Custodial_Supplies_and_Equipment.pdf

Fontana Unified School District

9680 Citrus Avenue

Fontana, CA 92335

BID NO. 26/27-0004

FOR

CUSTODIAL SUPPLIES AND EQUIPMENT

Bid No. 26/27-0004 Custodial Supplies and Equipment

TABLE OF CONTENTS

I. Introduction

II. Notice Inviting Bids - Commodity

III. General Bid Instructions & Conditions (Commodity)

IV. Special Conditions

V. Bid Form/Pricing Table

VI. Vendor Questionnaire, References, & Forms for Commodity

VII. School Sites

Attachments:

A - Custodial Supplies All Delivery Locations

Bid No. 26/27-0004 Custodial Supplies and Equipment Page 2

1. Introduction

Fontana Unified School District (FUSD) is a public K–12 school district located in San Bernardino County, California, serving approximately 32,000 students in a diverse urban/suburban community. The District operates

30 elementary schools, 7 middle schools, 5 comprehensive high schools, 1 continuation high school, 1 adult education center, and additional district offices and departments. FUSD is the second-largest school district in San

Bernardino County and is committed to providing equitable access to high-quality educational programs and services. Vendors seeking more information about the District are encouraged to visitwww.fusd.net.

Fontana Unified School District is inviting bids from qualified individuals, firms, partnerships, corporations, associations, or professional organizations for quotes to provide custodial supplies and equipment to FUSD.

The purpose of this Invitation for Bid (IFB) is to establish a contract with a reliable vendor(s) capable of supplying high-quality products in a timely, cost-effective, and consistent manner to support the District’s operational needs.

All products and services shall meet or exceed applicable industry standards and District specifications. Bidders must demonstrate the ability to fulfill ongoing supply requirements, maintain consistent product availability, and provide responsive customer service.

The District’s assigned representative under this Bid shall be Norma Reyes (“District Representative”).

Notice Inviting Bids: July 1, 2026

Request for Information / Q & A Deadline: July 13, 2026, 12:00pm

Addendum (if needed): July 16, 2026, 4:00pm

Proposal Due: July 22, 2026, 2:00pm

Tentative Award of Contract: August 5, 2026

*If applicable, the Substitution deadline is the same day as the Request for Information (RFI)/Question & Answer deadline.

2. Notice Inviting Bids - Commodity

NOTICE IS HEREBY GIVEN that the Fontana Unified School District (“District”) will receive bids up to, but no later than 2:00 pm, Wednesday, July 22, 2026 through the OpenGov Procurement Portal at www.fusd.net/bids, for the award of a contract for:

Bid No. 26/27-0004 Custodial Supplies and Equipment

Bid documents will be available through the Procurement Portal beginning Wednesday, July 1, 2026. Proposals must be accompanied by all required forms referenced in the contract documents to avoid disqualification. No proposals submitted by email, fax, or mail will be accepted.

Request for Information (RFI)/ Question & Answer (Q&A) deadline is: 12:00 pm on Monday, July 13, 2026. Requests for Information must be submitted through the e-procurement portal. No other questions or requests for information will be accepted after this date and time. Requests for substitution (“or equal”) products must be https://www.fusd.net/ https://www.fusd.net/bids

Bid No. 26/27-0004 Custodial Supplies and Equipment Page 3 submitted through the Question & Answer (Q&A) section of the e-procurement portal no later than the stated RFI deadline. Requests submitted after this deadline will not be considered.

All notifications, updates, notices, and addenda will be posted on OpenGov and emailed to vendors who are following the solicitation. Bidders are responsible for monitoring OpenGov as the official source of information and should not rely on email notifications alone to obtain all information regarding any revisions to this solicitation.

Failure to acknowledge or respond to required updates may result in a determination that the bid is nonresponsive.

No bidder may withdraw a bid for a period of ninety (90) calendar days after the date set for the bid opening.

To ensure a fair and equitable process, vendors may not contact District staff or Board of Education members regarding this bid; such contact may result in disqualification. The Board of Education reserves the right to reject any or all proposals, waive any irregularities or informalities, and accept or reject any item(s) therein.

Fontana Unified School District Board of Education

Publication Dates: July 1, 2026 and July 8, 2026

3. General Bid Instructions & Conditions (Commodity)

3.1. SUBMITTING BIDS

Each bid must be summitted through the Procurement Portal at https://procurement.opengov.com/portal/fusd by the time prescribed in the bid.

3.2. RESPONSIBILITY

All bids shall be signed with the firm's name and by a responsible officer or employee.

3.3. MODIFICATIONS

Any changes, additions, or alterations to the bid form or other bid documents that are not expressly requested in these bid instructions may render the bid non-responsive and subject to rejection, as not being responsive to the

Notice of Inviting Bids. No oral, telephonic, telegraphic, or facsimile bids or modifications will be considered.

3.4. SIGNATURE

All uploaded documents included in bid documents to be submitted with bid must be signed in permanent ink in the name of the bidder and must bear the signature in longhand of the person or persons duly authorized to sign the bid. Any bid submitted without a signature will be deemed non-responsive and will be rejected.

3.5. ACCEPTANCE

Bid on each item separately. Prices shall be stated in units specified. The Board will not be responsible for errors in extensions. The right is reserved to reject any or all bids; to waive any irregularities or informalities in any bid or in the bidding; and to accept or reject any items in the bid. No bidder may withdraw his/her bid for a period of sixty (60) days after the date set for opening thereof.

3.6. ADDENDA

The District reserves the right to issue addenda to the bid solicitation at any time prior to the date and time of the public bid opening. Addenda, if issued, will be issued through the Procurement Portal at https://procurement.opengov.com/portal/fusd. It will be the responsibility of the bidder to ensure receipt and acknowledgement of any addenda issued. All addenda shall become part of the contract documents.

https://procurement.opengov.com/portal/fusd https://procurement.opengov.com/portal/fusd

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3.7. BID SECURITY

Bid bond/security is not required for this solicitation.

