DACA055250032500 Request for Lease Proposal Memo.pdf

DEPARTMENT OF THE ARMY

U.S. ARMY ENGINEER DISTRICT, SACRAMENTO

CORPS OF ENGINEERS

1325 J STREET

SACRAMENTO, CALIFORNIA, 95814-2922

1 May 2025

Subject: Request for Lease Proposal, 25-0325, to Lease Space Sandy, UT & Surrounding Area

Dear Potential Lessor,

1. Based on a market survey of available space within Sandy, UT, and the surrounding area, you are invited to submit a proposal to lease space to the Government for use as a U.S. Armed Forces Recruiting Office (Army, Navy, Marines). Benefits of leasing with Government include, but are not limited to, guaranteed rental income for 5 years and the satisfaction of knowing that you would be contributing a small part to the success of the U.S. Armed Forces.

2. The Government wishes to lease a minimum of approximately 3,700 useable SF of office space. The range of the space to be considered shall not exceed 4,000 usable SF and shall not be less than 3,000 usable SF. The space will be utilized by approximately 15 Government personnel.

3. Additionally, lighted parking for up to 13 Government vehicles (GOVs) must be provided, available 24 hours a day, 7 days a week, together with adequate parking for potential visitors. Parking for the recruiting tenants’ personal vehicles must be available either on-site or within close proximity to the offered space.

The cost of all these items should be included as part of the rental consideration that you identify. The leased space is required to have high speed internet service and telephone connectivity to the specific premises being offered for lease.

4. The Government’s authority to lease space for the Recruiting Facilities Program cannot exceed five years. Therefore, your proposal should be based on a five-year term, identifying the number of days’ notice required for cancellation after the first year of the lease, or the term that you specifically identify. The attached Recruiting Request for Lease Proposal R100 serves as the base document, and it list the other exhibit included in this solicitation.

5. All offers will be considered, based on the similarly weighted factors of cost and operational effectiveness. In addition to these weighted factors, each Offeror must meet the following requirements, to have the offer be considered technically acceptable by the Government and to be evaluated as a potential lease:

a. Acceptance and use of the Government Lease (Exhibit A), all General Clauses of the proposed lease (Exhibit B) and Solicitation Provisions (Exhibit C). A copy of the forms is enclosed for your acceptance. Please review all clauses carefully, to include any review needed by your legal department, as use of these Government forms is mandatory, and no changes /additions /deletions can be made to these two documents. Any issues or concerns regarding these forms must be resolved prior to submission of Best and Final Offer.

b. Sample Floor Plan (Exhibit E). This floor plan provides the general requirements for each Military Service. Please provide a floor plan of your proposed space.

c. Completion of the Proposal to Lease Space Form (Exhibit F) with appropriate contact information and signature. The Governments preference is for a flat rate, fully serviced lease, including all utilities and janitorial service. The Government will do an appraisal on the winning site. A copy of the Government’s Janitorial Service Requirements (Exhibit D) is included for your review, and to assist you in determining the terms of your proposal.

d. The Offeror shall obtain line-item bids to perform the Tenant Improvements (TI), identified in the construction specifications (Exhibit G). The Government requests the Lessor to provide three (3) by Line-item bids for the requested work. If the Lessor cannot provide three bids or proposals, the Government will require written justification in electronic format for receiving less than three bids (include in email the vendors/contractors contacted and if they declined or had no response). The Government is not authorized to pay for the estimates. The bids provided must be in line with the Independent Government Estimate of TI costs. The Construction Spec Bid Worksheet (Exhibit H) is included to assist the contractor in the Government specific requirements. We ask that this be filled out. The Building Shell Requirements (Exhibit I) is to assist in the Governments basic building design requirements. Proposal can include an as built drawing, especially if there could be a column, etc. in the space.

e. TI will be performed at the Offeror’s expense. Reimbursement to the lessor by the Government will be by lump sum payment, upon inspection of the space as to substantial completeness, compliance with local building codes and Government standards and acceptance of beneficial occupancy. The Government’s reimbursement shall not exceed the dollar amount of the bid that is stated in the lease and Proposal to Lease Space Form. (NOTE: If lessor agrees to contribute some or all to the TI, the Government does not want any of those cost amortized into the rental rate).

f. Certificate of Authorization (Exhibit J) is required if the owning agency is an LLC, Partnership, etc.

