Cuyahoga County_Facilities Master MRO_RFQ.pdf

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REQUEST FOR QUALIFICATIONS

RFQ#: EVENT #7209

RFQ TITLE: Public Works-Facilities Master Contract-Various

Items, Parts and Supplies

RFQ ISSUE DATE: August 13, 2026

RFQ DUE DATE & TIME: August 28, 2026 at 11:00 AM

ISSUING DEPARTMENT: Department of Public Works

Cuyahoga County Administrative Headquarters

2079 East 9th Street, 5th Floor, Room 5-100

Cleveland, Ohio 44115

Proposals MUST be delivered to the ISSUING DEPARTMENT by the date and time listed. Any proposal received after this date and time will be returned and/or unopened.

REQUESTING DEPARTMENT: Department of Public Works

2079 East 9th Street, 5th Floor, Room 5-100

Cleveland, Ohio 44115

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Request for Qualifications Sections

PART ONE: GENERAL INSTRUCTIONS

A. RFQ Contact

If you have any questions during the bid time, all inquiries must be directed to the following individual:

Individual Name: Thomas Pavich

Department Address: Department of Public Works

Cuyahoga County Administrative Headquarters

2079 East 9th Street, 5th Floor, Room 5-100

Cleveland, Ohio 44115

Phone: 216-443-3066

Email Address: tpavich@cuyahogacounty.gov

B. RFQ Qualification Guidelines

1. The County reserves the right to issue addenda to the RFQ at any time. If the addendum is issued less than seventy-two (72) hours prior to the approval to the qualification due date, the closing date will be modified accordingly.

2. Multiple qualification submissions from provider for the same service will be considered non-compliant and will be rejected.

3. The County is not liable for any costs incurred by the vendor in the preparation and presentation of qualifications submitted in response to the RFQ.

4. All materials submitted become property of the County. Selection or rejection of a response does not affect this right. Submitted materials will not be returned.

5. The County reserves the right to refrain from contracting with any vendor. The release of this RFQ does not compel the County to purchase.

6. Once the contract is awarded, all documents submitted to the County as part of the qualification become public information. The County does not encourage the submission of confidential/proprietary information in response to the qualification. However, written requests for confidentiality may be submitted to the RFQ contact. A qualification in its entirety, nor qualification price will be considered confidential or proprietary. Under Ohio

Revised Code Section 149.43, the County will make a determination of application for disclosure on an ad hoc basis. For confidential financial statements that may be required to be submitted, please place in a separate envelope clearly marked “CONFIDENTIAL

FINANCIAL STATEMENTS.”

mailto:tpavich@cuyahogacounty.gov

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PART TWO: GENERAL QUALIFICATION PROCEDURES

A. RFQ Inspection

Vendors should carefully review this RFQ for defects and questionable or objectionable matter. Comments concerning defects and objectionable material shall be made in writing and received by the RFQ contact at least three (3) days before qualification opening.

Protests based on any omission or error, or on the content of the solicitation, will be disallowed if these faults have not been brought to the attention of the RFQ contact at least three (3) days before the qualification opening.

B. Proposal Submission – Vendors have two (2) options to submit proposals.

1. Submit a paper copy directly to the Issuing Department

a. Proposals may be submitted in a sealed envelope with the RFQ Title, Event

#7209 and Vendor Name listed on the front of the envelope.

b. Proposals MUST be delivered (includes courier/package delivery services) or delivered by mail to the ISSUING DEPARTMENT by the date and time listed above. Any proposal received after this date and time will be returned unopened.

c. The official closing time will be determined by the computer time located at the front desk of the issuing department as indicated on the cover page of this RFQ.

d. Vendors assume the risk of the method of dispatch. The County assumes no responsibility for delays caused by any delivery service. Postmarking by the due date is not acceptable.

e. Hand-delivered proposals may be delivered only Monday through Friday between the hours of 8:30 a.m. and 4:30 p.m., excluding holidays observed by the County.

