HUDSON VALLEY DISTRICT ADDENDUM # 1

New York State Office of Parks, Recreation and Historic Preservation Taconic Region • 9 Old Post Road, Staatsburg, New York 12580 • (845) 889-4100

Palisades Region • Palisades Interstate Parkway, Bear Mountain, NY 10911 • (845) 786-2701 Saratoga Region • 19 Roosevelt Drive, Saratoga Springs, NY 12866 • (518) 584-2535

22 TOTAL PAGES

(WITH ATTACHMENTS)

Lake Taghkanic State Park

D006551 Demolition of Recreation Hall 7/28/2026

Project ID #: TA-LT-2026-004

Contract Number(s): D006551 General Construction

General Information:

• Read All Plans, Specifications, and Addenda Carefully.

• IMPORTANT: Acknowledge receipt of all addenda on the bid form when submitting your bid.

• This Addendum is part of the Contract Documents in accordance with the “Instructions to Bidders.”

• The Request for Information (RFI) due date specified in the “Notice to Bidders” has passed. No other RFI’s may be processed.

Updates:

1. Insurance requirements in the Instructions to Bidders has been revised. Revised Instructions to Bidders is attached. Refer to General Conditions Article 21.3 for insurance requirements.

2. NYS OPRHP will be responsible for disassembly and removal of the existing fence currently on site. NYS OPRHP will coordinate with the GC prior to their construction activities to ensure site is always protected.

3. NYS OPRHP will be responsible for protecting the existing site furnishings such as water fountain, interpretive signage, etc.

4. General Contractor is responsible for providing all pallets for stacking pavers. See

Revised AD100 attached.

5. Pallet weight limitations – See Revised AD100 for instructions.

HUDSON VALLEY DISTRICT ADDENDUM # 1

New York State Office of Parks, Recreation and Historic Preservation Taconic Region • 9 Old Post Road, Staatsburg, New York 12580 • (845) 889-4100

Palisades Region • Palisades Interstate Parkway, Bear Mountain, NY 10911 • (845) 786-2701 Saratoga Region • 19 Roosevelt Drive, Saratoga Springs, NY 12866 • (518) 584-2535

6. Protect above ground and buried existing utilities within the construction boundary.

Existing utilities information is attached.

Attachments:

• ATTACHMENT #1: Revised AD100

• ATTACHMENT #2: Pre-Bid Meeting Sign-In Sheet & Agenda

• ATTACHMENT #3: Revised Instructions to Bidders

• ATTACHMENT #4: Existing Utilities Information

• ATTACHMENT #5: Photos of Existing Conditions

Contractor Questions and Answers:

• Question #1: Is Builders Risk Insurance and Professional Liability Insurance going to be waived, or is it a requirement?

o Answer #1: Builder’s Risk Insurance is required. Please see General Conditions Article 21.3 for

Insurance Requirements relating to the project. Professional Liability Insurance is not required.

• Question #2: Please confirm that although the existing building materials do not contain lead waste, we should assume that the entire building will be acceptable to be disposed of as Non-friable C&D waste as per the Variance with the exception of the interior debris pile that is scheduled to be disposed of as Friable waster per the variance.

o Answer #2: Refer to “Hazardous Material Survey” in Appendix A: Information Available to Bidders in the Project Manual for information regarding lead paint. There are no mounds of unidentifiable debris piles inside the building. The interior does not need to be cleaned up separately and disposed of as Regulated Asbestos-Containing Material (RACM). The building shall be demolished and disposed of as non-friable ACM. The landfill shall be permitted to accept non-friable asbestos waste.

(5) c 60W

INC.

REMOVE EXISTING FLOOR FINISH IN ITS ENTIRETY DOWN

TO EXISTING CONCRETE SLAB, TYP.

1. ALL REMOVED ITEMS TO BE DISPOSED OF PROPERLY UNLESS

NOTED OTHERWISE.

2. PATCH AND REPAIR ANY OPENINGS CAUSED BY THE

REMOVALS WITH MATCHING MATERIALS

3. ALL REMOVALS SHALL INCLUDE REMOVAL OF ANY AND ALL

ANCHORING SYSTEMS INCLUDING OBJECTS EMBEDDED INTO

EXISTING WALLS.

4. PROVIDE TEMPORARY SHORING AS NECESSARY AT ALL AREAS

OF WALL REMOVAL.

5. DRILL CORNERS OF ALL NEW SAWCUT OPENINGS PRIOR TO

CUTTING.

6. REFER TO HAZARDOUS MATERIALS AND STRUCTURAL

DRAWINGS FOR ADDITIONAL REMOVAL INFORMATION.

