A29 - Amendment 00001_rv.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

1 1

5. PROJECT NO. (If applicable)2. AMENDMENT/MODIFICATION NO.

Amendment 00001

3. EFFECTIVE DATE:

8/05/2026

4. REQUISITION/PURCHASE REQ.

NO.

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6)

CODE

DEA HQ

Office of Acquisition

8701 Morrissette Drive, Springfield, VA 22152

(X) 9A. AMENDMENT OF SOLICITATION NO.8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, state and ZIP Code)

Prospective Quoter(s)

CODE FACILITY CODE

15DDHQ26Q00000095

9B. DATED (SEE ITEM 11)

08/05/2026

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 11)

11. THIS ITEM ONLY APPLIES TO AMENDENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Roshau-Delgado, T. Contracting Officer

15B. CONTRACTOR/OFFEROR 15C.DATE SIGNED 16B. UNITED STATES OF AMERICA 16C.DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

13.

N/A

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of amendment 00001 is to:

1. Provide answers to questions.

2. Revise and provide updated RFQ 15DDHQ26Q00000095.

All changes are made by a vertical line to the right margin. Contractor must make a complete page substitution.

NO ADDITIONAL QUESTIONS WILL BE ACCEPTED FOR RFQ 15DDHQ26Q00000095.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

XX

X

Continuation page for amendment 00001 - 15DDHQ26Q00000095

1. Revised date on cover page to reflect issuance date of 7/15/2026.

2. Revised Standard Form 1449, block 10 to reflect 100% set-aside.

3. Revised CLIN 0002, 1002, 2002, 3002. and 4002 to include NTE Quantity of 110,000, a Unit Price and Amount.

4. Revised CLIN 0003, 1003, 2003, 3003. and 4003 to include Unit Price, Material, Travel and Amount.

5. Revised CLIN 0004, 1004, 2004, 3004. and 4004 to include Unit Price and Amount.

6. Revised CLIN 2004 to incorporate the period of performance 12/25/2028 - 12/24/2029.

7. Revised Section 5.6 "Schedule of Deliverables" "Reference" column.

8. Revised the DEA Provision & Clause Matrix to provide a check box to all applicable clauses.

9. Removed FAR Clause 52.222-51 "Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements" from the solicitation.

10. Revised pages 39 and 41 of the solicitation to reference solicitation number 15DDHQ26Q00000095 on DEA Provision & Clause Matrix.

11. Incorporate FAR Clause 52.222-41 "Service Contract Labor Standards" into the solicitation.

12. Incorporate DEA Clause 2852.242-76 – "Key Personnel" (JAN 2014) into the solicitation.

13. Revised "Instructions", Section 1. "Introduction” to include a site visit.

14. Revised "Instructions", "Time, Date, and Place for Submission of Quotation"

15. Revised "Instructions", Section 4 - "Quotation Preparation Instructions -General", (c)(i)

- “Technical Quotation (Volume 1)” to exclude from the page count, organizational chart, resumes, certificates, and licenses.

16. Revised "Instructions" section 5, "Evaluation Criteria".

17. Revised "Instructions", Section 6 - "Business Quotation (Volume 2) Instructions", "Quotation Submission - Date, Time & Location", a) "Quotations are Due By"

18. Revised "Evaluation and Basis of Award", Section 1, "Evaluation - General", to a Pass/Fail confidence rating.

19. Revised "Evaluation and Basis for Award", Section 2 "Technical Quotation (Volume 1) Evaluation", "Factor 1: Technical Approach" #8 to include all eleven attachments.

20. Revised "Evaluation and Basis for Award", Section 3 "Business Quotation (Volume 2) Evaluation" to replace "Pricing Sheet" with "Schedule of Supplies/Services (Section 1)"

21. Incorporate "Wage Determination" 2015-4281 rev. 36 into the solicitation.

22. Revised "Equipment Inventory" (attachment 1) to remove, “Purdy Group” from the Title.

Question # Section PDF Page # Paragraph Question Additional Reference Response 1 Section 1 - Schedule of

Supplies/Services TOC pp. 4-10 CLINs 0003, 1003, 2003, 3003, 4003 The Parts CLINs are Time and Materials with a quantity of 200,000 LT and separate fields for Unit Price, Material Costs, Travel Costs, and Amount. Please clarify how these fields are to be completed. Is $200,000 a Government-directed plug for evaluation purposes? Should the Quoter enter a $1.00 unit price against 200,000 units, or a lump sum? Where should any material handling percentage be shown, given that SOW 5.0 requires parts to be billed at the lower of actual cost or current market price?

Answer:

a) CLIN 0003, 1003, 2003, 3003. and 4003 is amended to include Unit Price, Material, Travel and Amount.

b) CLIN 0003, 1003, 2003, 3003. and 4003 is amended to include Unit Price, Material, Travel and Amount.

c) All cost/price estimate information is provided in Volume II, Business Proposal

**The solicitation (X ) will ( ) will not be amended to reflect this clarification.** 2 Section 1 - Schedule of

Supplies/Services TOC pp. 5-10 CLINs 0004, 1004, 2004, 3004, 4004 The Emergency Repairs CLINs are Firm Fixed Price, quantity 1 LT, with a pre-printed unit price of $40,000.00. Please confirm (a) that $40,000 is a Government-directed plug not to be changed by the Quoter; (b) the mechanics for drawing against it - is it a not-to-exceed pool invoiced as costs are incurred; and (c) the interaction between CLIN 0004 and CLINs 0002/0003 - specifically, whether emergency labor and parts are billed against 0004 rather than the Repairs and Parts CLINs.

Answer:

a) CLIN 0004, 1004, 2004, 3004. and 4004 is amended to include Unit Price and Amount.

b) Yes.

c) Yes, emergency labor and parts are billed against CLIN 0004 and subsequent option periods.

