D._Solicitation_Package_02A2337.pdf

CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, GOVERNOR

California Department of Transportation

ADMINISTRATION

DIVISION OF PROCUREMENT AND CONTRACTS

1727 30TH STREET, MS 65

SACRAMENTO, CA 95816-7006

PHONE (916) 227-6000

TTY 711

https://dot.ca.gov/programs/procurement-and-contracts/

November 1, 2024

Invitation For Price Quote (IFPQ)

IFPQ # 02A2337

Notice to Prospective Contractors

You are invited to review and respond to this Small Business (SB) Invitation for Price Quote (IFPQ), IFPQ 02A2337 titled Lake Almanor Janitorial and Grounds/Landscape Maintenance in Plumas County. In submitting your quote, you must comply with the instructions found herein.

“This solicitation is authorized pursuant to Government Code Section 14838.5, which provides for the award of contracts for the acquisition of goods, services, or information technology that has an estimated value of greater than $5,000.00, but less than $250,000.00, to a certified SB, including a Micro Business, or a Disabled Veteran Business Enterprise.” A bid of $250,000 and above will result in rejection of your bid due to non-responsiveness.

Note that all Agreements entered into with the California Department of Transportation (Caltrans) will include, by reference, General Terms and Conditions (GTC 04/2017) and Contract Certification Clauses (CCC 04/2017) that must be viewed and downloaded at Internet site https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List- Folder/Standard-Contract-Language.

This contract requires Prevailing Wages if the total bid amount exceeds $15,000. If the total bid amount is under $15,000, then Prevailing Wage language will be removed prior to award. Refer to Attachment 4, Proposed Form of Agreement, for requirement details.

In the opinion of Caltrans, this IFPQ is complete and without need of explanation; however, if you have questions, or should you need any clarifying information, the contact person for this IFPQ is:

Wendy Kwong California Department of Transportation (Caltrans) Email Address: Wendy.Kwong@dot.ca.gov Phone: (279) 789-4474

Please note that no verbal information given will be binding upon Caltrans unless such information is issued in writing as an official addendum.

*Technical questions regarding this solicitation will be addressed, in writing, in accordance with the Questions and Answers portion of this IFPQ. See Section C1, Time Schedule, for more details.

ALL REQUIRED DOCUMENTS ARE EITHER ATTACHED (ATTACHMENTS 1 & 2) OR THE

DOCUMENT LINK IS PROVIDED ON ATTACHMENT 3, REQUIRED DOCUMENTS.

Sincerely, Wendy Kwong Contract Analyst https://dot.ca.gov/programs/procurement-and-contracts/ https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language mailto:Wendy.Kwong@dot.ca.gov

Invitation for Price Quote IFPQ Number 02A2337

Purpose and Description of Services

1. Contractor shall provide all labor, supplies, tools, equipment, materials, travel necessary to provide janitorial and grounds/landscaping maintenance services the Lake Almanor Safety Roadside Rest Area (SRRA) located in Plumas County.

2. Refer to the Proposed Form of Agreement, Exhibit A, for a more complete description of services.

Bidder’s Minimum Qualifications

1. Bidder shall be registered with the Department of Industrial Relations (DIR), pursuant to Labor Code Section 1725.5 at the time of bid (Public Works Contractor Registration).

2. Bidder must be registered with the Labor Commissioner’s Office pursuant to Labor Code Sections 1420-1434 (Department of Industrial Relations (DIR) Janitorial Services Registration).

3. Bidder shall be a certified small business registered with the Department of General Services

(DGS).

4. Bidder shall provide price quotes in compliance with the Wages and Employee Benefits or In Lieu Cash Payments as described herein (Gov. Code Section 19134).

5. Failure of bidder to sufficiently provide any or all the minimum qualifications, in the opinion of Caltrans, will result in the bidder’s bid deemed non-responsive.

Price Quotation Requirements and Information

1. Time Schedule

It is recognized that time is of the essence. All bidders are hereby advised of the following schedule and will be expected to adhere to the required dates and times.

Event Date Time

(Pacific Time)

IFPQ available to prospective bidders 11/01/2024 8:00AM

Written Question Submittal 11/08/2024 2:00PM

Final Date for Quote Submission 11/18/2024 2:00PM

Proposed Award Date (estimate) 11/25/2024 5:00PM

2. Questions and Answers

A. Questions regarding this IFPQ must be submitted in writing. Bidders are encouraged to submit their written questions by November 8, 2024.

B. Written questions must include the individual's name, firm name, complete address, and must reference IFPQ No. 02A2337. Questions must be sent to the following email:

Email: Wendy.Kwong@dot.ca.gov

C. Written responses to all questions will be collectively compiled and posted as an Addendum to the Cal eProcure website (https://caleprocure.com/pages/index,aspx). It is the responsibility of the bidder to access the website for any changes or addenda that may be posted. Refer to Section C1, Time Schedule, for the IFPQ’s schedule of events and dates/times. Bidder can contact the Contract Analyst named above.

mailto:Wendy.Kwong@dot.ca.gov https://caleprocure.com/pages/index,aspx

3. Costs Included in Bid Rates

Quotation prices/rates shall include the cost of employer payments to or on behalf of employees, subsistence, travel, compensation insurance premiums, unemployment contributions, social security taxes, contract bond premiums, and any other taxes or assessments, including but not limited to, sales and use taxes required by law or otherwise and no additional allowance will be made thereof unless separate payment provisions in the Agreement should specifically so provide.

