D_3__Performance_Requiremens_Summary.pdf

ATTACHMENT D.3.

PERFORMANCE REQUIREMENTS SUMMARY

BIA – Mescalero Agency – Garage Door

Required Service (Performance Requirements)

Performance Indicators (Performance Standards)

Acceptable Quality Level

(AQL)

Method of Surveillance

(Quality Assurance)

Maximum Payment % for meeting AQL

B.2.(a)(1)(ii) Contractor Site Manager

(A) The contractor must provide a contract site supervisor who is responsible for the performances of the work. The name of this person, and an alternate or alternates must be designated in writing to the CO and Contracting Officer’s Representative (COR).

(B) The Site Supervisor or alternative must have full authority to act for the contractor on all contract matters relating to daily operations of this contract.

(C) The Site Supervisor or alternate must be available during normal duty hours within 60 minutes to meet on the installation with government personnel (designated by the CO) to discuss problem areas. After normal duty hours, the manager and alternate(s) must be available within 4 hour(s).

(D) The Site Supervisor shall be designated a competent person in accordance with 29 CFR 1926. 32(f) which states, “One who is capable of identifying existing and predictable hazards in the surroundings or working conditions which are unsanitary, hazardous or dangerous to employees and who has authorization to take prompt corrective measures to eliminate them”. The contractor shall instruct each con’t

Contractor will provide name(s) to CO and COR.

Contractor Site Supervisor shall perform.

100% Review submittal.

Random inspection (on site observation, telephone calls); and review contractor records and reports.

Contractor will have to meet the requirement.

Disincentive will be to report on the contractor performance in CPARS.

of his employees in the recognition and avoidance of unsafe conditions and the regulations applicable to this work environment to control or eliminate any hazards or other exposure to illness or injury.

B.2.(a)(1)(iii) Contractor Employees

(A) The contractor must not employ persons for work on this contract if such employee is considered by the CO to be a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

(B) Contractor personnel must easily be recognized as contractor employees.

(C) The contractor must make sure employees have current and valid professional certifications before starting work under this contract. No substitutes of personnel without notification and approval by the CO or COR.

(D) The contractor must not employ any person who is an employee of the U.S.

Government if employing that person would create a conflict of interest.

(E) All contractor employees must maintain satisfactory standards of competence, conduct, appearance, integrity and ethics.

(F) All contractor employees shall comply with contractor’s time and attendance policies and reporting requirements.

(G) The contractor shall have a State license. A copy shall be provided to the COR.

(H) All employees involved in this project shall have taken the OSHA Certified 10-hour Construction safety course. A copy of each employee’s certification shall be provided to the COR

Contractor shall keep employee records.

inform employees.

Contractor shall provide a copy of the certification to the COR and CO.

keep employee records.

provide a copy to

COR.

Contractor shall provide copies to

COR.

98%

100%

Review submittal.

Random inspection (on site observation, telephone calls); and review contractor records and reports.

Contractor will have to meet the requirement.

Ineligible employees must be removed immediately from project.

Disincentive will be to

B.2.(a)(2) Security Requirements

(i) All Contractor personnel assigned work on the installation shall wear identification badges which include the employee’s name and the Contractor’s company name. Vehicles used by the Contractor shall have the name of the Contractor’s company, meet all state laws for identification and placarding.

The contractor must follow the security process at the BIA facility. The Contracting Officer’s Representative (COR) will provide the necessary facility pass requirements, security clearance requirements, etc.

The contractor is required to check in and out at the main office daily when entering and leaving the facility. BIA reserves the right to inspect all boxes, packages etc., coming into and exiting from any BIA facility.

(ii) BIA reserves the right to perform background checks on any person(s) who are to perform work.

(A) Projects performed in five (5) working days or less requires no investigation and the contractor is treated as an escorted visitor. The Government escort must be a person who has completed a federal investigation

(B) Projects performed more than five (5) working days require an investigation.

(C) The BIE/BIA eQip Request form must be submitted to the COR immediately before services can be performance on the BIA facility.

Contractor will report action.

100% Random inspection (on site observation, telephone calls); review contractor records and reports; and review quality control activities and results.

Contractor will have to meet the requirement.

Disincentive will be to performance in CPARS

B.2.(a)(3) Quality Control

(i) In compliance with the FAR 52.246-4, the contractor must provide a quality control plan that contains, at a minimum, the items listed in 4.ii to the COR for acceptance not later than the postaward conference.

The COR will notify the contractor of acceptance or required modifications to the plan before the contract start date. The Contactor must make appropriate modifications. COR will provide a copy to the CO.