3.8. TIE BIDS

If two identical low bids are received from responsive and responsible bidders, the District will determine which bid will be accepted pursuant to California Public Contract Code Section 20117.

3.9. BID PROTEST PROCEDURE

Any bid protest by any bidder regarding any other bid must be submitted in writing to: Sr. Director of Purchasing, Shamica R. Nance at shamica.nance@fusd.net, not more than five (5) calendar days after receipt of written notice of the District’s intent to award to another bidder and must meet the following requirements:

a. The protest must contain a complete statement of any and all basis for the protest.

b. The protest must refer to the specific portions of all documents that form the basis for the protest.

c. The protest must include the name, address, email and telephone number of the person representing the protesting party.

The procedure and time limits set forth in this section are mandatory and are each bidder's sole and exclusively remedy in the event of bid protest. Failure to comply with these procedures shall constitute a waiver of any right to further pursue the bid protest, including filing a Government Code claim, any administrative remedies or legal proceedings.

3.10. SUBSTITUTIONS

Use of patent or proprietary names or the names of manufacturers in these specifications shall be deemed to be used for the purpose of facilitating a description and shall be deemed to be followed by the words “or equal” unless the proposal specifically requires no substitutions. When submitting proposals on items other than those specified, the proposer must state on the proposal the pack size and/or description on each item bid other than “as specified”. At the Districts request, the proposer shall furnish samples and/or full descriptive information covering the product within five (5) business days of request.

3.11. QUALITY

All workmanship, materials, and articles incorporated in the items covered by this specification shall be of the best available grade of their respective kinds for the purpose for which the items are to be used. All equipment shall be new unless otherwise specified.

3.12. WARRANTY

Items delivered under this contract will have standard warranty, including full parts, labor to repair (if needed).

Unless otherwise specified, warranty “period of time” should commence after receipt of item/material by the

District. The successful bidder will be solely responsible for handling all warranty claims.

3.13. SAMPLES AND TESTING

Samples of items, when required, shall be furnished free of expense to the District, and may be retained by the

District for the purpose of comparing against material delivered by the apparent low bidder, and if not destroyed by tests will, upon request, be returned at bidder’s expense. The final decision as to whether the material or product is the equal to that specified shall be made by the District. In all cases when a sample is taken from a shipment and sent to a public testing laboratory and the test shows that the sample does not comply with the mailto:shamica.nance@fusd.net

Bid No. 26/27-0004 Custodial Supplies and Equipment Page 5 specifications, the bidder shall pay the cost of the tests. In all cases the District reserves the right to make test it deems necessary.

3.14. PATENT INFRINGEMENTS

The successful bidder shall hold the Fontana Unified School District, its officers agents, servants and employees, harmless from liability of any nature or kind on account of use of any copyrighted or un-copyrighted composition, secret process, patented invention, article, or appliance, furnished or used, under this bid.

3.15. DELIVERY

It is understood that the bidder agrees to deliver prepaid all items on which bids are accepted to the address indicated in the bid. All cost for delivery, drayage, or freight, or the packing of said articles are to be borne by the bidder.

3.16. SALES TAX

(A) Do not include California State Sales Tax in bid; said tax will be added to invoice and paid by the District. (B)

Do not include Federal Excise Tax or Use Tax in bid: the District is not subject to same.

3.17. DISCOUNT

Cash discount when stated on bid shall be allowed on all payments that are processed by the District with reasonable promptness after acceptance of material and receipt of vendor’s invoice in triplicate. Cash discounts for a period of less that thirty (30) days will not be considered in determining low bidder.

3.18. BID NEGOTIATIONS

A bid response to any specific item of this bid with terms such as “negotiable”, “will negotiate”, or similar, will be considered non-responsive to that specific term. Alternate bids will be rejected.

3.19. INTERPRETATIONS OF BID DOCUMENTS

All interpretations of the bid conditions and/or specifications shall be made only by written addendum. The

District shall not be responsible for any other explanation or interpretation of the bid document.

3.20. LEGAL REQUIREMENTS

All bidders are required to comply with and be bound by all applicable provisions of law whether or not referred to herein.

3.21. COMMUNICATION OF AWARD

Bid awards made by the Board of Education shall not become binding upon the District until communication in writing to the successful bidder.

3.22. SAFETY REGULATIONS

All equipment and supplies furnished, and/or all work performed, shall meet all applicable safety regulations of the Division of Occupational Safety and Health of the State of California and Safety and Health Codes of the

State of California.

3.23. AFFIRMATIVE ACTION

The bidders shall certify that he/she is an Equal Opportunity Employer and has made a good faith effort to improve minority employment and agrees to meet federal and state guidelines. No discriminating shall be made in the employment of persons upon public works in this project because of the sex, race, color, national origin or ancestry, religion, or handicap of such personnel.

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3.24. NON-COLLUSION DECLARATION

A signed Non-collusion Declaration must be uploaded in OpenGov. Bids received without a signed Non-collusion Declaration cannot be accepted.