4. State General Prevailing Wages

State General Prevailing Wage Rates will apply for the County of Plumas as described in the attached Proposed Form of Agreement Exhibit B. The predetermined general prevailing wage rates published by the Director of Industrial Relations (DIR) may be obtained via the Internet at https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm or by contacting the Contract Analyst listed on the first page of this solicitation. It is the bidder's responsibility to use the correct classification determination published by the DIR. By signing the attached Bid/Bidder Certification Sheet, the Bidder acknowledges this is a public works contract subject to Labor Code Sections 1720-1861, and that if awarded this Agreement, it will be the Bidder’s responsibility to ensure that all prevailing requirements are met, including but not limited to the payment of appropriate prevailing wages rates to all employees who participate and perform services under this Agreement, Department of Industrial Relations registration, submittal of weekly certified payroll records, and employment of apprentices throughout the duration of the Agreement.

5. Postconsumer-Content Certification

Bidder signature affixed hereon and dated on the Bid/Bidder Certification Sheet, shall signify that you are aware of the recycled materials, goods, and supplies program requirements of Public Contract Code Sections 12200 and 12205, and that the postconsumer recycled-content certification will be required for the successful bidder. The winning bidder will be required to complete a Postconsumer-Content Certification and provide the form with the signed Agreement. A failure to provide a completed form will result in cancellation of the award.

6. Mandatory Organic Waste Recycling

Contractor generating organic waste or commercial solid waste shall comply with SB 1383;

also, Contractor will arrange for recycling services required by this section in a manner that is consistent with State and local laws and requirements, including a local ordinance or local jurisdiction’s franchise agreement, applicable to the collection, handling, or recycling of organic waste and commercial solid waste. This requirement does not modify, limit, or abrogate Contractor’s right to sell or donate its recyclable organic waste materials consistent with the requirements of Public Resources Code Sections 42649.8 et seq. When applicable, Contractor must comply with these provisions.

7. Motor Carrier Permit Requirements

A. Contractor is responsible for determining whether California Vehicle Code Sections 34601 and 34620 require Contractor to have a valid Motor Carrier Permit (MCP) issued by the Department of Motor Vehicles (DMV) in order for Contractor to lawfully perform any part or aspect of the work described in Exhibit A, Scope of Work, and, if California Vehicle Code Sections 34601 and 34620 do require same for any part or aspect of such work, Contractor must have a valid MCP(s) issued from the DMV for its services as a Motor Carrier of Property under this Agreement. Contractor shall pay any required fees necessary to obtain and maintain in good standing during the entire term of this Agreement any such required MCP(s).

https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm https://www.calrecycle.ca.gov/buyrecycled/stateagency/certify.

B. MCP(s), if any, required for Contractor’s Motor Carriers of Property under California Vehicle Code Sections 34601 and 34620 shall be on file with Contractor for the duration of this Agreement. Upon request of Caltrans Contract Manager, Contractor must immediately provide to Caltrans a copy of the required MCP(s), if any.

8. Contractor Registration Program

A. No Contractor or Subcontractor may be listed on a bid proposal for an agreement with prevailing wages unless registered with the DIR, pursuant to Labor Code Section 1725.5 (with limited exceptions from this requirement for bid purposes only under Labor Code Section 1771.1(a)).

B. No Contractor or Subcontractor may be awarded an agreement with prevailing wages unless registered with DIR pursuant to Labor Code Section 1725.5.

C. Caltrans will verify each of the registration numbers provided by the bidder prior to Agreement award. Bidders that do not possess the required DIR registration will be deemed non-responsive and rejected from further consideration in the solicitation process.

9. Janitorial Services Registration

A. Contractor that employs at least one (1) employee and one (1) or more covered workers, and enters into an agreement or subcontract to provide janitorial services, must register yearly with the Labor Commissioner’s Office at the Department of Industrial Relations (DIR), https://www.dir.ca.gov/dlse/Janitorial_Providers_Contractors.html.

B. No Contractor or Subcontractor may be awarded a janitorial service agreement unless registered with the Labor Commissioner’s Office pursuant to Labor Code Sections 1420- 1434.

C. Caltrans will verify each of the registration numbers provided by the bidder prior to Agreement award. Bidders that do no possess valid registration with the Labor Commissioner’s Office will be deemed non-responsive and rejected from further consideration in the solicitation process.

10. Standard Title VI/Nondiscrimination Assurances (DOT Order No. 1050.2A)

Caltrans, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Statute 252, 42 USC Sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any agreement entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

11. Benefits

A. Agreements awarded from this solicitation are subject to Government Code Section 19134, and the bidder shall include in their price quotations, applicable provisions for Wages and Employee Benefits or In Lieu Cash Payments for all covered employees.

B. Contractor bid shall comply with the provision of Government Code Section 19134 and Title 2, California Code of Regulations, Section 1896.300 (2 CCR Section 1896.300 et.seq.). Failure to comply with the stated regulations may result in termination of this agreement.