**The solicitation (X ) will ( ) will not be amended to reflect this clarification.**

3 Section 1 - Schedule / Section 2 - Statement of Work

TOC pp. 4-10; SOW Sec. 5.0 All CLINs To support responsive and realistic pricing, please provide: (a) historical repair labor hours expended and parts expenditures for the two most recent contract years; (b) the number of Urgent and Emergency calls per year; (c) the incumbent's current on-site staffing level by trade and hours of on-site presence; and (d) the incumbent contract number and current contract value. If this information will not be released, please so state.

Attachment 1 identifies Purdy Group LLC as the apparent incumbent

Answer:

a) Incummbent Historical repair, labor hours expended and parts expenditures are not available.

b) The incumbent's number of Urgent and Emergency calls average 10 calls per year however, should not be considered a maximum number of Urgent and Emergency calls

c) The Incumbent's current on-site staffing by trade and hours of on-site presence Master HVAC Mechanic and Plumber: on site 40 to 60 Hrs per week.

Maintenance Mechanic: on site 40 hours per week

d) 15DDHQ22P00000094, $4,243,376.92

**The solicitation () will (X) will not be amended to reflect this clarification.**

4 Standard Form 1449 4-9 Item No. 0002, and subsequent x002 Items, "Repairs - Not to Exceed, Labor Hours"

Labor Hours for repairs could be Contract direct labor or subcontractor labor, please clarify if the Government is asking for the contractor direct labor rates or a blended rate of both direct labor and subcontract labor for the Item.

Answer:

Contractor direct labor rates are required.

**The solicitation () will (X) will not be amended to reflect this clarification.** 5 Section 2 - Statement of Work TOC pp. 23-24 Sec. 5.6, Schedule of

Deliverables The Schedule of Deliverables cross-references SOW paragraphs 3.16-3.19, 3.2, 4.3, 4.6.1, 4.7, 4.12, and 4.14.2-4.14.4, which do not correspond to the SOW as published. Based on the published text the intended references appear to be: Quality Control Plan 3.14; Repair Plan 3.15;

PM Plan 3.16; Hazardous Material Plan 3.17; PM Program 4.1; PM Schedule 4.2; PM Records 4.5;

PM Status Reports 4.6; Service Call Log 5.3; Equipment and System Inventory / Deficiency Inspection List / Reconciled Inventory List 5.5. Please confirm the intended cross-references.

Answer:

Section 5.6 "Schedule of Deliverables" has been amended.

**The solicitation (X) will () will not be amended to reflect this clarification.** 6 Section 1 - Schedule / Section 2 -

Statement of Work TOC pp. 4-10; SOW Sec. 5.0 CLINs

0002/1002/2002/3002/40

02; SOW 5.0

SOW 5.0 requires an itemized schedule of hourly labor rates, normal and overtime, for each trade or labor classification, while the Schedule provides only a single unit price line per year. How should straight-time, overtime, after-hours, and holiday premium rates be reflected in the priced Schedule, and how will premium rates be evaluated for price reasonableness?

Answer:

a) The itemized schedule of hourly rates, normal and overtime for each trade or labor classification must be provided in the Business Quotation (Volume II) response.

b) As referenced in the Evaluation and Basis For Award, Section 3, "The Government will evaluate Cost/Price pursuant to techniques contained in FAR 15.4 to include but not limited to:

reasonableness, balance, and the overall proposed price. Cost/price will not receive an adjectival rating.

**The solicitation () will (X) will not be amended to reflect this clarification.**

7 I am reaching out to inquire about the preventative maintenance contract listed as D-26-FS-0140 . Any information you have on this would be great . Please let us know how we can bid on this.

Thank you

Answer:

Reference instructions starting on page 79 of the solicitation.

**The solicitation () will (X) will not be amended to reflect this clarification.** 8 N/A 80 C is this a RFQ or RFP? everything says it is a quote but then PP is requested along with other requirements

Answer:

This is a Request for Quotation (RFQ)

**The solicitation () will (X) will not be amended to reflect this clarification.** 9 N/A N/A N/A is this a new requirement? Is there any past bids or numbers to look at? Answer:

No, this is not a new requirment. The current contract number is 15DDHQ22P00000094.

**The solicitation () will (X) will not be amended to reflect this clarification.**

10 Solicitation Form (SF 1449) / Section 3 - Clause Matrix

TOC p. 3; Matrix pp. 3 and 5 of 36 SF 1449 Block 5; matrix header 'SOLICITATION #:'

The cover page, SF 1449 Block 5, and the Schedule of Supplies/Services cite solicitation number 15DDHQ26Q00000095. Two pages of the DEA Provision & Clause Matrix cite 15DDHQ26Q00000057. Please confirm 15DDHQ26Q00000095 is the correct solicitation number and that the matrix pages referencing ...057 are intended to apply to this RFQ.

Matrix pages titled 'Page 3 of 36' and 'Page 5 of 36'

Answer:

The correct solicitation number is 15DDHQ26Q00000095. Pages 29 and 31 of the solicitation has been amended for the DEA Provision & Clause Matrix.

**The solicitation (X) will () will not be amended to reflect this clarification.** 11 Section 4 - Instructions to

Offerors / SF 1449 SF 1449 Block 8; Instructions p. 1 of

8 and p. 7 of 8 Block 8; Instructions Sec.

3; 'Quotation Submission - Date, Time & Location'

SF 1449 Block 8 and Instructions Section 3 state quotations are due 08/14/2026 at 10:00 AM ET.

The later 'Quotation Submission' paragraph states August 19, 2026 at 10:00 am. Which date and time govern? Please confirm by amendment.

Two different due dates appear in the same document

Answer:

The solicitation closes on 8/26/2026 at 10 AM ET. Reference amended Instructions, section 6 - Business Quotation (Volume 2) Instructions, quotation submission - date, time and location, page 85.

