Custodial RFP-Attachments A-G.pdf

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NEWAYGO PUBLIC SCHOOLS

Revised 2019-2020 School Calendar

August 19, 20, 21

August 26

August 30-Sept. 2

October 7

October 7

October 10

October 14

October 21

October 25

October 28

November 4

November 7

November 11

November 11

November 15

November 18

November 25

November 27

November 28-29

December 20

December 23-January 3

January 6

January 6

January 13

January 17

January 20

January 27

February 3

February 10

February 17

February 14-17

February 21 24

February 24

March 2

March 9

March 16

March 16

March 17

March 17

March 19

March 20

March 23

April 3-10

April 13

April 20

May 22

May 25

June 3

June 4

Professional Development

First Day of School for Students

No School — Labor Day Weekend

Late Start

Parent-Teacher Conferences — Grades 5-12 — 4:30-8:00 p.m.

Parent-Teacher Conferences — Grades 5-12 — 4:30-8:00 p.m.

Late Start

Late Start

End of First Marking Period

Late Start

Late Start

Parent-Teacher Conferences — Grades K-4 — 4:30-8:00 p.m.

Late Start

Parent-Teacher conferences — Grades K-4 — 4:30-8:00 p.m.

No School — Deer Day

Late Start

Late Start

Half-Day of School — Begin Thanksgiving Break

No School — Thanksgiving Weekend

Half-Day of School — Begin Christmas Break

No School — Christmas Break

School resumes

Late Start

Late Start

Half-Day of School — End of First Semester —Teacher Records in p.m.

Late Start

Late Start

Late Start

Late Start

Late Start

No School — Winter Break

No School — Winter Break

Late Start

Late Start

Late Start

Late Start

Parent-Teacher Conferences — Grades K-4 — 5:00-8:00 p.m.

Grades 5-8 Lion Pride Night 5:00-7:00 p.m. & P-T Conferences 7:00-8:00 p.m.

Grades 9-12 P-T Conferences 5:00-6:00 p.m. & Lion Pride Night 6:00-8:00 p.m.

Parent Teacher Conferences — Grades K-12 5:00-8:00 p.m.

End of Third Marking Period

Late Start

No School — Spring Break

Late Start

Late Start

Half-Day of School

No School — Memorial Day

Half-Day of School — Teacher Records in p.m.

Half-Day of School — Last Day of School

Alternate Days of instruction — If additional days of instruction are needed to comply with

State requirements of minimal number of hours of instruction (1,098) they will be added at Winter Break (February 14 and February

17), and/or the end of the school year.

Late Start - School will begin one hour later than normal and morning bus routes will run one hour later in the morning on these days.

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Newaygo Public Schools

Bell Schedules

Regular Day After School Program

Students

Allowed in

Building

Begin Time End Time Begin Time End Time Frequency

High School 7:00am 8:04am 3:02pm 3:15pm 5:00pm Mon-Thur

Midlde School 7:15am 8:12am 3:12pm 3:15pm 5:00pm Mon-Thur

Elementary School 7:45am 8:15am 3:20pm 3:30pm 5:00pm Mon-Thur

Attachment A 3a

Newaygo Public School District Building Location & Information

Newaygo High School (NHS): 200 East St, Newaygo, MI The building is approximately 124,780 square feet, single story. The building was built in 1964, with a major renovation in 2002 and house grades 9-12. It includes the following:

Newaygo Middle School (NMS): 850 E 76th St, Newaygo, MI The building is around 92,900 square feet and is one story built in 2002. It is utilized for grades 5th, 6th and 8th, and includes the following:

• 1 cafeteria

Newaygo Elementary School (NES): 29 E Post, Newaygo, MI 49337 NES houses around students in grades K-4. The building was built in 2018 and is around 76,734 square feet, single story and includes the following:

Newaygo Administration Building: 360 S Mill St, Newaygo MI This is a 2,186 square foot, 1 story building with a basement built in 1976. It is utilized for school administration: superintendent, Business and Finance, School Board and other support personnel.

Transportation Office: 84 East Street, Newaygo, MI This is a 2,186 square foot, 1 story building with a basement built in 1976. It is utilized for Transportation Director and driver waiting area.

Note: All square footages are approximate and all building information is to the best of managements knowledge. Any additional spaces can be seen during walkthrough and will still be subject to the contract terms.