C. Rate changes published by CalHR after issuance of this solicitation, but prior to quote due date, shall be included in an addendum to the solicitation.

https://www.dir.ca.gov/dlse/Janitorial_Providers_Contractors.html

D. By the submission of the signed Bid/Bidder Certification Sheet, the bidder is committing to comply with the requirements of Government Code Section 19134 and Title 2, California Code of Regulations, Section 1896.300 et seq. (2 CCR Section 1896.300 et seq.).

E. Wages and Employee Benefits shall be included and quoted as part of the Price Quote Proposal.

F. Before execution of the Agreement, employers choosing to offer actual health benefits coverage and/or an actual retirement benefit plan (rather than In Lieu Cash Payments) shall provide evidence of such coverage and/or plan to Caltrans. Failure to provide verifiable evidence of such coverage and/or plan shall be grounds for rejection of quote.

12. Insurance

A. The bidder who receives the Agreement award must provide a Certificate of Insurance providing proof of insurance to the Division of Procurement and Contracts within 10 workdays from the date of notification of award. The State’s Office of Risk and Insurance Management will review insurance certificates and/or proof of self-insurance documentation before execution of the Agreement. Refer to the Proposed Form of Agreement, Exhibit E, for the applicable and specific insurance requirements and coverage limits.

B. The insurance carrier shall provide an endorsement for the additional insured statement as follows:

Caltrans, State of California, its officers, agents, and employees shall be included as additional insured, but only with respect to work performed for the State of California under this Agreement.

C. The additional insured endorsement must accompany the certificate of insurance.

D. Satisfying a Self-Insured Retention (SIR)

All insurance required by this Agreement must allow, but not require, the State to pay any SIR and/or act as Contractor’s agent in satisfying any SIR. The choice to pay any SIR and/or act as Contractor’s agent in satisfying any SIR is at the State’s discretion. If the State chooses to pay any SIR and/or act as Contractor’s agent in satisfying any SIR, Contractor shall reimburse the State for the same.

E. Available Coverages/Limits

In the event the insurance coverages obtained by Contractor is broader in scope than, and/or the limits are higher than, those required under the Agreement, all such broader coverage and/or higher limits available to Contractor shall also be available and applicable to the State.

13. California Civil Rights Laws

Any person that submits a winning bid or proposal to, or otherwise proposes to enter into or renew an agreement with, a State agency with respect to any agreement in the amount of $100,000 or more shall certify, under penalty of perjury, at the time of Agreement award, that they satisfy all of the conditions set forth in Public Contract Code Section 2010 and they shall execute the California Civil Rights Laws Certification (ADM-0076) completed, signed, and returned with the Bid package.

14. Darfur Contracting Act

A. The Darfur Contracting Act, Public Contract Code (PCC) Sections 10475-10481, applies to any company that currently or within the previous three years has had business activities or other operations outside of the United States. The Act was passed by the California

Legislature and signed into law by the Governor to preclude State agencies generally from contracting with “scrutinized” companies that do business in the African nation of Sudan (of which the Darfur region is a part), for the reasons described in PCC Section 10475. The winning bidder shall complete the Darfur Contracting Act Certification (ADM-0077) completed, signed, and returned with the Bid package.

B. If your company has not, within the previous three (3) years, had any business activities or other operations outside of the United States, complete Option 1 on the ADM-0077.

C. A scrutinized company is a company doing business in Sudan as defined in PCC Section 10476. Scrutinized companies are ineligible to, and cannot, bid on or submit a proposal for an agreement with a State agency for goods or services (Pub. Cont. Code Section 10477(a)).

D. Therefore, Public Contract Code Section 10478(a) requires a company that currently has (or within the previous three (3) years has had) business activities or other operations outside of the United States to certify that it is not a “scrutinized” company, during the Agreement award process with a State agency.

E. A scrutinized company may still, however, submit a bid or proposal for a Contract with a State agency for goods or services if the company first obtains permission from the Department of General Services (DGS) according to the criteria set forth in Public Contract Code Section 10477(b).

15. Price Quote Submittal

A. The Price Quote should be emailed as described below. The price quote must be received by Caltrans, Division of Procurement and Contracts (DPAC), by dates and times shown in Section C, Price Quotation Requirements and Information.

B. The price quote email should be clearly marked with the IFPQ number, title, and ‘PRICE QUOTATION SUBMITTAL’, as shown in the following example:

IFPQ Number: 02A2337

PRICE QUOTATION SUBMITTAL–DO NOT OPEN

C. All quotes shall include the documents identified in the IFPQ; see Attachment 3, Required Documents. Quotes not including the required documents may be deemed non-responsive. A non-responsive price quote is one that does not meet the basic quote requirements.

D. Only an individual who is legally authorized to bind the proposing firm contractually shall sign all documents requiring a signature, and each document must bear a signature.

E. Email to: wendy.kwong@dot.ca.gov

F. Pursuant to Government Code Section 14838.5, Caltrans must receive at least two (2) price quotes from certified SB/MBs or at least two (2) price quotes from DVBEs before it can make an agreement award. Therefore, at Caltrans’ discretion, if only one price quote is received, the timeframe for receipt of price quotes may be extended in order to receive the minimum number of quotes required by the Government Code. All prospective bidders will be notified via email or telephone of any extensions.

