DA VINCI DOOR AND HARDWARE PROJECT RFP.pdf

Company Name: ______________________________

PROPOSAL FORM

DA VINCI SCHOOLS

DOOR REPLACEMENT & HARDWARE PROJECT

We hereby propose to furnish, deliver and install the below listed items for the unit price indicated in accordance with the terms, conditions and specifications included.

Quantity Description Price

Freight and storage

Total project price_____________

Product must be shipped to site; all shipping and storage must be included in price above.

We hereby certify that the product bid meets or exceeds all specifications, terms and conditions set forth in the request for bids.

_____ yes _____no If no, all exceptions, substitutions and or variations are listed as follows:

Terms: ____________________ Company __________________ _____

Net 30 unless indicated__ Address

FOB: ______________ _____________________ ______________

Fax: ____________ Phone:_______________

Date: _______________________ Signature:______________ _____________________

Printed Name: ____________________ ____________

Title: __________________________ ____________

DA VINCI SCHOOLS

JACKSON, MI

DOOR REPLACEMENT & HARDWARE PROJECT

The DA VINCI SCHOOLS is accepting bids for Door Replacement and Hardware for the

MIDDLE & HIGH SCHOOL BUILDING.

All bids are due at the address listed below not later than 3:00 PM, FRIDAY, 5/1/2026.

No bids submitted after the stated deadline will be considered. Faxed bids will not be accepted.

The DA VINCI SCHOOLS are exempt from all taxes. A tax exemption certificate will be available upon request.

Qualification of Bidders The owner may request any or all bidders to submit any of the following information before the award of the contract:

A. A bidder’s performance record.

B. The address and description of bidder’s equipment, plant or permanent place of business.

C. An itemized list of the bidder’s equipment, plant and personnel.

D. A bidder’s financial statement.

E. A description of any project that the bidder has completed.

F. Information about litigation past, present or pending.

G. Such additional information as will satisfy the owner that the bidder is adequately prepared to fulfill the contract.

H. Description of work that will be done simultaneously with the owner’s project.

The Board of Education reserves the right to reject any or all bids, in whole or in part, to waive any irregularities, and in general, to make the award in any manner deemed in the best interest of the district.

Award Purchasing award decisions may include price; product quality; service; delivery;

maintenance of product; adherence to specifications; past performance to the District;

supplier reliability; warranties; supplier environmental responsibility; supplier school-to-work programs (including apprentices and cooperative training programs), supplier community responsibility; responsible contracting compliance, increasing the diversity of the supplier pool (AS PERMITTED BY LAW) and increasing the percentage of contracts with local companies.

The contracts shall be deemed as having been awarded when the formal notice of acceptance of the proposal has been duly served upon the intended awardee by some officer or agent of the owner duly authorized to give such notice. Notice shall be in the form of a DA VINCI SCHOOLS purchase order.

GENERAL INSTRUCTIONS TO BIDDERS:

1. Bids shall be submitted in a sealed envelope clearly marked with the heading:

“Door Replacement and Hardware Project”.

2. All bids shall be valid for a period of sixty (60) days and will be considered an irrevocable offer for that period of time.

3. Bid sheets provided by DA VINCI SCHOOLS shall be completed.

4. DA VINCI SCHOOLS reserves the right to alter the number of items purchased and the right to split the equipment and supplies purchased among different vendors.

5. If you have questions regarding the bid or bid procedure Jose Delossantos, Business Manager can be reached at 517-990-3620.

6. If you have questions regarding the door replacement specifications, please contact Roger Tate at 517-937-0317.

7. Sealed bids should be sent to Kristi Neelis, Superintendent, Da Vinci Schools, 2985 Springport Road, Jackson, MI 49202.

GENERAL SPECIFICATIONS

1. All doors and hardware must carry not less than a one-year U. S. manufacturer’s warranty.

2. Shipping and handling are to be included in the line-item bid price, not as a separate charge.

3. The proposal must be submitted upon the Form of Proposal furnished by the Board of Education.

4. Conditional bids will not be accepted.

5. Each bidder by making its bid represents that its bid is based upon the door and hardware replacement required by the bid document unless a noted alternate is specified.