2. Submission emailed directly to the County RFQ Contact

a. Proposal may be received by the RFQ contact identified on Page three of this RFQ no later than the due date and time.

C. Qualification Evaluation

All qualifications will be reviewed to determine if they are responsive. Responsive qualifications will be evaluated. A team will evaluate and numerically score each qualification in accordance with the following, as shown in the Chart in Appendix A:

1. General Qualifications

2. Vendor Experience

3. Additional Criteria

D. Qualification Clarifications and Corrections

The County may request clarifications from any vendor during the evaluation process. The

County may also provide the vendor an opportunity to correct defects in its qualifications if the County determines it will not result in an unfair advantage for the vendor and it is in the

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County’s best interest. Any clarification or correction that is broader than the scope of the

County’s request may result in the vendor’s qualification being disqualified.

E. Contract Award

Cuyahoga County will send a Notice of Intent Letter to all vendors, notifying vendors of the recommended action. The scores and placement of the vendors will not be part of the

Notice.

PART THREE: QUALIFICATION SPECIFIC GUIDELINES

A. PRE-QUALIFICATIONS CONFERENCE:

The purpose of the conference is to discuss the RFQ with prospective vendors and allow them the opportunity to ask questions. It is strongly recommended that interested vendors attend. The conference is scheduled as follows:

Date: Thursday, August 20, 2026

Time: 1:00pm

Teleconference: Dial in by phone +1 440-462-2064

Phone conference ID: 580 139 571#

Vendors with a disability needing accommodation should contact the Department of Human

Resources, Compliance Unit, 2079 E. 9th Street, Cleveland, Ohio 44115; Phone (216) 443-

3192 (Voice) or 443-7002 (TDD) prior to the date set for the pre-qualification conference so that reasonable accommodation can be made.

B. DIVERSITY REQUIREMENTS

Cuyahoga County has not established a Diversity goal.

C. QUALIFICATION FORMAT

1. Paper copy responses must be submitted with one (1) original and one (1) hard copy. There must be an original of every document with signature including the cover letter and attached forms. They are to be submitted by the designated due date and time in a sealed package and labeled as “Statement of Qualifications for Master Contract-Various Items, Parts and

Supplies”.

2. Responses that are emailed directly to the RFQ contact are required to be submitted by the designated date and time and titled as: "Statement of Qualifications for Master Contract-

Various Items, Parts and Supplies tel:+14404622064,,580139571

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3. Qualifications should be organized as set forth in Part 5, Statement of Qualifications Criteria.

PART FOUR: COUNTY SPECIFICATIONS

Project Description

The Cuyahoga County Department of Public Works Facilities Division oversees building operations, general construction and maintenance at various County buildings and outlying facilities. The County requires materials to be readily available for pickup or delivery within 24 hours of request or agreed to by the County. This request is for Facilities MRO (Maintenance, Repair, and Operations) supplies which have been identified as a core business commodity required to maintain operations. This RFQ is being released with the intent of qualifying vendors to be added to an existing master contract for the County’s

Facilities Division for a period of no less than two (2) years. Any vendors that qualify during the RFQ process will be invited to join the current Facilities master contract for Public Works.

Purpose

The purpose of this RFQ is to qualify vendors to be included in a Master Contract that can provide various items, parts and supplies on an as-needed basis for a contract period of no less than two

(2) years. Awards to multiple vendors will be made based on the RFQ scoring. Once vendors are selected to be added to this master contract, the following guidelines will be used throughout the term of the contract.

1. Orders less than $2,500 – Cuyahoga County Department of Public Works will utilize the vendor of convenience based on location and stock availability.

2. Orders $2,500 and above – Cuyahoga County Department of Public Works will conduct a mini bid process via e-mail to only those vendors contracted in the commodity requested.

As part of this RFQ, vendors should provide contact information of a primary and secondary representative. All communication will be sent to both the primary and secondary representative and documentation will be kept in the file for review by the Business Administrator, Supervisor.