G. Price quotes must include the performance of all the services described herein. Any attempt to modify the Price Quote Proposal document to deviate from the work specifications will not be considered and will cause a price quote to be rejected.

H. A price quote may be rejected if it is conditional, incomplete, or if it contains any alterations of form or other irregularities of any kind. Caltrans may reject any price quote on the basis that it is not responsive or from a responsible bidder and may waive any immaterial mailto:wendy.kwong@dot.ca.gov deviation in a quote. Caltrans' waiver of an immaterial defect shall in no way modify the IFPQ document or excuse the bidder from full compliance with all requirements if awarded the Agreement.

I. Costs for developing price quotes and in anticipation of award of the contract are entirely the responsibility of the bidder and shall not be charged to the State.

J. A bidder may modify a price quote after its submission by first withdrawing the original price quote and then by resubmitting a new price quote prior to the price quote submittal deadline. Bidder modifications offered in any other manner, oral or written, will not be considered.

K. A bidder may withdraw a price quote by, prior to price quote submission deadline, submitting a written withdrawal request to Caltrans, at wendy.kwong@dot.ca.gov, signed by the bidder or an agent authorized in accordance with Section L below. A bidder may thereafter submit a new price quote prior to the price quote submittal deadline. Price quotes may not be withdrawn without cause subsequent to the price quote submittal deadline.

L. Only an individual who is authorized to bind the bidding firm contractually shall sign the attached Bid/Bidder Certification Sheet. The signature must also indicate the title or position that the individual holds in the firm. An unsigned quote may be cause for bid rejection.

M. Caltrans may modify the IFPQ prior to the date fixed for submission of price quotations by the issuance of an addendum sent to all parties who received an IFPQ package.

N. Caltrans reserves the right to reject all price quotes for reasonable cause.

O. Bidders are cautioned not to rely on Caltrans during its evaluation process to discover and report to the bidder any defects and errors in the submitted documents. Before submitting their documents, bidders should carefully proof them for errors and full adherence to the IFPQ requirements.

P. Where applicable, bidder should carefully examine work sites and specifications. Bidder shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No additions or increases to the contract amount will be made due to a lack of careful examination of work sites and specifications.

Q. Caltrans does not accept alternate contract language from a bidder. A price quote with such language will be considered a counterproposal and will be rejected. The State’s General Terms and Conditions (GTC 04/2017) are not negotiable. The GTC 04/2017 may be viewed at Internet site https://www.dgs.ca.gov/OLS/Resources/Page- Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language.

16. Evaluation and Selection

A. At the time of quote opening, each price quote will be checked for the presence or absence of required information in conformance with the submission requirements of this IFPQ.

B. Caltrans will evaluate each price quote to determine its responsiveness to Caltrans’ needs.

C. Price quotes that contain false or misleading statements, or which provide references, which do not support an attribute or condition claimed by the bidder, shall be rejected.

D. The Agreement, if awarded, shall be awarded to the responsible bidder who submits the lowest price quote and meets all the specifications. A price quote meets the specifications if it complies with all the requirements in this solicitation. In the event of a tie quote, Caltrans will draw lots to determine the successful contractor. Only one (1) price quote may be submitted by an entity: individual, firm, partnership, corporation, joint venture, or mailto:wendy.kwong@dot.ca.gov https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language combination thereof. Receipt of more than one (1) price quote from an entity will result in all quotes from that entity being rejected and returned to the bidder.

17. Standard Conditions of Service

A. Service shall not begin before the start date set forth in the Agreement. After all approvals have been obtained, and the Agreement is executed, should Contractor fail to commence work at the agreed upon time, Caltrans, upon five (5) days written notice to contractor, reserves the right to terminate the Agreement. In addition, contractor shall be liable to Caltrans for the difference between contractor's price quote and the actual cost of performing work by the second lowest bidder or by another contractor.

B. All performance under the Agreement shall be completed on or before the expiration date of the contract.

C. Antitrust Provisions

1) Bidder offers and agrees, and will require all of his other Subcontractors and suppliers to agree, that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 USC Section 15) or under the Cartwright Act Chapter 2, commencing with Section 16700, of Part 2 of Division 7 of the Business and Professions Code, arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the bid. Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the bidder (Gov. Code Section 4552).

2) If the awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under this Government Code Sections 4550-4554, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages and attributable overcharges that were paid by the assignor but were not paid by the public body as a part of the price quote, less the expenses incurred in obtaining that portion of the recovery.

3) Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under Government Code Sections 4550-4554 if the assignor has been or may have been injured by the violation of law for which the cause of action arose and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action (See Government Code Section 4554).

D. If the bidder is awarded the Agreement and refuses to sign the Agreement presented for signature within the time and manner required, the bidder will be liable to Caltrans for actual damages resulting to Caltrans therefrom or 10 percent (10%) of the amount quoted, whichever is less.

E. Loss Leader usage is prohibited in this solicitation: It is unlawful for any person engaged in business within this State to sell or use any article or product as a “loss leader” as defined in Business and Professions Code Section 17030. “Loss Leader” means any article or product sold at less than cost where, a) the purpose is to induce, promote, or encourage the purchase of other merchandise; or b) the effect is a tendency or capacity to mislead or deceive purchasers of prospective purchasers; or c) the effect is to divert trade from or otherwise injure competitors.