7. THE GENERAL CONTRACTOR IS RESPONSIBLE FOR

DEMOLITION AS INDICATED ON AD, SD, AND HD PLANS IN A

CONSECUTIVE MANNER TO MINIMIZE THE EXPOSURE TO THE

ELEMENTS FOR THE BUILDING AREAS THAT ARE TO REMAIN.

THE GENERAL CONTRACTOR IS RESPONSIBLE FOR ANY AND ALL

BUILDING WEATHER TIGHTNESS AND WATERPROOFING TO

KEEP THE ELEMENTS OUT OF THE BUILDING AREAS THAT ARE

TO REMAIN.

8. ALL DEMOLITION TO BE DONE VIA SITE-SPECIFIC ABATEMENT

VARIANCE, WITH THE EXCEPTION OF PAVER REMOVALS. SEE

HD DRAWINGS AND SITE-SPECIFIC VARIANCE.

9. GENERAL CONTRACTOR RESPONSIBLE FOR REMOVAL OF ALL

ELECTRICAL FOR BUILDING TO BE DEMOLISHED. SEE GENERAL

ELECTRICAL DEMOLITION NOTES.

10. WHERE EXCAVATOR IS REQUIRED, IT SHALL BE ROAD-RATED

WITHOUT THE USE OF A TRAILER WITH THE INTENTION OF

NOT DAMAGING THE CONNECTOR ROAD TO THE SITE FROM

THE PARKING AREA. CONTRACTOR SHALL PROVIDE ALL

REQUIRED EQUIPMENT, PERMITS, AND SAFETY DEVICES

NECESSARY FOR ROADWAY TRAVEL.

DEMOLITION NOTES

GENERAL DEMOLITION NOTES

PHASING LEGEND

EXISTING TO BE

DEMOLISHED

EXISTING TO REMAIN

NEW CONSTRUCTION

EXISTING WOOD DOORS TO BE REMOVED IN THEIR

ENTIRETY

REMOVE EXISTING WINDOW SYSTEM IN ITS ENTIRETY,

UTILIZING ABATEMENT PROCEDURES, SEE HD

DRAWINGS

REMOVE EXISTING BUILT-IN BENCH SEATING IN ITS

ENTIRETY

REMOVE EXISTING DISPLAY SCREEN AND SURROUND

SYSTEM IN THEIR ENTIRETY

REMOVE OF EXISTING WALL AND FINISHES IN ITS

ENTIRETY

REMOVE EXISTING ROOF AND DECKING BACK TO

STRUCTURE IN ITS ENTIRETY, SEE STRUCTURAL

DRAWINGS

REMOVE EXISTING PORTICO AND COLUMNS IN ITS

ENTIRETY

REMOVE EXISTING WALL SCONCES IN THEIR ENTIRETY,

TYP.

REMOVE EXISTING CHANDELIER AND SALVAGE FOR

REINSTALLATION BY ABATEMENT PROCESS, SEE HD

DRAWINGS

REMOVE EXISTING REC HALL INTERIOR WALL FINISH IN

ITS ENTIRETY AND CLAD WALL AND SURROUND

CHIMNEY WITH NEW ZIP-R-SHEATHING AFTER

ABATEMENT PROCEDURES TO PROTECT THE BUILDING

AND CHIMNEY AFTER REMOVALS. GENERAL

CONTRACTOR TO ENSURE THAT ROOF FLASHING TO

REMAIN AT ROOF TO CHIMNEY INTERSECTION IS

SECURELY FASTENED.

REMOVE EXISTING HEARTH TILE SURROUND IN ITS

ENTIRETY DOWN TO EXISTING CONCRETE SLAB.

EXISTING FIRE PLACE TO REMAIN IN ITS ENTIRETY, CLEAN

AND PREP FOR NEW WORK

1. PERFORM ALL ELECTRICAL DEMOLITION WORK IN

ACCORDANCE WITH THE NEW YORK STATE ELECTRICAL CODE

(NEC AS ADOPTED) AND ALL APPLICABLE LOCAL CODES.

2. ELECTRICAL DEMOLITION IS LIMITED TO AREAS INDICATED.

MAINTAIN ELECTRICAL SERVICES TO ALL AREAS OF THE

BUILDING TO REMAIN.

3. DE-ENERGIZE AND SAFELY DISCONNECT ALL ELECTRICAL

CIRCUITS SERVING DEMOLITION AREAS PRIOR TO REMOVAL.

4. REMOVE ALL ELECTRICAL DEVICES, FIXTURES, CONDUIT, AND

WIRING SERVING DEMOLITION AREAS.

5. REMOVE BRANCH CIRCUIT WIRING AND CONDUIT BACK TO

THE MAIN PANEL OR SOURCE LOCATED IN THE PORTION OF

THE BUILDING TO REMAIN.

