Custodial Services-Cover for RFP and RFP Specifications (Combined) revised by JF, 10-9-26.pdf

1175 South Lapeer Road

Lapeer, Michigan 48446

NOTICE OF SOLICITATION FOR BIDS – CUSTODIAL SERVICES

The Lapeer County ISD Board of Education is soliciting bids from qualified vendors Custodial Services.

For bid specifications or questions, contact Jason Frederick, Operations and Maintenance Manager, at (810) 667- 6156, or jfrederick@lapeerisd.org.

Interested parties must attend a pre-bid meeting and site inspection on November 3, 2026 at 2:30 PM (EST) at the Education and Technology Center, 690 North Lake Pleasant Road, Attica, MI 48412. .

Bids must be submitted in sealed envelopes clearly marked with “Bid-CUSTODIAL SERVICES”, include the name of the bidder, and be signed by an official authorized to bind the bidder to its provisions to the following:

Lapeer County ISD Administration Building 1175 South Lapeer Road Lapeer, MI 48446 Attention: Kendra Bostian

Bids will be accepted until 2:00 PM (EST) on Tuesday, November 10, 2026 at which time they will be publicly opened at the Administration Building, 1175 South Lapeer Road, Lapeer, MI 48446. No oral bid or bids submitted via telephone, e-mail, telegraph, or facsimile will be accepted.

Bids must be guaranteed for 90 days from the date of the bid opening.

The Lapeer County ISD Board of Education reserves the right, at its discretion, to accept or reject any or all bids, or portions thereof; to waive omissions, irregularities, or clerical errors not affecting compliance with the bid specifications; and to add or delete items and adjust quantities, if applicable.

The Lapeer County ISD is a tax-exempt organization and is not subject to State or Federal taxes.

Lapeer County Intermediate School District

Phone (810) 664-5917 FAX (810) 277-3034

Michigan Relay Voice/TTY 711 or 844-578-6563

Lapeer Intermediate School District Request For Proposal Title: Custodial Services

Location: Two (2) Sites:

1) Lapeer County Education & Technology Center 690 N. Lake Pleasant Rd. Attica, MI 48412

2) Lapeer County Intermediate School District Central Office 1175 S. Lapeer Rd. Lapeer, MI 48446

Contract Three-year period. The School District reserves the option to extend Period: the contract. The School District has the right to cancel the contract with a sixty (60) day notice, without reason.

Pre-Bid Meeting/ A mandatory pre-bid meeting & site inspection is scheduled for Site Inspection: Tuesday, November 3rd, 2026 at 2:30 p.m. in Room 104 of the Education

& Technology Center, located at:

690 North Lake Pleasant Road, Attica, Michigan 48412.

All inquiries concerning this request for proposal should be directed to the Operations and Maintenance Manager. We ask that you refrain from asking questions during the facilities walk. You may submit your questions in writing before or after the pre-bid walk. Questions may be asked via e mail until the deadline by emailing jfrederick@lapeerisd.org.

Due Date: Sealed bids are due, by mail or hand-delivered, in the Superintendent’s Office located at:

1175 S. Lapeer Rd. Lapeer, Michigan 48446 by 2:00 p.m. per the official school clock at the Superintendent’s Office on Tuesday, November 10th, 2026. Envelopes should be marked “Sealed Bid --- Custodial Services”. Bids will be opened publicly and read aloud immediately after. Faxed or e-mailed proposals will not be accepted.

Rights Reserved The Owner reserves the right to waive any informalities in bidding, By the Owner: reject any or all bids, accept any bid when, in the opinion of the Owner such action will serve the best interests of the Lapeer

Intermediate School District, consistent with competitive bidding requirements.

Signed: William F. Kalmar, PhD, Superintendent of Schools 1175 S. Lapeer Rd. Lapeer, Michigan 48446

INTENT:

The intent of this proposal is to establish a price contract with one source to provide custodial services at the Lapeer Intermediate School District facilities.

SCOPE OF WORK:

A) The contractor shall furnish the on-site management, technical support, supervision, and labor to clean the school facilities as indicated in this proposal.

B) The contractor shall have at least three (3) years experience in providing custodial services at educational facilities.

C) The contractor shall show evidence that it is in good financial condition (evidenced by annual reports from the preceding three (3) years).

D) The contractor shall have comprehensive general liability insurance coverage of $2,000,000 provided by a carrier licensed to conduct business in Michigan.

E) The contractor shall possess Workmen's Compensation Insurance as required by the State of Michigan, provided by a carrier licensed to conduct business in Michigan.

F) The contractor shall submit an implementation plan for custodial services at the Lapeer Intermediate School District, including the number of custodial employees to be used.

G) The contractor shall submit an employee handbook and employee benefits list.

H) The contractor shall submit information as to its employee screening and evaluation programs.

I) The contractor shall submit job descriptions for all employees.