3.25. INSURANCE AND WORKERS’ COMPENSATION

The successful bidder shall be required to furnish certificates and endorsements evidencing that the required insurance is in effect as set forth in the Agreement. District may request that such certificates and endorsements are completed on District provided forms. In accordance with the provisions of Section 3700 of the Labor

Code, the successful bidder shall secure the payment of compensation to all employees. The successful bidder who has been awarded the contract shall sign and file with District prior to performing the work, the Workers’

Compensation Certificate included as a part of the proposal documents. Labor Code section 1861.

a) Successful bidder shall, at bidder’s sole cost and expense, maintain in full force and effect the following insurance coverages from a California licensed insurer with an A, VIII, or better rating from A.M. Best or an approved self-insurance program, sufficient to cover any claims, damages, liabilities, costs and expenses

(including attorney fees) arising out of or in connection with bidder’s fulfillment of the obligations under this bid:

i. Comprehensive General Liability Insurance, including bodily injury, property damage and contractual liability with minimum limits set by the District. The policy may not contain an exclusion for sexual molestation or abuse coverage, may be waived by the District.

a. General Aggregate $2,000,000

b. Each Occurrence $1,000,000

c. Products/Completed Operations $1,000,000

d. Personal and Adverting Injury $1,000,000

e. Damage to Rented Premises $50,000

f. Medical Expense (any one person) $5,000

ii. Umbrella (excess) liability insurance coverage with a limit of $3,000,00, unless waived by the

District. The policy may not contain an exclusion for sexual molestation or abuse coverage, may be waived by the District.

iii. Business Automobile Liability Insurance for owned, scheduled, non-owned, or hired automobiles with a combined single limit not less than $1,000,000 per occurrence.

iv. Professional Liability Insurance with a limit of $1,000,000 per occurrence, if applicable.

v. Workers’ Compensation and Employers Liability Insurance in a form and amount covering bidder’s full liability under the California Workers’ Compensation Insurance and Safety Act and in accordance with applicable state and federal laws. The policy shall be endorsed with the insurer’s waiver of rights of subrogation against the District.

vi. The following special hazards shall be covered by rider or riders to the above-mentioned public liability insurance or property damage insurance policy or policies of insurance, or by special policies of insurance as follows:

It should be expressly understood, however, that the coverage and limits referred to above shall not in any way limit the liability of the bidder.

b) The successful bidder shall not commence work or allow any subcontractor to commence work under this contract until all required insurance and certificates have been delivered in and approved by District.

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c) Successful bidder shall provide prior written notice to the District thirty (30) days in advance of any non-renewal, cancellation, or modification of the required insurance. The certificates of insurance providing the coverages referred to in clauses i. and ii. Above shall name District, its Governing Board, officers, and employees, as additional insureds with appropriate endorsements. In addition, the certificates of insurance shall include a provision stating, “Such insurance as is afforded by this policy shall be primary, and any insurance carried by District shall be excess and noncontributory.” Failure to maintain the above-mentioned insurance coverages shall be cause for termination of the Agreement.

3.26. CALIFORNIA PUBLIC RECORDS ACT

All documents received by District, as a public agency, in connection with this bid are subject to the requirements of the California Public Records Act. Bidder shall identify any information contained in the bid that the bidder deems to be, and establishes as, confidential, or proprietary and wishes to be withheld from disclosure to others.

Note: A blanket statement that all contents of the bid response are confidential or proprietary cannot be honored by District.

3.27. MANDATED REPORTER TRAINING REQUIREMENT

California Mandated Reporter Requirement – Contractors and Vendors https://mandatedreportertraining.com/california/

Any contractor, subcontractor, consultant, or vendor (“Contractor”) providing services on a school campus or at any District facility where pupils may be present shall comply with all applicable California mandated reporter laws.

Pursuant to California Penal Code § 11165.7 and Education Code § 44691, certain individuals working on school grounds, including employees of outside contractors who may have direct contact with students, may be designated as mandated reporters of child abuse and neglect.

Accordingly, Contractor shall ensure the following:

A. Mandated Reporter Training Required - Contractor certifies that all Contractor employees, agents, or subcontractors who will perform work on District property during times when students are present have completed California-required mandated reporter training consistent with state law.

B. Training Prior to Campus Access - Such training must be completed prior to the employee commencing work on any school site or District facility.

C. Proof of Compliance - Contractor shall provide, upon request, documentation verifying completion of mandated reporter training for covered employees.

D. Duty to Report - Contractor employees identified as mandated reporters must immediately report suspected child abuse or neglect in accordance with Penal Code §§ 11164–11174.3 (Child Abuse and

Neglect Reporting Act).

E. Failure to Comply - Failure to comply with these requirements shall constitute a material breach of contract and may result in removal of personnel from District property and/or termination of the agreement.

3.28. DISTRICT CONTACT

Bidders are hereby notified that any contact with a member of the Board of Education, Superintendent, Associate

Superintendent, or employee of the District, other than Norma Reyes, Sr. Buyer, or Sr. Director of Purchasing, Warehouse, and Mail Services regarding this bid could result in the rejection of their proposal.

https://mandatedreportertraining.com/california/

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4. Special Conditions

4.1. REQUIRED QUALIFICATION

Bidder must have an online order system. Orders will be placed online.

4.2. SUBSTITUTIONS FOR BID SPECIFIED ITEMS

Whenever these specifications reference a product by brand name, trade name, proprietary designation, or manufacturer, such reference is intended solely to establish the minimum quality, standard, or performance level required and shall be interpreted to include the phrase “or equal.”

Bidders may propose equal or alternative products; however, bidders must clearly identify such substitutions and submit complete product documentation for each equal/alternate item proposed. Required documentation shall include, at a minimum:

• Manufacturer’s product specifications sheets

• Equipment only, include warranty

Any bidder requesting a substitution shall provide any and all documents, samples, performance data, calculations, and other information as may be required to assist the District in determining whether the proposed substitution is acceptable. The burden of establishing these facts shall be upon the bidder. Requests for substitution (“or equal”) products must be submitted through the Question & Answer (Q&A) section of the e-procurement portal no later than the stated RFI deadline. Requests submitted after this deadline will not be considered.