6. DISCONNECT CONDUCTERS AT THE PANELBOARD; REMOVE

BREAKERS OR FUSES WHERE CIRCUITS ARE NO LONGER

REQUIRED AND UPDATE PANEL SCHEDULES ACCORDINGLY.

7. PROTECT ELECTRICAL EQUIPMENT AND SYSTEMS SERVING

REMAINING AREAS FROM DAMAGE DURING DEMOLITION

GENERAL ELECTRICAL DEMOLITION NOTES

SITE DEMOLITION PLAN NOTES

1. REMOVE EXISTING PAVERS IN AREAS INDICATED ON THE

DRAWINGS AND STACK FOR SALVAGE. CAREFULLY REMOVE

AND LEGALLY DISPOSE OF ALL ASSOCIATED BASE MATERIALS,

EDGING, AND APPURTENANCES NOT DESIGNATED TO REMAIN.

2. FOLLOWING COMPLETION OF HAZARDOUS MATERIALS

ABATEMENT AND BUILDING DEMOLITION, CONTRACTOR

SHALL CLEAR THE SITE OF ALL DEMOLITION DEBRIS, AND

UNSUITABLE MATERIALS UNLESS OTHERWISE NOTED TO

REMAIN.

3. CONTRACTOR IS RESPONSIBLE FOR GRADING AND

SMOOTHING THE DISTURBED AREAS WITHIN A MINIMUM OF

20 FEET FROM THE BUILDING FOOTPRINT TO ACHIEVE A

UNIFORM, STABLE SURFACE THAT POSITIVELY DRAINS AWAY

FROM ADJACENT IMPROVEMENTS AND DOES NOT CREATE

PONDING.

4. PROVIDE NECESSARY FILL, GRADING, AND COMPACTION TO

ELIMINATE VOIDS, ABRUPT GRADE CHANGES, AND UNSAFE

CONDITIONS RESULTING FROM DEMOLITION ACTIVITIES.

IMPORTED FILL SHALL BE CLEAN, FREE OF DEBRIS, AND

SUITABLE FOR COMPACTION.

5. REMOVE AND PROPERLY DISPOSE OF ALL DEMOLITION-

RELATED WASTE, EXCESS MATERIALS, AND CONSTRUCTION

DEBRIS FROM THE SITE. NO STOCKPILING WILL BE PERMITTED

UNLESS SPECIFICALLY AUTHORIZED.

6. UPON COMPLETION OF WORK, LEAVE THE AREA IN A

GENERALLY SAFE, CLEAN, AND STABLE CONDITION SUITABLE

FOR PEDESTRIAN SAFETY AND FUTURE SITE WORK

OPERATIONS.

7. CONTRACTOR SHALL COMPLY WITH ALL APPLICABLE LOCAL,

STATE, AND FEDERAL REGULATIONS REGARDING DISPOSAL,

EROSION CONTROL, AND SITE SAFETY DURING AND AFTER

DEMOLITION OPERATIONS.

8. PROTECT ADJACENT STRUCTURES, UTILITIES, PAVEMENTS,

AND LANDSCAPING TO REMAIN. REPAIR ANY DAMAGE CAUSED

BY DEMOLITION OR GRADING ACTIVITIES AT NO ADDITIONAL

COST TO THE OWNER

DEMOLITION NOTES – REMOVAL OF ROOF AND STRUCTURE

AT EXISTING CHIMNEY

1. SCOPE OF WORK:

REMOVE THE EXISTING ROOF ASSEMBLY AND ASSOCIATED

STRUCTURAL FRAMING THAT ABUTS AND SURROUNDS THE

EXISTING STONE CHIMNEY. THE FOLLOWING ELEMENTS ARE

TO REMAIN IN PLACE:

• EXTERIOR STONE CHIMNEY.

• INTERIOR PLASTER WALLS AT CHIMNEY ENCLOSURE.

• INTERIOR MASONRY HEARTH AND FIREBOX.

• INTERIOR EXPOSED STONEWORK AND FINISHES.

2.)PROTECTION OF EXISTING CONSTRUCTION:

• PROVIDE TEMPORARY PROTECTION PRIOR TO

COMMENCEMENT OF DEMOLITION TO PREVENT DAMAGE

FROM VIBRATION, IMPACT, WEATHER EXPOSURE, OR DEBRIS.

• INSTALL RIGID BARRIERS, PADDED PROTECTION, AND DUST

PARTITIONS AS REQUIRED TO SAFEGUARD INTERIOR PLASTER

AND STONE FINISHES.

• NO DEMOLITION EQUIPMENT OR LOADS SHALL BEAR ON OR

BE BRACED FROM THE EXISTING CHIMNEY STRUCTURE.

