Soccer Fields”

NAME OF OWNER: THE CITY OF DALTON, GEORGIA

THE CITY OF DALTON (the “City”), pursuant to the provisions of O.C.G.A. § 36-91-1, et. seq., herein seeks sealed competitive Proposals from Contractors for the construction of the: “SYNTHETIC TURF FIELD REPLACEMENT FOR:Broaddus/Durkin Soccer Fields”, Location:

· Broaddus/Durkin Soccer Fields – 310 Smith Industrial Blvd, Dalton, GA, 30721 The requirements for construction of the Project, and the duties and responsibilities of the contractor whose Proposal is accepted, are set forth in the Request for Proposals issued by the City. Contractors interested in submitting Proposals must obtain Request for Proposals (RFP) on City’s website https://www.daltonga.gov/rfps Michael Hendricks, mhendricks@daltonga.gov will be contact person for questions. All Proposers are required to attend the MANDATORY pre-proposal meeting to submit RFP.

As allowed by the Local Government Public Works Construction law, the City may offer a period for discussions, negotiations, and revisions to proposals after they submitted for the purpose of obtaining best and final offers.

Included in RFP packet will be Instructions to Proposers, Proposal Form which must be fully completed and submitted along with Bid Bond, and Executed E-Verify affidavit. Proposals not including executed E-verify affidavit will be automatically rejected. The Contract Documents require, among other things, the furnishing of all materials, labor, and equipment for construction of the Project. The City reserves the right to make available other relevant documents or information concerning the Project.

Any Proposal submitted in response to this Request should comply strictly with all requirements set forth in the Instructions to Proposers. Any such Proposal must contain the completed Proposal Form setting forth the contractor’s proposed lump sum contract price for full and complete construction of the Project in conformity with all requirements of this RFP. When a proposal lump sum exceeds $100,000 then the proposal must include a fully executed Bid Bond in the amount of five percent (5%) of the proposed lump sum contract price.

Any Contractor that intends to submit a proposal must complete the City of Dalton Vendor Packet and be an approved active Vendor with the City. Applications can be obtained from the Finance Department or online at https://www.daltonga.gov/finance/page/vendor-packets For any work requiring a specialty or professional license, only licensed subcontractors may be submitted for consideration, and copies of all applicable licenses shall be attached to the Contractor’s proposal.

In evaluating Proposals, the City may seek additional information from any contractor concerning such contractor’s Proposal or its qualifications to construct the Project. The City reserves the right to short-list and interview Contractors to obtain further information on the proposed products or qualifications.

The City intends to award the construction contract to the responsible and responsive contractor whose Proposal is determined in writing to be the most advantageous according to the following evaluation factors which are listed in their order of relative importance:

A. The Contractor’s proposed synthetic turf system including durability, cost of ownership, specific application, player safety, warranty, and maintenance. (35 Points) B. The contractor’s proposed sum of contract price for full and complete construction of the Project in conformity with all requirements of the Contract Documents. (30 Points) C. The installer’s qualifications, certifications, experience, and references in constructing and completing similar projects on schedule and within budget including at least five projects comparable in size and scope to this project. For purposes of this factor, the Project should not be more than 30 percent greater in scope or cost than the similar projects identified by contractor. (25 Points) D. The completeness and accuracy of proposals. (10 Points)

All Proposals must include the label on the last page of this document on the front of their RFP package. This label must be affixed to the outside of the envelope or package. Failure to attach the label may result in your Proposal being opened in error or not routed to the proper location for consideration. No RFP will be accepted after the date and time specified. Document should be received by the City of Dalton Finance Department located at 300 West Waugh Street, Dalton, Georgia 30720 no later than September 1, 2026, 2:00 PM.

A total of 2 copies of the RFP, tabbed, in bound notebooks are required. At the discretion of the City, and in conformity with the applicable provisions of Georgia Law, the City may afford contractors an opportunity for subsequent discussion, negotiation, and revision of Proposals. The City reserves the right to reject any or all Proposals and to waive any technicalities or formalities. Incomplete proposals will not be considered by the City.

Contractors are responsible for ensuring Proposals comply with Georgia law, including but not limited to all state and local laws, rules, regulations, ordinances, and policies. Any Proposal must include an affidavit meeting all requirements of O.C.G.A. § 13-10-91 verifying compliance with applicable Federal work authorization program. The form for such affidavit is attached as an exhibit to the Instructions to Proposers.

Any Proposal submitted in response to this Request shall remain open for acceptance by the City, and same shall be honored by the contractor, for a period of sixty (60) days from the date set forth hereinabove for the receipt of Proposals. Any questions or comments concerning this Request for Proposals should be addressed in writing to The City of Dalton Finance Department, 300 West Waugh Street, Dalton, Ga 30720.