**The solicitation (X) will () will not be amended to reflect this clarification.**

12 Section 4 - Instructions to Offerors

Instructions p. 1 of 8 Sec. 2, Communications Questions were due 07/24/2026 at 10:00 AM ET, nine calendar days after the 07/15/2026 issue date. Given the number of open items identified below, will the Government extend the question period, accept a second round of questions, and extend the quotation due date accordingly?

Answer:

a) Yes, the Government will extend the RFQ.

b) No. The Government will not accept a second round of questions.

**The solicitation (X) will () will not be amended to reflect this clarification.** 13 Cover Page / Solicitation Form

(SF 1449)

Cover page; TOC p. 3 Cover date block; SF 1449

Block 6 The cover page shows 'DATE 7/15/2024' while SF 1449 Block 6 shows a solicitation issue date of 07/15/2026. Please confirm 07/15/2026 is correct.

Answer:

Yes, 7/15/2026 is the correct date as the solicitation issuance date. The Standard Form 1449, page 1 has been amended.

**The solicitation (X) will () will not be amended to reflect this clarification.** 14 Solicitation Form (SF 1449) TOC p. 3 Block 10, 'The Acquisition

Is' Block 10 shows both 'UNRESTRICTED' and 'SET ASIDE: ___% FOR' with the socioeconomic categories listed, but no selection is legible in the posted PDF. Please confirm whether this requirement is unrestricted, a total small business set-aside under NAICS 561210 ($47M size standard), or a set-aside under a specific socioeconomic program. Note that DEA-2852.219-70, Section 8(a) Direct Award, also appears in the clause matrix.

NAICS 561210 / $47M shown in Block 10

Answer:

The set-aside type is 100% Service Disabled Veteran Owned Small Buiness (SDVOSB). Page 3,block 10 has been amended.

**The solicitation (X) will () will not be amended to reflect this clarification.** 15 Section 3 - Clause Matrix TOC p. 27; Matrix pp. 1-36 'CONTRACTING OFFICER:

Check the corresponding box...'

The provision and clause matrix is a checkbox document and no checkbox selections are legible in the posted PDF. Please reissue the matrix with applicable provisions and clauses clearly marked, or provide a list of applicable provisions and clauses by number, title, and date.

Affects flow-down obligations and pricing

Answer:

The applicable clauses have been checked. Reference pages 27-78.

**The solicitation (X) will () will not be amended to reflect this clarification.** 16 Section 3 - Clause Matrix /

Section 4 - Instructions Matrix p. 15 of 36; Evaluation section DEA-2852.222-70; DOJ-

06(c); 'Factor 4: Price' Several referenced attachments are not included with the posted solicitation: (a) Wage Determination 2015-4281 Rev. 36 dated 03/30/2026 (the Section J attachment number is blank);

(b) the National Security Acquisition Risk Assessment Questions described in DOJ-06(c) as 'attached to this solicitation'; and (c) the 'Pricing Sheet' referenced in the Business Quotation evaluation paragraph. Please provide all attachments.

Answer:

a) The applicable "Wage Determination" has been incorporated into the solicitation. Reference pages 91-101.

b) DOJ-06 clause is not applicable and is not checked.

c) Reference Schedule of Supplies/Services (Section 1)

**The solicitation (X) will () will not be amended to reflect this clarification.** 17 Section 3 - Clause Matrix Matrix p. 4 of 36 52.212-3, Paragraph (k)

Contracting Officer fill-in The Contracting Officer fill-in indicating whether a Service Contract Labor Standards exemption applies (paragraph (k)(1) or (k)(2)) is not marked, and both 52.222-41 (Service Contract Labor Standards) and 52.222-51 (Exemption for Maintenance, Calibration, or Repair of Certain Equipment) appear in the matrix. Please confirm whether the SCA applies in full to this requirement or whether the 52.222-51 exemption applies.

Directly affects labor pricing and option-year escalation

Answer:

a) FAR Clause 52.222-41 is incorporated and checked.

b) FAR Clause 52.222-51 is removed and unchecked.

**The solicitation (X) will () will not be amended to reflect this clarification.** 18 Section 3 - Clause Matrix Matrix pp. 17-18, 35 of 36 DEA-2852.242-71; DEA-

2852.242-74; JAR

2852.201-70; 52.223-2

Several clause fill-ins are blank, including the invoice submission e-mail addresses (DEA- 2852.242-71), contract administration points of contact (DEA-2852.242-74), the COR designation (JAR 2852.201-70), and the agency point of contact for biobased products (52.223-2). Please confirm these will be completed at award and that no offeror action is required at quotation.

Answer:

Confirmed.

**The solicitation () will (X) will not be amended to reflect this clarification.** 19 General Entire document N/A The posted solicitation contains at least three independent page-numbering series (a continuous

TOC pagination, a 'Page X of 36' series in the clause matrix, and separate 'Page X of 27' and 'Page X of 8' series). Page references in this RFI use the series printed on the page cited. Please confirm the Government's preferred citation convention for any subsequent correspondence.

Answer:

The page number is referenced by the total page count of the solicitation.

**The solicitation () will (X) will not be amended to reflect this clarification.** 20 Section 4 - Instructions /

Evaluation and Basis for Award Instructions pp. 2, 4, 7-8 of 8;

Evaluation pp. 1-3 Sec. 5 Evaluation Criteria;

'Evaluation Factors for Award'; Sec. 2 Technical

Quotation Evaluation

The evaluation factor numbering is inconsistent. Instructions Section 5 lists Factor 1 Technical Approach, Factor 2 Past Performance, Factor 3 Certifications and Licenses, but then labels both Certifications and Licenses and Past Performance as 'Factor 3' and Price as 'Factor 4.' The 'Evaluation Factors for Award' list substitutes 'Factor 4 - Past Performance' for Price, and the Evaluation section titles Factor 2 as 'Prior Experience' rather than Past Performance. Please issue a corrected and consistent list of evaluation factors and their numbering.

