D 75N95024Q00483_CSS.pdf

COMBINED SYNOPSIS / SOLICITATION

75N95024Q00483

TITLE: Service Contract Renewal for Multiple Bruker Magnetic Resonance Imaging Systems

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

(ii) The solicitation number is 75N95024Q00483 and the solicitation is issued as a request for quotation (RFQ). This acquisition is for a commercial item and is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13 - Simplified Acquisition Procedures, FAR Part 13.5 – Simplified Procedures for Certain Commercial Products and Commercial Services, and FAR Part 12 - Acquisition of Commercial Items, and is expected to exceed the simplified acquisition threshold.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-05 effective May 22, 2024.

(iv) The associated NAICS code is 334516 and the Small Business size standard is 1,000 employees.

DESCRIPTION

(v) The National Institutes of Neurological Disorders and Stroke (NINDS), within the National Institutes of Health (NIH), requires a service contract for hardware and software maintenance on their magnetic resonance imaging (MRI) systems. These preclinical MRI systems are used for scanning laboratory animals to support ongoing experimental research studies. It is imperative that the scanners are functioning properly and consistently to ensure the validity of data. A service contract minimizes downtime so there is no disruption to ongoing studies.

See the attached Statement of Work for full requirement details.

(vi) Period of Performance: The anticipated period of performance is a total of five (5) years, including one (1) 12-month base period and four (4) 12-month option periods as listed below:

Base Period: 9/25/2024 – 9/24/2025 Option Period 1: 9/25/2025 – 9/24/2026 Option Period 2: 9/25/2026 – 9/24/2027 Option Period 3: 9/25/2027 – 9/24/2028 Option Period 4: 9/25/2028 – 9/24/2029

CSS 75N95024Q00483

EVALUATION AND AWARD

(vii) The anticipated award date is September 13, 2024.

(viii) The Government plans to make one (1) firm, fixed-price purchase order resulting from this solicitation. The resulting award will be made to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered, using comparative evaluations. The following factors shall be used to evaluate quotes:

1. Technical Capability. This criterion includes –

a. The ability to perform all specific requirements listed in the Statement of Work,

b. Using Original Equipment Manufacturer (OEM) trained and certified service personnel, and

c. Using OEM certified replacement parts when needed to perform maintenance or repairs.

2. Experience. Prior experience servicing Bruker magnets, electronics, gradients, and probes

(including cryoprobes).

3. Past Performance. The Government may use any source of available past performance information (see FAR 13.106-2(b)(3)).

4. Price.

SUBMISSION INSTRUCTIONS

(ix) All responses to this RFQ must be received by 1:00pm Eastern Time on Friday, September

6, 2024 and must reference the solicitation number cited above. Responses must be submitted via email to Kimberly Espinosa at kimberly.espinosa@nih.gov.

(x) This is an RFQ. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service.

Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this RFQ must be completed by the quoter.

(xi) Responses to this RFQ must include clear and convincing evidence of the quoter’s capability of fulfilling the requirement as it relates to the technical evaluation criteria. Responses may exceed capability or performance characteristics of the solicitation's requirements. The Government reserves the right, but is not required, to award to a response that exceeds capability or performance characteristics of the solicitation's requirements if it provides a benefit to the Government.

(xii) Responses must include the Unique Entity Identifier (UEI) (which recently replaced the DUNS number), the Taxpayer Identification Number (TIN), the certification of business size, the mailto:kimberly.espinosa@nih.gov completed representation in FAR Provision 52.229-11, and the completed representations in FAR Provision 52.212-3. If the quoter’s representations in the System for Award Management (SAM) are accurate, only Paragraph B should be completed.

(xiii) Responses must also include a quotation in U.S. dollars that includes:

1. The total price,

2. Individual prices for each item,

3. Prompt payment discount terms,

4. Product or catalog number(s),

5. Product description, and

6. Any other information or factors that may be considered in the award decision. Such factors may include: special features required for effective program performance; trade-in considerations; warranty considerations; maintenance availability; and environmental and energy efficiency considerations.

(xiv) For information about this RFQ, contact Kimberly Espinosa, Contracting Officer, at 301-827-

3546 or kimberly.espinosa@nih.gov.