SECTION 00020: INSTRUCTIONS TO PROPOSERS / SCOPE OF WORK

NAME OF PROJECT: “SYNTHETIC TURF FIELD REPLACEMENT FOR:

Broaddus/Durkin Soccer Fields”

The City, through its Parks and Recreation Department, wishes to replace the existing synthetic turf at Broaddus/Durkan Soccer fields with a new synthetic turf meeting the minimum requirements listed below.

The contractor’s proposal shall include a complete description of the proposed product and installation method including, but not limited to: backing, bedding material, infill material and depth, recommended % compaction of sub-grade material, drainage and edge details. Please note: the product description will be weighed heavily in the evaluation of proposals. The contractors are encouraged to provide as much pertinent information as possible to allow the owner to make a clear evaluation of the proposed system. Installation details and product specifications should be included.

It is the City’s desire to install quality, long lasting synthetic turf system at these locations to facilitate year-round, daily use. The contractor’s proposal shall include all information necessary to demonstrate why the installation of its product will provide the best available system for the intended use. Any proposed system shall meet all impact and safety requirements. The contractors are encouraged to provide as much pertinent information as possible to allow the owner to make a clear evaluation of the proposed system. At a minimum, the Contractor’s proposal shall include the following:

Synthetic Turf System: The Contractor’s proposal shall include a detailed description of its proposed synthetic turf system including information on player safety, impact ratings, durability, cost of ownership, blade material / thickness, backing, seaming, drainage, thatch layer, edge details, infill material and installation.

· Synthetic Turf Minimum requirements:

· Pile Height 2” min.

· Face Weight 50 oz. min.

· Fiber Type: Slit Film & Monofilament

· Shock pad w/ minimum thickness of 16 mm

· Organic infill topper (City encourages Proposer to propose better products and/or provide alternates to their pricing) Before submitting, the Contractor shall be responsible for reviewing the RFP and Specifications and visiting the work location. Each Contractor shall fully inform themselves as to all existing conditions and limitations under which the work is to be performed and shall include in the proposal a total sum to cover all costs of materials and labor to perform the work as set forth in the RFP and Specifications.

The Contractor, in undertaking the work under this contract, shall have visited the site and take into consideration all conditions that might affect his work. No consideration will be given any claim based on lack of knowledge of existing conditions, except where the Contract Documents make definite provisions for adjustment of cost or extension of time due to existing conditions that cannot be readily ascertained (unforeseen conditions).

Stone base and drainage: Proposals are to include unit price per ton of top dressing of the stone if needed.

Installer’s Qualifications: The Contractor’s proposal shall include the qualifications of its installer. Include a minimum of five similar installations in the southeastern United States. Provide Owner references, project values and locations and type of turf system. The proposal shall also include the installer’s certifications from the manufacturer and professional associations. Synthetic Turf Contractor must provide references for fields constructed in the state of Georgia. Synthetic Turf Council Membership and Certified Field Builder (CFB) are encouraged and will be noted during interviews but are not mandatory.

Warranty: The Contractor’s proposal shall include the proposed manufacturer’s warranty along with any information/pricing on available extended warranties. Include a detailed description of the Owner’s responsibilities or obligations throughout the warranty period. The proposal shall include the history of warranty issues and or recalls and how these have been addressed.

Maintenance: The Contractor’s proposal shall provide a description of any proposed maintenance program included in its lump sum price for each field. The proposal shall also include information for any additional maintenance programs that are available along with the proposed cost.

Lump Sum Price:

On the attached proposal form, provide the lump sum price for a complete installation of each field as described in the Contractor’s proposal. The pricing for any additional warranties / maintenance programs, shall be offered under a separate form within the Contractor’s proposal.

Form of Agreement:

The successful proposer will enter into a contract with the City of Dalton and for the project.

Alternates: (at contractor’s option) No. 1- The City is willing to entertain a manufacturer’s sponsorship of the field including the opportunity to have the manufacturer’s name/logo on the turf at the time of installation and for the life of the turf product. Please provide a deductive alternative along with a detailed description of the manufacturer’s name/logo size and colors.

Also, the contractors are encouraged to offer any voluntary deviations to the above described system in the form of an alternate. Provide a detailed description in the form of one of the following:

Add Alternate: Provide a detailed description of the change and indicate any additional costs to be added to the contractor’s base bid.

No change: Provide a detailed description of the change and clearly state the proposed alternate does not add to or deduct from the base bid.

Deductive Alternate: Provide a detailed description of the change and indicate any savings to be deducted from the contractor’s base bid.