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ATTACHMENT B: 2b

Custodial Services and Frequency

NEWAYGO PUBLIC SCHOOL DISTRICT

As Neededj_ Monday iTuesdayiWednesdayl_Thursdayl_Friday_i Weekly_ j, Monthly

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Snow Removal - remove from all designated areas 25ft from bldg winter months as needed

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Carpet - remove carpet spots X

Cob Webs - remove from all areas X

Clean and Disinfect light switches, door handles/push bars/plates, etc X X X X X

Doors, Walls and Jams Clean X X X X X

Door Glass - Clean X X X X X

Window Glass-Clean X X X X X

Waste Receptacles - empty trash and replenish liners X X X X X

Waste Receptacles - clean outsides and interior X X X X X

Furniture - clean and/or vacuum X X X X X

Carpet and Matting - complete vacuum X _ X X X X

Entrance mats - extracted winter months as needed lx/wk

Gym and Hallways: sweep and damp mop and/or operate auto scrubber on floor; clean edges and corners where floor scrubber cannot reach X X X X X

Lockers - wipe down lx/wk

Use auto scrubber _ x

Hard Surface Flooring - sweep or dust mop or vacuum X X X X X

Hard Surface Flooring - damp mop X X X X X

Interior Partition and side light glass - clean X X X X X

Drinking Fountains - clean, sanitize, and polish X X X X X

Dusting - High Horizontal Surfaces above 6' X

Dusting - Low Horizontal Surfaces below 6' X

Kitchen - Food Service Area

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Duties lAs Needecli Monday L Tuesday jWednesdayLThursdayj Friday L Weekly j Monthly 1

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Cob Webs - remove from all areas

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Hard Surface Flooring - damp mop X X X X X Cafeteria Area: remove trash; sweep and damp mop and/or operate auto scrubber on floor as needed X X X X X Microwaves - clean interior and exterior X X X X X Coffee Machines - Clean X X X X X Refrigerators and Vending Machines - Clean Exterior X X X X X Drinking Fountains - clean, sanitize, and polish X X X X X Dusting - High Horizontal Surfaces above 6' X Dusting - Low Horizontal Surfaces below 6' X

School day cafeteria set up and breakdown is done by kitchen staff

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Restrooms and Locker Rooms

Cob Webs - remove from all areas X

Deodorizers - check and replenish when empty X

Waste Receptacles - empty trash and replenish liners X X X X X Waste Receptacles - clean outsides and interior X X X X X Clean and Disinfect light switches, door handles/push bars/plates, etc X X X X X Floors-Sweep X X X X X

Toilets, Basins and Urinals - cleaned and disinfect X X X X X

Pipes and Flush Meters - clean and disinfect X X X X X

Chrome work - clean, disinfect and polish X X X X X Personal Hygiene Dispensers - clean and disinfect X X X X X

Duties As Needed Monday Tuesday

X

Wednesday

X

Thursday Friday Weekly Monthly

Partition Sides - clean and disinfect X X X

Sinks and Counters - clean and disinfect X X X X X Mirrors-clean X X X X X Stainless Steel - clean and polish (dispensers, trash cans etc) X X X X X

Showers - clean and disinfect towers, floors, curtains X X X X X

Benches - clean and disinfect X X X X X

Drinking Fountains - clean, sanitize, and polish X X X X X

Floors - damp mop X X X X X

Dusting - High Horizontal Surfaces above 6' X

Dusting - Low Horizontal Surfaces below 6' X Dusting - Door, Ceiling and wall vents X

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■ •■■■■■ ■•■■■■.11,■,/ ■■■■■■■■•,.■■• ■■■••■••■■■•• ■■•■■1,41./11,•••• 4,■"1. .I■••■■■■■■".■r ■■■■•,,■,I.■rI■ 4MI.I.MMI,/ZIIII.••■•,■■■■■■■■■•,■I,■'/AIM,I, Cob Webs - remove from all areas X

Vertical surfaces - spot clean and disinfect (cabinet and file fronts) X X X X X Clean and Disinfect light switches, door handles/push bars/plates, etc X X X X X Doors, Walls and Jams Clean X X X X X Door Glass - Clean hand and finger print free X X X X X _ Windows Sills and Ledges - dust lx/wk Window Glass - Clean lx/wk Waste Receptacles - empty trash and replenish liners X X X X X Waste Receptacles - clean outsides and interior X X X X X Pick up all large debris nightly prior to vacuuming