The following conditions, in part, will determine continuity of the full Contract period by the

Owner. Except for causes beyond the Vendor’s control, and if the County is in concurrence with the Vendor as to the validity of these causes, the following are expected as minimum standards:

a. All materials ordered and received under this Contract shall be made by an employee of the

Cuyahoga County Department of Public Works or a person with an authorized signature.

Services will be conducted during normal business hours (between 7:00 A.M. - 4:00 P.M., Monday – Friday), unless otherwise specified.

b. If applicable, all orders must be accompanied with a duly executed receiving slip indicating the exact quantities ordered, item part number and description.

c. All orders are to be on an "as needed" basis as required by the Cuyahoga County Department of Public Works. The County will pay only for the items in the exact quantity as ordered and

6 | P a g e received. The Vendor shall notify the County of any deviation from the order specification prior to distribution to the County.

d. The Vendor shall represent that all materials to be furnished are new and unused. Opened or damaged materials will not be accepted. The Vendor will pay for any returns.

e. The Vendor shall also have the capabilities to provide technical knowledge and customer service as needed by the Cuyahoga County Department of Public Works and must be able to address these needs in a timely manner.

f. The vendor should be capable of providing sales and cost reporting. Vendors shall use best efforts to limit price increases by soliciting additional quotes from manufacturers. Vendor agrees to make all pertinent contractual books and records and other documents pertaining to this

Contract available to the County and its designated agents for the purpose of audit and examination upon reasonable request during the Term and for a period of two (2) years from the expiration date or final payment under this Contract, whichever is later: provided however, that should Vendor be notified that an audit has been commenced pursuant to Ohio Revised Code

Sec. 117.11 during said period, for which the aforesaid books and records are material, the aforesaid records shall be retained pending the completion of said audit.

g. Any to-be-awarded vendor should be located in the State of Ohio, with a preference being located within Cuyahoga County.

h. Subcontracting not permitted.

Evaluation Only Statements of Qualifications submitted that meet the requirements detailed herein will be evaluated and ranked. The top-ranked vendors will be selected.

PART FIVE: STATEMENT OF QUALIFICATIONS CRITERIA

Vendors may use Exhibit A to answer Section I, II, III questions or vendors may choose their own method for addressing these Qualification Criteria.

Section I – General Qualifications - {50 Points}

Provide information of compliance with the qualifications listed below in your RFQ response package.

Responses to Yes or No questions should be summarized in your full RFQ response. Failure to meet these minimum qualifications will cause the statement of qualifications to be considered non-responsive and it will be removed from further consideration.

1. Does your company have a physical stocked inventory, not through a third party?

a. Please circle – Yes or No

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2. Please provide details of your inventory.

3. What is your company’s ordering process, provide details.

4. Can your business provide same day delivery and/or allow for in-person pickup within Cuyahoga

County?

a. Please circle – Yes or No

5. What location of your stocked inventory will ensure goods and equipment are readily available?

6. Provide any information that evidences your qualifications to provide referenced commodities.

Section II – Vendor’s Experience – {35 Points}

1. Does your company have any experience with contracts providing stated goods and equipment for government agencies?

a. Please circle – Yes or No

2. If answered yes for question #1 above, please provide details of this experience.

3. Can your business provide qualified customer service capable of providing assistance with respect to all goods and equipment being sold?

a. Please circle – Yes or No

4. Please provide details of your company’s customer service and their experience. Include an

Organizational Chart for the key personnel that will provide any materials related to the contract.

Section III – Additional Criteria – {15 Points}

1. Please provide two (2) references

2. Provide information if your business has sold materials or conducted past services for Cuyahoga

County.

3. What is the address of your business within the State of Ohio?

PART SIX: CONTRACT TERMS AND CONDITIONS

In the event a contract is awarded from this RFQ, the Vendor must agree to the terms and conditions defined herein that will be included in the Contract.

The County reserves the right to include additional terms and conditions in the Contract, as applicable.

