D8 REPFAC Lawncare_PWS_FY25.pdf.pdf

DEPARTMENT OF HOMELAND SECURITY

UNITED STATES COAST GUARD

U.S. Coast Guard Base New Orleans 1790 Saturn St

New Orleans, LA 70129

PERFORMANCE WORK STATEMENT FOR

GROUNDS AND LANDSCAPING MAINTENANCE

AT

USCG DISTRICT 8 REPFAC

5830 MEMPHIS STREET

NEW ORLEANS, LA 70124

FY25

GENERAL REQUIREMENTS

PART 1 GENERAL

1. INTENT: The intent of this contract is to provide grounds maintenance and landscaping service to US Coast Guard District 8 REPFAC located at, 5830 Memphis St, New Orleans, LA 70124

2. SCOPE OF WORK: The Contractor shall provide all labor, materials, and equipment to meet all specifications for all of the areas within the property of Coast Guard District 8 REPFAC, 5830 Memphis St, New Orleans, LA 70124. The area includes a 9,150 sq/ft lot from Memphis St. to fence-line in front and all fenced areas in rear. Areas under this contract include: all lawn areas, paving, ground cover, natural vegetation, trees, shrubs, planter beds, and cultivated areas. Contractor shall clean up all debris caused by Contractor. Contractor shall also remove all leaves and debris, which are not caused by Contractor from all sidewalks, yard, walkways, and immediately adjacent areas within the property.

3. QUALIFCATIONS: Contractor shall provide personnel who have the knowledge, qualifications, and working experience to perform the functions outlined in the Performance Requirements. All personnel shall have at a minimum; an understanding of landscaping maintenance services provided at residential and government sites. The awarded contractor shall provide at a minimum the following personnel- Operations Manager, Mowing supervisor, Detail supervisor, and qualified turf technicians. The contractor shall show proof of past experience in maintaining grounds and be a Certified Grounds Manager through Professional Grounds Maintenance Management Society or equivalent.

4. CONTINUITY OF FACILITIES OPERATION: Schedule work to minimize disturbances in residential neighborhood. Perform all on-site work between the hours of 8:00 AM and 4:00 PM, Monday through Friday (federal holidays excluded), unless otherwise approved by the Contracting Officer (KO) or Contracting Officer’s Representative (COR).

5. GOVERNMENT FURNISHED MATERIALS: None

6. PERFORMANCE REQUIREMENTS: The Contractor shall provide all personnel, equipment, tools, materials, management, supervision, and services necessary to complete all grounds maintenance services specified in this PWS. Contractor shall remove all waste from site. See Attachment for photos of the site.

a. Lawn

1) Large pieces of litter will be picked up prior to mowing. Bottles, loose paper cartons, cans and other material not compatible with well-kept grounds shall be removed prior to each mowing. All debris is to be hauled outside the Government property the same day it is collected and disposed of at the Contractor’s expense.

2) Lawns Service completed based upon length of grass. Maintain all grass no lower than 2” and higher than 4” at any time.

3) Edging will be performed in conjunction with lawn mowing and will include all curbs, sidewalks, pavilions, recreational areas, along shrubs and building edges.

4) Blow Grass clippings off of cement and away from drainage grates.

5) Clear all fence lines of trash and growth

6) Fertilize and seed as necessary to ensure full and healthy appearance.

b. Trimming

1) Trim all trees to ensure a clearance of 6’ from ground to lowest branches and 2’ clearance from any structures.

2) Remove all dispose of all dead or dying tree branches.