Carpet-vacuum edge to edge X X X X X Hard Surface Flooring - complete damp mop X X X X X Hard Surface Flooring - sweep or dust mop or vacuum X X X X X Hard Surface Flooring - spot mop high traffic areas & when needed X X X X X Interior Partition and side light glass - the inner classroom/office windows - clean X X X X X Conference and Work Tables - clean and disinfect X X X X X Reception Counter and Work Surfaces - clean and disinfect X X X X X Desk Tops and Credenzas - spot clean and disinfect X X X X X

Dusting - High Horizontal Surfaces above 6' X

Duties As Needed Monday Tuesday Wednesday Thursday Friday Weekly Monthly

Dusting - Low Horizontal Surfaces below 6' I X

Tables and Chairs - clean

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1x/wk lx/wk

Desk Tops and Credenzas - complete dusting and cleaning lx/wk

Telephones - clean and sanitize 1x/wk

Dusting - High Horizontal Surfaces above 6' 1x/wk

Dusting - Low Horizontal Surfaces below 6' lx/wk

Vertical surfaces - detail clean and disinfect (cabinet and file fronts) 1x/wk

Fabric Items - chairs, partitions, flipper doors, etc. - vacuum/wipe clean 1x/wk

White Boards/Chalk Boards - clean, including trays

Window Treatments - dust 0,■■■■•••■•• 0".■■■■■■■•■■••■•■■/■"..1=,■■■■••■■■■■•■■••■■■•,■•■•■•■•••• ••■■ ••■■•■■■••■IIIIIMII/1■• ■■■,./.■/,■1,1/1/./..M,I ••■■••■• ■■■•■■■••

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Miscellaneous

Misc Tasks - Assist School Administration staff as necessary (event set up and take downs and clean up; perform in-school deliveries; put away shipments and deliveries; move furniture; event set up and take downs, etc, X _ Spills, fluids etc - assist school adminsitration X

Windows - outside - spot clean as needed X

Graffiti removal in all areas X

Spot clean walls X

Replace stock X

Utility/storage areas - neat, cleaned and organized X X X X X X

Alarms - activate/deactivate when needed X X X X X X

Lights - shut off as required X X X X X X

Doors - secure as directed X X X X X X

Classroom and Offices - secure each room nightly - doors and windows

Event Management: Perform set-up, clean-up and monitoring of

"special events" per district's direction X

Football and Track events: cleaning of football field restrooms during football/track season X

Football and Track events: during sport event - check restrooms for restocking of needed supplies X

Football and Track events: Waste Receptacles - empty trash and replenish liners prior to the event X

Duties As Needed Monday Tuesday Wednesday Thursday Friday Weekly Monthly

Football and Track events: during sport event - in restrooms - check waste receptacles, empty as needed and replenish liners X

Observed Irregularities: unlocked doors, defective plumbing, burned out lights, etc - report to Maintenance Director X

Attachment B

3b. Task Definitions

A. Vacuum Carpet Thoroughly vacuum all carpeted areas. Move all easily movable objects (chairs, waste receptacles, tables on wheels, typing stands, boxes, etc.) and vacuum under. Be sure to replace all items moved.

Straight suction vacuuming is acceptable; however, the Manager reserves the right to require that a beater bar type vacuum be used. Empty dust and dirt into plastic trash bag, tie off, and remove to dumpster.

B. Edge Vacuuming Thoroughly vacuum all edges of carpeting along the base of walls and along the base of permanent fixtures using a crevice tool attachment. Also, vacuum upholstered furniture.

C. Dust MOP Thoroughly dust mops all non-carpeted areas. Move all easily movable objects (chairs, waste receptacles, tables on wheels, typing stands, boxes, etc.) and dust mop under. Be sure to replace all items moved. Place dust and dirt into plastic trash bag, tie off, and remove to dumpster. Dust mop must not be dusted clean on carpeting. Must have clean dust mop on site ready at the beginning of each school day for district to use at no charge for gym/hall cleaning as needed.