SECTION: 00080 PROPOSAL FORM

EXHIBIT “A”

NAME OF PROJECT: “SYNTHETIC TURF FIELD REPLACEMENT FOR: Broaddus/Durkin Soccer Fields”

THE CITY OF DALTON (the “City”), pursuant to the provisions of O.C.G.A. § 36-91-1, et. seq., herein seeks competitive Proposals from Contractors for the construction of the: “ Dalton Parks and Recreation – Synthetic Turf Replacement” in various City of Dalton parks, GA, 3072. This Proposal is submitted in response to the City’s Request for Proposals dated 8/3/2026.

This Proposal is for the full and complete construction of the Project in conformity with all requirements of the RFP. The submission of this Proposal constitutes a representation by the Contractor that it has carefully read the “Instructions to Proposers”.

Contractor submits herewith its duly executed affidavit in accordance with the applicable Federal work authorization program. Contractor acknowledges that upon execution of any contract with the City, said affidavit shall be deemed a public record to the extent provided by Georgia law.

The Contractor further acknowledges that the Contract Documents provide no incentive provisions for early Completion of the Work.

A. Base Proposal The Contractor proposes to properly renovate the infield of each field to meet safety standards in conformity with all requirements of the RFP and furnish all necessary labor, material and equipment for such construction, and, furthermore, to fully, completely, and strictly perform all obligations of the Contractor as set forth in the Contract Documents, for the lump sum contract price of:

Price:

The City recognizes that there are multiple local synthetic turf manufacturers. Therefore, the City reserves the right to make a single contract award for the entire scope of work or multiple contract awards to separate offerors for the various sites included in the scope of work. As allowed by the Local Government Public Works Construction law, the City may offer a period for discussions, negotiations, and revisions to proposals after they submitted for the purpose of obtaining best and final offers.

Said lump sum contract price is allocated, in its entirety, to the following elements of the work:

(Proposer to hold pricing for sixty days for scheduled events to be completed – expected date of completion is November 17, 2026) Attached hereto, and incorporated herein as part of this Proposal, Contractor submit contractor’s qualifications and proposed infield repairs. Contractor acknowledges that the City may rely upon the truthfulness and accuracy of the responses set forth therein. In addition, Contractor has submitted herewith as part of this Proposal such documentation and information as Contractor deems appropriate to establish that it is a responsible and responsive Contractor and that its Proposal is the most advantageous to the City, taking into consideration the specific evaluation factors, listed in their order of relative importance, as set forth in the above-referenced Request for Proposals. Contractor acknowledges that the City may rely upon the truthfulness and accuracy of such documentation and information.

The Contractor proposes and agrees to commence actual construction (i.e., physical work) on site with adequate management, labor, materials and equipment within ten (10) days after receipt of Notice to Proceed and prosecute the Work diligently and faithfully to completion within the required Contract Time. Prior to commencing such Work, and prior to the issuance of the Notice to Proceed, Contractor shall furnish to the City duly executed Payment and Performance Bonds complying with all requirements of the Contract Documents along with Certificates of Insurance demonstrating that all required coverages are in place.

Contractor submits herewith its executed Bid Bond in accordance with the requirements of the City as set forth in the Instruction to Proposers.

Contractor herein acknowledges that this Proposal shall constitute an offer by Contractor to contract with the City for construction of the Project in conformity with all requirements of the Contract Documents for the lump sum contract price as set forth hereinabove. Said offer by Contractor is irrevocable and subject to acceptance by the City until the expiration of sixty (60) days following the date set forth in the Request for Proposals for receipt of Proposals by the City.

[CONTRACTOR]

By:__________________________________________ [SEAL]

Witness: ______________________________________[SEAL]

Sworn and subscribed to before me this ____ day of _______________, 2026.

NOTARY PUBLIC:_________________________________________

Commission Expirations: _____________________________________

SECTION 00130 – BID BOND

EXHIBIT “B”

NAME OF PROJECT: “SYNTHETIC TURF FIELD REPLACEMENT FOR:

Broaddus/Durkin Soccer Fields”

NAME OF OWNER: THE CITY OF DALTON, GEORGIA

NAME OF PROPOSED

CONTRACTOR: ________________________________________________

(THE “CONTRACTOR”)

KNOW ALL MEN BY THESE PRESENTS that as Surety (the “Surety”), and _________________________________________________, as Principal (the “Contractor”) are held and firmly bound unto the City of Dalton, Georgia (the “City”), pursuant to the terms and conditions of this Bond (the “Bid Bond”) as set forth herein:

WHEREAS, the Contractor, in response to a Request for Proposals issued by the City, has submitted its Proposal for the construction by Contractor of the: “SYNTHETIC TURF FIELD REPLACEMENT FOR: Broaddus/Durkin Soccer Fields” NOW, THEREFORE, the condition of this obligation is such that if the City accepts the Proposal of the Contractor as submitted, or as revised or negotiated in accordance with the provisions of O.C.G.A. § 36-91-21(c)(2), and

(a) The Contractor timely executes the Agreement between the City and Contractor (the “Agreement”) as provided by the City and as included in the Contract Documents; and,

(b) The Contractor furnishes to the City fully executed Payment and Performance Bonds as required by the Agreement, then this obligation shall be void: otherwise, the Surety and the Contractor, shall be jointly and severally liable to the City, and shall make payment to the City, in the amount of five percent (5%) of the lump sum contract price (exclusive of any pricing for Alternates or unit prices) as set forth in the Proposal of the Contractor.

The Contractor agrees that the amount of this Bid Bond as set forth hereinabove constitutes a proper and lawful sum for liquidated damages which the City will sustain in the event Contractor fails or refuses to execute the Agreement or fails or refuses to furnish the required Payment and Performance Bonds.

The Surety shall cause to be attached to this Bid Bond a current and effective Power of Attorney evidencing the authority of the officer, agent, or representative who executed this Bond on behalf of the Surety to execute and deliver same.

This Bid Bond is intended to conform to all applicable statutory requirements. Any applicable requirement of any applicable statute that has been omitted from this Bid Bond shall be deemed to be included herein as if set forth at length. If any provision of this Bid Bond conflicts with any applicable statute, then the provision of said statute shall govern and the remainder of this Bid Bond that is not in conflict therewith shall continue in full force and effect.

IN WITNESS WHEREOF, the undersigned have caused this Bid Bond to be executed and their respective corporate seals to be affixed and attested by their duly authorized representatives this _____ day of ________________, 2026.

[CONTRACTOR]

By: __________________________________________ [SEAL]

Witness: ______________________________________[SEAL] Sworn and subscribed to before me this ____ day of _______________, 2026.

NOTARY PUBLIC: _________________________________________

[NAME OF SURETY]

By: __________________________________________ [SEAL]

Witness: ______________________________________[SEAL] Sworn and subscribed to before me this ____ day of _______________, 2026.

NOTARY PUBLIC: _________________________________________

[ATTACH PROPERLY EXECUTED POWER OF ATTORNEY]

Checklist for Bid Documents Failure to include all required documents will result in proposal being removed for consideration for award.

___ Document Description ___ Completed City Vendor Packet ___ Solicitation Form (Page 1 of this Document) ___ RFP Authorization Affidavit ___ References of Past Similar Jobs ___ Proposal Form ___ Vendor Affidavit and Agreement ___ Checklist for Documents/Addenda Acknowledgement (this page)

Addenda Acknowledgement Failure to acknowledge any addenda will result in a non-responsive bid.

The vendor has examined and carefully studied the Request for Proposals and the following Addenda, receipt of all of which is hereby acknowledged:

Addendum No. ______________________________ Dated: __________________ Addendum No. ______________________________ Dated: __________________ Addendum No. ______________________________ Dated: __________________ Addendum No. ______________________________ Dated: __________________

This affirms that all documents are included with the bidders bid package.

Company’s Name:

____________________________________________Date:_____________________

Authorized Representative’s Name: _____________________________________________

Authorized Representative’s Signature: __________________________________________ Additional Project Details:

Broaddus/Durkan Soccer Complex – 310 Smith Industrial Blvd, Dalton, GA, 30721

· Scope of Work: Replace synthetic turf for two large soccer fields

· Equipment and Mobilization

· Construction Entrance including fence Removal/Replacement

· Sidewalk Protection

· Erosion Control

· Removal and recycle of Standard SBR/Sand Synthetic Turf System

· Line Package matching the existing lines at Ron Nix Soccer Complex.

· Maintenance/Grooming Equipment including owner training

· Manufacturer warranty

· Nailer board may have to be replaced (bid should include price per LF)

· Concrete curb may need to be replaced or repaired (bid should include price per LF)

This label must be affixed to the outside of the envelope or package, even if it is a “No RFP” response. Failure to attach the label may result in your bid being opened in error or not routed to the proper location for consideration. No RFP will be accepted after the date and time specified.

SEALED BID ENCOLSED

“SYNTHETIC TURF FIELD REPLACEMENT FOR: Broaddus/Durkin Soccer Fields”

Due Date and Time: September 1, 2026 at 2 pm

Vendor Name

Address

City, State, Zip Code

DELIVER TO:

The City of Dalton – Finance Department 300 West Waugh Street Dalton, GA, 30720 image1.png image2.png image3.png