After the District’s timely receipt of such required substitution evidence from bidder, the District will make its final decision as to whether the bidder’s request for substitution for any Specified Item will be granted. The

District shall have sole discretion in deciding as to whether a proposed request for substitution is equal to or better than a Specified Item.

Any request for substitution which is granted by the District shall be issued via an addendum to all bidders. The District may condition its approval of any substitution upon delivery to the District of assurances of adequate performance of the substitution. Any and all risks of delay due to the substitution shall be on the bidder.

DO NOT SEND SAMPLES UNLESS REQUESTED, if requested must be submitted to:

Fontana Unified School District Purchasing Department Bldg 30 9680 Citrus Avenue Fontana, CA 92335

Samples must be submitted free of charge. Samples must be clearly marked as to which bidder they belong to.

Submit only 1 sample unit, not a case. All packages containing samples must be clearly labeled “SAMPLES–

26/27-0004 Custodial Supplies and Equipment" and each sample clearly identified as to the bid and item numbers under which it is to be considered. Samples which do not comply with these instructions may not be considered for award. All samples become the property of Fontana Unified School District unless otherwise agreed between the District and the bidder. Bidder shall bear all costs of sample submittals.

4.3. QUANTITY

The quantities indicated on the Bid Form are good faith projections of need and are given for the purpose of bid evaluation. The estimated quantities do not indicate the precise quantity which will be ordered and may increase/decrease, without prior notification, depending on budgetary allocations and/or need. There will be no

Bid No. 26/27-0004 Custodial Supplies and Equipment Page 9 minimum order requirements for any items listed on this bid. Bidders shall not specify minimum or maximum quantities or charges for specific order types. The quantities specified herein are good faith projections of requirements and are given for the purpose of bid evaluation. The estimated quantities listed on the Bid Form do not indicate the precise quantity that will be ordered and may increase/decrease depending on budgetary allocations. A District purchase order/s will be issued during the contract period based on District needs. Unit prices shall be held firm through June 30, 2027.

The District shall not be obligated to purchase or reimburse the awarded bidder for any inventory of products, should purchases vary from the anticipated purchase patterns or if agreement expires or is terminated.

4.4. FUEL SURCHARGES

Absolutely no fuel charges will be accepted under this contact and the addition of such charges shall not be permitted during the period of the term of this contract.

4.5. ERRORS AND OMISSIONS

It shall be the responsibility of the bidder to acquaint him/herself with the contract documents before submitting a bid, and the bidder shall assume full liability for any errors or omissions in their bid.

4.6. BID CALCULATION ERRORS

In the event there is a discrepancy between the extended amounts and the unit prices bid, the unit prices shall prevail, and the corrected sum will be considered the bid price.

4.7. DELIVERY

Prompt delivery is of the essence. Direct delivery shall be made to the specified site listed on the purchase order and/or order form. Please refer to Exhibit A - Delivery / Drop Off Locations list of delivery locations in the

"Attachements".

Deliveries shall be made Monday through Friday (excluding holidays) between 8:00 a.m. - 10:00 a.m., to the specified location on an as-needed basis within 72 hours of receipt of order. Shipments are to be accompanied by a packing slip containing bid pricing, purchase order number, and site name; if needed palletized, load locked, glued, and/or shrink wrapped. The purchase order number shall appear on all cases and packages. Damaged cases or packages may be rejected and returned for credit or immediate replacement, at no cost to the District for product or freight. Price quoted shall be F.O.B. destination.

4.8. MATERIAL SAFETY DATA

For all products requiring a Material Safety Data Sheet – The District requires that a Material Safety Data Sheet accompany all orders at the time of delivery.

The successful bidder must comply with applicable Federal, State, and local laws, codes, ordinances, and regulations (including the obtaining of licenses and permits) in connection with hazardous material. For purposes of Federal regulations, Hazardous Material, includes any material defined as hazardous under the latest version of

Federal Standard No.313 (including revisions adopted during the term of the contract). The successful bidder agrees to submit, for each item. A Material Safety Data Sheet, meeting the requirements of 29 CFR 1910.1200(g) and the latest version of Federal Standard No.313, for all hazardous material. Data shall be submitted in accordance with Federal Standard No.313, whether or not the successful bidder is the actual manufacturer of these items. Failure to submit the Material Safety Data Sheet may result in the rejection of the proposal.

Further, the successful bidder agrees the hazardous material shall be properly identified and include any applicable identification number, such as National Stock Number or Special Item Number. This information shall

Bid No. 26/27-0004 Custodial Supplies and Equipment Page 10 also be included on the Material Safety Data Sheet. This list must be updated during performance of the contract whenever the Contractor determines that any other material to be delivered under the contract is hazardous.

If after award, there is a change in the composition of the item(s) or a revision to Federal Standard No.313, which renders incomplete or inaccurate the data submitted as a part of the proposal, then the Contractor shall promptly notify the District and resubmit the data.

The District may duplicate the data provided and use it as it deems necessary.

4.9. ADDITIONAL ITEMS

The District reserves the right to add items to the contract during the contract period. Prices for additional items will be negotiated.

4.10. AWARD OF CONTRACT

The District reserves the right to award by individual line item, group of items or all items, and to make an award either in whole or in part, whichever is deemed in the best interest of the District. A successful bid must deliver the items within the required delivery schedule in order to be declared responsive to this bid. The District further reserves the right to reject any or all bids, to waive any irregularities or informalities in any bid or in the bidding and to increase or decrease quantities as necessary without prior notification. The

District makes no representation that participation in the bid process will lead to an award of contract, or any consideration whatsoever. The District shall, in no event, be responsible for the cost of preparing any bid in response to this solicitation. The awarding of the goods and/or services contract, if at all, is at the sole discretion of the District.