1. General Terms.

a. Governing Law and Jurisdiction. This Contract shall be governed by, and shall be construed and enforced in accordance with, the laws of the State of Ohio. The Parties agree that the state and federal courts sitting in Ohio will have exclusive jurisdiction over any claim arising out of this Contract, and each party consents

8 | P a g e to the exclusive jurisdiction of such courts. The Vendor hereby agrees not to challenge this Governing

Law and Jurisdiction provision and further agrees not to attempt to remove any legal action outside of

Cuyahoga County for any reason. All contracts in which the County is a party, including this Contract, are subject to the Cuyahoga County Code including, but not limited to, chapters pertaining to the Cuyahoga

County Ethics, Cuyahoga County Inspector General and Cuyahoga County Board of Control, Contracting and Purchasing, and the Parties agree to comply with the County Code as an integral part of this Contract.

The County Code is available on the County Council’s web site at cuyahogacounty.gov/council. Ohio’s construction of the Uniform Commercial Code (UCC) under Ohio Revised Code Section 1301 and all rights and remedies available thereunder shall apply to govern this Agreement, except to the extent such terms contradict any express terms enumerated herein

b. Public Records Request. Notwithstanding any provision of this Contract to the contrary, the Vendor acknowledges that the county is subject to the Ohio Public Records Act (O.R.C. 149.43), If a Party receives a request to disclose any information defined as “Confidential Information” or labeled as such by the other, that Party will promptly provide notice of the request for Confidential Information so that the other Party may avail itself of any opportunities to establish reasons why the Confidential Information should be withheld prior to disclosing such Confidential Information, or at its option, seek appropriate remedies either at law, equity, or administratively. The burden of establishing applicability of such exceptions to disclosure of Confidential Information under the Ohio Public Records Act Law resides with the Vendor.

2.

a. Record Audit Retention. The Vendor agrees to make all pertinent contractual books and records and other documents pertaining to this Contract available to the County and its designated agents for purpose of audit and examination upon reasonable request during the Term of this Contract and for a period of two (2) years from the expiration date or final payment under this Contract, whichever is later; provided however, that should Vendor be notified that an audit has been commenced pursuant to Ohio Revised

Code Sec. 117.11 during said period, for which the aforesaid books and records are material, the aforesaid records shall be retained pending the completion of said audit.

b. No Apparent Authority/Proper Approvals. The Vendor recognizes and agrees that no public official or employee of the County may be deemed to have apparent authority to bind the County to any contractual obligations not properly authorized pursuant to the County Code.

c. Annual Appropriations. All of the County’s obligations under the Contract are contingent upon the County

Council’s appropriating the funds on an annual basis necessary for the continuation of this Contract in any contract year. In the event the funds necessary for the continuation of this Contract are not appropriated or approved, the County will notify Cuyahoga County of such occurrence in writing. This Contract shall thereafter terminate and be rendered null and void on the last day of the last fiscal period for which appropriations were made. Such termination is made pursuant to and in accordance with the terms of this

Contract and shall not be considered to be a breach or default on the part of the County.

d. Electronic Signature. The Vendor agrees on behalf of the submitting business entity, its officers, employees, subcontractors, subgrantees, agents or assigns, that all contract documents requiring County signatures may be executed by electronic means, and that the electronic signatures affixed by the County to said documents shall have the same legal effect as if that signature was manually affixed to a paper version of the document. The Vendor also agrees on behalf of the aforementioned entity and persons, to

9 | P a g e be bound by the provisions of chapters 304 and 1306 of the Ohio revised code as they pertain to electronic transactions, and to comply with the electronic signature policy of Cuyahoga County.