D. Damp Mop After dust mopping, thoroughly damp mop all non-carpeted areas. Move all easily movable objects (chairs, waste receptacles, tables on wheels, typing stands, boxes, etc.) and damp mop under. Be sure to replace all items moved after floor has dried completely. Use a clean cotton mop head that is in good condition. Use clean water at all times (change water often). Mop head must be only damp. No excess water can be left behind. Approved, proper chemicals at proper dilution must be used at all times.

Finished floor must be clean and streak-free.

E. Empty Waste Receptacles Empty all containers that are provided for the disposal of waste (i.e., wastebaskets, torpedo type containers, sanitary napkin disposal bins, boxes, etc.) into plastic bags, tie off, and remove to dumpster.

Great care must be taken to remove only trash. When in doubt, DO NOT REMOVE — ASK. Secure dumpster covers before leaving area. Plastic liners are used where wet trash is a problem. Where used, liners must be changed no less than once per month in restrooms all plastic liners must be replaced daily.

F. Fill Dispensers Dispensers of all types must be checked daily and filled when necessary (soap, toilet tissue, and paper towels, etc.).

G. Dusting Completely dust all fixtures, ledges, edges, shelves, exposed pipes, partitions, doorframes, etc. Pay particular attention to the tops of these items. An approved dust cloth or dusting tool, treated with a water based dust control chemical must be used. High dusting relates to the area above five feet. Low dusting relates to the area below five feet.

H. Clean and Disinfect Waste Receptacles and Dispensers Thoroughly clean all waste receptacles and dispensers inside and outside. Use proper chemicals for surface to be cleaned at proper dilution. After item has been cleaned completely, wipe item with approved disinfectant* solution and allow to air dry.

Clean and Disinfect Sinks Thoroughly clean all sinks, including bottom, faucets, and spigots, with approved crème cleanser. Rinse thoroughly as all crème cleanser residues must be removed. Then wipe each item with approved disinfectant* solution and allow to air dry.

J. Clean Glass and Mirrors Thoroughly clean all glass and mirrors using an approved glass cleaner. Use a soft, clean cloth. Dry completely. Surface should be streak, smear, and smudge free. Make sure attached frames, edges, and shelves are cleaned and dried as well as the glass surface. Squeegee may be used where necessary.

* All disinfectant solutions must be changed after each restroom.

K. Clean and Disinfect Toilets and Urinals Thoroughly clean toilets, toilet seats, and urinals with approved acid free bowl cleaner and rinse thoroughly. (Approved acid cleaner may not be used more than once per month and should be used on the interior of toilet or urinal only. Great care must be taken to avoid any chrome (when acid cleaner is used.) Then wipe each toilet, toilet seat, and urinal completely with approved all-purpose collinear or approved glass cleaner only. Buff dry to a streak, smear, and smudge free "shine".

L. Clean and Disinfect Walls, Doors, Partitions, and Handrails Thoroughly clean all walls (including switch and plug covers), doors (including entrance doors inside and outside), partitions, and handrails with proper approved chemicals and proper approved dilution.

Rinse thoroughly when necessary, then wipe all areas with approved disinfectant* solution and allow to air dry.

Vacuum fabric covered walls with upholstery attachment. Spot clean with colorfast upholstery cleaner.

M. Damp Mop — Disinfectant* Use same definition as Item D, but add: Thoroughly damp mop floor with approved disinfectant* solution. Allow to air dry.

Use same definition as Item D, but add: Thoroughly damp mop floor with approved disinfectant* solution. Allow to air dry.

N. Remove Carpet Runners Carpet runners must be removed from floor to allow for proper cleaning, when necessary. Be sure to remove excess water from runner with approved wet pick up vacuum before carpet runners are removed. Carpet runners must be extracted weekly during ice melt/salt usage to maintain a clean appearance.

0. Replace Carpet Runners After floor has been properly cleaned, and is completely dry, replace carpet runners in their original location.

P. Clean and Disinfect Drinking Fountain Thoroughly clean entire exterior surface with approved crème cleanser. The grain of the stainless steel must be followed at all times. Rinse thoroughly as all crème cleanser must be removed. Wipe entire surface with approved disinfectant* solution.

Q. Wipe Dry Use clean, soft cloth, and wipe item dry. The grain of the stainless steel must be followed.

R. Stainless Steel (Brass) Cleaning (Elevators, Doors, Trim, Etc.)

Thoroughly clean all stainless steel (brass) not previously mentioned with approved cleaner and a clean soft cloth. Great care must be taken to follow the grain of the stainless steel at all times when cleaning.