Recruiting Agency Agreement (Exhibit K) is required if the property management company or similar company will be authorized to sign all legal documents.

g. The Government requires all building to meet certain seismic standards. Review the Seismic Offer Forms (Exhibit M) and provide the required answers.

h. An active registration in the System for Award Management (SAM) (via the Internet at http://www.sam.gov), must be obtained prior to lease award and throughout the life of the lease. The registration must be for “All Awards” and an NAICS Code of 531120 (Lessors of Non-Residential Buildings). The SAMS Quick Start Guide (Exhibit L) will assist you in this requirement. There is no fee to register. To remain active, ensuring prompt payment of rent, the Owner/Lessor is required to renew, his/her registration annually. Rental payments can’t be processed to an Owner/Lessor without an active SAM. No change of ownership of the leased premises will be recognized by the Government until the new owner registers in the SAM system. If you are currently registered in the SAM System, please provide your Unique Entity Identifier (UEI) number and Commercial and Government Entity (CAGE) Code in your response to this SFO on the Proposal to Lease Space Form.

6. Ensure that your legal team is provided all documents for review prior to submitting your initial offer. Initial offers, Exhibit E (Floor Plan), Exhibit F (Proposal to Lease Space form), and Exhibit G/H (Bid Worksheet & actual bids on contractor letterhead), must be received by 3:00pm Pacific Daylight Time on June 6, 2025. If the Government does not receive your initial offer by the deadline, you will be eliminated from the competition. After initial offers are received and meaningful discussion take place, the Government will set a date and time for Best & Final Offers. Submit your proposal electronically and please select the “read receipt” option, to ensure that your proposal has been received by the Government, within the specified time period. The email address is: jeffery.m.reed@usace.army.mil.

7. Upon conclusion of discussions and receipt of best and final offers, the selection of the winning proposal will be made. The Government intends to award a lease resulting from this solicitation to the responsible Offeror whose proposal represents the best value after evaluation in accordance with the factors and sub-factors in the solicitation. The acceptance of the offer and award of the lease by the Government occurs upon execution of the lease by the successful Offeror and the Government’s mailing, or otherwise furnishing written notification of the executed lease, to the successful Offeror. (See Section 4, R100).

8. If the successful offeror is anyone other than the Owner of the property signing the lease, the following documentation must be provided to the Government upon signature to include Exhibit I/J:

(a) If the lease is to be executed by an attorney, agent, or trustee on behalf of the Owner/Lessor, an authenticated copy of his/her power of attorney, or other evidence to act on behalf of the Lessor, must accompany the lease.

(b) If the Owner/Lessor is a partnership, the lease must be signed with the partnership name, followed by the name of the legally authorized partner signing the same, and a copy of the relative portion of the partnership agreement that authorizes the partner to bind the partnership shall accompany the lease.

(c) If the Owner/Lessor is a corporation, the lease must be signed with the corporate name, followed by the signature and title of the officer, or other person signing the lease on its behalf, duly attested, and evidence of this authority so to act shall be furnished.

(d) Also, please provide any supporting documentation such as Articles of Organization/Incorporation, Deed, Seismic documentation, etc.

9. Thank you in advance for your support of the Armed Forces Recruiting Facilities Program. Please contact John Glissmeyer at 801-372-0559, or by email at john.gliss@gmail.com, if you have any question, either about the solicitation, or the enclosed forms. Government point of contact is the below at 702-416- 4047, or by e-mail at jeffery.m.reed@usace.army.mil. We look forward to hearing from you soon.

Enclosures: Jeff Reed Recruiting Request for Lease Proposal R100-11 Pages Realty Specialist Exhibit A Lease Draft-22 Pages Leasing Section Exhibit B General Clauses-15 Pages Real Estate Division Exhibit C Solicitation Provisions-6 Pages Exhibit D Janitorial Specs-14 Pages Exhibit E Sample Floor Plan-1 Page Exhibit F Proposal to Lease Space Worksheet-2 Pages Exhibit G Construction Specs-51 Pages Exhibit H Construction Spec Bid Worksheet-3 Pages Exhibit I Building Shell Requirements-2 Pages Exhibit J Certification of Authorization-1 Page Exhibit K Authorization for PM Act Behalf-1 Page Exhibit L SAM Quick Start Guide-5 Pages Exhibit M Seismic Offer Forms-9 Pages Explanation Documents Required for Lease-1 Page