3.)SEQUENCING AND METHOD:

• PERFORM DEMOLITION IN A CONTROLLED MANNER USING

HAND TOOLS IN THE IMMEDIATE VICINITY OF THE CHIMNEY.

• SAW-CUT AND DISCONNECT FRAMING MEMBERS TO AVOID

TRANSMITTING SHOCK OR LATERAL LOADS TO THE REMAINING

MASONRY.

• DO NOT PRY, PULL, OR MECHANICALLY SEPARATE MEMBERS

ATTACHED TO THE CHIMNEY; CAREFULLY CUT FASTENERS AND

REMOVE IN SECTIONS.

• CUT METAL FLASHING INCLUDING STEP-FLASHING BACK

TIGHT TO STONEWORK WHERE ROOFING INTERSECTIONS ARE

REMOVED.

4.)STRUCTURAL STABILITY:

• CONTRACTOR SHALL ENSURE THE CHIMNEY REMAINS FULLY

STABLE AND LATERALLY SUPPORTED THROUGHOUT

DEMOLITION.

• PROVIDE TEMPORARY SHORING OR BRACING IF REQUIRED TO

MAINTAIN STABILITY UNTIL PERMANENT CONDITIONS ARE

ESTABLISHED.

5.)WEATHER PROTECTION (IMMEDIATELY FOLLOWING

DEMOLITION):

• AT THE END OF EACH WORKDAY, AND UPON FULL REMOVAL

OF THE SURROUNDING STRUCTURE, PROVIDE A TEMPORARY

WATERTIGHT ENCLOSURE AROUND THE CHIMNEY.

• INSTALL REINFORCED SHEATHING, WATERPROOF

MEMBRANE, AND SECURE FLASHING TO SHED WATER AWAY

FROM MASONRY.

• PROVIDE A TEMPORARY ROOF OR RIGID COVER AS

NECESSARY TO PREVENT PRECIPITATION FROM ENTERING THE

FIREBOX, HEARTH, OR WALL CAVITIES.

6.)MOISTURE AND TEMPERATURE CONTROL:

• PROTECT REMAINING PLASTER, MASONRY, AND STONE

FINISHES FROM SATURATION, FREEZE–THAW EXPOSURE, AND

RAPID TEMPERATURE CHANGES.

7.)DEBRIS REMOVAL:

• REMOVE DEMOLITION DEBRIS CONTINUOUSLY. DO NOT

ALLOW MATERIALS TO ACCUMULATE AGAINST THE CHIMNEY

OR INTERIOR FINISHES.

8.)VIBRATION CONTROL:

• USE DEMOLITION TECHNIQUES THAT MINIMIZE VIBRATION.

IMPACT DEMOLITION (JACKHAMMERS, HEAVY MECHANICAL

EQUIPMENT) SHALL NOT BE USED WITHIN CLOSE PROXIMITY

TO THE CHIMNEY WITHOUT APPROVAL.

9.)INSPECTION:

• NOTIFY DIRECTOR’S REPRESENTATIVE IMMEDIATELY IF

CRACKING, DISPLACEMENT, OR DETERIORATION OF THE

CHIMNEY OR INTERIOR FINISHES IS OBSERVED.

• REPAIR ANY DAMAGE CAUSED BY DEMOLITION OPERATIONS

AT NO COST TO THE OWNER.

10.) FINAL CONDITION:

• LEAVE THE REMAINING CHIMNEY, HEARTH, AND INTERIOR

CONSTRUCTION CLEAN, DRY, STRUCTURALLY SOUND, AND

FULLY PROTECTED FROM THE ELEMENTS UNTIL SUBSEQUENT

CONSTRUCTION BEGINS.

AD200

AD200

AD200

4AD600

AD600 3AD600

AD6004

3 3 3

3 3 3

CONTRACTOR RESPONSIBLE FOR REMOVAL OF ALL PAVERS NOTED.

SALVAGE + STACK ON PALLETS PROVIDED BY GENERAL CONTRACTOR

WHERE DESIGNATED BY DIRECTORS REPRESENTATIVE ON SITE.

FOLLOW PALLET MANUFACTURERS WEIGHT LIMITATIONS FOR

MAXIMUM AMOUNT OF WEIGHT PER PALLET.