3. WARRANTY.

a. The Vendor hereby represents and warrants that it possesses all necessary rights, required authority, and capacity to enter into and fulfill all of its obligations under this contract. The Vendor warrants that the

Services will be performed in strict accordance with the highest standards of care, skill, diligence, and professional competence applicable to suppliers engaged in providing similar services, and that such

Services will be provided by qualified personnel with the requisite training in a timely, professional, and workmanlike manner that meets or exceeds relevant industry standards and complies with all applicable laws and regulations. Vendor warrants that it will not infringe, misappropriate, or violate any intellectual property or any other right of any person or entity and will maintain full power authority to perform the

Services for the full term of this contract.

4. Indemnification.

a. Vendor Indemnification. The Vendor hereby indemnifies, defends and holds harmless the County and its respective officers, officials, directors, board members, employees, and agents, for, from and against any and all claims, costs, damages, losses, liens, liabilities, deficiencies, causes of action, suits, judgments, awards and expenses (including but not limited to investigative, defense, attorneys’ and/or experts’ costs incurred relating to such claim or in enforcing this Contract) in whole or in part arising out of or relating to: (i) the negligent acts or omissions of the Vendor; (ii) breach or default by the Vendor under any terms or provisions of this Contract; (iv) the violation of laws or regulations applicable to performance by the

Vendor. For purposes of this Section 3a., “Vendor” shall include Vendor as well as its officers, owners, principals, employees, subcontractors, partners, third-party vendors, and agents.

b. Indemnification Notice. Should the Vendor fail to promptly (and no later than fifteen (15) days from the

County’s provision of notice to the Vendor of a claim subject to indemnification), provide notice to the

County of its election to assume the defense of such claim(s) or thereafter fail to defend the claim(s), the

County will have the right to defend the claim(s) in the manner it deems appropriate, and the Vendor will reimburse and indemnify the County for all amounts incurred by it in defense of the claim(s), action(s), suit(s), or other proceeding(s), including any settlement agreed to thereto and all legal fees, investigative expenses and other costs incurred in an effort to vindicate such rights. The alleged negligence of any third party(s) will not relieve the Vendor of its obligation to indemnify and defend the County in accordance with this Contract.

c. No Indemnity by County. Cuyahoga County acknowledges that, as a political subdivision of the State of Ohio, the County does not indemnify any person or entity. Cuyahoga County agrees that no provision of this Contract or any other contract or agreement between Cuyahoga County and the County may be interpreted to oblige the County to indemnify or defend Cuyahoga County or any other party.

5. Termination.

a. Termination for Default. Either Party may terminate this Contract, in whole or in part, whenever such

Party determines that the other has failed satisfactorily to fulfill its material obligations and responsibilities hereunder and is unable to cure such failure within a reasonable period of time, not to exceed thirty (30) calendar days. Such termination shall be referred to as “Termination for Default”. If the Defaulting Party is unable to cure the failure within the specified time period, the Party seeking to terminate may, by giving written notice thereof to the Defaulting Party, terminate this Contract, in full or in part, as of the date specified in the notice of termination. The Vendor, however, shall be paid for all services and/or materials

10 | P a g e provided on or prior to the date of termination. Any fees paid in advance shall be returned to the County at a prorated amount.

b. Termination for Convenience. The County may terminate this Contract or terminate any order under this

Contract for its convenience and without cause. Any notice of termination will be effective thirty (30) days after the party receives it. If the termination is for the convenience of the County, the Vendor will be entitled to compensation for any Services that the Vendor has delivered before termination. Any fees paid in advance shall be returned to the County at a prorated amount. No early termination fees shall apply to the County.

6. Ownership.

a. Documents. All Documents created pursuant to or in connection with this Contract shall be provided to and become the property of the County upon approval and acceptance of such Documents. Documents and information provided to the Vendor by the County shall remain the property of the County and shall be kept confidential by the Vendor in strict accordance with the terms of this Contract.

b. Access. The Vendor acknowledges that it may have access to County systems and networks for the purposes set forth in this Contract. The Vendor will not store, copy, analyze, monitor, sell or otherwise use any County information or data except for the purposes set forth in this Contract for the benefit of the

County. The Vendor shall be responsible for keeping all such information ro data it has ability to access, by virtue of such access to County systems and networks, secure and confidential. Upon termination of this Contract, unless expressly agreed to otherwise in writing, the Vendor shall return all data, documents, and County-provided information. Any such data, documents or information shall be returned in an industry standard format and as agreed by the County within sixty (60) days of termination of this Contract, unless otherwise agreed to in writing by the Parties and shall be in compliance with any applicable laws.