4.11. CONTRACT DOCUMENTS

The complete contract will include the Notice Inviting Bids, General Bid Instructions and Conditions, Special

Conditions, the bid of the bidder/vendor, Vendor Questionnaire, References, & Forms, any bid attachments, its acceptance by the District, and the Purchase Order(s) issued by the District, any of which shall be interpreted to include all provisions of the other documents as though fully set forth therein.

4.12. TERM OF CONTRACT

The initial contract period will be effective August 5, 2026, or date of award, through June 30, 2027, with the option to renew for up to two (2) additional years, in one (1) year increments in accordance with Education Code

Section 17596.

Renewal is contingent upon mutual agreement (expressed in writing), competitive pricing and all terms and conditions of the original contract being met to the satisfaction of the District. The District reserves the right to terminate the contract at the end of each annual period.

4.13. EXECUTION OF CONTRACT

Failure or refusal of the awarded bidder to execute a contract upon award by the District may result in a claim for damages by the District and shall be grounds for immediate removal from the District’s bidders list and bidding on future bid solicitations.

4.14. PAYMENT TERMS/INVOICES

Invoices/packing slips must accompany each delivery and include the following information: site name, purchase order (PO) number, product name, quantity ordered, quantity delivered, unit size, unit price and total amount. The

PO number must appear on all packing slips, invoices, statements, and related correspondence.

Payment will be made within thirty (30) business days after actual delivery of goods to the designated destination.

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In the event of a return or shortage, a legible delivery discrepancy receipt must be left at the site. Credits shall be issued promptly.

4.15. PRICE ADJUSTMENTS

Decreases If during the contract period there should be a decrease in prices of the items bid, a corresponding decrease in prices on the balance of the deliveries shall be made to the District for as long as the lower prices are in effect, but at no time shall the prices charged the District exceed the prices bid. The District shall be given the benefit of any lower prices which may, for comparable quality and delivery be given by the contractor to any other school District or any other state, county, municipal or local governmental agency in San Bernardino

County for products listed herein.

Escalations In the event that the bidder's supplier or manufacturer increases the price of the item(s) to be supplied hereunder during the term of the contract, only such increases may be passed on to District. Price increases shall not automatically be passed on to the District. Any price increase must be approved by the District before such increase come into effect. The successful Vendor will notify Norma Reyes at reyene@fusd.net (30) days prior to any increase in pricing, and provide full documentation from the manufacturer or other parties providing justification for increase. The District will review all information and make a determination whether the increase is valid and if acceptance of the increase is warranted.

Any price increase must be substantiated to the satisfaction of the District and shall only be effective upon acceptance by District in writing.

4.16. PRODUCT QUALITY CONTROL

All materials furnished must be in conformity with the specifications and will be subject to inspection and acceptance or rejection by District personnel. The right is reserved to reject and return, at the risk and expense of the successful bidders, such portion of any shipment which may be defective or fails to comply with specifications. The District reserves the right to discontinue service of all or any portion of any contract resulting from this bid for any reason determined by the District to be detrimental to the health and welfare of the students and school personnel, or failure to meet contract specifications and to hold the contractor in default.

4.17. PIGGYBACK/OTHER DISTRICTS

Pursuant to Public Contract Code Sections 20118 and 20652, other school districts and public agencies in the State of California may, at the option of the vendor, purchase identical items at the same price, terms, and conditions of this bid for the term specified by Fontana Unified School District. Fontana Unified School District waives its right to require other districts to draw their warrants in favor of the District and authorizes each district to make payments directly to the successful bidder. Please indicate whether you accept the piggyback option in the space provided on the Bid Form. Acceptance or rejection of this clause will not affect the outcome of this bid.

Acceptance or rejection of this clause will not affect the award outcome of this bid.

4.18. COMPLIANCE WITH APPLICABLE LAWS

All property or services furnished must comply with all Federal, State and Local laws, rules, regulations, and ordinances.

4.19. DRUG-FREE WORKPLACE CERTIFICATION

Pursuant to Government Code section 8350 et seq., the successful bidder will be required to execute a DrugFree

Workplace Certification upon execution of the contract. The bidder will be required to take positive measures outlined in the certification in order to ensure the presence of a drug-free workplace. Failure to abide with the conditions set forth in the Drug-free Workplace Act could result in penalties including the termination of the contract or suspension of payment thereunder.

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4.20. ALCOHOLIC BEVERAGE AND TOBACCO-FREE CERTIFICATION

The successful bidder shall agree to enforce an alcoholic beverage and tobacco-free work site and will be required to execute an Alcoholic Beverage and Tobacco-free Certification upon execution of the contract.

4.21. CONTRACTOR’S CERTIFICATE REGARDING WORKERS’ COMPENSATION

The successful bidder shall maintain a policy of workers’ compensation insurance as required by Labor Code

Section 3200 et. seq. A certificate evidencing this coverage shall be filed with the District prior to the commencement of work under this agreement and will become part of the contract. Notification by the carrier to the District at least 30 days prior to cancellation, failure to renew, or other termination, is required.

4.22. HOLD HARMLESS

The successful bidder shall save, defend, hold harmless and indemnify the District against any and all liability, claim, and costs of whatsoever kind and nature for injury to or death of any person and for loss or damage to any property occurring in connection with or in any way incident to or arising out of the occupancy, use, service, operation, or performance under the terms of this contract, resulting in whole or in part from the negligent acts or omissions of contractor, and subcontractor, or any employee, agent, or representative or vendor and/or subcontractor.