This is attachment D.2.

Quality Control Plan

(ii) The plan must include:

(A) A description of the inspection system to cover all services listed on the performance requirements summary (PRS) (Attachment D.3). The description must include specifics as to the areas to be inspected on both a scheduled and unscheduled basis, frequency of inspections and the title and organizational placement of the inspectors.

(B) A description of the methods to be used for identifying and preventing defects in the quality of service performed.

(C) A description of the records to be kept to document inspections and corrective or preventative actions taken.

(iii) The records of inspection must be kept and made available to the COR and CO, when requested, throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

provide Quality Control Plan to COR and CO.

keep record. If requested by the CO or COR, the Contractor shall provide the information.

98% Random inspection (on site observation, telephone calls); review contractor records and reports; and review quality control activities and results.

Contractor will have to meet the requirement.

Rework will be at the Contractor’s expense.

Disincentive will be to

B.2.(a)(5) Performance Evaluation Meetings The CO may require the Contract Manager to meet with the CO, COR and other BIA personnel as deemed necessary. The contractor may request a meeting with the CO when he or she believes such a meeting is necessary. Written minutes of any such meetings must be recorded in the contract and signed by the Contract Manager and the CO. If the contractor does not concur with any portion of the minutes, such nonconcurrence must be provided in writing to the CO within 3 calendar days following receipt of the minutes.

Contractor shall attend.

98% Random inspection (on site observation, telephone calls); review contractor records and reports; and review quality control activities and results.

No deduction. Contractor will have to meet the requirement.

B.2.(a)(6) Physical Security at Government Site The contractor must be responsible for safeguarding all government property provide for contractor use. At the end of each work period, all government property, equipment and materials must be secured.

Contractor will report action.

100% Random inspection (on site observation, telephone calls); review contractor records and reports; and review quality control activities and results.

No deduction. Contractor will have to meet the requirement. Rework will be at the Contractor’s expense.

B.2.(a)(7) Hours of Operations

(i) Normal Hours of Operation The Contractor must perform the services required under this contract during the following hours: 8 a.m. to 4:00 p.m. The Contractor is responsible for notifying the COR if he/she will be late or is ill and unable to work for other reasons. Working time for this contract will need to be negotiated. Once the schedule is established, any deviations to the schedule must be approved in advance by the COR. If it is required of the BIA to supply an attendant to stay after the normal hours of operation, the Contractor must cover the additional cost of the BIA attendant.

Contractor will report action.

100% Random inspection (on site observation, telephone calls); review contractor records and reports; and review quality control activities and results.

No deduction. Contractor will have to meet the requirement. Rework will be at the Contractor’s expense.

B.2.(a)(8) Conservation of Utilities The Contractor must make sure company employees practice utilities conservation.

The Contractor must be responsible for operating under conditions that prevent the waste of utilities.

(i) Lights must be used only in areas where work is being performed.

(ii) Employees must not adjust mechanical equipment controls for heating, ventilation, and air conditioning systems.

(iii) Water faucets or valves must be turned off when not in use.

(iv) Environmental and hazardous materials handling.

(v) Note deficiencies.

For example: water faucet leaking or broken, lights are out, etc.

Contractor will report action.

100% Review submittals No deduction. Contractor will have to meet the requirement. Rework will be at the Contractor’s expense.

(b) Tasks (not in sequential order)

(1) Provide a project schedule of work to be performed. Attachment D.5.

(2) Visual inspection of the property's existing garage door. Determine for safe maneuvering around structures, and existing conditions prior to commencement of work for the safety of the contractor and BIA staff.

(3) Allow time to make arrangement with the COR for scheduling removal and installation times.

(4) Order materials needed, including but not limited to a new commercial grade ribbed steel, 12”W x 12”H garage door with a chain hoist opener and a R- Value 8 insulation. Color gray to match adjacent garage door. No windows in garage door.

(5) Remove existing door. At no time can the rough opening be left unattended. The opening must be secured at the end of

Con’t

Contractor shall remove existing garage door, and provide & install new garage door.

100% Random inspection (on site observation, telephone calls); review contractor records and reports; and review quality control activities and results.

Contractor will have to meet the requirement.

Rework will be at the Contractor’s expense.

Disincentive will be to workday.

(6) Installation of garage door and parts.

(7) All excess materials will be removed from the premises each day. No equipment or materials will be allowed to block egress areas at any times, all egress will be kept clear of any obstructions.

