CVC_OBSREM_Invitation for Bid.pdf

NOTICE OF

INVITATION FOR BID

RUNWAY 10 OBSTRUCTION REMOVAL

CITY OF COVINGTON, GEORGIA

Sealed bids will be received by the Owner, the City of Covington, Covington, GA, in the offices of City of Covington, 2194 Emory Street NW, Covington, GA, 30014 until 11:00 a.m. local time, on October 15, 2026 and then publicly opened and read aloud, for furnishing all labor, materials and equipment, and performing all work necessary for completing the Runway 10

Obstruction Removal Project (2026).

This project consists of the following:

SCOPE OF WORK

RUNWAY 10 OBSTRUCTION REMOVAL. In general, the improvements on which bids are requested will require the following major construction items:

• Clearing

• Tree Removal

• Tree Topping

• Seeding and Mulching disturbed areas (where necessary)

• Miscellaneous Landscaping

A pre-bid conference to respond to all inquiries with regards to this project will be held at

Wednesday, September 23rd, 2026 at 10:00 am (ET) in the Covington Municipal Airport, located at 14100 GA-142, Covington, GA 30014. Pre-bid conference will have a virtual component, but potential bidders are encouraged to attend. A site visit will also be made at this time.

To submit a bid on this project, Bidding and Contract Documents must be requested from RS&H.

Please contact Sonya Volce (sonya.volce@rsandh.com) for assistance in downloading and working with this digital project information. Downloaded documents may then be printed at any reprographics company convenient to the bidders.

Plans/Specifications/Contract Documents will be on file FOR INSPECTION ONLY at the following locations on or after September 3, 2026.

Office of the Owner: City of Covington

Purchasing Department

2194 Emory Street NW

Covington, GA 30014

(770) 385-2000

Airport Administration Office: Covington Municipal Airport

14100 GA-142

(770) 787-0098

Office of the Engineer: RS&H, INC

1349 W. Peachtree St. NE, Suite 2000

Atlanta, Georgia 30308

(678) 528-7200

Bids are to be sealed, marked with the bidder’s name and address and labeled: “Covington

Municipal Airport – RUNWAY 10 OBSTRUCTION REMOVAL” and delivered to:

The City of Covington

Purchasing Department

2194 Emory Street NW

Not later than Tuesday, October 15th, 2026 at 11:00 am (ET)

Each bidder shall be GDOT pre-qualified to perform the work defined herein.

A Bidder’s bond must be executed on the form furnished by the Owner, and the required bond, cash, cashier’s check, or certified check must accompany each proposal, in the amount of 5% of the total amount of the proposal. A 100% performance bond and a 100% payment bond will be required of the Contractor at time of contract execution. A Georgia Resident Agent must countersign all bonds from a surety company authorized by law to do business in this State pursuant to a current certificate of authority to transact surety business by the Commissioner of

Insurance; no bond shall be approved unless the surety is on the United States Department of

Treasury’s list of approved bond sureties.

All proposals submitted in accordance with the instructions presented herein will be subject to evaluation. Bids may be held by the City of Covington of Covington, GA for a period not to exceed one-hundred twenty (120) calendar days from the date of the bid opening for the purpose of evaluating bids prior to award of contract.

Award of contract will be based on the lowest aggregate sum proposal (for the award option that is in the Owner’s best interest based on available Federal Funding) submitted from those bidders that are confirmed as being responsive and responsible. Contractors bidding shall bid all items.

The right is reserved, by the Owner, to reject any and all bids and to waive any or all irregularities, technicalities, informality or any information in the bids received.

The successful bidder will be required to furnish separate performance and payment bonds, each in an amount equal to 100% of the contract.

Prospective Bidders are hereby advised that award of contract is contingent upon owner receiving

Federal funding assistance under the Airport Improvement Program (AIP).

DBE Requirement: This project is subject to the requirements of 49 CFR Part 26 Disadvantaged

Business Enterprise Participation. The owner has established a contract participation goal of 9.73% for small business concerns owned and controlled by certified socially and economically disadvantaged business enterprise (DBE). The Owner’s award of this contract is conditioned upon

Bidder or Offeror satisfying the good faith effort requirements of 49 CFR §26.53.

The City of Covington, in accordance with the provisions of Title VI of the Civil Rights Act of 1964

(78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that for any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

Federal Provisions

Award of contract is also subject to the following provisions: Each bidder shall be aware and acknowledge that the project is subject to the FAA’s current Contract Provision Guidelines for

Obligated Sponsors and Airport Improvement Program Project itemized as follows and included in Appendix D Contract Provisions of the contract documents:

• Affirmative Action Requirement

• Buy American Preference

• Civil Right – Title VI Assurance

• Davis Bacon Requirements

• Debarment and Suspension

• Disadvantaged Business Enterprise

• Foreign Trade Restriction

• Lobbying and Influencing Federal Employees

• Procurement of Recovered Materials

By: The City of Covington, Georgia.