EXISTING CHANDELIER

ON FLOOR

EXISTING BUILDING

TO REMAIN

EXTENT OF BUILDING

TO BE DEMOLISHED

EXISTING BUILDING

TO REMAIN

EXTENT OF BUILDING

TO BE DEMOLISHED

EXISTING PAVERS

TO REMAIN

EXISTING PAVERS

TO REMAIN

AD200

EXISTING

MECHANICAL SPACE

EXISTING RESTROOM

EXISTING RESTROOM

EXISTING ADA

RESTROOM

EXISTING ADA

RESTROOM

EXISTING RESTROOM

EXISTING RESTROOM

EXISTING REC HALL

CONTRACTOR TO

PROTECT EXISTING

BUILDING AND PAVERS

DURING CONSTRUCTION

CONTRACTOR TO

PROTECT EXISTING

BUILDING AND PAVERS

DURING CONSTRUCTION

SITE TO BE STABILIZED AFTER PAVER

REMOVAL. PREP GRADE FOR NEXT PHASE

AFTER DEMO. LEAVE THE GROUND LEVEL

AND COMPACTED AND ENTIRE SITE AREA IN

A GENERALLY SAFE, CLEAN, AND STABLE CONDITION

SUITABLE FOR PEDESTRIAN SAFETY AND FUTURE

SITE WORK OPERATIONS, INCLUDING FUTURE FENCING

BY OWNER.

GENERAL CONTRACTOR IS RESPONSIBLE FOR REVIEWING THE EXISTING

UNDERGROUND UTILITY PLAN PROVIDED BY NYS PARKS TO ENSURE

THAT EXISTING UNDERGROUND UTILITIES ARE PROTECTED FROM

DAMAGE DURING THE REMOVAL OF PAVERS AND SITE REGRADING.

1 2 40 8

24 x 36:

12 x 18:

1/4" = 1'

1/8" = 1'

Project Location:

Sheet Title:

Project Title:

Drawing Number:

Project Number:

Revision:

Drawn By:

Design By:

Checked By:

Date:

Scale:

Sheet:

Architect:

PHINNEY DESIGN GROUP

142 GRAND AVENUE

SARATOGA SPRINGS, NY 12866

(518) 587-7120

Professional Seal:

Unauthorized alteration or addition to this document is a violation or Section 7209 of

New York State Education Law

©PHINNEY DESIGN GROUP 2026

3/16" = 1'-0"

1528 NY-82, Ancram, NY 12502

LAKE TAGHKANIC STATE PARK

DEMOLITION PLAN

NE

NE

TAB, AZ

04/27/2026

25212

AD100

100% CONSTRUCTION

DOCUMENTS

SCALE: 3/16" = 1'-0"

AD100 - LEVEL 1 - DEMO PLAN 1

3 of

No. Date Description

1 07/27/2026 Revision 1, Bid Addendum 1 hlak Text Box ATTACHMENT #1: Pre-Bid Meeting Sign-In Sheet & Agenda

PRE-BID MEETING

Rev 9/25

ANNOUNCEMENTS

� Sign in Sheet

� Welcome

� Introductions

� Only questions and answers put into writing are binding.

� Can’t Answer Specific Questions

PROJECT INFORMATION

� Project Description: Brief Overview of Scope by Consultant or DR

� Director’s Representative: K Zinzin Hla

� Contacts: As stated on the project manual

� Bid Advertisement: July 7, 2026 in the morning

� Last Day for Questions: July 21, 2026 at 4:00pm

� Bid Opening: August 4, 2026

� Contract Duration: 50 days, apprx 7 weeks from OSC approval

� Alternates No Alternates

� Unit Prices No unit prices

� Liquidated Damages: Per General Conditions

� MWBE SDVOB Goals: Per Notice to Bidders

� Engineer’s Estimate Range: Per Notice to Bidders

� Start Date Restrictions: Mobilization only after 10/26

� Wicks Law: Does not apply to this contract

WALK THE JOBSITE

END OF MEETING

Notice to Bidders / July 2027 11

NEW YORK STATE OFFICE OF PARKS, RECREATION AND HISTORIC

PRESERVATION

INSTRUCTIONS TO BIDDERS

EXAMINATION OF DOCUMENTS

Carefully examine and be familiar with the Bidding and Contract Documents.

Examine the information concerning subsurface or other latent physical conditions. It is presented in good faith but is not intended as a substitute for personal investigation, interpretations or judgment of the Contractor.

VISIT TO THE SITE

Visit the site of the work prior to submitting bid. Phone Designated Contact listed on the Notice to Bidders for appointment 24 hours in advance of visit. For further information on site visit instructions, please refer to the Notice To Bidders.

Become familiar with restrictions and regulations relating to the Facility. Existing restrictions and regulations will not be considered as grounds for any additional cost over the Contract sum.

Assume the risk of encountering any subsurface or other latent physical condition which can be reasonably anticipated on the basis of documentary information provided by the Office of Parks, Recreation and Historic Preservation (the Office) and from inspection and examination of the site.

Interpretations of Contract Documents by Facility personnel are not binding.

RESOLUTION OF DISCREPANCIES AND AMBIGUITIES

Direct all questions regarding the intent or meaning of the drawings or specifications to the contact person identified on the cover of the Contract Documents. Such an inquiry may be telephoned or submitted in writing using provided RFI form. The reply to such an inquiry, when deemed necessary, will be communicated by Addendum to all persons who have obtained drawings and specifications.

