D5 I-78 Warning Gates SOW.doc

District 5-1 Berks & Lehigh County I-78 Exit Ramp Closure – MU 605 Warning Gates Steel Gate Support Pole w/ Pole Top Tenon, 30’ MH, Type S

(VERTICAL WARNING GATES)

STATEMENT OF WORK

I. DESCRIPTION:

This Invitation for Bid (IFB) will cover the requirements to procure a Contractor to furnish, install, repair, and inspect yearly the exit ramp closure warning gate areas for the Pennsylvania Department of Transportation (PennDOT) Engineering District 5, Berks and Lehigh County. Gate location areas are as follows (D5 PennDOT blueprint drawings attached as separate Attachment “A”.

MAINTENANCE GUIDELINES Lubrication:

Recommended Frequency: No recommended durations.

1. The pivoting side plates are free to rotate on the pivot pins and require no maintenance.

General Inspection: Recommended Frequency for Inspection: Twelve (12) months

1. Set up appropriate traffic redirection equipment to block or divert traffic.

2. Make a general visual inspection of components, noting any significant deterioration.

3. Operate gate through at least one cycle to ensure smooth operation.

4. Return gate to vertical position and remove road blocks.

Special Notes for Winch Cables and Straps:

If the gate is fitted with either a stainless-steel cable or a nylon strap, the cable or strap should be inspected annually. Cables should be inspected for frayed strands or kinks while straps should be inspected for degradation or damage. The strap has a red yarn inside the strap which will show through when the outer weave has been compromised. If a cable or strap shows deterioration of damage, it should be replaced.

Accessories Specifications:

1. Aurora Arm Light – Aurora LED Gate Arm Light

2. 12V Arm Light Flasher – 12V Arm Light Flasher

3. Solar Controller – Sunlight-10 Solar Lighting Controller

4. Gel Solar Battery – Valve Regulated Gelled-Electroyle Battery 8G5SHP-DEKA

5. Solar Panel – SLP150-12C1D2 High Effiecency Multicrystaline PV Mudule

Materials

1. All material will be itemized. All labor materials used will be documented on Form M-609 (Daily Roadside Activity Report) and the Form OS-501(Confirmation of Services). These reports will be signed by the contractor’s representative and by the District Maintenance Personnel or his designee following completion of each work assignment. These reports shall serve as a basis for payment.

2. All materials utilized must be originally manufactured or approved substitutes.

3. There will be a Material Contingency allotment of $5,000 per year per Sign Location. The cost of materials, parts or replacement equipment, that are not included in the scheduled service visits, shall be invoiced at suppliers’ invoice price plus 15%. All material, more than $200.00 will require approval by the County prior to purchasing. A copy of all invoices for materials must be submitted along with the invoice to the Department.

Each gate will have its own line item for the Initial install/ furnishing, repairs and/or material costs. There will be a Line item for inspections, labor hours, & Materials. You may choose an on-site visit to determine if you are interested in providing a bid.

This initial service period will be from issuance of contract for 1 Year; with four (4), one (1) year renewals, with a 3% increase for each line. The Department reserves the right, upon notice to the awarded vendor, to extend the term of the contract for up to three (3) months upon the same terms and conditions. This will be utilized to prevent a lapse in service coverage and only for the time necessary, up to three-months, to enter into a new contract.

Contracted vendor will be issued a fully, executed, approved purchase order of these services required by Berks & Lehigh County.

ALL ON-SITE REVIEWS ARE ENCOURGAED FOR ACCURATE QUOTE BIDDING FOR THESE SERVICES.

All bids will only be accepted electronically (via the portal) by the bid close date, October 29, 2026, at 10:00 AM.

The Bid opening will take place at the following location on October 29, 2029, at 11:00AM Department of Transportation Maintenance Department 1002 Hamilton Street Allentown, PA 18101 The Supplier will be required to provide the necessary personnel, in accordance with the most current Pennsylvania Department of Transportation Specifications, Publication (Pub.) 408 Section DESCRIPTION—This work is the furnish, install, repair, and inspect yearly the existing exit ramp closure gates.

In addition, the Supplier will be required to provide the necessary personnel, in accordance with the most current Pennsylvania Department of Transportation Specifications, Publication (Pub.) 408; and Work Zone Traffic Control Guidelines, Pub. 213; Official Traffic Control Devices, Pub. 212; National Manual on Uniform Traffic Devices (MUTCD); and Pub 234 Flaggers’ Handbook, https://www.dot.state.pa.us/public/PubsForms/Publications/PUB%20234.pdf as directed to control traffic through work zones and to provide safety for the work forces. All Flaggers must be trained and certified as required in Publication 408 Section 901.3 y.

II.