J) The contractor shall submit written procedures or a technical manual detailing standard and emergency cleaning processes.

K) The contractor shall submit written safety, training and employee development programs including, but not limited to, manuals, audio-visual programs, seminars, etc.

L) The contractor shall submit documented programs as required by Federal, State, and Local government agencies for items such as hazardous waste management, accident reporting, right-to-know laws, etc.

M) The contractor shall submit a list of names, positions, expertise, and telephone numbers of individuals who can provide technical support if necessary regarding emergencies, cleaning problems, cleaning procedures, etc. The contractor shall provide the names and addresses of all employees who will have access to any Lapeer Intermediate School District facility.

N) The contractor shall submit daily, weekly, monthly, and annual cleaning duties to be verified by the Operations manager. Scope of work may be altered upon mutual agreement between the contractor and Lapeer County Intermediate School District.

O) The contractor shall supply a written Bloodborne Pathogen Policy and shall comply with all

OSHA requirements.

P) The contractor shall provide a sign-in log book to be used for communication between the contractor's employees and the Lapeer Intermediate School District.

Q) The contractor shall not store any equipment, vehicles or supplies that are not for the direct use at any Lapeer County Intermediate School District building/facility.

R) The contractor shall submit a monthly staffing report that includes both active and inactive employees, their first and last names, the date they became active, if they are currently employed or the date they became inactive if they are no longer employed. The frequency of this staffing report may increase upon written request.

MANAGEMENT REQUIREMENTS

A) The contractor shall provide an on-site management team that will be assigned to work at the Lapeer Intermediate School District.

B) The on-site management team should have a minimum of two years experience, preferably at an educational institution site.

C) The on-site management team must remain assigned to the Lapeer Intermediate School

District site for the duration of the contract and may not be reassigned without the approval of the Lapeer Intermediate School District.

D) The Lapeer Intermediate School District may require the contractor to remove any member of the site management staff at any time without reason.

LABOR UTILIZED

A) All of the employees utilized by the contractor shall be employees of the contractor and not be paid as contractor labor.

B) All of the employees utilized by the contractor shall be thoroughly screened using the

Standards set forth by the State of Michigan and used by the Lapeer Intermediate School District. A criminal record check and background check shall be submitted to the Lapeer Intermediate School District for all of the employees assigned to the facilities.

C) All of the employees utilized by the contractor shall be given a thorough orientation to the Lapeer Intermediate School District facilities, the school's procedures, and the contractor's procedures prior to beginning any work at the Lapeer Intermediate School District.

D) All of the employees utilized by the contractor shall be given a thorough review of their job description, cleaning schedule, and safety procedures prior to beginning any work at the Lapeer Intermediate School District.

E) The Lapeer Intermediate School District may require the contractor to remove any employee assigned to the facilities at any time without reason.

F) The contractor shall list in their proposal a Substitute/Back Up Staffing Plan for the District to prevent short staffing.

G) The contractor shall ensure that their employees conform to the following basic procedures:

1) They shall report any property loss or damage to their supervisor immediately, and the Lapeer Intermediate School District within 12 hours.

2) They shall not distribute papers, boxes, materials, etc., except to designated trash receptacles.

3) They shall not open drawers, file cabinets, etc., or use any Lapeer Intermediate School

District telephone without permission.

4) They shall not leave keys in doors nor admit anyone into any office or building who is not an authorized employee or the contractor. All locked doors shall be locked immediately after the area is cleaned.

5) They shall not clean, move or use any office equipment or lab equipment.

6) They shall not engage in idle or unnecessary conversation with Lapeer Intermediate

School District employees, students, and/or visitors.

7) They shall not remove any article or materials from the Lapeer Intermediate School District property regardless of value, including items found in trash cans or dumpsters.

8) They shall obey all Lapeer Intermediate School District safety rules.

9) They are to wear a company badge with photo and easily observed insignia identifying the company to which employed with the company name.

10) Scheduled breaks and Summer cleaning shall be coordinated with the Operations and Maintenance Manager.

11) Provide a list of company holidays as well as scheduled break and lunch times.

Designate lunch and break areas.

12) Ensure the building perimeter doors are shut and locked prior to leaving for the night.

13) Provide and maintain the necessary equipment in good working order for custodial staff to complete expected tasks.

14) Provide a list and description of all equipment being stored on premises

15) Lapeer Intermediate School District will provide toilet paper, paper toweling, soap, trash can liners, sanitary disposal liners and hand sanitizer.