Pre-bid inquiries answered by means other than Addenda will not be binding.

PREPARATION OF BIDS

Bidders shall submit bids on the official form furnished by the Office. Make no changes of any kind in the bid form phraseology, or anywhere on the bid form. Fill in all blank spaces legibly and in ink. Once the form has been completed in ink, bidders shall scan and email the bid form and hlak

ATTACHMENT #2: Updated Instructions to Bidders

Notice to Bidders / July 2027 12 bid security to the email address listed on the Notice to Bidders. The document must be in PDF format – any hyperlink to the file will not be accepted. Please note, there is a 20MB limit when submitting attachments via email. If email is not available to the bidder, an address for hard copies can be obtained from the designated contact identified on the Notice to Bidders. All amounts shall be given in full in both writing and also in figures. In case of a discrepancy between the amount written in words and that given in figures, the amount written in words is binding. Make no erasures on the bid form. If a mistake is made, use a new bid form. New forms may be obtained at the email address shown on the Notice to Bidders.

When the Contract Documents require alternate price quotations, indicate the amounts to be added to or deducted from the base bid. If the work is to be performed at no change in cost, indicate the word "NONE". Any bid which fails to indicate a sum or the word "NONE", shall be considered informal and may be rejected.

Sign the bid form in the space provided. An officer or a principal of a corporation or a partnership signing for the bidder shall print or type the legal name of the person, partnership or corporation on the line provided and place his or her signature after "SIGN BID HERE". The same procedure shall apply to the bid of a joint venture by two or more firms, except that the signature and title of an officer or a principal of each member firm of the joint venture shall be required.

Note in the spaces provided on the bid form, the Addenda, by numbers and dates, which have been received. If no Addenda have been received, insert the word "NONE".

ADDRESS OF PROSPECTIVE BIDDER

Use street address in addition to a Post Office Box address (if any).

BID SECURITY INFORMATION

Bid Security, in the amount shown on the Notice to Bidders, is required to be submitted with the bid as a guarantee that the bidder will enter into the Contract if awarded, and that the bidder will furnish all required information to enter into the Contract within ten days after receipt of notice of award. All bidders are required to scan their bid security and include the copy with their electronically submitted bid. The document must be in PDF format – any hyperlink to the file will not be accepted. Please note, there is a 20MB limit when submitting attachments via email. Bid Security shall consist of a bid bond or a certified check or a bank check drawn upon a legally incorporated bank or trust company and payable to the Office of Parks, Recreation and Historic Preservation. The bid bond must be from a Surety company approved by the State. The form of any bid bond and the surety issuing it shall be subject to the approval of the Office. The original hardcopy bid bonds for the two lowest bidders must be postmarked and sent via certified mail within 48 hours of receiving the bid summary from the Office. The Bid Security of the two lowest bidders will be returned upon the acceptance of the Performance and the Labor and Material Bonds and the execution of the Contract by the lowest bidder. The Bid Security of all other bidders will be returned as soon as possible after the low bidder is determined.

Notice to Bidders / July 2027 13

NEW YORK STATE BUSINESSES INFORMATION

Contractors are encouraged to use and work with New York State Businesses. Accordingly, bidders are required to complete and submit the form which will allow us to track this information. Please complete and include the form “Encouraging Use of New York State Businesses in Contract Performance” with your bid. The apparent low bidder will be asked to identify the New York State businesses that will be used.

SUBMISSION OF BID

Submit Bid Form and Bid Security, if required in the Notice to Bidders, via scanned hard copies to the email listed in the notice to bidders.

The Contract D number and Company Name should be clearly marked in the subject line of the email, along with the words “BID SUBMISSIONS”.

All bids must be received at or before the time specified on the Notice to Bidders, whether to the email address or the physical mailing address designated for bid opening. Failure to include an electronic copy of your DOL registration certificate AND a completed/signed copy of the Gender-Based Violence and the Workplace Certification with your bid by the bid opening date and time WILL result in disqualification.

A late bid will be considered if (1) its arrival at the place designated after the time specified can be shown by documentary or other proofs to be due to the mishandling by employees of the Office and

(2) that absent such mishandling, the bid would have arrived timely. Delays in the U.S. Mail or any other means of transmittal, including by couriers or agents of the State of New York (State), other than employees of the Office will not suffice to excuse late arrival.

A late bid not eligible for consideration will be returned unopened with notification of the reason for its refusal.