The Vendor has no intellectual property rights or other claim to Data that is hosted, stored, or transferred to and from the Services provided by the Vendor.

PART SEVEN: CONTRACTING DOCUMENTATION

A. DOCUMENTS

The successful vendor must furnish a signed contract along with the following documents within fourteen (14) calendar days of receiving the RFQ Intent to Award Letter.

1. W9 Tax Form

2. Completed Independent Contractor Form

3. Certificate of Insurance (if applicable)

4. Workers’ Compensation Certificate (if applicable)

B. INSURANCE

Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Contractor, his agents, representatives, employees or subcontractors.

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Nothing in this Agreement shall be construed to be a waiver of defenses or immunities afforded to the County under applicable law.

MINIMUM SCOPE AND LIMIT OF INSURANCE

Coverage shall be at least as broad as:

(a) Worker’s Compensation Insurance as statutorily required by the State of Ohio.

For Contractors with employees working outside of Ohio, Worker’s Compensation

Insurance as required by the various state and Federal laws as applicable including

Employers’ Liability coverage with limits of no less than $1,000,000 per accident for bodily injury or disease.

(b) Commercial General Liability Insurance with limits of liability not less than:

$1,000,000 each occurrence bodily injury & property damage;

$1,000,000 personal & advertising injury;

$2,000,000 general aggregate;

Such insurance shall be written on an occurrence basis on the Insurance Services Office

(ISO) form CG 00 01 or its equivalent. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this specific project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

Such insurance may also be used to meet the limit requirements under the umbrella insurance requirement herein but must carry the required endorsements.

(c) Business Automobile Liability Insurance covering any auto (symbol 1), or if contractor has no owned autos, hired (symbol 8) and non-owned autos (symbol 9). Such insurance shall provide a limit of not less than $1,000,000 combined single limit (bodily injury & property damage) each accident;

Such insurance shall be written on an occurrence basis on the Insurance Services Office

(ISO) CA 00 01 form or its equivalent.

(d) Umbrella/Excess Liability Insurance to provide additional insurance limits for commercial general liability and/or automobile liability, with limits of liability not less than:

$1,000,000 each occurrence

$1,000,000 general aggregate

$1,000,000 products/completed operations aggregate

Such insurance shall be written on an occurrence basis and be provided on a true “following

12 | P a g e form” or broader coverage basis. Such insurance may also be used to meet the limit requirements of the underlying insurance, so long as the total limit provided by the contractor is equivalent to the limits required in this contract for both primary and excess/umbrella coverage.

Such insurance may also be used to meet the limit requirements under the commercial general liability policy so long the umbrella/excess liability carries the required endorsement coverages.

Insurance Coverage Terms and Conditions

1. Nothing in this Agreement shall be construed to be a waiver of defenses or immunities afforded to the County under applicable law.

2. All insurance policies of the Contractor required for this Contract shall:

(i) Provide that, for each insurance policy provided above, coverage shall not be canceled except with notice to the County of Cuyahoga.

(ii) Name The County of Cuyahoga, its officers, officials, employees, and volunteers as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations. This provision shall apply to all insurance policies evidenced by the Contractor except for Workers’ Compensation.

(iii) Be primary and non-contributory as respects the County of Cuyahoga, its officers, officials, employees, and volunteers for any claims related to the work or operations of the Contractor under this contract. Any insurance or self-insurance maintained by the County of Cuyahoga, its officers, officials, employees, or volunteers, shall be excess of the Contractor’s insurance and shall not contribute to Contractor’s insurance. This provision shall apply to all insurance policies evidenced by the Contractor except for Workers’

Compensation.