S. Spray Buff Hard Floors

- Hard Floors must be properly prepared before spray buffing:

1. Remove carpet runners

2. Dust mop

3. Damp mop

Begin spray buffing by lightly spraying area just to the left or right of approved floor machine (buffer) with approved spray buffing chemical at approved dilution. Buffing pad must be approved and will depend on the type of finish used.

Floor machine (buffer) will be worked back and forth over area lightly sprayed until floor has a high, streak free luster. Then proceed to the next area, until scheduled area is completed.

Great care must be taken to avoid using "loaded" pad (pad full of dried finish and dirt). Flip pad over or change to another clean dry pad often.

Great care must also be taken not to allow floor machine (buffer) to run in one spot for too long to avoid burning the floor.

Floor should be dust mopped after scheduled spray buffing is completed.

Replace carpet runners.

T. Strip and Refinish Close and properly mark area "closed'. Remove all movable objects from area.

1. Apply approved stripping solution at approved dilutions to area to be stripped. Allow solution to stand according to approved manufacturer's recommendations. Do not allow solution to dry out or stand too long. Any finish or dirt must also be removed from walls, doors, etc., at this time. If splashed on adjacent surfaces, it must be removed before it dries.

2. Thoroughly agitate all floor area to remove all old finish with approved strip pad.

3. Use wet pick up vacuum to pick up old finish and stripper.

4. Thoroughly mop rinse area with clean cotton mop and clean water. Make sure walls, doors, etc., are also thoroughly rinsed.

5. Thoroughly mop rinse area a second time with clean cotton mop and clean water with approved neutralizer / conditioner chemical at approved dilution. Make sure walls, doors, etc., are also thoroughly rinsed.

6. Allow floor to air dry.

7. If any old finish remains, repeat #1 through #6.

8. Continue #1 through #7 until scheduled area is properly stripped and/or rinsed.

9. Apply thin coat of approved sealer with approved clean applicator. Sealer must not be slopped on walls, doors, etc.. .Allow sealer to thoroughly dry.

10. Apply second coat of sealer as described in #9 above. Allow sealer to thoroughly dry.

11. Apply thin coat of approved finish with approved applicator. Finish must not be slopped on walls, doors, etc. Allow to dry and apply second coat.

U. Scrub — Restroom Floors Close restrooms. Remove all movable objects from area.

1. Apply approved cleaning solution at approved dilution to area to be scrubbed. Do not allow solution to dry.

2. Quickly agitate small section coated with solution with approved stiff bristle brush and buffer. Be sure grouting is clean.

3. Use wet pick up vacuum to pick up dirty solution.

4. Thoroughly mop rinse area with clean cotton mop and clean water. Make sure all walls, doors, etc. are also thoroughly rinsed.

5. Thoroughly mop rinse area a second time with clean cotton mop and clean water.

Make sure all walls, doors, etc. are also thoroughly rinsed a second time.

6. Allow floor to air dry.

7. After floor is thoroughly dry, replace all objects moved from area.

V. Carpet Extracting All carpeting, including carpet runners, must be thoroughly cleaned as follows:

1. All movable items must be removed from area(s) to be cleaned (i.e., chairs, waste receptacles, all free standing tables, typing stands, boxes, plants, all temporary floor coverings placed, etc...)

2. Thoroughly spray next area to be cleaned with approved pre-treat or traffic lane cleaner used at approved dilution. Spray must be applied so that fibers remain damp until cleaned. Chemical should be left to work for 10-15 minutes.

3. Thoroughly extract all properly pre-treated carpeted areas. Minimum of two cleaning passes in opposite directions. Approved equipment and chemicals at approved dilutions must be used.

4. All stains must be removed during the extraction process, using approved chemicals.

Great care must be taken to completely remove stain removal chemical from carpet floor.

5. Thoroughly spray all thoroughly cleaned carpet with approved carpet fiber protector at approved dilution. Application must be made with approved sprayer.

6. Replace all items removed for cleaning. All items moved back into place that have metal of any type that comes in contact with carpeting must be wood blocked or tabbed to keep the metal off the carpet fiber until thoroughly dry. All blocks or tabs should be removed during the next scheduled regular area cleaning, provided the carpet is thoroughly dry.