4.23. COVID-19 CONTRACTOR RESPONSIBILITIES

Contractor and subcontractors shall follow the Center for Disease Control, OHSA and other applicable federal, state, and local health authority guidelines and requirements regarding COVID-19. While the confidentiality of all medical conditions must be maintained in accordance with applicable law, the District reserves the right to inform any District staff, employees, students, and/or visitors that an unnamed worker has been diagnosed with COVID-

19 if any of the District’s staff, employees, students, or visitors might have been exposed to the disease so such individual(s) may take measures to protect their own health. On August 11, 2021, the California Department of

Public Health ("CDPH") issued State Public Health Officer Order of August 11, 2021 ("Order"), which requires all public and private schools serving TK through 12th grade students to verify the vaccination status of all "workers" and to require all unvaccinated or incompletely vaccinated workers to undergo weekly diagnostic screening testing.

Reference Contractor/Vendor Vaccine Verification/Testing Policy included in the Bid documents. Successful bidder will be required to submit a Contractor/Vendor COVID-19 Attestation Of Compliance upon execution of the contract.

4.24. CANCELLATION FOR INSUFFICIENT OR NON-APPROPRIATED FUNDS

The bidder hereby agrees and acknowledges that monies utilized by the District to fulfill bid requirements is public money appropriated by the State of California or acquired by the District from similar public sources and is subject to variation. The District fully reserves the right to cancel this bid at any time and/or limit quantities of items due to non-availability or non-appropriation of sufficient funds. Items listed on the attached Bid Form are subject to change without notice depending on budgetary allocations.

4.25. TERMINATION CLAUSE

At any time and without cause, District shall have the right to terminate the contract by giving thirty (30) calendar days written notice to Successful Vendor. In the event of such termination, Bidder shall only be entitled to payment for those goods and services that have been delivered and accepted by District or services satisfactorily rendered through the date of termination.

4.26. FORCE MAJEURE

The parties to the executed contract will be excused from performance during the time and to the extent that they are prevented from obtaining, delivering or performing by “Act of God”, fire, strike, loss or shortage of

Bid No. 26/27-0004 Custodial Supplies and Equipment Page 13 transportation, facilities, lockout, or commandeering of materials, products, plants, or facilities by the government, when satisfactory evidence thereof is presented to the other party provided that it is satisfactorily established that the non-performance is not due to the fault or negligence of the party not performing.

4.27. DISTRICT CONTACT

Bidders are hereby notified that any contact with a member of the Board of Education, Superintendent, Associate

Superintendent, or employee of the District, other than the Buyer or Sr. Director of Purchasing, regarding this bid could result in the rejection of their proposal.

4.28. HEALTH GUIDELINES

The successful bidder(s) shall follow current California Department of Public Health (CDPH) and San Bernardino

County Health guidelines as it pertains to public grounds, buildings and K-12 public school settings.

4.29. ADD/ DELETE LOCATIONS

The District is a growing district; therefore, it reserves the right to add or delete delivery locations at its discretion at any time throughout the term of the agreement.

4.30. QUALITY CONTROL

The District reserves the right to discontinue service of all or any portion of any contract resulting from this proposal for any reason determined by the District to be detrimental to the health and welfare of the students and school personnel, or failure to meet contract specifications or wholesomeness standard, and to hold the contractor in default.

4.31. WARRANTY OF ITEMS/GOODS

Notwithstanding inspection and acceptance by the District of items/goods furnished under the agreement or any provision of concerning the conclusiveness thereof, the successful bidder warrants that:

A. All items/goods or services furnished shall be in accordance with the District specifications as called out in this bid. The successful bidder shall furnish and deliver the quantity designated in the award of the bid. Any items/goods determined by the District’s Custodial Manager or its designee to be not in accordance with or conforming to the specifications of the bid, shall be rejected and promptly removed from the District’s premises at the successful bidder’s expense. When a sample is taken from a shipment and sent to a laboratory for testing and the test shows that the sample does not comply with the specifications or contract sample, the cost of such test shall be paid for by the successful bidder.

B. The preservation, packaging, packing and marking, and the preparation for, and method of shipment of such items/goods will conform to the requirements of Request for Proposal.

C. Within a reasonable time, the District may either by written notice, require the prompt correction or replacement of any items/goods or part thereof (including preservation, packaging, packing and marking) that do not conform with the requirements of this contract or retain such items/goods, whereupon the contract price thereof shall be reduced by an amount equitable under the circumstances and the successful bidder shall promptly make appropriate repayment.

D. When return, correction or replacement is required, the District shall return the items/goods and transportation charges and responsibility for such items/goods while in transit shall be borne by the successful bidder. However, the successful bidder’s liability for such transportation charges shall not exceed

Bid No. 26/27-0004 Custodial Supplies and Equipment Page 14 an amount equal to the cost of transportation by the usual commercial method of shipment between the designated destination point under this contract and the Successful bidder’s facility and return.

E. If the successful bidders fails or refuses to correct or replace the nonconforming items/goods within a period of ten (10) days, the District may, by contract or otherwise, correct or replace them with similar items/goods and charge to the successful bidder the cost occasioned to the District thereby. In addition, if the Successful bidder fails to furnish timely disposition instructions, the District may dispose of the nonconforming items/goods for the Successful bidder’s account in a reasonable manner, in which case, the District is entitled to reimbursement from the Successful bidder or from the proceeds for the reasonable expenses of the care and disposition of the nonconforming items/goods, as well as for excess costs incurred or to be incurred.

F. Any items/goods or parts thereof corrected or furnished in replacement pursuant to this clause shall also be subject to all the provisions of this clause to the same extent as items/goods initially delivered.

G. The rights and remedies of the District provided in this clause are in addition to and do not limit any rights afforded to the District by any other clause.

4.32. DEFAULT

If successful bidder fails or neglects to furnish and/or deliver the supplies or services at the prices quoted or at the times and places agreed upon or otherwise fails to comply with the terms, conditions, or specifications of this proposal document in its entirety, the District reserves the right to cancel existing services affected by such default, and procure services from other sources and deduct from any unpaid balance due to the successful bidder.