F. No oral understanding or agreement shall be binding on either party.

18. Executive Order N-6-22 – Russian Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law unless the contract has been Federalized (i.e. there is federal participation in any phase). By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

19. Executive Order N-12-23 – Generative Artificial Intelligence (GenAI) Technology Use and Reporting

A. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

B. Bidder / Offeror / Contractor must notify the State in writing if their solution or service includes, or makes available, any GenAI including GenAI from third parties or subcontractors.

C. The State has developed a GenAI Reporting and Factsheet (STD 1000) to be completed by the Bidder / Offeror / Contractor.

D. Failure to submit the GenAI Reporting and Factsheet (STD 1000) will result in disqualification of the Bidder / Offeror / Contractor.

E. Failure to report GenAI to the State may void any resulting contract. The State reserves its right to seek any and all relief it may be entitled to as a result of such non-disclosure.

F. Upon receipt of a Bidder / Offeror / Contractor GenAI Reporting and Factsheet (STD 1000), the state reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the state.

https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std1000.pdf

STATE OF CALIFORNIA ∙ DEPARTMENT OF TRANSPORTATION

PRICE QUOTE PROPOSAL

ADM 1412 (REV 12/2023)

Invitation for Price Quote IFPQ Number 02A2338

Contractor’s Name (Please Print):

SECTION A Note to Bidder: Use the information provided below for bid calculations.

Contractor must pay their employees at least the minimum CalHR rates for Wages and Benefits. If Contractor is going to use employee(s) with a job title other than what is listed, please refer to the CalHR website to obtain the current rates.

The Department has elected to use the Blended Benefits Rates. If actual benefits are already being provided, Contractor is required to provide proof of each type of benefit, with the dollar value, at time of award. Wages and Benefits must meet the Government Code Section 19134 requirements as posted on the CalHR website: https://www.calhr.ca.gov/state-hr-professionals/Pages/personal-services-contracts.aspx.

A B C D - Employee Total Rates

Employee Job Title Hourly Rate Benefits Blended Parties

Hourly Rates (B) + Benefits Blended Parties (C)

Custodian I $15.37 $14.39 $29.76

SECTION B Note to Bidder: Use the calculations from Section A, as appropriate, to complete Section B.

E F G H I J

Item Number

Unit of Measure

Description of Services Unit Price Estimated Quantity

Sub–Total

(Unit Price X Estimated Quantity)

1 Monthly All labor, supplies, tools, equipment, travel, and materials needed to perform daily janitorial and grounds maintenance services at the Lake Almanor SRRA, in accordance with Exhibit A, Scope of Work.

$ 19 $

2 Monthly All labor, supplies, tools, equipment, travel, and materials needed to perform landscaping services at the Lake Almanor SRRA in accordance with Exhibit A, Scope of Work.

$ 19 $

Contractor shall perform all work under this Agreement for the sum of $ (Grand Total)

1. The above quantities are estimates only and are given as a basis for comparison of bids. No guarantee is made or implied as to the exact quantity that will be needed.

2. In case of discrepancy between the unit price and the total set forth for a unit basis item, the unit price shall prevail.

3. Please do not alter, modify, or change this bid proposal sheet. Any alterations, modifications, or changes to this bid proposal sheet will be grounds to reject the bid.

4. Each line item must be bid. Please do not leave any unit price column blank or this bid proposal sheet will be deemed non-responsive.

Bidder must indicate at time of bid which method they will be using to comply with Government Code Section 19134 employee benefits requirements. Bidder must select one (1) of the three (3) options below:

☐ 1. Providing a benefit plan to the employees valued at the CalHR benefit rate. Contractors electing to provide actual benefits (versus cash-in-lieu) to their employees must provide evidence of benefit coverage to Caltrans upon notice of award. Evidence shall consist of the name and address of the applicable insurance company(ies), insurance company telephone number or signed statement on company letterhead that Contractor is self-insured, and the type of insurance offered for each employee plan, or

☐ 2. Cash equal to CalHR blended benefits rate, or

☐ 3. Combination of a benefit plan and cash payments which together equal CalHR blended benefits rate https://www.calhr.ca.gov/state-hr-professionals/Pages/personal-services-contracts.aspx https://www.calhr.ca.gov/state-hr-professionals/Pages/personal-services-contracts.aspx

Attachment 2

Bid/Bidder Certification Sheet

A. Our all-inclusive bid is submitted and marked “Bid Submittal–Do Not Open”.

B. All required attachments are included with this certification sheet.

C. The signature affixed hereon and dated certifies compliance with all the requirements of this bid document. The signature below authorizes the verification of this certification.