Answer:

The numbering of the evaluation factors have been amended to all align with one another.

Reference the "Instructions" section of the solicitation.

**The solicitation (X) will () will not be amended to reflect this clarification.** 21 Section 4 - Instructions to

Offerors Instructions pp. 1-2 of 8 Sec. 3; Sec. 4(c) Instructions Section 3 refers to 'Technical Quotation (Volume 1) (Factors 1-3)' and 'Business

Quotation (Volume 2) (Factor 3),' and Section 4(c) refers to 'evaluation of volumes 1-3.' Please confirm the submission consists of two volumes only, and that price is the sole factor evaluated in Volume 2.

Answer:

Confirmed.

**The solicitation () will (X) will not be amended to reflect this clarification.** 22 Section 3 - Clause Matrix /

Evaluation and Basis for Award Matrix p. 1 of 36; Evaluation p. 1 52.212-2(a); Sec. 1(a)

Evaluation - General FAR 52.212-2 states award will be made to the offer 'most advantageous to the Government, price and other factors considered,' with the relative-importance fill-ins left blank, while the Evaluation and Basis for Award section states award will be made on a Lowest Price Technically Acceptable basis. Please confirm LPTA governs. If so, please confirm how the High/Some/Low Confidence ratings map to a technically acceptable determination - specifically, whether a rating of 'Some Confidence' is acceptable, and whether a single 'Low Confidence' factor rating renders a quotation ineligible for award.

Confidence rating definitions at Evaluation Sec. 1(c)

Answer:

a) Reference Evaluation and Basis for Award, Section 3 - Business Quotation (Volume 2) Evaluation, Basis for Award, "The Government will make award to the responsive, responsible Quoter whose Quotation is most advantageous to the Government. Award will be based on LPTA methodology."

b) The Evaluation and Basis of Award, Section 1 Evaluation - General, has been revised to a pass/fail rating.

**The solicitation (X) will () will not be amended to reflect this clarification.**

23 Section 4 - Instructions to Offerors

Instructions p. 2 of 8 Sec. 4(c)(i) Section 4(c)(i) states 'Length of both documents must not exceed 30 pages, excluding cover sheet and table of contents.' Please confirm (a) that 30 pages is a combined limit for Factors 1, 2, and 3 in Volume 1; (b) that the Requirements Plans submitted as attachments are excluded from the count; and (c) whether the organizational chart, resumes, certificates, and licenses are also excluded.

Factor 1, item 8 states plans are 'not included in page count'

Answer:

a) Reference Instructions, section 4 - Quotation Preparation Instructions -General, (c)(i) the Technical Approach and Understanding of the Requirements and Past Performance Quotation must include a hyperlinked table of contents. Length of both documents must not exceed 30 pages, excluding cover sheet and table of contents.

b) Reference Instructions, section 5 - Technical Quotation (Volume 1) Instructions, Factor 1:

Technical Approach and Understanding of the Requirements, number 8.

c) Organizational chart, resumes, certificates, and licenses are excluded from the page count.

24 Section 4 - Instructions to Offerors

Instructions p. 2 of 8 Sec. 4(c)(i) Volume 1 is required to be submitted in Microsoft Office compatible format or PDF and to include a hyperlinked table of contents. Please confirm PDF with functioning bookmarks/hyperlinks satisfies this requirement.

Answer:

PDF is acceptable.

**The solicitation () will (X) will not be amended to reflect this clarification.**

25 Section 4 - Instructions to Offerors

Instructions p. 7 of 8 'Offeror Acceptance Period'

Please confirm the required offer acceptance period is 120 calendar days from the quotation due date.

Answer:

Confirmed.

**The solicitation () will (X) will not be amended to reflect this clarification.** 26 Section 1 - Schedule of

Supplies/Services TOC pp. 4-5 CLIN 0002 vs. CLIN 1002 CLIN 0002 is titled 'Repairs - Not to Exceed' with no dollar value, while CLIN 1002 is titled 'Repairs

- Not to Exceed $TBD.' Will the Government establish a not-to-exceed dollar ceiling for the labor-hour CLINs? Is the 4,160-hour quantity a firm ceiling, or an estimate provided for evaluation purposes only?

Answer:

CLINs 0002, 1002, 2002, 3002 and 4002 have been amended to include a NTE Quantity of 110,000, a Unit Price and an Amount.

**The solicitation (X) will () will not be amended to reflect this clarification.** 27 Section 1 - Schedule / Section 2 -

Statement of Work TOC pp. 4-10; SOW Secs. 3.15 and

5.0 SOW 3.15; SOW 5.0 SOW 3.15 and 5.0 require the Contractor to submit a schedule of overhead and profit rates applicable to repairs not covered by preventive maintenance. Please confirm this schedule is to be submitted in Volume 2 (Business Quotation), whether it will be evaluated for price reasonableness, and that the rates remain fixed for the base period and all option periods.

Answer:

a) Confirmed.

b) Yes. Rates wil be evaluted for reasonableness.

c) Refererence section 5.0 - Equipment/Systems Repair, paragraph 4 of the SOW. "These labor rates and other proposed charges must remain effective for the entire length of the Contract."

**The solicitation () will (X) will not be amended to reflect this clarification.**

28 Section 1 - Schedule of Supplies/Services

TOC p. 7 CLIN 2004 CLIN 2004 (Emergency Repairs, Option Year Two) does not list a Line Period of Performance.

Please confirm it is 12/25/2028 through 12/24/2029, consistent with the other Option Year Two CLINs and DEA-2852.211-70.

