D.1 SOW.docx

1. CONTRACT TITLE

Phoenix VA Sign and Building Letters Replacements

2. PLACE OF PERFORMANCES

Carl T. Hayden Medical Center 650 E. Indian School Road Phoenix, AZ 85012

3. PERIOD OF PERFORMANCE

05/22/2024 – 05/21/2025

4. CONTRACT TYPE:

Firm Fixed Price

5. BACKGROUND

Phoenix VA Healthcare system has two neon signs, one on the east and one on the west side of building 1, which is outdated and requires repairing. The objective of this project is to repair the outdated VA symbol and upgrade MEDICAL CENTER letters and lights by retrofit from Neon to LED lighting.

6. SCOPE OF WORK/REQUIREMENTS

A. SCOPE OF WORK

This scope of work is to repair/make operational and functional VA Medical sign lighting through the upgrade by retrofitting the current lighting system from an outdated Neon signage lighting system to a 110-volt LED retrofit. The repair will consist of the removal of the current VA symbol (VA) on both the east and west signs of building one and replacing the VA symbol with a newly designed VA symbol with LED Illumination (see attached); the new VA symbol must be the same size and width as existing lettering to give a uniform appearance. The remaining letter shall be retrofitted Letters (MEDICAL CENTER) by removing neon lighting apparatus inside the fixtures and replacing it with an LED retrofit of all lettering; the contractor shall evaluate each lettering for suitability for wet or damp locations, damaged covers shall be repaired/replaced on the lettering to create a uniform appearance of the entire sign, any holes or deteriorating areas on the letters will be restored to meet wet or damp location standards, the contractor shall create maintenance access points on each letter for ease of maintenance. Access points will consist of a closeable/removable door that may be hinged, allowing the fixture to remain weatherproof; the contractor shall install an access point on the back side of the lettering. The signage location is at the top of the main building 1. The contractor will work on the lettering (the VA symbol and MEDICAL CENTER Letters) on the east and west sides of the building. Working height will be approximately 80 to 90 feet above grade—total letter for evaluation and repair (30).

B. HAZARDOUS MATERIAL ASSESSMENT

No hazardous materials are expected to be encountered during the project. If the presence of hazardous materials is suspected, notify the Contracting Officer’s Technical Representative immediately for assistance.

C. UNDERGROUND UTILITY LOCATION

Locating underground utilities is not required for this project.

D. COMMISSIONING

No formal commissioning process is required.

E. PHASING AND IMPACTS

The technician will need to work with VA police to close roads if needed.

F. INTERIOR DESIGN

No interior design work is required for this project.

G. NEW CONSTRUCTION ROOM NUMBERS

No rooms will be renumbered during this project.

7. SPECIAL & TECHNICAL REQUIREMENTS

There are no special or technical requirements for this project.

8. SAFETY REQUIREMENTS

8.1. All personnel employed by the Contractor in the performance of this contract, or any representative of the Contractor entering on VASDHS shall comply with applicable Federal, State, and VA safety and fire regulations and codes, which are in effect during the performance period of the contract.

8.2. Contractor shall perform work in strict accordance with existing relevant, accredited standards and codes to minimize the possibility of injury to personnel, or damage to Government equipment.

8.3. Contractor shall comply with all applicable Federal, State, and local requirements regarding workers’ health and safety. The requirements include, but are not limited to, those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR), Parts 1910 and 1926, NFPA 70E, Article 130.7 29 CFR 1910.132(d)(1)(iii), 29CFR1910.137.

8.4. Contractor shall provide all necessary tools, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely.

8.5. The VAMC San Diego building 1, main building, contains asbestos. Any worker entering these asbestos containing areas must have an asbestos certification of no less than 16 hours and a valid fit test certification. Certifications must be presented to the VA project manager before any work in an asbestos area may begin.

9. CHANGES

The awarded Contractor is advised that only the Contracting Officer, acting within the scope of the contract has the authority to make changes which affect the contract in terms of quality, quantity, price, or delivery. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment shall be made in the contract price to cover any increase in costs incurred as a result thereof.

10. VA POLICY

Possession of weapons is prohibited. Enclosed containers, including tool kits, are subject to search. Violations of VA regulations may result in citations answerable in the United States (Federal) District Court.

11. PARKING POLICY

It is the responsibility of Contractor personnel to park only in designated parking areas. Parking information is available from the VA Police. The VA shall not validate or make reimbursement for parking violations of the Contractor’s personnel under any circumstances.

12. IDENTIFICATION BADGES

All Contractor personnel are required to wear identification (I.D.) badges during the entire time they are on the VA Healthcare System grounds. I.D. badges must have an identification picture and shall state the name of the individual and the company represented.

13. SMOKING POLICY

Smoking is not permitted within the VA Healthcare System facilities campus.

14. NORMAL WORKING HOURS

Normal hours of operation are Monday through Friday from 7:30 am to 4:00 pm Pacific time. All work is expected to be performed generally during normal hours of coverage unless requested or approved by the COR or his/her designee. Before commencement of work, the Contractor shall confer with the VA COR and Contracting Office to agree on a sequence of procedures; means of access to premises and building. All work performed, to include delivery of materials and equipment, shall be made with minimal interference to Government operations and personnel. Work performed outside the normal hours of coverage must be approved by the COR or his/her designee.

15. OVERTIME AND NATIONAL HOLIDAYS

Any overtime or holiday pay that may be entitled to the Contractor’s employees shall be the sole responsibility of the Contractor and shall not be billed to nor reimbursed by the Government unless specifically tasked in writing. The Contractor is not required to provide service on the following U.S. Government holidays, nor shall the Contractor be paid for these days:

Emergency, after hour, and holidays will be prorated at rates agreed upon by the contractor and COR once quotes are received.

16. INVOICE AND PAYMENT

Contractor shall submit monthly invoices in the arrears electronically via the Tungsten-Network System at the end of each month, for payment of the storage containers in that billing period. Contractor shall submit original invoice electronically to: Department of Veterans Affairs - Financial Services Center at http://www.tungsten-network.com or at Toll-free telephone number: (877) 489-6135. Payment shall be made monthly in the arrears upon receipt of properly prepared invoice. The invoice MUST be itemized to include the following information:

· Dates of service

· Description of services

· Invoice number, date

· Contract number

· Obligation number Any information listed above, not provided on an invoice, will render that invoice incomplete and the invoice will be returned for immediate correction. Failure to comply with the above shall delay payment to the Contractor.

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