D. The signature and date affixed hereon certifies that this bid is a firm offer for a 90-day period.

An Unsigned Bid/Bidder Certification Sheet May Be Cause for Bid Rejection

1. Company Name 2. Telephone Number 2a. Fax Number

2b. Email Address

3. Address

Indicate your organization type:

4. Sole Proprietorship 5. Partnership 6. Corporation

Indicate the applicable employee and/or corporation number:

7. Federal Employee ID No. (FEIN) 8. California Corporation No.

Indicate the Department of Industrial Relations information:

9. Contractor Registration Number

Indicate applicable license and/or certification information:

10. Contractors State License Board

Number

11. PUC License Number

CAL-T-

12. Required

Licenses/Certifications

13.Proposer’s Name (Print) 14. Title

15. Signature 16. Date

17. Are you certified with the Department of General Services, Office of Small Business and Disabled Veteran Business Enterprise Services (OSDS) as:

a. Small Business Enterprise Yes No If yes, enter certification number:

b. Disabled Veteran Business Enterprise Yes No If yes, enter your service code below:

Note: A copy of your Certification is required to be included if either of the above items is checked “Yes”.

Date application was submitted to OSDS, if an application is pending: _________________

Attachment 2

Bid/Bidder Certification Sheet

Completion Instructions for Bid/Bidder Certification Sheet

Complete the numbered items on the Bid/Bidder Certification Sheet by following the instructions below.

Item Numbers Instructions

1, 2, 2a, 2b, 3 Must be completed. These items are self-explanatory.

Check if your firm is a sole proprietorship. A sole proprietorship is a form of business in which one person owns all the assets of the business in contrast to a partnership and corporation. The sole proprietor is solely liable for all the debts of the business.

Check if your firm is a partnership. A partnership is a voluntary agreement between two or more competent persons to place their money, effects, labor, and skill, or some or all of them in lawful commerce or business, with the understanding that there shall be a proportional sharing of the profits and losses between them. An association of two or more persons to carry on, as co-owners, a business for profit.

Check if your firm is a corporation. A corporation is an artificial person or legal entity created by or under the authority of the laws of a state or nation, composed, in some rare instances, of a single person and his successors, being the incumbents of a particular office, but ordinarily consisting of an association of numerous individuals.

7 Enter your Federal employee tax identification number.

Enter your corporation number assigned by the California Secretary of State. This information is used to verify if a corporation is in good standing and qualified to conduct business in California.

Enter your Contractor Registration Number assigned by the Department of Industrial Relations (DIR). This Information will be used to determine if you are registered with DIR.

Complete if your firm holds a California contractor’s license. This information will be used to verify possession of a contractor’s license for public works agreements.

Complete if your firm holds a PUC license. This information will be used to verify possession of a PUC license for public works agreements.

Complete, if applicable, by indicating the type of license and/or certification that your firm possesses and that is required for the type of services being procured.

13, 14, 15, 16 Must be completed. These items are self-explanatory.

If certified as a Small Business Enterprise, place a check in the “Yes” box, and enter your certification number on the line. If certified as a Disabled Veteran Business Enterprise, place a check in the “Yes” box and enter your service code on the line. If you are not certified to one or both, place a check in the “No” box. If your certification is pending, enter the date your application was submitted to the Department of General Services, Office Small Business and DVBE Services. To get certified, go to https://www.dgs.ca.gov/PD/About/Page-Content/PD-Branch- Intro-Accordion-List/Office-of-Small-Business-and-Disabled-Veteran-Business- Enterprise/Certification-Program.

https://www.dgs.ca.gov/PD/About/Page-Content/PD-Branch-Intro-Accordion-List/Office-of-Small-Business-and-Disabled-Veteran-Business-Enterprise/Certification-Program https://www.dgs.ca.gov/PD/About/Page-Content/PD-Branch-Intro-Accordion-List/Office-of-Small-Business-and-Disabled-Veteran-Business-Enterprise/Certification-Program https://www.dgs.ca.gov/PD/About/Page-Content/PD-Branch-Intro-Accordion-List/Office-of-Small-Business-and-Disabled-Veteran-Business-Enterprise/Certification-Program

Attachment 3 Required Documents

The following documents should be submitted, or your bid may be considered non-responsive.

Do not submit this checklist, the Proposed Form of Agreement, company advertisements, brochures, informational pamphlets, or any other document unless specifically noted in the IFPQ Requirements and/or as listed below.

☐ Attachment 1 – Price Quote Proposal (ADM-1412)

☐ Attachment 2 – Bid/Bidder Certification Sheet

☐ STD 1000 GenAI Reporting and Factsheet

☐ Darfur Contracting Act Certification (ADM-0077) Darfur Contracting Act Certification

☐ California Civil Rights Laws Certification (ADM-0076) California Civil Rights Laws Certification

The following documents will be requested of the WINNING BIDDER at time of contract award;

they are NOT required at time of bid submittal:

☐ Contractor Certification Clauses (CCC 04/2017) Contractor Certification Clauses

☐ Postconsumer Content Certification Form (Cal Recycle 74) Postconsumer Certification

☐ Insurance (Requirements outlined in Proposed Form of Agreement, Exhibit E, Items 1 & 2)

☐ Payee Data Record (STD 204) Payee Data Record file:///C:/Users/s124565/Downloads/ADM0077-1.pdf https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=ADM0076 https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/CCC-042017.pdf?la=en&hash=4DE3E4DC414511AE378794200BA43EBF91C758EE file:///C:/Users/s124565/Downloads/2023Mar6Form74R3-1.pdf https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

Attachment 4 Proposed Form of Agreement

Note to Bidders: The following pages represent a sample of the Agreement that will be awarded, if any, from this IFPQ. Please review it carefully and present any questions in writing to the contact identified for this IFPQ.