Answer:

CLIN 2004 has been amended to include the period of performance.

**The solicitation (X) will () will not be amended to reflect this clarification.** 29 Section 3 - Clause Matrix /

Section 1 - Schedule Matrix p. 11 of 36 52.222-43; 52.222-44 If the Service Contract Labor Standards apply, please confirm that option-period price adjustments resulting from revised wage determinations will be handled under FAR 52.222-43, and accordingly that Quoters should not include wage escalation in the option-year firm fixed price PM CLINs.

Answer:

FAR Clause 52.222-43 has been incorporated.

**The solicitation (X ) will () will not be amended to reflect this clarification.** 30 Section 2 - Statement of Work TOC pp. 16-17 Sec. 3.14, Quality Control

Plan The RFQ does not include a Quality Assurance Surveillance Plan or Performance Requirements Summary. Will a QASP be issued at or before award? Are there performance standards, acceptable quality levels, or deductions tied to response times and PM completion rates?

Answer:

a) No. A QASP will not be issued.

b) No. Performance is evaluated annually through the Contractor Performance Assessment Reporting System (CPARS)

**The solicitation () will (X) will not be amended to reflect this clarification.** 31 The SF1449 form, number 8

(Offeror's Due Date/Local Time) August 14, 2026, 10 AM Eastern.

3 N/A There are two dates regarding the offeror propose due date which are August 14, 2026 and August 19, 2026. Please confirm which due date is correct?

on oage 85 of 98, under Quotation Submission, Date, Time, and Location states that quotations are due by August 19, 2026.

Answer:

The solicitation closes on 8/26/2026 at 10 AM ET. Reference amended Instructions, section 6 - Business Quotation (Volume II) Instructions, quotation submission - date, time and location page 85.

**The solicitation (X) will () will not be amended to reflect this clarification.** 32 Standard Form 1449 4-9 Item No. 0003 and subsequent X003 Items, "Parts - Not to Exceed, Time and Materials"

Given there is a NTE dollar value of $200,000, please clarify how the Government would like the contractor to approach unit price, material costs and travel, as the Materials could be varied as well as their cost and any associated shipping or travel time (if acquired locally and the execution of the repair dictates that the contractor would need to pick the item up to expediate repairs?

Answer:

CLIN 0003, 1003, 2003, 3003. and 4003 is amended to include Unit Price, Material, Travel and Amount.

**The solicitation (X) will () will not be amended to reflect this clarification.** 33 Section 3 - Clause Matrix /

Section 2 - Statement of Work Matrix pp. 24-28 of 36; SOW Sec. 5.7 DOJ-03 and Alternate I;

SOW 5.7 Security Is the DOJ-03 ALTERNATE I (Classified Information - Cleared Contractors) box checked for this requirement? SOW 5.7 states the personnel security access level is Sensitive But Unclassified and that contractors will have no access to National Security Information, yet Attachment 1 lists equipment located in the 7th Floor SCIF/SCCR and COMSEC rooms. Please confirm the required clearance level, if any, for on-site personnel, and confirm whether escorted access is acceptable for those spaces.

Attachment 1 lines 18, 19, 369-

Answer:

Clearance level is Sensitive but Unclassified. Personnel will be escorted in High Security areas.

**The solicitation () will (X) will not be amended to reflect this clarification.**

34 Section 4 - Instructions / Evaluation and Basis for Award

Instructions p. 3 of 8; Evaluation p. 2 Factor 1, item 8;

Evaluation Factor 1, item 8

Instructions Factor 1, item 8 lists eleven documents to be submitted as attachments (Quality Control Plan, Repair Plan, Preventative Maintenance Plan, Hazardous Materials Plan, PM Program, PM Schedule, PM Records, PM Status Reports, Service Call Log, Deficiency Inspection List, and Reconciled Inventory List). The corresponding paragraph in the Evaluation section lists only four (PM Plan, Repair Plan, Quality Control Plan, Hazardous Material Plan). Which are required with the quotation, and for the recurring reporting deliverables is a sample format sufficient?

Answer:

a) Eleven documents are required to be submitted. "Evaluation and Basis for Award", Section 2 "Technical Quotation (Volume 1) Evaluation", "Factor 1: Technical Approach" #8 has been amended.

b) A sample format submitted in response to this soliciation is acceptable.

**The solicitation (X) will () will not be amended to reflect this clarification.** 35 Section 1 - Schedule / Section 3 -

Clause Matrix TOC pp. 4-10; Matrix p. 15 of 36 CLIN 0003 'Travel Costs' column; DEA-2852.231-70 A Travel Costs field appears only on the Parts CLINs. Since performance is at a single facility, please clarify what travel is anticipated to be reimbursable, and confirm that all travel requires prior written COR approval under DEA-2852.231-70. Please also confirm how travel time is to be treated, given SOW 5.0 requires travel time to be itemized separately in the Service Call Log.

Answer:

a) As referenced in section 5.0 of the SOW, " The Contractor must also submit a schedule of their overhead and profit rates inclusive of all other fees or charges (such as travel time) that may be associated with subsequent proposals for repairs not otherwise covered by preventive maintenance. These labor rates and other proposed charges must remain effective for the entire length of the Contract."

b) DEA Clause 2852.231-70 "Travel Requirements for Contractors" is not checked

c) As referenced in Section 5.0 "Equipment/Systems Repair", all travel must be itemized separately on all proposals for repairs not otherwise covered by preventative maintenance.

**The solicitation () will (X) will not be amended to reflect this clarification.**

36 Section 3 - Clause Matrix / Section 2 - Statement of Work

Matrix p. 14 of 27 (Section 2 clauses); SOW Sec. 5.5

DEA-2852.211-70; SOW

5.5

The base period begins 12/25/2026, a Federal holiday, and no phase-in or transition CLIN is included. Will the Government provide a transition period for badging, background investigations, joint inventory, and incumbent turnover? Please also confirm the anticipated award date, so that Quoters can plan personnel security processing.

