D-Attachment SOW Laundry Services of Laboratory Clothing.pdf

Version 11-30-2016-1 FAR Part 11—Describing Agency Needs

STATEMENT OF WORK (SERVICES)

(SOW)

GENERAL INFORMATION

Title of Project:

Laundry Services of Laboratory Clothing

Statement of Need and Purpose:

The purpose of this requirement is for a Contractor to provide laundry services of laboratory clothing for the National Institute of Aging Intramural Research Program (NIA IRP).

Background Information and Objective:

The NIA IRP research scientists wear laboratory clothing (i.e., lab coats) that may come in contact with biological or chemical materials and require laundering services that shall remove contaminants.

Period of Performance:

Twelve (12) month base period followed by four (4) twelve (12) month optional periods.

Base Year: 01/14/2022 – 01/13/2023 Option Year One: 01/14/2023 – 01/13/2024 Option Year Two: 01/14/2024 – 01/13/2025 Option Year Three: 01/14/2025 – 01/13/2026 Option Year Four: 01/14/2026 – 01/13/2027

SCOPE OF WORK

General Requirements:

Independently and not as an agent of the Government, the Contractor shall furnish all the necessary services, qualified personnel, material, equipment, and facilities, not otherwise provided by the Government as needed to perform the Statement of Work below:

Specific Requirements:

The Contractor shall provide the NIA IRP located at 251 Bayview Blvd. Baltimore, MD 21224 with laundry services in accordance with the specifications below:

A. Hazard Exposure Control

The items to be laundered include, but not limited to, NIA IRP laboratory coats and the laundry bag(s) in which they are gathered. These items are potentially biologically or chemically contaminated. Proper precautions must be taken by laundry personnel to protect themselves from exposure to potentially hazardous material.

Contractor laundry areas should have hand washing facilities readily available to their workers.

Laundry workers should wear appropriate personal protective equipment (e.g., gloves and protective garments) while sorting soiled items.

Laundry equipment should be used and maintained according to the manufacturer’s instructions to prevent microbial contamination of the system.

Damp textiles should not be left in machines overnight.

B. Pick-up of Soiled Laundry

Contractor shall pick up soiled laundry on the second Tuesday of every month, except Contractor and/or federally observed holidays. During any Tuesday when the Contractor and/or NIA IRP is closed for a holiday, the Contractor shall pick up soiled coats on agreed upon day in lieu of the holiday.

The number of items to be laundered shall vary depending upon the NIA IRP activities. An individual bag may contain one (1) to fifty-five (55) items. Each pick up shall consist of one to two individual bags.

When transporting both clean and soiled laundry, items should be transported in vehicles (e.g., trucks, vans, and carts) that allow for separation to prevent contamination.

C. Laundering

The antimicrobial action of the laundering process results from a combination of mechanical, thermal, and chemical factors. If hot water is used, linen should be washed with a detergent in water at least 160 degrees F for 25 minutes. If low temperature (less than 160 degrees F) laundry cycles are used, chemicals suitable for low temperature washing at proper use concentration should be used.

Chlorine bleach provides an extra margin of safety. A total available chlorine residual of 50- 150 ppm should be achieved during the bleach cycle.

The last action of the washing process should include the addition of a mild acid to neutralize any alkalinity in the water supply, soap, or detergent. This shift in pH also may inactivate some microorganisms.

D. Clean Laundry Return

Clean lab coats (etc.) should be handled, transported, and stored by methods that will ensure its cleanliness.

After laundering, lab coats are to be pressed, placed on hanger (preferred), or folded neatly and returned to original ‘cleaned’ laundry bag. It is preferred that clean laundry not be returned in plastic.

E. The Contractor should submit their charges per unit for the following:

Laboratory coats.

Laundry bag rental, when applicable.

Emergency pick-up and/or delivery charge, when applicable.

LEVEL OF EFFORT:

N/A

GOVERNMENT RESPONSIBILITIES

NIA IRP is responsible for gathering the soiled lab coats (etc.) from their Baltimore IRP facilities and pooling them together to be picked up by the Contractor at the designated location at the NIA BRC Building at 251 Bayview Blvd., Baltimore, MD 21224. Items shall be placed at the loading dock in cloth laundry bag(s) clearly marked NIA. If the Contractor prefers another type of bag, they must provide those bags.

DELIVERY OR DELIVERABLES

Cleaned items shall be returned to NIA IRP no later than one week after initial pickup, except Contractor and/or federally observed holidays. During days when the Contractor and/or NIA IRP is closed for a holiday, Contractor shall return cleaned coats on agreed upon day in lieu of the holiday.

Hung items shall be returned directly to rack in room BRC 02B123 near the loading dock of the Biomedical Research Center located at 251 Bayview Blvd. Baltimore, MD 21224.

REPORTING REQUIREMENTS

N/A

OTHER CONSIDERATIONS

Travel:

N/A

Key Personnel:

N/A

Information System Security Plan:

N/A

Data Rights:

N/A

Section 508—Electronic and Information Technology Standards:

N/A

Publications and Publicity:

N/A

Confidentiality of Information:

N/A