2. The term of this Agreement is:

Contractor’s Name TBD Agreement Number 02A2337

Exhibit A Commercial Services–State

Scope of Work

1. Contractor agrees to provide janitorial and grounds/landscape maintenance services to the California Department of Transportation (Caltrans), as described herein:

Contractor shall provide all labor, supplies, tools, equipment, materials, travel, and incidentals necessary to provide janitorial and grounds/landscaping maintenance services the Lake Almanor Safety Roadside Rest Area (SRRA) located in Plumas County.

2. Subcontracting is not permitted under this Agreement. All references to subcontracting or subcontractors as found herein are not applicable to this Agreement.

3. The services shall be performed in District 02 at the Lake Almanor SRRA, located in Plumas County on Route 36, Post Mile 12.8, approximately 3.6 miles east of Chester.

4. Any reference to Caltrans Contract Manager shall also include designee.

5. This Agreement will commence on May 1, 2025 (estimate), or upon approval by Caltrans, whichever is later, and no work shall begin before that time. This Agreement is of no effect unless approved by Caltrans. Contractor shall not receive payment for work performed prior to approval of the Agreement and before receipt of notice to proceed by Caltrans Contract Manager. This Agreement shall expire on October 31, 2027 (estimate). The services shall be provided seven (7) days a week, including holidays. See Section 7.I, Schedule of Work, for specific working hours.

The SRRA shall be closed for the Winter Season from November 1 through April 30. No services are required between these dates throughout the duration of this Agreement. The parties may amend this Agreement as permitted by law. State federal holidays

6. All inquiries during the term of this Agreement will be directed to the project representatives listed below. Contractor shall provide advance written notice and receive advance written approval by Caltrans Contract Manager, without the necessity of an amendment, before changing the Project Manager noted below.

California Department of Transportation (Caltrans)

Contractor TBD

Section/Unit: District 02/Maintenance Project Manager: TBD

Contract Manager: TBD

Address: 1490 George Drive, MS-19

Redding, CA 96003 Address: TBD

Business Phone Number: TBD Business Phone Number: TBD

Email: TBD Email: TBD

7. Detailed description of work to be performed and duties of all parties:

The frequency and volume of services shall be in accordance with Attachment 2, Safety Roadside Rest Area (SRRA) Work Summary.

A. Janitorial Services

1) Janitorial services shall consist of cleaning, sanitizing, deodorizing, and stocking restroom facilities, cleaning sidewalks, picking up litter, and washing tables, benches, drinking fountains, and garbage cans. All cleaning, sanitizing, and deodorizing agents will be used at

Exhibit A Commercial Services–State the concentration percentages recommended by the manufacturer for commercial applications.

2) Prior to starting daily janitorial duties, Contractor shall evaluate SRRA for cleanliness and prioritize the work by cleaning the restroom where it is needed the most, first.

3) Contractor shall sanitize and deodorize restroom floors, urinals, toilets, walls, toilet partitions, doors, washbasins, soap dispensers, and hand dryers. No steel wool, sandpaper, abrasive cleaning powders, or other highly abrasive cleaning materials will be used in cleaning the floors, urinals, toilets, walls, toilet partitions, doors, washbasins, soap dispensers, and hand dryers. Windows and light fixtures will be cleaned as necessary.

4) Restrooms shall be kept open except when necessary janitorial work or repairs are being performed.

5) Contractor shall conduct janitorial operations so that at least one (1) women’s restroom and one (1) men’s restroom is open at all times. At no time shall closure time for routine cleaning exceed thirty (30) minutes. Both sets of restrooms are to be made available to the public when not being cleaned.

B. Grounds Maintenance

1) Grounds maintenance shall consist of sweeping and raking the entire SRRA to remove weeds, brush, needles, leaves, broken glass, aluminum cans, plastic bottles, litter, and animal droppings. Contractor shall maintain a presentable overall appearance at the rest area at all times.

2) Picnic tables and benches shall be cleaned thoroughly with soap and disinfectant to remove dirt, food particles, grease, animal droppings, and stains.

3) A mechanical sweeper may be used to sweep sidewalks, provided it does not pose a hazard to the public and no damage is done to the landscaping.

4) Contractor shall use its own transportation to remove and transport all litter and garbage to public dump site. Contractor shall be responsible for all costs associated with trash disposal.

A dumpster will not be permitted to be brought into the SRRA.

5) Contractor shall be responsible for making minor repairs such as tightening loose bolts, nuts, and screws, and unplugging toilets. Toilets seats shall be inspected periodically to ensure secure attachment to the toilet.

6) In the event of an overflow, Contractor shall clear any sink, urinal, floor drain, or toilet drain of obstruction prior to contacting Caltrans Contract Manager. Contractor shall have on site a 15-foot plumbing snake and plunger for clearing plumbing obstructions.

C. Graffiti

Contractor shall be responsible for removal or covering of graffiti within 24-hours of discovery by Contractor or notification by Caltrans Contract Manager.

D. Landscaping

1) Weeds shall be controlled as needed.

2) Rake pine needles, pinecones, and leaves, and remove from SRRA and properly dispose of.