SOW 5.5 requires joint inventory to commence within 15 days after Post-Award Orientation

Answer:

a) No.

b) The anticipated award date will be 12/25/2026.

**The solicitation () will (X) will not be amended to reflect this clarification.**

37 Section 3 - Clause Matrix Matrix pp. 25-27 of 36 DOJ-03, Secs. 3 and 4 Background investigations for Moderate Risk (Tier 2) public trust positions frequently require more than 90 days to adjudicate. Please advise (a) the Government's historical average processing time for contractor personnel at this facility; (b) whether pre-employment background investigation waivers will be granted to permit performance to begin on 12/25/2026; and (c) how performance will be treated if adjudication or waiver has not been completed by the performance start date.

Answer:

a) - We cannot provide historical average processing times, as timelines vary based on factors such as application completeness, applicant responsiveness, investigative workload, and DCSA processing times.

b) After the investigation is scheduled, ISR completes a pre-employment waiver determination, when appropriate, in accordance with DEA policy.

c) Background investigations for public trust contractor positions: Generally, once an award date is established, the contractor/vendor shall coordinate with the Contracting Officer's Representative (COR), the Division Security Officer (DSO), and/or other designated Government representatives to submit complete personnel security packages to the Office of Security Programs, Personnel Security Section (ISR), as soon as practicable following award. Personnel security processing must be completed in sufficient time to support the required performance start date. Contractors should plan accordingly. See the attached DEA-2852.204-83 and DOJ Policy Statement 1700.01 for personnel security requirements.

**The solicitation () will (X) will not be amended to reflect this clarification.**

38 Section 3 - Clause Matrix Matrix pp. 25, 28 of 36 DOJ-03, Secs. 1.3 and 7 If a proposed technician is not favorably adjudicated or waived prior to the performance start date, who bears the resulting cost and schedule impact? Will the Government accept escorted access by an unadjudicated technician in the interim, and will the Government consider a bilateral adjustment to the performance start date if security processing is the sole cause of delay?

Answer:

a) The Contractor bears the resulting cost and schedule impact.

b) No. The Government does not accept escorted access.

c) No. A contractor who needs ongoing access cannot be escorted daily instead of submitting paperwork to undergo the personnel security approval process. Refer to DOJ Policy Statement 1700.01.

**The solicitation () will (X) will not be amended to reflect this clarification.** 39 Section 2 - Statement of Work TOC p. 22 Sec. 5.0, Equipment/Systems Repair

SOW 5.0 requires that all subcontract personnel be 'fully escorted while on-site at all times by the prime Contractor.' Please confirm whether this requires a badged prime-contractor employee to remain continuously with each subcontractor technician, or whether badged subcontractor personnel who have completed the DOJ-03 process may work unescorted in non-restricted areas.

Materially affects staffing and pricing for OEM subcontracted work

Answer:

Per DOJ Policy Statement 1700.01, Section V, A contract employee may serve as an escort provided they 1) have a valid DOJ HSPD-12 PIV Card, and 2) have a current background investigation.

Contractor escorted access cannot be used to circumvent the required approval process. A contractor who needs ongoing access cannot be escorted daily instead of submitting paperwork to undergo the personnel security approval process.

**The solicitation () will (X) will not be amended to reflect this clarification.**

40 Attachment 1 - Equipment Inventory

TOC p. 87 et seq. 'PM Guide' and 'Frequency' columns

Please define the values in the Frequency column and confirm that 12 = monthly, 4 = quarterly, 2 = semiannual, and 1 = annual. Several rows appear to contain guide-card numbers in the frequency field (for example 'A-07 41,' 'A-07 43,' 'A-07 44,' and 'A-123'). Please confirm the intended PM guide card and frequency for those rows.

SOW 4.4 states inventory frequencies supersede PBS P-

5850 frequencies

Answer:

Please refer to the Manufacturer’s Recommended PM for all Equipment.

**The solicitation () will (X) will not be amended to reflect this clarification.**

41 Section 2 - Statement of Work TOC pp. 14, 18 Secs. 3.2, 3.16, and 4.0 The SOW requires performance in accordance with GSA publication PBS P-5850.1B, and Attachment 1 references PM guide cards A-07, A-10, A-11, A-12, B-01, E-36, and E-42. This publication is not attached and is not readily available. Will the Government furnish a copy of PBS P-5850.1B, including the referenced guide cards?

Answer:

No, the Government will not furnish a copy of PBS P-5850.1B. Please refer to the Manufacturer’s Recommended PM for all Equipment.

**The solicitation () will (X) will not be amended to reflect this clarification.** 42 Section 3 - Clause Matrix /

Section 2 - Contract Clauses Section 2 clauses, p. 15 of 27 DEA-2852.237-71, Contractor Timekeeping Requirements

Please confirm that the DEA electronic timekeeping system applies to technicians billing hours under the Labor Hours Repairs CLIN, and that Government-recorded sign-in/sign-out data will be the basis for invoice verification. Please also confirm whether time spent in security screening and badge processing at the start of each shift is billable.

Answer:

a) No. DEA's electronic timekeeping system does not apply to the contractors for this contract .

b) The Sign-in/sign-out record will be used for invoice verification

c) No. Time spent in security screening and badge processing at the start of each shift is not billable.

**The solicitation () will (X) will not be amended to reflect this clarification.**

43 Section 2 - Statement of Work TOC pp. 15-16 Sec. 3.6, Hours of Operation

SOW 3.6 states that work requiring access to the Cafeteria and Dining area must be scheduled outside of normal cafeteria hours. Please provide the cafeteria hours of operation and identify any other spaces (for example the Fitness Center, Auditorium, Health Unit, and Command Center) with access windows that constrain preventive maintenance scheduling.

