DAIRY OFFER LETTER.docx
DOCX document 77 KB Posted
- Attached to
- DAIRY 1ST QTR FY26
- Solicitation number
- 15B11325Q00000014
About this file
This document is a Dairy Offer Letter from the U.S. Department of Justice Federal Bureau of Prisons Federal Correctional Institution in Morgantown, West Virginia, soliciting quotes for milk and dairy products. The solicitation (Number 15B11325Q00000014) is seeking weekly dairy product deliveries for the first quarter of FY26, specifically covering the period from October 7, 2025, through December 30, 2025.
Key details include a quote submission deadline of August 22 at 4:00 PM Eastern Standard Time, with electronic submissions via email to bkeifer@bop.gov being the only acceptable method. Vendors are required to be registered in SAM.GOV and provide their DUNS number, with failure to complete registration potentially resulting in elimination from award consideration. The solicitation will be awarded "all or none" based on the best overall value considering price, delivery, and past performance, with the government emphasizing reliable product delivery due to previous issues with vendor performance.
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Other files
| File | Type | Posted |
|---|---|---|
| DAIRY 15B11325Q00000014 1ST QTR FY26.pdf | ||
| DAIRY SOW.docx | DOCX document |
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Text version
U.S. Department of Justice Federal Bureau of Prisons
Federal Correctional Institution - Morgantown
Post Office Box 1000 Morgantown, West Virginia 26507-1000
AUGUST 15, 2025
Dear Vendor:
You are invited to review 15B11325Q00000014 for Milk and Dairy Products required by the Federal Correctional Institution, Morgantown, West Virginia, for the period of OCTOBER 7, 2025, through DECEMBER 30, 2025.
In submitting quotes, quoters should consider all information provided herein. Please carefully follow all the instructions located in the solicitation package concerning the content, format, and submission of quotes.
All potential quoters are advised that the solicitation includes the clause FAR 52.212-4 for Commercial Items, which at paragraph (t) requires all contractors doing business with the Federal Government to be registered in SAM.GOV. Quoters should include their Data Universal Number System (DUNS) number in their offers. The Contracting Officer will verify registration in SAM.GOV prior to the award by entering the potential awardee’s DUNS number into SAM.GOV. Failure to complete the registration procedures outlined in this clause may result in elimination from consideration for award.
Quotes shall be received on or before AUGUST 22, at 4:00 P.M., Eastern Standard Time. Quotes MUST be submitted via e-mail ONLY to bkeifer@bop.gov
Quotes faxed, mailed through USPS, FEDEX, or any other physical type of mail WILL NOT BE CONSIDERED. Only electronic forms by e-mail will be accepted.
Recent delivery problems have occurred for some companies that have affected past performance. As such, awards have not been made to those companies based on past performance. The FCI will continue such procedures, as inability to deliver products impacts menu planning and preparation of meals, as well as increasing prices for additional procurement.
If you have any questions, contact me at (304) 284-4318 or bkiefer@bop.gov.
Sincerely, Ben Keifer, Property and Procurement Specialist image1.png
File details come from the government source that posted it. Updated .