Dairy Contract request for bids 2023.pdf

Request for Bids # 09212023 – Milk/Dairy

Mt. Hood Communi ty Col lege (MHCC) CDFS Depar tment i s request ing b ids from experienced vendors to prov ide Milk/Da i ry Products , on an as needed bas i s , to be del ivered to the Gresham campus located at 26000 SE Stark St. Gresham, OR 97030. CDFS is a school and does experience planned program closures throughout the year.

The purpose of this request is select one (1) contractor for a 24 month period (not to exceed $149,999.)

Please fill out the information for your company on pages 3 and 4 and return to

Kara.Carsner@mhcc.edu no later than 2:30 pm on September 29th, 2023.

Call (503) 491‐7420 or email if you have questions. Bids submitted after the designated time shall be kept but will NOT be considered for award.

The Award will be made to the contractor providing the best value based upon price / Percentage markup, answers and references provided. MHCC reserves the right to determine the most responsible bidder.

Percentage markup and references shall be delineated on the attached spreadsheets. Bids NOT submitted on the attached sheet provided WILL BE REJECTED.

Scoring Criteria

Points will be awarded according to the following‐

Price……………………….……..40 points Written Answers…………...30 points References……………...…….15 points Cover Letter…………..….…..15 points

Submit a cover letter (no longer than 1 page) with information about your overall qualifications to perform the work described in the request for bids, including: years of experience, delivery schedules, order placement, quality of product, etc.

Insurance Requirements:

The Contractor shall maintain commercial general liability in an amount not less than

$1,000,000 per occurrence to protect against liability for bodily injury and property damage, which may arise out of the Contractor’s operations under this project. Such insurance shall include coverage for products‐completed operations liability, independent contractors, contractual liability (including the tort liability of another assumed under a business contract), and all other standard coverage provided by a commercial general liability policy.

The Contractor shall maintain automobile liability insurance in an amount not less than

$1,000,000 per occurrence to protect against liability arising from the use, loading, and unloading of all of the Contractor’s owned, hired, and non‐owned automobiles in connection with this project.

The Contractor shall maintain workers’ compensation coverage for all subject workers as required by law, including employer’s liability.

FAILURE TO SUBMIT THIS FORM MAY BE CAUSE FOR PROPOSAL REJECTION

Due Date: 2:30pm on September 29th, 2023

Vendor Name:____________________________Address:___________________________________

Address: _______________________________Contact Person: _____________________________

Phone Number:__________________________Authorized Signer:____________________________

Print Name/Title: _______________________________________Date: _______________________

This is a list of the most common items ordered by MHCC. Please note that in some cases we will order items that are not listed below. CDFS expects to order roughly 300 gallons of 1% milk on a weekly basis, with other items being on a as‐needed basis. Please list your prices and include any associated delivery costs.

‐ 1%‐ 1 gallon milk ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐$___________________ ‐ Whole ‐ 1 gallon milk ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ $ ___________________ ‐ 1% half‐pint milks ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐$ ___________________ ‐ Whole half‐pint milks ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐$ ___________________ ‐ Butter‐1 lbs blocks ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ $____________________ ‐ Cottage cheese 4% fat ‐ 5lbs tubs ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ $ ___________________ ‐ Yogurt, vanilla 32oz tubs ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐$ ___________________ ‐ Yogurt, plain 32 oz tubs ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐$ ___________________ ‐ Eggs, free range 15 dozen ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐$ ___________________ ‐ Organic 2% ‐ 1 gallon milk ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐$ ___________________ ‐ Organic Whole ‐ 1 gallon milk ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐$ ____________________

Questions

Please answer questions in the same order. Answers should collectively not to exceed 2 pages.

1. What is your percentage markup on all items ordered by MHCC for the life of the contract;

submit additional info on a separate sheet if necessary.

% ______________________ (including delivery)

2. What is your turn around time on orders?

3. How do you handle last minute orders?

4. How will communication be handled regarding order discrepancies?

5. What follow up will occur for order discrepancies?

6. How will communication be handled if the order is delayed?

7. What is your order minimum?

8. What method is used to place orders? (by phone, email, online ordering guide, etc.)

9. Please describe the responsiveness of quality issues or logistics.

10. Is there a flat delivery fee separate from the costs of product?

FAILURE TO SUBMIT THIS PAGE MAY BE CAUSE FOR PROPOSAL REJECTION

Due Date: 2:30pm on September 29th, 2023

REFERENCE FORM

Provide 3 references for whom you provided similar services as those described in this request for bids.

Client Name:

Address:

Contact Name:

Title:

Phone Number:

Dates of Service(s):