MODIFICATION OF BID

Bid modifications by amendment may be considered on condition that:

1. The amendment arrives before the time set for the bid opening.

2. The amendment is in writing and signed by the bidder.

3. The bid, as amended, conforms in all respects with the Contract Documents.

Notice to Bidders / July 2027 14

WITHDRAWAL OF BID

A bid may be withdrawn at any time prior to the time specified for opening.

After the bid opening, a bidder may request the withdrawal of its bid by a written application on the grounds of a demonstrable mistake. Such written application must be made within seven days after the bid opening unless the Office, at its sole discretion, grants a time extension. Upon receiving such written application, the Office will review and decide the bidder’s withdrawal request based on the three elements below. A bid may be withdrawn if, before any detrimental change of position by the State has occurred, the bidder establishes that:

1. a verifiable error occurred in the computation of the bid, and

2. absent the mistake the bid would have been substantially higher, and

3. if directed to proceed with the Contract at the price set forth in the bid, the bidder would suffer a substantial loss on the contract.

Each element must be proven by clear and convincing evidence in order to justify withdrawal.

The judgment of the Office shall be final and conclusive. Should the judgment be against allowing withdrawal, then the failure of the bidder to proceed would be cause for forfeiture of its bid bond.

DISQUALIFICATION OF BIDDERS

The State reserves the right to disqualify bids, before or after opening, upon evidence of collusion with intent to defraud or other illegal practices upon the part of the bidder.

OPENING OF BIDS

Bids shall be opened as announced in the Notice to Bidders. Bidders or their authorized agents are invited to attend via Webex.

AWARD OF CONTRACT

The Contract may be awarded to the lowest responsible and reliable bidder as will best promote public interest.

If alternates are included in the bidding documents, the Office reserves the right to accept or reject any or all alternates. The lowest bid will be determined by the sum of the base bid and, where applicable, the accepted alternates and/or unit pricing in the manner prescribed on the Bid Form.

If alternate base bids are indicated in the bidding documents, the low bid will be determined by the lowest amount bid for any of the alternate base bids.

Notice to Bidders / July 2027 15

The Office reserves the right to reject any or all bids, and advertise for new bids, if in its opinion the best interest of the Office will hereby be promoted. In the event that all bids are rejected, each bidder will be so notified.

No later than 45 days after the bid opening, the Office shall accept bids or reject all bids. Written notification of acceptance with the final Contract shall be emailed or delivered to the selected bidder. If the selected bidder fails to execute and return the Contract with the bidder's Performance Bond, Labor and Material Bond, and Certificate of Insurance, within ten days of receipt of notification, the Office shall have the right to reject the bid and select next lowest bidder. In this case, the Bid Security of the first bidder shall be forfeit.

INFORMALITIES

Any bid which fails to conform to the requirements of the Bidding and Contract Documents may be rejected.

The Commissioner or Commissioner’s Representative reserves the right to waive as an informality any irregularity contained in any bid or afford the bidder an opportunity to remedy any deficiency resulting from a minor irregularity.

EQUAL EMPLOYMENT OPPORTUNITY

If the value of this contract exceeds $25,000, no later than seven days after being notified of the award of the contract, the Bidder shall submit an Equal Employment Opportunity Policy Statement on a form to be provided by the Office.

DETERMINATION OF CONTRACTOR'S RESPONSIBILITY

1. The State Finance Law requires that contracts for public work in the State of New York be awarded to the lowest responsible and reliable bidders as will best promote the public interest.

2. In order to assist the State in determining the responsibility and reliability of the apparent low bidder for any competitively bid contract of $100,000 or more, and any proposed subcontract work valued at $100,000 or more, each apparent low bidder and all proposed subcontractors will be required to submit a “New York State Vendor Responsibility Questionnaire For-Profit Construction” (Form CCA-2) prior to contract award or subcontractor approval.

3. The apparent low bidder must submit a completed “New York State Vendor

Responsibility Questionnaire For-Profit Construction” (Form CCA-2) to the foregoing address within 24 hours after the bids are opened.

4. The Office recommends that vendors file the required Vendor Responsibility

Questionnaire online via the New York State VendRep System, however, vendors may

Notice to Bidders / July 2027 16 choose to complete and submit a paper questionnaire. To enroll in and use the New York State VendRep System, see the VendRep System Instructions available at :

http://www.osc.state.ny.us/vendrep/vendor_index.htm or go directly to the VendRep System online at https://portal.osc.state.ny.us. For direct VendRep System user assistance, the Office of the State Comptroller’s Help Desk may be reached at 866-370-4672 or 518- 408-4672 or by email at ciohelpdesk@osc.state.ny.us. Vendors opting to file a paper questionnaire can obtain the appropriate questionnaire from the VendRep website www.osc.state.ny.us/vendrep or may contact the Office of Parks Recreation and Historic Preservation (if not included already in these documents).