6. Work of the door replacement and hardware will be DA VINCI SCHOOLS, 2985

Springport Road, Jackson, MI 49202.

7. Payments - The Board shall make payments as follows: Payments shall be due thirty (30) days after completion, upon final acceptance by the owner, and upon receipt of invoice.

PROJECT SCHEDULE

1. Invitation to bid released April 17, 2026.

2. Bid due by 3:00 PM on Friday, May 1. 2026.

3. Work to begin Summer 2026

Purpose

Da Vinci School is soliciting proposals from qualified contractors to furnish, remove, dispose, and install replacement doors, transoms, sidelights, and related hardware at the school facility.

Scope of Work

The selected contractor shall provide all labor, materials, equipment, supervision, and incidental work necessary to complete the project, including the following:

Remove and dispose of existing doors and/or hardware as required by opening.

Provide and install new aluminum and steel doors, transoms, sidelights, thresholds, sweeps, closers, panic devices, pull handles, electric strikes, weatherstripping, deadbolts, and related components.

Complete replacement work for the following openings and components.

Door #1: Remove existing and replace steel door, includes butt hinges, locking lever handles, heavy duty closer with hold open feature, LH inswing, threshold.

Door #2: Remove existing and replace steel door, includes butt hinges, panic bar exit device with pull handle, 24" x 30" x 1/4" glass view window, heavy duty closer with hold open feature, LH outswing, threshold.

Door #3: Remove existing and replace steel door, includes butt hinges, panic bar exit device, no handle (exit only), heavy duty closer with hold open feature, LH outswing, threshold.

Door #4: Remove existing and replace steel door, includes butt hinges, panic bar exit device, no handle (exit only), heavy duty closer with hold open feature, threshold.

Door #5: Remove existing pair of doors and replace with pair of steel doors, includes butt hinges, panic bar exit device on LH outswing door only, flush bolt locking on opposite door, no handles (exist only), peep hole, heavy duty closers with hold open feature, threshold.

Door P1: New pair of doors, transom, and sidelights in dark bronze anodized aluminum with butt hinges, 10-inch bottom rails, concealed vertical rod panic bar exit devices, offset pull handles, closers, sweeps, and threshold.

Door P3: New pair of doors and transom in dark bronze anodized aluminum with butt hinges, 10-inch bottom rails, concealed vertical rod panic exit devices, offset pull handles, closers, sweeps, and threshold.

Door P7: New single door in dark bronze anodized aluminum with rim panic, electric strike, offset pull handle, closer, sweep, and threshold.

Door P8: New pair of doors with transom in dark bronze anodized aluminum with concealed vertical rod panics, electrification modifications on both doors, offset pull handles, closers, sweeps, and threshold.

One steel Door primed for painting with butt hinges, lever handle, deadbolt, latch guard security plate, weatherstripping, sweep, and threshold.

Door S15: New door with transom and sidelight in dark bronze anodized aluminum with butt hinges, 10-inch bottom rail, rim panic exit, electric strike, offset pull handles, closer, sweep, and threshold.

Hardware replacements for Doors P5, S2, S5, S6, S7, and S15.

Include the quoted hardware replacement items as follows:

S2: Astragal weatherstrip, sweep, and caulk.

S5: Vertical rod surface mount brackets and astragal weatherstrip.

S6: Rim panic device, electric strike, sweep, and threshold.

S7: Astragal weatherstrip.

P5: Panic device and caulk.

Include exterior caulking as part of finishing work.

Include the quote update for five additional steel doors with hardware and configuration requirements described in the quote, including one replacement pair of steel doors.

The contractor shall, at all times keep the premises free from accumulations of waste materials or same caused by the work; and upon completing the work, shall remove all work-related rubbish from and about the building and shall leave the work broom clean, or its equivalent. In the case of dispute, the owner may remove the rubbish and charge the cost to the contractor as the owner shall determine.

Exclusions and Coordination Finishing work includes exterior caulk only, and that electrical wiring, electrical connections, and access control are by others. Proposers shall clearly identify all exclusions, coordination requirements, and owner responsibilities.