The price paid shall be considered the prevailing market price at the time such purchase is made.

5. Bid Form/Pricing Table

Bidder shall provide origin of purchase upon District’s request. Prices must reflect the unit of measure indicated on the Bid Form/Pricing Table.

Prices quoted shall be net, including shipping/delivery costs, warranties, all trade discounts, and must be held firm through the term of the contract. Sales tax shall not be included in bidder's quotation, as required sales tax is paid by the District. All costs for delivery, drayage, insurance, freight, fuel, or the packing of said items are to be borne by the bidder.

See Special Conditions 4.2. regarding substitutions. Requests for substitution (“or equal”) products must be submitted through the Question & Answer (Q&A) section of the e-procurement portal no later than the stated RFI deadline. Requests submitted after this deadline will not be considered. Any request for substitution which is granted by the District shall be issued via an addendum to all bidders and will be included in this Bid Form/Pricing Table.

BID FORM: CUSTODIAL SUPPLIES

Please complete all sections for each line item.

Line Item Description MFG / ITEM NO UOM Quantity Unit Cost Total Bidder

Item No.

No Bid

PAPER PRODUCTS

Bid No. 26/27-0004 Custodial Supplies and Equipment Page 15

Line Item Description MFG / ITEM NO UOM Quantity Unit Cost Total Bidder

Item No.

No Bid

1 High Capacity White Roll

Towel 7.9 inch x 1,000 feet, 2 inch core; Must fit

Kimberly Clark dispensers #KC09990 OR

Equal

Van Drehle Preserve

#813B

CASE 3,718

2 2 Ply Core Tissue Toilet

Paper 3.8 inch x 9 inch, 1150 feet; Must fit

Kimberly Clark dispensers #KC09551 Or

Equal

Scott #KCC07006 CASE 1,614

3 2 Ply Core Tissue Toilet

Paper 4 inch x 4 inch, 1000 feet; Must fit

Kimberly Clark dispensers #KC09604 Or

Equal

Georgia-Pacific #19375 CASE 976

4 Natural Coreless Roll

Liners 40 inch x 48 inch, 22 mic, 6 rolls per case

(25 liners per roll) Or

Equal

InterPlastic Group

#S404822N

CASE 4,000

5 Tork Paper Wiper Plus

9.3" x 16.3" White Or

Equal

Tork #192127 BOX 98

6 Toilet Seat Cover, Half

Fold 250 per pack 10 pkg/Cs Or Equal

Coastwide Professional

#CW24776

CASE 429

HAND SOAP / ANTIBACTERIAL WIPES

7 Foam Hand Wash, 1 liter catridge green tip 6/Cs Or

Equal Please Note:

Dispensers are replaced free of charge as needed during the period of this contract/bid. SC Johnson

SCJP Refresh Azure

#120310-6

CASE 1,674

CLEANING SOLUTIONS / CHEMICALS

8 PDC #54 Savanna Neutral

Floor Cleaner - 2/3L/Cs

Or Equal

SSS Navigator #48317 CASE 299

9 PDC #77 Maverick HO

Super-Duty Degreaser -

2/3L/Cs Or Equal

SSS Navigator #48318 CASE 188

10 r PDC #61 Ace 256

Neutral Disinfectant -

2/3L/Cs Or Equal

SSS Navigato #48327 CASE 319

Bid No. 26/27-0004 Custodial Supplies and Equipment Page 16

Item No.

No Bid

11 Floor Finish, 5 gallon, 22

% Or Equal Supply Solution

#FF11111

5 GAL 202

12 Non-Ammoniated Wax

Stripper, 5 gallon Strip

Away Or Equal

Supply Solutions

#FS33333

5 GAL 195

13 Window Cleaner RTU quart, 12 quarts/case Or

Equal

Maintex #181932 CASE 153

14 Bleach 21 oz Or Equal Ajax Oxygen #14278 EA 190

15 Oder Eliminator Enzyme quart Or Equal Betco #13312 EA 191

16 Porcelain Tile Cleaner, Qt. Or Equal Betco Kling #07512 EA 233

17 Entral Stainless Steel

Polish Cleaner Aerosol

12oz /Or Equal

Central Sanitary Supply

K-SSA

EA 78

18 Carpet Cleaner Solution

Or Equal 4-1gal/Cs Or

Equal

Pioneer #PC1023-1 CASE 150

BAGS/LINERS

19 Pro Team 10 Qt. Micro

Filter w/Open Collar

Backpack Bags 10 bags/Pkg Or Equal

ProTeam #100331 PKG 576

20 Low Density Can Liners

24" x 32" .35 mil, Black

50 bags/rolls, 10 rolls/case Or Equal

Boardwalk

#H4832RKKR01

CASE 332

GLOVES

21 Vinyl Powder Free, General Purpose, Medium

Gloves (10 boxes/Cs) Or

Equal

Life Guard #2393 CASE 25

22 Vinyl Powder Free, General Purpose, Large

Gloves (10 boxes/Cs) Or

Equal

Life Guard #2394 CASE 39

23 Nitrile Black Powder Free

Medical Grade 5 Mil, Medium, 10 boxes/Cs Or

Equal

Life Guard #6343 CASE 72

Bid No. 26/27-0004 Custodial Supplies and Equipment Page 17

Item No.