(iv) Grant the County of Cuyahoga a waiver of any right to subrogation which any insurer of said Contractor may acquire against the County of

Cuyahoga by virtue of the payment of any loss under such insurance.

(v) Provide the County of Cuyahoga with a Certificates of Insurance evidencing policy coverage as well as reference to and provide evidence (via physical policy endorsement) that each of the terms and conditions identified in

Sections 2. (ii) through 2. (iv) have been met by the Contractor and their

13 | P a g e respective insurer(s) by providing proof of Additional Insured, Primary and

Noncontributory, and Waiver of Subrogation via policy endorsements.

3. The insurance required for this Contract shall be provided by insurance carrier(s) licensed to transact business and write insurance in the state(s) where operations are performed and shall carry a minimum A.M. Best’s rating of A-VII or above, or a state regulated captive also licensed to transact business and write insurance in the state(s) where operations are performed

4. The terms of this Contract shall be controlling and shall not be limited by any insurance policy provision.

5. These insurance provisions shall not affect or limit the liability of the Contractor stated elsewhere in this Contract or as provided by law.

6. The Contractor shall require any and all of its subcontractors to procure, maintain, and pay premiums for the insurance coverages and limits of liability outlined above with respect to products, services, work and/or operations performed in connection with this Contract. Any deviation from the above insurance requirements shall require prior approval from the County of

Cuyahoga Risk Management.

7. The County reserves the right to require insurance coverages in various amounts or to modify or waive insurance requirements on a case-by-case basis whenever it is determined to be in the best interest of the County.

8. If the Bid/Proposal/RFQ specifies the need for higher limits of liability for any applicable insurance provision, the Bid/Proposal/RFQ specifications shall govern.

9. Where coverages are made on a claims-made basis the claims-made retroactive date on the policy shall be prior to the commencement of professional activity related to this Contract.

Where Commercial General Liability is claims-made policy such General Liability policy shall provide coverage for claims arising out of the incidents that occur during the policy period, regardless of when claims are reported.

a) The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work.

b) Insurance must be maintained, and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.

c) If coverage is canceled or non-renewed and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Contractor must purchase “extended reporting” coverage for a minimum of five (5) years after completion of work.

10. The Contractor shall furnish a Worker’s Compensation Certificate and Certificate of

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Insurance evidencing the insurance coverages required herein are in full force and effect.

11. Acceptance of a non-conforming certificate of insurance by the County shall not constitute a waiver of any rights of the parties under this Contract.

12. The Certificates of Insurance evidencing the above coverage shall contain the following language or equivalent where applicable:

“Cuyahoga County and its officers, officials, employees and volunteers, are included as additional insureds on a primary and non-contributory basis with respects to each of the insurance policies referenced within this certificate of insurance except for Workers’ Compensation. A Waiver of Subrogation is granted in favor of Cuyahoga County and its officers, officials, employees and volunteers with respect to each of the insurance policies referenced within this certificate of insurance. Any applicable Umbrella or Excess Liability policy referenced within this certificate of insurance shall follow form to the underlying Commercial General Liability, Commercial Automobile Liability and Employer’s Liability policies referenced within this certificate of insurance and not contain exclusionary language restricting coverage afforded within the underlying insurance policies.”

13. Proof of Additional Insured status from Contractor’s Commercial General Liability policy must be evidenced in the form of an endorsement to said policy and be at least as broad as ISO

Form CG 20 10 11 85, or through the combination of the CG 20 10, CG 20 26, CG 20 33, or CG

20 38 endorsement; and CG 20 37 endorsement if a later edition is used.

14. Cyber Liability and Professional Liability Insurance shall cover third-party claims.

15. Policies shall contain no “insured vs. insured” exclusion that would limit the insurance company from paying for damages incurred by the County due to Vendor’s negligence. If the policy contains an “insured vs. insured” exclusion, the additional insured endorsement shall contain a clause or phrase that overrides the “insured vs. insured” exclusion.