W. Alternative Carpet Cleaning Methods If a method other than extraction cleaning is to be used, a detailed written description of the methods and chemicals or materials used and frequencies will be submitted with the bid and will be approved by the Maintenance Supervisor before the alternative method can be implemented.

X. Porcelain Tile Floors No finish or sealer will be applied to quarry tile floors unless recommended by the manufacturer's representative and Grant Schools. Clean all traffic areas with an Automatic Floor Scrubber.

Scrub thoroughly with a rotary machine with a quarry tile brush attachment and neutral cleaner.

Use wet pick up vacuum to pick up water from tile and grout.

Thoroughly rinse.

Y. Remove Recyclable Paper Pick up all recyclable paper from marked containers and remove to designated containers in the loading dock area.

4b. Custodial School "Holiday" Cleaning Information

Custodial Services will not be required for the holidays listed below:

New Year's Eve Day

New Year's Day

Good Friday

Memorial Day

July 4th

Labor Day

Thanksgiving Day

Day After Thanksgiving Day

Christmas Eve Day

Christmas Day

Buildings are expected to be clean and ready to open the next business day.

5b. Custodial School "School Break" Cleaning Information

Christmas Break

All daily cleaning hours and FTE's are to be maintained per building.

Beginning and ending times for contracted custodial staff will only be allowed to change (moving from pm to am) with prior approval requested by Contract

Management position to the Maintenance Director. (Taking into consideration winter season sports schedules and planned events)

Spring Break

Coverage of minimum of one contracted custodial staff in each building, hours will be allowed to change from pm to am.

Custodial "Summer Break" Cleaning Information

All daily cleaning hours and FTE's are to be maintained per building.

6b. Snow Removal

Prior to school starting, during school hours, afterhours and weekend events, custodial staff are expected to keep main sidewalks/walkways cleared of snow and apply district provided de-icing agents to maintain a safe pathway for building occupants during the time of the events.

This applies only to events that custodial staff are required to be present.

Newaygo Public School District 360 S Mill Street, Newaygo, MI 49337 p231652-6984 f 231 652-6505

CUSTODIAL SERVICES RFP

Attachment C: Form of Contact

Contractor Inquiry Form

Questions in regards to: Original Proposal: Addendum No.:

Section Number:

Company:

Representative:

* All inquiries must be received by the close of business on January 24, 2020

ATTACHMENT D

PROPOSAL PRICING FORM

NEWAYGO PUBLIC SCHOOL DISTRICT

CUSTODIAL SERVICES - REQUEST FOR PROPOSALS DUE FEBRUARY 03, 2020 10:00am

CONTRACTOR INFORMATION:

CONTRACTOR'S NAME:

CONTACT NAME:

ADDRESS:

CITY/STATE:

TELEPHONE NUMBER:

FAX NUMBER:

E-MAIL ADDRESS:

A. CUSTODIAL SERVICES PRICING:

This Pricing is to reflect an award by the School District of ALL Custodial Services contemplated in the RFP for ALL Facilities set forth in the RFP, including all personnel necessary to perform the Custodial Services set forth in the RFP and the Contract, supplying all necessary Consumable Supplies and Cleaning Supplies for the Custodial Services (except paper towel, toilet paper, soap and salt/ice melt), and the Contractor supplying any equipment required by the Contractor. These are to be expressed as not-to-exceed amounts and all amounts are to include wages, benefits, overhead and profit to perform all Custodial Services. Moreover, these amounts shall include night and weekend coverage as set forth in the RFP.

Custodial Labor

Management

Custodial Services Yr 1 Custodial Services Yr 2 Custodial Services Yr 3

Total $ $ $

2. Number of total man-hours budgeted per year under quoted Pricing:

Year 1

a. Management: b. Custodial Labor:

Year 2

a. Management: b. Custodial Labor:

Year 3

a. Management: b. Custodial Labor:

3. Number of total FTEs budgeted per year under quoted Pricing:

Year 1

a. Management: b. Custodial Labor:

Year 2

a. Management: b. Custodial Labor:

Year 3

a. Management: b. Custodial Labor:

4. Amount Pricing would be increased/decreased if the District requested the addition/removal of:

a. % FTE:

b. 1 FTE:

Lead Custodian

Day Custodian

Night Custodian

Lead Custodian

Day Custodian

Night Custodian

5. Additional Services Hourly Pricing:

The hourly rates set forth below are for work requested by the District that is outside the scope of the Custodial Services under an award of the Custodial Services Contract:

(0 Hourly Rate: $

(ii) Weekend Rate: $

(iii) Holiday Hourly Rate: $

(iv) Emergency Hourly Rate: $

B. WAGES & BENEFITS OFFERED BY CONTRACTOR

As set forth in the RFP, the Contractor shall include the scale of wages and summary of benefits what would be offered to its employees.

C. CUSTODIAL SUPPLIES ALTERNATE

If the School District were to elect to have the Contractor procure all necessary supplies (chemicals, paper products etc.) to perform the Custodial Services for the School District in accordance with the RFP, please indicate the annual charge to the School District in addition to the labor pricing above.

Supplies Annual Charge $

D. ACKNOWLEDGEMENT OF ADDENDA TO RFP

The Contractor acknowledges receipt of the following addenda:

Addendum Number dated

Addendum Number dated

Addendum Number dated

Addendum Number dated

Addendum Number dated

Addendum Number dated

The undersigned understands that the School District reserves the right to accept or reject in whole or in part any and all Proposals, to waive informalities and irregularities therein, and to award the Contract to other than the lowest Bidder and to award the Contract to one (1) or more Bidders in the School District's sole and absolute discretion.

If award is made to our firm based upon our Proposal, we agree to enter into the attached form of Contract with the School District to furnish Custodial Services in strict accordance with this Request For Proposal, the Contract and our Proposal.

My signature certifies that the Proposal as submitted complies with all terms and conditions as set forth in this Request For Proposal, unless specifically enumerated as an exception as part of our Proposal.

I hereby certify that I am authorized to sign as a Representative for the firm.

CONTRATOR HEREBY SUBMITS THIS PROPOSAL PRICING FORM IN ACCORDANCE WITH THE

TERMS AND CONDITIONS OF THE RFP.

DATE:

(Signature of Principal)

(Name Printed)

6353489.1 26696/105851

ATTACHMENT E:

Affidavit of Contractor Familial Relationships Form

The undersigned, the owner or authorized officer of (the "Contractor"), pursuant to the familial disclosure requirement provided in the Newaygo Public School District (the "School District") advertisement for custodial bids, hereby represent and warrant, except as provided below, that no familial relationships exist between the Contractor(s) or any employee of , and any member of the Board of Education of the School District or the Superintendent of the School's District.

List any Familial Relationships:

CONTRACTOR:

By:

Its:

STATE OF MICHIGAN

) ss.

COUNTY OF

The instrument was acknowledged before me on the day of , 2020, by

, Notary Public County, Michigan

Acting in the County of:

My Commission Expires:

ATTACHMENT F:

Affidavit of Compliance — IRAN ECONOMIC SANCTIONS ACT Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of the below-named contractor (the "Contractor"), pursuant to the compliance certification requirement provided in the Newaygo Public School District (the "School District") Request For Proposals for custodial services (the "RFP"), hereby certifies, represent and warrants that the Contractor (including its officers, directors and employees) is not an "Iran linked business" within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the "Act"), and that in the event Contractor is awarded a contract as a result of the aforementioned RFP, the Contractor will not become an "Iran linked business" at any time during the course of performing any services under the contract.

The Contractor further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School District's investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the date that it is determined that the person has submitted the false certification.

CONTRACTOR:

Name of Contractor

By:

Its:

Date:

STATE OF MICHIGAN )

) ss.

COUNTY OF

The instrument was acknowledged before me on the day of , 2020, by

, Notary Public County, Michigan

Acting in the County of:

My Commission Expires:

ATTACHMENT G

CUSTODIAL SERVICES CONTRACT

THIS CUSTODIAL SERVICES CONTRACT, (the "Contract") entered into this 1st day of July, 2020 (the "Effective Date") by and between NEWAYGO PUBLIC SCHOOL DISTRICT, a Michigan general powers School District, whose address is 360 S Mill Street, Newaygo, Michigan 49337

RECITALS

A. The School District issued a Request For Proposals for Custodial Services dated December 16, 2019, as amended by the Addendum dated (collectively the "RFP"), the purpose of which was to solicit proposals from qualified contractors with the ability to deliver a Turnkey Solution for cleaning services for the School District's Facilities set forth in the Contract, as well as the provision of supplies, equipment and other services requested by the School District.

