A15 Sole Source Documentation_Redacted.pdf

SOLE SOURCE DOCUMENTATION

FAR PART 13

Purchase Orders Over $10,000 but not Exceeding $250,000

Acquisitions that do not allow for competition to the maximum extent practicable must be documented in accordance with Federal Acquisition Regulations (FAR). A Limited Sources Justification is required when soliciting fewer than three sources per FAR 13.104, or when using brand name descriptions per FAR 13.106-1(b)(1). A Limited Sources Justification is not required for brand name or equal procurements. Follow procedures at FAR PART 11.104.

Type of action: sole source acquisition brand-name

DAC Number: D-26-LO-0001/EF-375287 Estimated total amount:

$27,960.00

Recurring Requirement: YES NO

Delivery Date: Period of Performance: 10/01/25 to 09/30/2026

Brief description of supplies or services required and the intended use:

Purchase of Callyo user licenses and access to video licenses to support the continued use of this service for internal operations.

Summary of the facts and circumstances that support the determination that only one source is reasonably available to supply the required supplies or services, or only the specified brand-name items can satisfy the Government’s need:

The Callyo system streams data and is the only vendor approved by the Office of Investigative Technology to perform service in this manner.

Additionally, Callyo provides a unique service that permits phone communications to/from a UC cellular phone without having to use additional equipment.

Describe in detail any market research conducted. Include results and state whether any vendors expressed interest

Google returned advertisement information of businesses capable of providing voice over services, recording studios, NITV Federal Services for the analysis of voice recordings and small recording devices. None of the advertised services could provide operational functions like CALLYO.:

The Louisville Division acquired the services of similar company which does not offer the flexibility that the Callyo system provides. The other provider requires hardware (Cellular telephones) to operate with their system, while the Callyo system is software based and can easily transfer from one location to the other amongst the outer offices, without the need to physically transport any equipment.

The Contracting Officer hereby determines that, due to the circumstances of this procurement:

Only one source is deemed to be reasonably available.

Only the specified brand-name item will satisfy the Government’s need. For orders exceeding $25,000, this Limited Source Justification shall be made available together with the solicitation and posted on the Contract Opportunities page on the Governmentwide Point of Entry (SAM.gov) in accordance with FAR 5.101(a)(1).

The Contracting Officer certifies that an order for the supplies or services will not be placed unless the price is found to be fair and reasonable.

Signature and title of customer 12:23:18 -06'00' Office Code Telephone Number Date

Signature and title of contract specialist Office Code Telephone Number Date

Signature of contracting officer Office Code Telephone Number Date

November 2022 x x x https://www.acquisition.gov/far/part-13#FAR_13_104 https://www.acquisition.gov/far/part-13#FAR_13_106_1 https://www.acquisition.gov/far/part-11#FAR_11_104 https://www.acquisition.gov/far/part-5#FAR_5_101