DACA055250032500 Exhibit L SAM Quick Start Guide New Registrations.pdf

Quick Start Guide for Contract Registrations

How to Start Registering a New Entity in SAM.gov

SAM.gov is an o icial website of the United States government. There is no charge to register or maintain your entity registration in SAM.gov.

Introduction and Definitions

What is SAM.gov?

You can use SAM.gov to register to do business with the U.S. government. A SAM.gov registration is required to bid on and receive payment for U.S. federal government contracts or to receive federal funds.

Registering includes both entity validation and entity registration. The U.S. federal government only requires registration if your contract is federally funded.

What is entity validation?

Before you can register your entity, youmust validate it. Entity validation confirms an entity s existence, location, and uniqueness. The uniqueness of an entity is based on it being a separate legal entity with a separate physical address.

An entity validation service (EVS) independently verifies the uniqueness of an entity. SAM.gov verifies that there is no existing registration for the entity as part of validation. Once your entity is validated, you will receive a Unique Entity Identifier for it. The Federal Acquisition Regulation (FAR) requires entity validation (FAR part 52.204-6).

What is a Unique Entity ID?

SAM.gov assigns a Unique Entity ID to entities when they pass validation in SAM.gov. The Unique Entity ID is a 12-character alphanumeric identifier used in SAM.gov and other federal government systems to identify a unique entity.

What is entity registration?

An entity registration allows you to apply for U.S. federal government contracts and assistance. You must renew your registration every 365 days for it to remain active. We recommend you begin your renewal 45–60 days before your registration expires to have enough time to validate your entity and complete the registration.

What do I need to get started?

Registrations require information about your entity including, but not limited to, your:

Entity s legal business name

U. S. General Services Administration 1

Toll Free with Free Assistance number 866-606-8220 or https://www.fsd.gov. MUST select "All Awards".Toll Free with Free Assistance number 866-606-8220 or https://www.fsd.gov. MUST select "All Awards".

Physical address National identifier (if your entity is based outside the United States) Entity start year Tax identification number (TIN)—only needed if your entity pays U.S. taxes Banking information—only needed if your entity has a U.S. bank account that you want to use to receive payments CAGE or NCAGE code—required for U.S.-based entities that have a CAGE code and for non-U.S.-based entities that have an NCAGE code or are registering to bid on contracts Information about the types of goods and services you provide

NAICS codes (List of NAICS codes) Product and service codes (PSCs) (List of PSCs)

Entity size (number of employees and worldwide total receipts) Entity points of contact

Visit the Get Started page at SAM.gov to view a checklist to help you prepare for registration. If you already have a Unique Entity ID but have not completed registration, go to this section.

Set up Your Registration and Validate Your Entity When you are ready to start a new entity registration, go to SAM.gov and follow these steps:

1. Select the “Sign In” link at the upper right corner of the page. Select “Accept” to accept the U.S.

Government System terms. A er selecting “Accept,” the systemwill redirect you to login.gov.

2. Login.gov is a service that manages usernames and passwords for SAM.gov. If you already have a login.gov account, sign in with your credentials. Otherwise, select “Create An Account” and follow the prompts.

3. Once signed in, the systemwill redirect you to your SAM.gov Workspace.

4. In the “Entities” section in the Workspace, select the “Get Started” button.

5. On the next page is a welcome screen. Select the “Create New Entity” button.

6. The next page will ask, “What is your goal?” Select the optionmost relevant to you.

7. Select “Next,” and on the next page, answer “Who required your entity to be in SAM.gov?”

8. Select “Next,” and SAM.gov will suggest an option on the next page. Youmay select the suggested option or choose your own.

9. There are two types of registration purposes: Financial Assistance Awards and All Awards.

a. A Financial Assistance Awards registration allows you to apply for financial assistance, such as grants and loans. This type of registration requires less information.

b. If you want to bid on contracts and other procurements, select the “All Awards” option.

Then, select “Next.” An All Awards registration allows you to bid on contracts and other procurements and apply for financial assistance. This type of registration requires more information.

c. The option to “Get a Unique Entity ID Only,” is not an entity registration. It only validates an entity s legal business name and physical address. You cannot bid directly on federal contracts as a prime contractor or seek federal assistance as a prime awardee if you only have a Unique Entity ID.

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10. On the next page, you will be asked, “Are you registering a government entity?”

a. Select “No” if you are a for-profit or non-profit business or organization.

b. Select “Yes” if you are registering an o icial organization, department, or institution of a U.S. state, U.S. local, U.S. tribal, U.S. territorial, or foreign government. If you select “Yes,” you will choose your type of government entity on the next page.