3) Trim all bushes and hedges to eliminate overgrowth and provide a neat, symmetrical, and uniform appearance at least once a month.

c. Create and maintain a clean, uniform edge along all walkways, gardens and flowerbeds, and areas where grass meets concrete.

d. Apply herbicide as needed to kill and control vegetation in:

1) All beds and mulch areas

2) All walkways and sidewalks

3) All patio areas

4) All gravel areas

5) Along fence line

e. Control lawn and plant pests as necessary to maintain their health and appearance. Lawn areas shall be treated for turf-damaging insects and fire ants on an as-needed basis

f. In any case that the weather does not permit the services to be started or completed; the contracted company shall compensate the services during the same week. If work cannot be compensated the same week, the cost of that weekly visit will be deducted from the monthly cost of the contract.

7. TRIMMING: The use of weed eaters around building, vehicles, parking lots, and general public walk areas shall be performed in a time and scheduled manner that reduces risk of injury and property damage.

8. HERBICIDE TREATMENT: Contractor shall treat the property quarterly and as needed to control grass or weeds growth. A None-selective herbicide and or ground sterilant shall be applied as required to kill and control the vegetation in the areas listed below. All safety sheets shall be provided to the COR and approved by the facilities environmental department prior to use. No storage of herbicides shall be kept onsite.

9. Beautification: Contractor shall evaluate the existing landscaping (stone, mulch, flowers, shrubs and trees) and provide recommendations to refresh landscaping to include seasonal flowers, mulch, paver replacement (As needed) and rock/stone features. Contractor shall provide plan to re-landscape the backyard to maximize entertain square footage in such a manner that matches the existing style of the home.

Plans will be approved by the COR before commencing work. Upon approval by COR, Contractor will provide all labor, equipment and materials to perform approved plan.

10. Plant life Eradication: Contractor shall perform a site inspection for unsightly plant life (weeds, grass, and overgrown bushes, dead vegetation) at leash quarterly and shall remove as designated and approved by the COR.

11. Work Schedule: Contractor will provide a schedule each month of proposed work to the COR sufficient to meet Performance Standards, Section 6.

12. Unscheduled Service Calls: Contractor shall include up to four (4) unscheduled service calls to complete any or all tasks listed in Performance Standards, Section 6.

This work shall be completed within three (3) business days within the hours listed in Section 4.

13. SITE VISIT. Contractors are encouraged to make a site visit for evaluation prior to submitting an estimate. All site visits should be scheduled with the Contracting Officer, Assistant Facilities Engineer and/or their representative.

Assistant Facilities Engineer CWO Carlton “Mike” Ackiss Carlton.M.Ackiss@uscg.mil 504-239-4937

14. PROPOSAL SUBMISSION. All proposal submissions will be subject to technical review by Base New Facilities Engineer prior to contact award

15. PERFORMANCE STANDARDS. The COR or Contracting Officer may inspect, at any time, the grounds, receipts for materiel, or equipment to ensure compliance with the contract. Failure to comply with the specifications of the contract may result in reduction or forfeiture or payment on those invoice items not completed to contract specifications. Excessive disregard for the specifications may be grounds for termination of the contract. The proper adherence to all safety procedures is required prior, during and after work being performed. The contractor shall furnish all personal with and require donning of required personal protective equipment (PPE). The contractor shall safeguard the public and Government personnel, property, materials, supplies, and equipment exposed to contractor operations and activities, and avoid interruptions of Government operations in the performance of services.

16. DELIVERABLES. Contractor will provide a mowing schedule the last week of every calendar month for the upcoming month. All herbicides will be approved by the COR and/or the Base Environmental Protection Specialist prior to use. See contact information.

1) Monthly report: Contractor shall provide a monthly report of all inspections, mailto:Carlton.M.Ackiss@uscg.mil scheduled and or remedial work completed during the previous month. Reports shall be delivered to the COR prior to the 15th of each month.

2) Monthly mowing schedule: Contractor shall provide a mowing schedule to the COR during the last week of each calendar month for the upcoming month.

3) Beautification plan for backyard and refresh with pricing.

17. PERIOD OF PERFORMANCE: The period of performance for this contract is a one-year (12 month) base period from 01 May 2025- 01 May 2026.

END OF SECTION