ITEM OF WORK (BID ITEM):

1 – SR 4011 Shartlesville Gate Maintenance

A. Exit #23 Eastbound – Battery Replacement

B. Exit #23 Westbound – Battery Replacement

2 – SR 61 Pottsville / Reading Gate Maintenance

A. Exit 29A Gate 1 – Battery Replacement

B. Exit 29A Gate 2 – Gate was hit and damaged, needs to be replaced along with a damaged flasher. Battery Replacement

C. Exit 29B Gate 1 – Battery Replacement

D. Exit 29B Gate 2 – Battery Replacement

3 – 4th Street at Hamburg Gate Maintenance

A. Exit #30 Gate 1 Eastbound – Battery Replacement and Road Closed sign is Damaged B. Exit #30 Gate 2 Eastbound – Battery Replacement

C. Exit #30 Gate 1 Westbound – Battery Replacement

D. Exit #30 Gate 2 Westbound – Battery Replacement, Solar panel mount was damaged and needs to be repaired so it can charge, Mercury switch Wiring is Damaged, and Road Closed sign is Damaged 4 – SR 143 Lenhartsville Gate Maintenance

A. Exit #35 Eastbound – Battery Replacement, Terminals are rusted and should be replaced with Ligh and Flasher Controller.

B. Exit #35 Westbound – Battery Replacement

5 – SR 737 Krumsville Gate Maintenance

A. Exit #50 Eastbound – Battery Replacement

B. Exit #50 Westbound – Battery Replacement and Flasher model needs to be replaced

6 – SR 863 Lynnport / New Smithville Gate Maintenance

A. Exit #45 Eastbound – Battery Replacement B. Exit #45 Westbound – Battery Replacement and Road Closed sign is Damaged

7 – SR 100 Fogelsville / Trexlertown Gate Maintenance

A. Exit #49 Gate 1 Eastbound – Battery Replacement other issues Unknown

B. Exit #49 Gate 2 Eastbound – Battery Replacement other issues Unknown

C. Exit #49 Gate 1 Westbound – Battery Replacement other issues Unknown

D. Exit#49 Gate 2 Westbound - Battery Replacement other issues Unknown

8 – Annual Inspection

9 – Hourly

III. TERMS OF AGREEMENT:

1. The work is to be performed at the safety warning gates locations stated above under Description, on I-78 within Berks & Lehigh County.

2. The Department will give a minimum of 48-hour notice (verbal) of the location, time, and type of service requested. The Contractor must provide a minimum of 2 contacts (a primary and a back-up) with telephone numbers and email addresses for scheduling work.

3. Notify the manager or designate if any detected malfunctions.

IV. SCOPE OF WORK:

1. The scope of this work is to furnish, install, repair, and inspect yearly the existing I-78 exit ramp closure gate within Berks & Lehigh County.

2. The intent of the fully executed, approved purchase Order is to provide required maintenance and yearly inspections at each stated site locations within Berks & Lehigh County.

3. Perform traffic protection for the duration of the activity.

4. The County Manager or his assigned representative will initiate a call by telephone stating the Item or Items of Work required, time, and location of work and assembly area. Services must be provided within 48 hours if requested at the site designated.

5. The Contractor must have sufficient personnel and equipment to provide traffic protection for a minimum of two separate work areas at the same time, if applicable based in site location.

6. The Department reserves the right to inspect the Contractor’s operation for the purpose of determining compliance with these specifications and maintaining records, including the time records for service charges.

V. INSURANCE:

See Attachment “TERMS AND CONDITIONS.”

Provide evidence of such coverage in the form of a Certificate of Insurance (see attached form, “Certificate of Insurance”).

VI. METHOD OF PAYMENT:

The Department will pay the Contracted vendor per agreed contract price per purchase order line item for each item of work as follows:

1.

Transmit, for each service call, an invoice detailing the items of work, unit cost, hours per item, charge per item (not per man-hour), and total charge. Indicate the location of work, dates and times worked, and the name of the official authorizing the work.

2.

If additional items are requested, indicate as described in Section VI.1 on the invoice.

3.

There is no provision for advanced payment.

4.

Service charges:

a.

Only that time spent at the authorized site in performing service.

e.

Payment is made based on contracted/ purchase order line item stated.

VII. WORKER PROTECTION AND INVESTMENT:

See Attachment “B.”

Pursuant to Executive Order 2021-06, Worker Protection and Investment (October 21, 2021), the Commonwealth is responsible for ensuring that every Pennsylvania worker has a safe and healthy work environment, and the protections afforded them through labor laws. To that end, contractors and grantees of the Commonwealth must certify that they are in compliance with all applicable Pennsylvania state labor and workforce safety laws. Such certification shall be made through the Worker Protection and Investment Certification Form (BOP2201) and submitted with the bid, proposal, or quote.