5. ADDITIONAL CONTRACTOR RESPONSIBILITY

(A) Contractor shall at all times during the Contract term remain a responsible vendor.

Contractor agrees, if requested by the Office, to present evidence of its continuing legal authority to do business in New York State, its integrity, experience, ability, prior performance, and organizational and financial capacity to carry out the terms of this Contract.

(B) The Office reserves the right to suspend any or all activities under this Contract, at any time, when the Office discovers information that calls into question the responsibility of Contractor. In the event of such suspension, Contractor will be given written notice outlining the particulars of such suspension. Upon issuance of such notice, Contractor must comply with the terms of the suspension order. Contractual activities may resume at such time as the Office issues a written notice authorizing resumption of contractual activities.

(C) Notwithstanding the provision of Article 15 of the General Conditions of the Contract pertaining to Termination and Revocation, upon written notice to Contractor and a reasonable opportunity to be heard with appropriate Office staff, this Contract may be terminated by the Office at Contractor’s expense where Contractor is determined by the Offices to be non-responsible. In such event, State Parks may pursue available legal or equitable remedies for breach.

OMNIBUS PROCUREMENT ACT OF 1992

1. It is the policy of the New York State Office of Parks, Recreation and Historic

Preservation to maximize opportunities for the participation of New York State business enterprises, including minority and women-owned enterprises, as bidders, subcontractors and suppliers on its procurement contracts.

2. Information on the availability of New York State subcontractors and suppliers is available from:

NYS Department of Economic Development Division for Small Business One Commerce Plaza, 9th Floor http://www.osc.state.ny.us/vendrep/vendor_index.htm https://portal.osc.state.ny.us/ mailto:ciohelpdesk@osc.state.ny.us http://www.osc.state.ny.us/vendrep

Notice to Bidders / July 2027 17

Albany, NY 12245 Telephone: (212) 803-3149 E-mail: nylovessmbiz@esd.ny.gov

NOTE: Companies requesting lists of potential subcontractors and suppliers are encouraged to identify the NAICS code, size and location of vendors.

3. A directory of certified minority and women-owned business enterprises is available online at https://ny.newnycontracts.com/FrontEnd/searchcertifieddirectory.asp or from:

NYS Department of Economic Development Division of Minority and Women's Business Development 625 Broadway Albany, New York 12207 Telephone: (646) 846-7364 E-mail: MWBEBusinessDev@esd.ny.gov

4. Bidders located in foreign countries are hereby notified that New York State may seek to obtain and assign or otherwise transfer offset credits created by this procurement contract to third parties located in New York State. The successful contractor shall agree to cooperate with the State in efforts to get foreign countries to recognize offset credits created by the procurement contract.

5. When the bid amount is equal to or greater than $1,000,000, the bidder is required to certify compliance with the Omnibus Procurement Act of 1992 to the Office in its bid proposal.

6. The apparent low bidder will be required to submit documentation of such compliance with the requested documents.

WORKERS’ COMPENSATION INSURANCE AND DISABILITY

BENEFITS REQUIREMENTS

A policy covering the obligations of the Contractor in accordance with the Workers’ Compensation Law and the Disability Benefits Law covering all operations under the contract, whether performed by the contractor or the subcontractor is required for all contracts. See Article

21.3 of the General Conditions.

ELECTRONIC PAYMENTS

Per the General Conditions article 23 section 12, the Office requires all Contractors and Vendors doing business with New York State to enroll in and receive payments electronically.

mailto:%20nylovessmbiz@esd.ny.gov https://ny.newnycontracts.com/FrontEnd/searchcertifieddirectory.asp https://ny.newnycontracts.com/FrontEnd/searchcertifieddirectory.asp mailto:MWBEBusinessDev@esd.ny.gov

Notice to Bidders / July 2027 18

Visit the State Comptroller's website: http://www.osc.state.ny.us/vendors/index.htm#epayment to enroll in the ePayments Program.

FORMS

Various provisions of the bidding and contract documents may require a bidder or contractor to submit certain forms. Not all forms will be required of all bidders, and some forms, such as Bid Bonds, Performance Bonds and Labor and Material Bonds will generally be provided by others(e.g., the American Institute of Architects - AIA). However, samples and/or copies of all forms are available from the Contact Person(s) designated on the first page of the Bidding and Contract documents. Forms available from the Contact Person include but are not limited to:

Reporting forms for State and Federal programs which provide for participation by minority group members and women as suppliers, subcontractors and employees; Contractor's Monthly Activity Report and Application for Payment; Certificate of Acceptance (final payment); Prime Contractor's Certification; Subcontractor's Certification; Workers Compensation and Payroll Forms.

http://www.osc.state.ny.us/vendors/index.htm#epayment http://www.osc.state.ny.us/vendors/index.htm#epayment

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