Standard Cleaning Frequencies

General Classrooms, Shop Areas (where applicable), Offices, Lounges, Conference Rooms

Daily Weekly Monthly

Clean chalk and/or whiteboard and trays X

Dust mop/sweep hard surface floor prior to mopping X

Mop tile floor or run floor scrubber on hard floors X

Vacuum all carpet X

Empty trash can, wipe clean as needed, and replace liners X

Disinfect all door knobs, light switches and touch points X

Clean all door glass, fingerprints from doors, jambs, and woodwork X

Clean and disinfect student desktops and tables X

Dust all desks, including teacher’s desks, horizontal surfaces, computers, T.V.’s, and counters X

Spot clean small spills and spots from the carpet X

Arrange student desks and chairs in an orderly fashion X

Clean and disinfect sinks, faucets and fountains X

Spot clean walls, as needed X

Remove all cobwebs X

Spot wash shop partition glass X

Sweep shop areas X

High dust ceilings including vents and walls X

Spot clean window blinds and vents X

Room set up as needed, table and chair configuration X X X

Buff floors X

Restock dispensers X

Turn off the lights, close/lock door X

Hallways, Corridors and Lobbies

Daily Weekly Monthly

Dust all ledges and fire extinguishers X

Spot clean walls and doors X

Dust locker tops X

Clean display glass, pictures, and furniture; damp wipe vinyl furniture X X

Wash any graffiti from locker fronts X

Spot clean glass, windows, and doors X

Empty trash can, wipe clean as needed, and replace liners X

Neatly arrange furniture X

Dust mop floors X

Spot mop X

Vacuum entrance mats, to include various times throughout the day, weather dependent X

Clean and sanitize water fountains X

Spot clean all carpet X

Vacuum all carpet areas and mats X

Keep entryways clean at all times inside and out X

Mop and/or scrub floor edges and corners X

Auto scrub floor multiple times weekly, more frequent based on time of year and weather X

High dust ceilings including vents and walls X

Spot cleans window blinds and vents X

Janitor and Supply Closets

Scrub walls and sinks X

Sweep and wet mop X

Rest Rooms

Wipe and disinfect partitions, and other fixtures X

Spot clean partitions of graffiti, if graffiti is of a threatening nature, immediately report it to school administration X

Spot clean walls and doors X

Wet wipe mirrors and all dispensers X

All mirrors, shelves, chrome fixtures, pipes, and dispensers shall be damp wiped and wiped dry X

Clean and disinfect inside and outside of wash bowls, counters, commodes and urinals X

Clean and disinfect all stalls X

Special attention shall be given to floors around toilets and urinals for elimination of odors and stains X

Refill hand towels, soap, paper towels, and sanitary products X

Empty trash cans and sanitary napkin receptacles, wet wipe, replace liner X

Sweep the floor and wet mop using disinfectant X

Wash partitions X

Fill floor traps with water/disinfectant solution X

Spray clean and scrub floors X

KaiVac bathrooms X

Special Education Gymnasium/Exercise Room

Dust mop X

Wet mop spills X

Clean and sanitize water fountains X

Auto scrub floor multiple times weekly, more frequent based on time of year and weather X

Outside of Building

Keep grounds free of trash including dumpster areas X

Change entrance garbage’s X

Diner / Kitchen/Cafeteria

Dust mop and wet mop hard surface floors X

Vacuum all carpet areas and mats X

Remove scuff marks X

Clean horizontal surfaces, ledges, window sills, etc X

Empty trash cans, wipe clean as needed, and replace liners X

Clean table and chairs thoroughly X

Clean and disinfect handwash sinks X

Clean deep well sinks X

General Classrooms, Shop Areas, Offices, Lounges, Kitchen, Cafeteria, Gymnasium/Exercise Room

Winter and Spring Breaks Annually

Scrub and refinish tile and/or terrazzo floor X

Wash windows inside and outside X X

Thoroughly clean carpet using heat extraction to clean and remove stains X X

Scrub Shop floors X X

Wash all trashcans X

Dust hard-to-reach areas X

Clean and disinfect all desks, chairs, tables, shelves, cabinets, sinks, counters, file cabinets, and trash cans. X

Clean light fixtures X

Clean all walls (floor to ceiling) X

Hot water extractions clean the carpet during summer break X

Strip and refinish hard floors during summer break (tile and/or terrazzo, shop areas) X

High dust all areas, especially vents X

Clean/wipe down from floor to ceiling- walk in cooler and walk in freezer during Summer break once thawed X

Scrub/strip and refinish floors cafeteria floors X

Clean all walls (floor to ceiling) X

Hallways, Corridors, Lobbies

Winter and Spring Breaks Annually

Hot water extractions clean matting, main entry only X X

Scrub and refinish if necessary X

Clean display cases inside and out X

Wash walls X

Strip and refinish X

Wash all exterior windows, inside and out X

Janitor and Supply Closets

Winter and Spring Breaks Annually

Scrub/strip and recoat floors X

Rest Rooms

Spring Breaks Annually

Kaivac bathrooms X X

Strip and refinish floors during summer break, scrub floors X

Storage and Mechanical areas

Spring Breaks Annually

Sweep floors X

Wet mop floors X