(8) Remove all contractor’s equipment and excess materials from rooms and schedule for inspection.

(9) Contractor shall be required to make arrangement to remove/dispose of all/any debris, used for installation, after work is completed, debris and solid waste will be disposed off BIA property and the Mescalero Apache Tribe of the Mescalero Reservation. Suggested landfill location is Otero County Solid Waste (https://www.recyclenewmex ico.com/directory/entry/113/) or other landfill approved by the Environmental Protection Agency.

(10) Contractor shall notify the BIA of any potential unsafe conditions found during installation in a detailed report.

(11) A final inspection by the COR will be required for acceptance of work. The garage door must also be tested for smooth operation, functionality, locking of the door, and free of defects with the COR present before installation can pass for completion.

(12) Provide training and minor maintenance scheduling of garage door.

(13) Provide warranty documentation.

(i) Garage Door – minimum 2 years.

(ii) Installation Service

B.3.(c)(3) Worksite Requirements

(1) Equipment.

Materials & Supplies: The Contractor shall furnish a con’t

Contractor will report action.

100% Random inspection (on site observation, telephone calls); review contractor records and reports; and review quality control activities and results.

Contractor will have to meet the requirement.

Disincentive will be to new equipment in accordance with FAR 52.236-5 Material and Workmanship. NO remanufactured or "gray market" items. All items must be covered by the manufacturer's warranty

(2) Confine operations to areas within SOW indicated. Portions of the site beyond areas in which owners designated operations are indicated as not to be disturbed.

(3) Keep driveways and entrances serving the premises clear and available to the local BIA Employee and public always.

(4) The Contractor shall utilize products and material made from biobased materials (e.g., biobased greases, biobased hydraulic fluids, biobased absorbents) to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards.

Biobased products that are designated for preferred procurement under USDA’s BioPreferred program must meet the required minimum biobased content as stated in the USDA Final Rule available at www.biopreferred.gov. All supplies and materials to be used in the performance of work described herein are subject to the approval of the

COR.

(5) Contractor will provide their own vehicles.

Contractor shall take all precautions necessary to prevent spills/leaks for vehicle fluids (i.e. gas, oil, transmission fluid, radiator fluid, etc.) while on the reservation lands.

B.32.(d) Regulations (The BIA will not provide copies of the documents)

(i) Occupational Safety and Health Administration (OSHA): The contractor shall adhere to all regulations set forth in 29 CFR 1926 for all applicable subparts and sections.

(ii) Environmental Protection Agency regulations.

(iii) Other relevant Federal and State laws, regulations, policies, and guidance, as well as pertinent Tribal ordinances, policies/procedures pertaining to this project.

(iv) Contractor is responsible for contacting the Tribe or Tribal organization involved regarding their resolution(s) on tribal taxes, requirements and/or other applicable tribal laws.

Mescalero Apache Tribe, https://mescaleroapachetribe.

com/

Contractor will report action.

100% Random inspection (on site observation, telephone calls); review contractor records and reports; and review quality control activities and results.

Contractor will have to meet the requirement.

Disincentive will be to report on the contractor performance in CPARS

C.4. 52.223-2 (b) The Contractor shall report to https://www.sam.gov, with a copy to the Contracting Officer, on the product types and dollar value of any biobased products in USDA-designated product categories purchased by the Contractor during the previous Government fiscal year, between October 1 and September 30; and

(c) Submit this report no later than—

(1) October 31 of each year during contract performance;

and

(2) At the end of contract performance.

Contractor shall report action or provide copy of action.

100% CO will review submittance in sam.gov.

Contractor will have to meet the requirement.

Disincentive will be to

C.7. 14052-280-2 (d) Required Assurance. The offeror must provide written assurance to the CO that the offeror is and will remain in compliance with the requirements of this clause. It must do this before the CO awards the Buy Indian contract and upon successful and timely completion of the contract, but before the CO accepts the work or product.

Contractor shall submit assurance to

CO.

100% CO will review submittal Contractor will have to meet the requirement.

Disincentive will be to report on the contractor performance in CPARS

C.8. 1452.280-3 (b) Required Percentages of work by the concern. The contractor must comply with FAR 52.219-14 Limitations on Subcontracting clause in allocating what percentage of work to subcontract. The contractor shall not subcontract work exceeding the subcontract limitations in FAR 52.219-14 to a concern other than a responsible Indian Economic Enterprise.

Contractor shall submit subcontractor listing to CO and

COR.

100% Review submittal. Contractor will have to meet the requirement.

Disincentive will be to