PART EIGHT: WHAT YOU NEED TO SUBMIT

Vendors are expected to submit the following.

1. Exhibit A – These are the qualification questions needing to be answered, either on the Exhibit A worksheet and/or separate documentation

2. Exhibit B – These are the commodities the County is looking for a solution for. Vendors should indicate on Exhibit B what commodities they specialize in and briefly explain

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Statement of Qualifications

Evaluation Form (Example evaluation sheet to be included with RFQ)

Project Name

Public Works-Facilities

Master Contract-Various

Items, Parts and Supplies

Committee

Members: TBD

Project Type RFQ

Submission Date TBD

Selection Meeting Date TBD

Facilitator TBD

EVALUATION

CRITERIA

Max

Points Fi rm

A

Fi

B

C

D

E

F

G

H

I

J

K

L

M

N

Section 1 - General Qualifications 50

Section 2 – Vendor Experience 35

Section 3 – Additional Criteria 15

TOTAL 100

Section 1

Does your company have a physical stocked inventory, not through a third party? Please state - Yes or No

Please provide details of your inventory.

What is your company's ordering process. Please provide details.

Can your business provide same day delivery and/or allow for in-person pickup within Cuyahoga County? Please state - Yes or No

What is your standard delivery time?

What is the location of your stocked inventory that will ensure goods and equipment are readily available?

Exhibit A

Qualification Questions

Provide any information that evidences your qualifications to provide referenced commodities.

Section 2

Does your company have any experience with contracts providing stated goods and equipment for government agencies? Please state - Yes or No

If answered Yes for queston above, please provide details of this experience.

Can your business provide qualified customer service capable of providing assistance with respect to all goods and equipment being sold? Please state -Yes or No

Please provide details of your company's customer service and their experience.

Section 3

Please provide two (2) references

Provide information if your business has sold to, or conducted past services for Cuyahoga County.

What is the address of your business within the State of Ohio?

Vendor Name: _____________________________________________________________

Date: _____________________________________________________________________

RQ11080 - Commodity Worksheet

Commodity Check these boxes for the commodities that your business specializes in and can effectively provide for. Vendors will then be included in mini-bid opportunities within the stated commodities.

Steel Materials

11 Gauge perforated metal

Hot rolled angle or flat

Masonry, Concrete, and Caulk Supplies

Bricks and Mortar

Concrete mix

Flooring Materials

Self-leveling floor underlayment

Various underlayments

Motor Supplies

Commerical building motor supplies

Pipefitter Supplies

Air Regulators

Relief Valves

Coils

Door & Hardware Supplies

MC61 - 32D A 4-key cylinder

E9000/O3 x 630 - Exit Only Panic

86 Edge Filler

5100 - 16 Alum Closer

Commodity Worksheet

Exhibit B

Sheetmetal Supplies

Titus - Lay-in diffusers

Cook - Downblast fans

Ruskin - Fire dampers

Jeremias - 8" DWFL pipes

Electrical Supplies

Sealtite CATV crimp kit

Trionic dual element time delay fuses

IG0-11-10B Gloves including testing

Plumbing Supplies

Air control diaphrame

Flow washers

Bradley flow control housing

Lochinvar Water Heaters

Press Fittings

HVAC Supplies

See breeze Wall Sleeves

Russell Motors

Sporlan HPC valves

Thermostats, Diffusers, Ventilation

General Building Supplies

Ceiling tiles - Armstong Dune 1774 / Georgian 764

Battery Supplies, various

GC2-ECL-UTL

DCM0012

SLA1075

Lift Equipment Rentals

25-26' Electric scissor lift rental, narrow

30-33' Electric scissor lift rental, narrow

120' Straight manlift rental

Industrial Supplies

Fasteners

Unslotted drive hex washers

Hex screws

Steam System Materials/Services

Americal Coil models (17230R)

Watson McDaniel steam traps

Vendor Name: _____________________________________________________________

Date: _____________________________________________________________________