No Bid

24 Nitrile Black Powder

Free, Medical Grade, 5

Mil, Large, 10 boxes/Cs

Or Equal

Life Guard #6344 CASE 168

25 Nitrile Black Powder

Free, Medical Grade, 5

Mil, Extra Large, 10 boxes/Cs Or Equal

Life Guard #6345 CASE 122

SCRUBBERS / CLEANING CLOTHS

26 3m #86 Green Pad 6x9"

10/Pkg Or Equal 3M Center #3-M86 PKG 63

27 3m #98 White Pad 6x9"

20/box Or Equal 3M Center #3-M98 BOX 41

28 Yellow Sponge With

Green Scrubber, 6 X 3-

3/8 X 3/4" 20/Cs Or

Equal

ACS Industries #SC200 CASE 48

29 MicroFiber Cloth-Blue, 16" x 16" 24/pkg Or

Equal

Boardwalk

#BWK16BLUCLOTHV2

PKG 135

30 MicroFiber Cloth-Green, 16" x 16" 24/pkg Or

Equal

Boardwalk

BWK16GRECLOTHV2

PKG 148

CENTER BOTTLES / TRIGGERS

31 Adjustable Dura Trigger

Head (9 3/4") Or Equal Impact #5906 EA 383

32 32z Bottle For Trigger

Sprayer Or Equal Impact #C-932B EA 287

MOPS / BROOMS/ DUST PANS / DUSTERS / SCRAPERS

33 5x24" Dust Mop Refill

Infinity Twist Blue Or

Equal

Golden Star

#AQC24CITB

EA 231

34 5x36" Dust Mop Refill

Infinity Twist Blue Or

Equal

Golden Star

#AQC36CITB

EA 107

35 5x48" Dust Mop Refill

Infinity Twist Blue Or

Equal

Golden Star #GS-

AQC48CITB

EA 88

36 Pre-Made KitOr Equal Rubber Maid #2132426 EA 252

Bid No. 26/27-0004 Custodial Supplies and Equipment Page 18

Item No.

No Bid

37 12" Toilet Bowl Mop Or

Equal

SSS #36232 EA 325

38 Pre-Made Mop Pads 18"

Blue Or Equal Rubber Maid #2132427 EA 699

39 Pre-Made Mop Pads 18"

Green Or Equal Rubber Maid #2132431 EA 631

40 56" Angle Plastic Fiber

Broom Or Equal Premier #608-04BL EA 263

41 Super Lobby Dust Pan Or

Equal Delamo #8497 EA 145

42 Large Lambs Wool

Duster Pom: 12" Overall

Length: 28" L Or Equal

Lambskin Specialties

#312FH

EA 199

43 Unger Ergotec Short

Handle Scraper, 4" Blade

Width, Or Equal

Unger #UNGSH00C EA 21

44 Unger Replacement

Blades for 4" Scraper

10/Pack Or Equal

Unger #UNGRB10C PK 68

45 Safety Scraper, 1.5", Unger Or Equal Unger #UNGSR50 EA 48

BUCKETS / TRASH RECEPTICALS

46 10 Qt Bucket Gray Or

Equal Impact #5510 EA 50

47 35qt Mob Bucket Combo

Side Press Wringer Or

Equal

Delamo #8035-SP EA 41

48 32 Gallon Grey Bronco

Trash Can Or Equal Carlisle #C-3200G EA 81

MISC.

49 Wet Floor Multilingual

Sign 25" 2-Side A-Frame, Yellow 1 Or Equal

Matthew #S-1553 EA 54

50 50' Extension Cord 16 -

Gauge HDKOr Equal Home Depot #277-517 EA 179

51 Super Absorbent, 5 quart shaker Or Equal Ambiente #5QT-

ABSORB

EA 255

Bid No. 26/27-0004 Custodial Supplies and Equipment Page 19

Item No.

No Bid

52 Scrubs Graffiti Remover

Wipes 30/Tub, 9.5” x 12” sheet size, 6 tubs/case Or

Equal

ITW Pro Brands #90130 CASE 42

FEMININE HYGIENE

53 Menstrual Pads/Sanitary

Napkins Or Equal Hospeco #MT-4 CASE 91

54 Tampons (vending tube)

500/cs Or Equal Hospeco #T500 CASE 31

55 Sanitary Pads On A Roll, (480 pads in a case) Or

Equal

Egal #2101 CASE 86

TOTAL

BID FORM: CUSTODIAL EQUIPMENT

Please complete all sections for each line item.

Line Item Description *MFG /

ITEM NO

UOM Quantity **Warranty Unit Cost Total Bidder

Item No.

No Bid

INTERIOR FLOOR CARE EQUIPMENT

56 Clark Self

Contanined

Carpet

Extractor 18"

Brush EX40

18 XL Or

Equal

Nilfisk

#56265505

EA 15

57 Wet/Dry

Vacuum 18 gal, 24" Front

Mount Or

Equal

Nilfisk

#SN18WD

EA 10

58 Backpack

Vacuum 6 qt

Or Equal

Mosquito #06-

1062-MG

EA 6

59 Backpack

Vacuum 10 qt

Or Equal

Mosquito MG

#10-1011-

EA 4

60 Uprightright

Vacuum

Cloth Bag Or

Equal

Sanitary

#SC88N

EA 4

Bid No. 26/27-0004 Custodial Supplies and Equipment Page 20

Line Item Description *MFG /

ITEM NO

UOM Quantity **Warranty Unit Cost Total Bidder

Item No.

No Bid

64 20 " Walk

Behind Floor

Scrubber 16 gal 105Ah

Batteries Or

Equal

Viper

#56384812

EA 10

65 20" Floor

Scrubber 175

RPM 120V

Triple S 20

#Cougar

EA 5

66 Ride-On

Floor

Scrubber with

28" Disc

234Ah

SC400 28D

Batteru Or

Equal

Advance

#56120025

EA 1

67 Ride-On

Floor

Scrubber with

14" Disc

Battery Or

Equal

Advance

Ave…