Exhibit A Commercial Services–State

3) Herbicides shall not be used for weed control without written approval from Caltrans

Contract Manager.

4) All power equipment and fuel for power equipment shall be furnished and serviced by

Contractor.

5) Contractor shall not operate power equipment in the vicinity of vehicles and pedestrians in such a manner as to put them at risk of bodily injury or damage by the operation of such equipment.

E. Caltrans Lake Almanor SRRA Contacts

1) Contractor shall report damage or destruction of premises to Caltrans Contract Manager immediately.

2) In the event of damage or breakdown, or facility needs attention outside of Exhibit A, Scope of Work, one (1) of the following Caltrans employees shall be notified immediately in the order shown:

Department Representatives Business Phone Cell Phone

Chester Maintenance Station Supervisor (530) XXX-XXXX (530) XXX-XXXX

Chester Lead Worker (530) XXX-XXXX (530) XXX-XXXX

Contract Manager (530) 225-XXXX (530) XXX-XXXX

F. Tools and Equipment

1) The following tools are considered the minimum required tools to be furnished by Contractor and kept at the SRRA for use as needed for janitorial and grounds maintenance, minor repairs, lightbulb replacement, and landscaping maintenance:

a) Three (3) slotted screwdrivers of assorted sizes.

b) Three (3) Phillips screwdrivers of assorted sizes.

c) One (1) eight inch (8”) adjustable wrench.

d) One (1) 12” adjustable wrench.

e) One (1) eight inch (8”) slip joint pliers.

f) One (1) 12” channel lock pliers.

g) One (1) carpenter’s hammer.

h) One (1) 15-foot plumbing snake.

i) One (1) Plunger.

j) One (1) 12-foot ladder.

k) One (1) shovel.

l) One (1) rake.

m) At least three (3) sponges.

Exhibit A Commercial Services–State

n) At least three (3) mops, buckets, and brooms.

o) At least three (3) trash pickers.

2) Contractor shall provide and maintain first aid kits for use by its employees.

G. Supplies and Consumables

1) Contractor shall provide all supplies necessary to service and maintain the SRRA (see paragraph 5, below).

2) Contractor shall furnish brooms, mops, brushes, sponges, towels, and rags as required to service and maintain the SRRA. The costs for these items are included as part of Contractor’s rate for services and no additional compensation shall be paid.

3) Contractor shall furnish fuel for power equipment, oil, and related products associated with the use of power equipment. These items are included as part of Contractor’s rate for services and no additional compensation will be paid.

4) Caltrans will provide storage space for supplies. The storage room shall be kept in a neat and orderly fashion and shall only be used for the storage of supplies and materials used for the maintenance of the SRRA. The storage room is to be kept locked and secured at all times when not occupied by Contractor and/or Caltrans staff. Caltrans Contract Manager will provide keys to authorized Contractor’s personnel. No inflammable liquids shall be kept in these storage rooms.

5) Contractor shall ensure that a sufficient quantity of supplies will be on hand at all times at the SRRA to provide the necessary supplies for three (3) calendar days of usage. The following quantities are the minimum amounts to be stockpiled at the SRRA at the beginning of the Agreement term and at all times thereafter:

a) Toilet Paper One (1) Case

b) Toilet Seat Covers One (1) Case

c) Plastic Garbage Can Bags One (1) Case

d) Sanitary Napkin Bags 25 Each

e) Liquid Hand Soap – Undiluted Two (2) Gallons

f) Scented liquid disinfectant cleaner Two (2) Gallons

g) Scented Urinal Screens One (1) Each

h) Drain Opener – 18 oz. Cans Two (2) Cans

i) Graffiti Remover Two (2) Cans

j) Non-Abrasive Powder Cleanser Two (2) Cans

k) Glass Cleaner Two (2) Cans/Bottles

l) Sharps Container, or Equivalent Three (3) Each

6) See Attachment 3 for Estimated Quantities of Supplies per Year (Six Months).

7) Cleaning, sanitizing, and deodorizing agents shall be packaged in factory sealed containers and shall not be diluted until ready for use.

Exhibit A Commercial Services–State

8) A list of supplies that Contractor proposes to use, including the supplier’s name, the manufacturer’s name, and container size or weight shall be submitted to Caltrans Contract Manager, prior to the start of work. A Material Safety Data Sheet (MSDS) for each product shall be displayed at each storage location per Occupation Safety and Health Administration (OSHA) regulations.

H. Disposal of Hypodermic Needles

1) All Contractor personnel will be thoroughly trained by Contractor in procedures for use in handling infectious materials. Documented training shall be provided to Caltrans Contract Manager, by Contractor, at the start of Contractor’s first shift assigned to the SRRA.

2) Hypodermic needles found on the SRRA grounds will be disposed of in the following manner:

a) Immediately notify Contractor’s Supervisory Staff personnel whenever a hypodermic needle is found.

b) Retrieve the needle by use of a trash picker or by gloved hand. Under no circumstances are needles to be handled with bare hands.

c) Needles shall be placed into a Sharps container or equivalent furnished by Contractor (Sharps containers, or equivalent, may be obtained from a medical supply outlet).

Containers used must be leak-proof, rigid, and puncture resistant.

d) Sharps containers shall not be disposed of in garbage or…