(xv) All responsible sources may submit a bid, proposal, or quotation which shall be considered by the agency.

TERMS AND CONDITIONS, PROVISIONS, AND REPRESENTATIONS

(xvi) The provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference (Feb

1998). This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at www.acquisition.gov.

The following provisions apply to this acquisition and are incorporated by reference:

1. FAR Provision 52.204-7, System for Award Management (Oct 2018)

2. FAR Provision 52.204-16, Commercial and Government Entity Code Reporting (Aug 2020)

3. FAR Provision 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services (May 2024)

(xvii) The clause at FAR 52.252-2, Clauses Incorporated by Reference (Feb 1998). This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at www.acquisition.gov.

In addition to the clauses checked in FAR 52.212-5 (attached), the following clauses also apply to this acquisition and are incorporated by reference:

1. FAR Clause 52.204-13, System for Award Management Maintenance (Oct 2018)

2. FAR Clause 52.204-18, Commercial and Government Entity Code Maintenance (Aug 2020)

3. FAR Clause 52.212-4, Contract Terms and Conditions – Commercial Products and

Commercial Services (Nov 2023)

4. HHSAR Clause 352.222-70, Contractor Cooperation in Equal Employment Opportunity

Investigations (December 18, 2015)

(xviii) The clause at FAR 52.217-9, Option to Extend the Term of the Contract (Mar 2000).

(a) The Government may extend the term of this contract by written notice to the Contractor within the period of performance; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least seven (7) days prior to the exercise of the option period. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.

(End of clause)

(xix) The Defense Priorities and Allocations System (DPAS) are not applicable to this requirement.

(xx) Contracting Officer’s Representative (COR). The following Contracting Officer

Representative (COR) will represent the Government for the purpose of this contract:

To be Determined at award

The COR is responsible for: (1) monitoring the Contractor's technical progress, including the surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements; (2) interpreting the statement of work and any other technical performance requirements; (3) performing technical evaluation as required; (4) performing technical inspections and acceptances required by this contract; and (5) assisting in the resolution of technical problems encountered during performance.

The Contracting Officer is the only person with authority to act as agent of the Government under this contract. Only the Contracting Officer has authority to: (1) direct or negotiate any changes in the statement of work; (2) modify or extend the period of performance; (3) change the delivery schedule; (4) authorize reimbursement to the Contractor for any costs incurred during the performance of this contract; (5) otherwise change any terms and conditions of this contract; or (6) sign written licensing agreements. Any signed agreement shall be incorporated by reference in the task order.

The Government may unilaterally change its COR designation.

(xxi) Post Award Evaluation of Contractor Performance

a. Contractor Performance Evaluations

Interim and Final evaluations of Contractor performance will be prepared on this contract in accordance with FAR Subpart 42.15. The Final performance evaluation will be prepared at the time of completion of work. Interim evaluation(s) will be prepared Annually after the base period expires and after Option Periods 1, 2, 3 and 4 expire.

Interim and Final evaluations will be provided to the Contractor as soon as practicable after completion of the evaluation. The Contractor will be permitted thirty days to review the document and to submit additional information or a rebutting statement. If agreement cannot be reached between the parties, the matter will be referred to an individual one level above the Contracting Officer, whose decision will be final.

Copies of the evaluations, Contractor responses, and review comments, if any, will be retained as part of the contract file, and may be used to support future award decisions.

b. Electronic Access to Contractor Performance Evaluations

Contractors may access evaluations through a secure Web site for review and comment at the following address:

https://www.cpars.gov

ATTACHMENTS

(xxii) The following terms, provisions, and clauses are incorporated and attached in full text:

1. Statement of Work

2. The provision at FAR 52.212-1, Instructions to Offerors – Commercial Products and

Commercial Services (Sep 2023) (Tailored)

3. FAR Provision 52.229-11, Tax on Certain Foreign Procurements—Notice and

Representation (Jun 2020)

4. The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement

Statutes or Executive Orders–Commercial Products and Commercial Services (May 2024)

5. NIH Electronic Invoice Submission Instructions with IPP (April 21, 2022) https://www.cpars.gov/