Questions and Answers.docx

Q: Is this the first time this work has been released as a contract?

A: No. There have been other various contracts for the transport of the museum pieces.

Q: How was the contract / work bid in the past (i.e. Simplified Acquisition under $25K)?

A: The contracts prior were Firm Fixed Price contracts under the Simplified Acquisition with varying amounts.

Q: Can we consider a storage location outside of DC to save costs associated with Storage and Security?

A: No. the customer requires that the storage be in the D.C Metro area.

Q: Can you provide a Manifest of Items required for shipment and storage, including Dimensions and weights?

A: A pre manifest is not available. The museum pieces that are to be moved are all planogram models of various things. The overall weight is not available but it has consistently have used 2 and half tractor trailers to move all items. The storage space required to store all items is 3,900 cubic feet.

Q: Can you provide estimates on number of moves during the contract period?

A: You will be required to provide 2 moves on the proposed contract. One move from Houston, TX to the D.C. Metro area to the storage facility and then again from the storage facility to the next scheduled exhibition which is estimated for 3 months after storage.

Q: Do you have a quotation format which includes information needed in the quotation?

Q: Are you looking for Rates for 1) Transportation and Handling, 2) Storage prices as opposed to a Single Firm Fixed Price?

A: We are requiring one single fixed price rate for all services that are needed

Q: Is there a loading dock available? If not, what is the distance between the exhibit and where the trailers will be allowed to park?

A: There is a loading dock at the pick up facility.

Q: Do you have any pictures of the exhibit?

A: Pictures are not available.

Q: Is a storage facility located in Richmond, VA 23230 (65 miles away from Washington D.C.) acceptable?

A: No. The storage must be within D.C. Metro area.

Q: Is 5/17 the definite pick up date?

A: The exhibit pieces must be completely loaded and shipped by 31 May 2024.

Q: Number of pieces; sizes, weights and stackability details will be provided?

A: the number of pieces are not known. We know that the entire display spans 3,900 cubic feet and the specially design crates are not stackable.

Q: Can you confirm if pieces/cargo are all palletized?

A: they are not palletized

Q: Can you provide origin address in TX?

A: The Health Museum, 1515 Hermann Drive, Houston, TX 77004

Q: Can you advise if there are any requirements for temp control while stored? Any humidity control requirements etc?

A: Temperature control and humidity control storage will be required (see updated SOW)

Q: Will there be a group to load the trailers, or will we need to provide the loading crew as well?

A: The contractor will be responsible for providing all necessary tools, equipment and personnel to crate, load and unload the cargo at each destination. Each display has its own special crate that each display goes into.

Q: For the purposes of this RFP is it acceptable to use brokered or third party shippers/trucks?

A: Brokered or third party shippers are not authorized. The trucks may be rented from other companies, but, the winning awardee must be the ones to operate the trucks.