Answer:

a) Cafeteria hours are 6am to 3pm.

b) Work to be done can be scheduled during normal business hours.

**The solicitation () will (X) will not be amended to reflect this clarification.** 44 Section 1 - Schedule of

Supplies/Services / Evaluation TOC pp. 4-10; Evaluation p. 4 CLINs 0002, 1002, 2002, 3002, 4002; 'Factor 4:

Price'

The Repairs CLINs are Labor Hours with a quantity of 4,160 HR and a single unit price field. The Evaluation section states 'Award decision will be based on pricing provided utilizing the Government's proposed categories and rates,' but no labor categories or rates are provided in the RFQ. Please confirm whether the Quoter should propose (a) a single blended fully burdened hourly rate applied to 4,160 hours, or (b) rates by labor category. If (b), please provide the labor categories and the estimated hour distribution by category.

Materially affects price evaluation and comparability

Answer:

a) No, CLIN 0002, 1002, 3002, and 4002 for "Repairs" have been amended to reflect a NTE Quantity of 110,000, a Unit Price and an Amount.

b) No, CLIN 0002, 1002, 3002, and 4002 for "Repairs" have been amended to reflect a NTE Quantity of 110,000, a Unit Price and an Amount.

c) This is not applicable based on the amendments issued in (a) and (b).

**The solicitation (X) will () will not be amended to reflect this clarification.** 47 Technical Quotations (Volume

1) Instructions; Factor C Certifications & Licenses

(Under Licenses)

82 N/A How many onsite staff is required during normal business hours? Is it a Master HVAC or Plumber or both?

Under factor 3; Certifications & Licenses the quoter must provide a copy and infrmation of certifications and licenses of the onsite technician. The onsite technician is required to have certifications and licenses of the following:

Answer:

a)The amount of onsite staff is up to the vendor as long as they are fulling the contract requirement. However, the onsite PM must have a master license in HVAC and Plumbing.

b) - A Master Licensed HVAC and Plumbing Technician is required on site during normal business hours. Confirmed, the onsite PM must have a State of Virginia Master HVAC and Plumbing License.

**The solicitation () will (X) will not be amended to reflect this clarification.**

45 Will the government schedule a site walkthrough for the RFP? Answer:

Yes, a site visit is incorporated. Reference Instructions, "Section 1. Introduction."

46 N/A N/A N/A Will there be a site visit? N/A Answer:

Yes, a site visit is incorporated. Reference Instructions, "Section 1. Introduction."

**The solicitation (X) will () will not be amended to reflect this clarification.** 48 N/A N/A N/A Will there be a site visit for this solicitation? N/A Answer:

Yes, a site visit is incorporated. Reference Instructions, "Section 1. Introduction."

**The solicitation (X) will () will not be amended to reflect this clarification.** 49 5.5 Equipment and System

Inventory 24 1 Will the Government offer a site visit to interested Quoters, prior to the proposal due date? Answer:

Yes, a site visit is incorporated. Reference Instructions, "Section 1. Introduction."

**The solicitation (X) will () will not be amended to reflect this clarification.** 54 Section 2 - Statement of Work TOC p. 22 Sec. 5.5, Equipment and

System Inventory SOW 5.5 states the Contractor 'must have the opportunity to survey and examine all equipment covered by this Contract prior to preparing their proposal.' Will the Government schedule a pre-quotation site visit? If so, please provide the date, time, location, registration deadline, and identification requirements, and state whether attendance is mandatory. If no site visit will be held, will the Government provide equipment photographs, nameplate data, mechanical/plumbing riser drawings, and the most recent service records in lieu of a site survey?

Critical to pricing the FFP PM

CLIN

Answer:

Yes, a site visit is incorporated. Reference Instructions, "Section 1. Introduction."

**The solicitation (X) will () will not be amended to reflect this clarification.**

50 DEA-2852.222-70 Applicable Wage Determination

41 (a) There is a collective bargaining agreement (CBA) on the current contract that has been in place for more than ten (10) years with Union of Operating Engineers, Local 99. Will the Government incorporate this CBA as the wage determination?

WD 2015-4281 Answer:

If there is an active collective bargaining agreement, that agreement should be submitted along with the pricing quotation.

**The solicitation () will (X) will not be amended to reflect this clarification.** 51 Attachment 1 DEA HQ Facility

Equipment Inventory 1-13-26 91-98 Column Serial Number A number of items are noted "as needed", "Repair as needed", "Repair/replace as needed", Various",: Should Quoters assume that these items will be covered under the reimbursable portion of the price model as the quantity and consequent risk of the contractor for these line items can not be quantified? Will the contractor be responsible for the first $500 of these items?

Answer:

a) No. These items will not be covered under the reimbursable portion of the price model.

b) No. The Contractor is not responsible for the first $500 of these items.

**The solicitation () will (X) will not be amended to reflect this clarification.**

52 Attachment 1 DEA HQ Facility Equipment Inventory 1-13-27

91-99 Location, Building Structure

Location of several items are listed as "All Floors, All Glass Doors", Door Openeners, Blinds, "All high density movable shelving", "all window blinds", "Various Specialty Lighting": Please clarify whether these items will be covered by the reimbursable CLIN or the Firm Fixed Price CLIN. If Firm Fixed Price, will the Government provide a more detail list of type size and quantities?

Answer:

a) These items are covered by both CLIN lines as needed.

b) No, all building standards are typical.

**The solicitation () will (X) will not be amended to reflect this clarification.** 53 Section 4 - Instructions to

Offerors Instructions pp. 4-5 of 8 'Factor 3: Past

Performance' Regarding past performance references: (a) may the Quoter submit references for major subcontractors and/or teaming partners, and will they be evaluated equally with the prime's; (b) does the three-year lookback run from the quotation due date; (c) does the Government prefer a Past Performance Questionnaire, and if so will a template be provided; and (d) do past performance write-ups count against the 30-page limit?