11. On the next page, you will be asked, “Do you already have a CAGE code?”

a. Select “Yes, and I can provide” if you have a CAGE code. A button will appear that says, “Provide CAGE code.” When you press this button, a windowwill pop up allowing you to enter and search your CAGE code.

b. Select “No, the entity does not have a CAGE code and will receive one through the registration process.”

12. The next page shows your selections from the previous pages. Confirm your choices and select “Next” to continue. Select “Previous” to go back and select di erent options.

13. The next page summarizes the parts of registration you will go through to complete registration. You can download the guide on this page (or from previous pages) to preview all the questions you need to answer in a registration. When ready, select “Next.”

14. The page “You Are About to Validate Your Entity” displays. It lists the information used to validate your entity. Youmay need to submit documents to complete validation.

15. Next, you will start to enter information about your entity. Enter your entity s legal business name, doing business as name (if applicable), and physical address, then select “Next.”

16. The SAM.gov EVS will validate your entity name and address. The EVS independently verifies an entity s existence, location, and uniqueness. You can review the process for entity validation here. If you do not find your information when validating your entity in SAM.gov, youmust submit documentation to prove your entity s legal business name, physical address, start year, and state of incorporation. Once you submit your documents, you will get a reference ID number and you will have to wait for the EVS to enter or update your validation data before you can proceed.

17. If you submit documentation, then the EVS will update your entity information. Once that has happened, return to SAM.gov to complete your validation.

18. A er completing your validation, you will choose whether to allow your entity record to be publicly displayed in SAM.gov. If you deselect the checkbox:

a. Your information will be visible to you, other users with a role with your entity, and U.S.

federal government users.

b. Your information will not be visible to any other users when searching SAM.gov.

c. Your information is still available under the U.S. Freedom of Information Act (FOIA) and is included in data extracts and application programming interface (API) data.

19. Then, youmust certify under penalty of law that you are authorized to conduct transactions for the entity. Then, select “Receive Unique Entity ID.”

20. The next page will display your Unique Entity ID. If the entity already has a registration or a

Unique Entity ID, you will see informational alerts at the top of the page with more details.

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Select “Continue Registration” to go to the next registration step. If you select “Done,” you will be redirected to your Workspace. You can continue registration later if you choose to.

Register Your Entity

When you select “Continue Registration” from the “Receive Unique Entity ID” page, the remaining sections of registration will be displayed. Select “Continue” to enter information into the Core Data section of registration. Visit the Get Started page at SAM.gov to view checklists and guides to help you prepare for registration.

Continue to enter information into each section—Assertions, Representations and Certifications, and Points of Contact—as required. Your information will be saved when you select “Save and Continue” on each page.

If you exit registration before completing it, you can access it later from your Workspace.

1. Sign in to SAM.gov and, in the Workspace, select the “Work in Progress” bubble on the “Entities” widget. A list of your registrations in progress will display.

2. Next to the record title you want to access, select the Actions menu (the three vertical dots), then choose “Update” from themenu. You will be redirected to where you le o in your registration.

a. If you do not edit or submit your registration within 90 days, the systemwill remove it.

A er entering your information in each section and giving the registration a final review, select the “Submit” button. You will receive a “Registration Submitted – Confirmation” message on the screen. If you do not see this message, you have not submitted your registration.

Whenwill my registration become active?

Allow at least ten business days a er you submit your registration for it to become active in SAM.gov. If your entity fails TIN or CAGE code validation, SAM.gov will email you instructions on updating your information and resubmitting your registration. Youmay need to work with the IRS or CAGE to update your information before resubmitting your registration.

How do I check the status of my entity registration?

If you are the person who submitted the registration and are signed in to your SAM.gov account, you can check your entity registration status.

1. Sign in to SAM.gov. Youmust be signed in to check your registration status.

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2. From the home page, select the “Check Entity Status” button. The page is also linked in the footer of all pages on SAM.gov.

3. Enter a Unique Entity ID or CAGE Code and select “Search.” The entity s registration status will display below.

Entity Roles The person who registers the entity will be assigned as an Entity Administrator. You should assign the same role to at least one other person in your organization. Otherwise, you will have to submit a notarized letter to the Federal Service Desk to replace your Entity Administrator if they leave your organization (which can delay renewing your registration).

To learn more about entity roles, see the Role Management Guide andmore information on specific roles and permissions.

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