Answer:

a) Yes, the Quoter may submit reference for major subcontractors and/or teaming partners. Yes, they will be evaluated equally.

b) Yes

c) No

d) Yes

**The solicitation () will (X) will not be amended to reflect this clarification.** 55 Section 2 - Statement of Work TOC p. 21 Sec. 5.0, Equipment/Systems Repair

SOW 5.0 states the Contractor is responsible for the first $500 of the cost of any repair, exclusive of Contractor overhead and profit. Please confirm (a) this is a per-repair deductible rather than an annual aggregate; (b) whether it applies to emergency repairs billed under CLIN 0004; (c) whether it applies to parts as well as labor; and (d) whether it applies to repairs performed by subcontractors. SOW 5.4 states the $500 threshold does not apply to locksmithing and minor building-related services - please confirm the full list of services exempt from the threshold.

Answer:

a) Yes. This is a per repair deductible

b) Yes. This applies to Emergency Repairs billed under CLIN 0004 and subsequent CLINs

c) Yes, it applies to parts and labor

d) Yes, it applies to repairs performed by subcontractors.

e) The full list of services exempt from the threshold are all potential jobs not deemed Mission Critical as determined by the COR

**The solicitation () will (X) will not be amended to reflect this clarification.**

56 Section 2 - Statement of Work TOC pp. 21-22 Sec. 5.1, Service Call Classifications

SOW 5.1 provides that all problems or complaints addressed or corrected within the first hour of response during normal business hours are an included service of the base contract and are not billable as repairs. To price this risk in the firm fixed price PM CLIN, please provide the historical volume of service calls by classification (Routine, Urgent, Emergency) for the most recent 12 to 24 months, and the portion resolved within the first hour.

Answer:

Service Calls by nature are unpredictable. The Government will not provide numbers that can be used as a maximum or minimum number of calls. The bidder is required to provide a bid using their own experience and past performance of servicing Building maintenance contracts. This can be viewed during a site visit.

**The solicitation () will (X) will not be amended to reflect this clarification.**

57 Section 4 - Instructions / Section 2 - Statement of Work

Instructions p. 3 of 8; SOW Sec. 3.12 Factor 1, item 2; SOW 3.12

Instructions Factor 1, item 2 requires the Quoter to propose 'DEA on-site personnel to include specific hours of on-site presence,' and SOW 3.12 provides two parking spaces and approximately 100 square feet of storage. Does the Government require a minimum full-time on-site presence, and if so, how many personnel and what hours? Are the 4,160 hours in the Repairs CLIN intended to represent two full-time equivalents, and are those hours separate from and additional to the labor included in the firm fixed price PM CLIN?

4,160 hours equals two 2,080-hour FTEs

Answer:

a) An average of two Full Time Employees per week is required.

b) CLINs 0002, 1002, 2002, 3002 and 4002 have been amended to include a NTE Quantity of 110,000, a Unit Price and an Amount.

**The solicitation (X) will () will not be amended to reflect this clarification.** 58 Section 2 - Statement of Work TOC p. 22 Sec. 5.2, Response SOW 5.2 requires response within one hour, 24 hours per day and 365 days per year, for

Emergency calls, and within one hour during normal business hours and two hours after hours for Urgent calls. Is response from a locally based (non-resident) technician acceptable, or is resident after-hours coverage required? Is there a maximum permissible distance from the facility for the responding technician or for the Contractor's parts inventory?

Answer:

a) No. Resident after-hours coverage is not required.

b) No. There is not a maximum distance from the facility for responding.

**The solicitation () will (X) will not be amended to reflect this clarification.** 59 Section 2 - Statement of Work TOC pp. 15-16, 22 Secs. 3.6 and 5.2 SOW 3.6 defines Normal Core Hours of Operation as 6:00 a.m. to 6:00 p.m., Monday through

Friday, while SOW 5.2 defines the Routine Call response window as 6:00 a.m. to 5:00 p.m., Monday through Friday. Which governs for purposes of determining normal versus after-hours labor rates?

Answer:

SOW 5.2 The Normal Response Hours are from 6:00 am to 5:00 pm

60 Section 4 - Instructions / Evaluation and Basis for Award

Instructions p. 4 of 8; Evaluation p. 3 'Factor 3: Certifications and Licenses'

Factor 3 requires the on-site Technician to hold factory equipment certifications for Trane, Vertiv, and 'Dessert Aire' (understood to be Desert Aire), plus Master HVAC and Master Plumber licenses. Please confirm (a) whether a single individual must hold all five credentials, or whether the requirement may be satisfied across the proposed on-site team; (b) whether the Master HVAC and Master Plumber licenses must be Commonwealth of Virginia licenses, and whether Arlington County licensing is additionally required; (c) whether OEM certifications held by a factory-authorized subcontractor satisfy the requirement for that manufacturer's equipment; and

(d) whether the named technician must be identified in the quotation or may be identified after award.

Also relevant to SOW 3.0(a) and

5.0 factory certification requirements

Answer:

a) The on-site Team must hold certifications on all equipment required in the SOW as well as Master HVAC and Plumbing licenses.

b) Yes, Master HVAC and Master Plumber licenses must have Commonwealth of Virginia licenses - Arlington County Licensing is not required

c) The on-site team must hold the required certifications

d) The technician can named after the award

**The solicitation () will (X) will not be amended to reflect this clarification.** 61 Section 2 - Statement of Work TOC p. 13 Sec. 3.1, Applicable

Standards and Regulations

SOW 3.1 requires the Contractor to obtain and maintain a Class A,…