B. The Contractor submitted to the School District a Proposal to the RFP dated 2020 (the "Proposal") to provide all Services contemplated by the RFP.

C. Pursuant to the terms of the RFP, the Contractor shall be required to enter into a written contract with the School District following written acceptance of the Proposal by the School District.

D. The Parties agree that certain terms and provisions of the RFP and the Proposal must be further clarified and that certain additional terms and conditions need to be expressly set forth by way of this Contract.

NOW, THEREFORE, in consideration of the foregoing and the mutual covenants set forth herein, the Parties agree as follows:

1. RESTATEMENT CONSTITUTES THE CONTRACT

(a) Incorporation By Reference. The object of this Contract is to formalize in one document the complete agreement between the Parties, and to do so by specifically incorporating by reference into this Contract, the RFP, all Addenda to the RFP, the Proposal and other related documents, and by including certain additional necessary or appropriate Contract terms, particularly where the Contract terms agreed to by the Parties during the RFP negotiation process do not correspond with the RFP and/or the Proposal.

(b) Order of Precedence. The Contract Documents, which all are incorporated herein by reference, include the following:

1. This Contract; including all Attachments hereto:

2. The RFP (Exhibit A); and

3. Contractor's Proposal Pricing Form (Exhibit B); and

4. Contractor's Listing of Equipment (Exhibit C); and

5. Contractor's Proposal (Exhibit D)

To the extent that the terms and conditions of the Contract Documents are in conflict, the terms and conditions shall be interpreted in the above-referenced order from 1 to 5.

However, the Parties also agree that where there is not a conflict between any of the terms and conditions contained in the above-referenced Contract Documents, all of the Contract Documents shall be binding upon both parties, except to the extent the exceptions contained in the Proposal are not expressly accepted by the School District in writing and incorporated into this Contract.

2. TERM AND TERMINATION

1. The term of this Contract shall be for a period of three (3) years, commencing July 1, 2020 and ending on June 30, 2023 (the "Initial Term"

2. The School District shall have the option to extend this Contract by up to two (2) additional years on a year-to-year basis, subject to the written approval of the School District's Board of Education, in its sole and absolute discretion (each a "Renewal Term"). Nothing in this Contract requires the School District to exercise its option for a Renewal Term and Contractor has no expectation of a contract beyond the Initial Term, or a Renewal Term if any is exercised.

3. In the event the Contractor fails, at any time, to comply with, fully perform and strictly adhere to any term, covenant, condition or representation contained in the Contract, all requirements contained in the RFP and the Contractor's Proposal, whether it be performed by the Contractor, its agents or employee, the School District shall have the right to give written notice to Contractor of such failure. If such failure is not cured to the District's satisfaction within ten (10) business days from the time of receipt of such notice, the District shall have the right to terminate immediately without the requirement of a further notice. Contractor under the Contract shall cease under Section

5.03 of the RFP.

At least 120 days prior to the end of the Initial Term, or any Renewal Term, Contractor shall provide the School District in writing with a detailed fee schedule for the next fiscal year, which fee schedule must be in accordance with Paragraph 3(d) below, and the School District shall notify the Contractor within thirty (30) days of its receipt of Contractor's detailed fee schedule for the next fiscal year as to whether the School District will exercise any option for a Renewal Term.

5. Notwithstanding Section 2.3 above, the School District, on at least six (6) months advanced written notice to the Contractor, may terminate this Contract, or any portion thereof, for any reason, including convenience, without incurring any penalty, expense or liability to the Contractor except the obligation to pay for Services actually performed under the Contract prior to the effective date of the termination. This Contract may be terminated in accordance with the provisions of the RFP.

3. Scope of Services

The Contractor shall perform the Custodial Services for the School District facilities set forth in Attachment A (each a "Facility" and collectively the Facilities'). The Services provided by Contractor for the Facilities shall include the full scope and manner of Services as set forth in the RFP and this Contract.

1. The Contractor shall manage and provide the custodial services as described in the RFP and this Contract for the Facilities listed in Attachment A. The custodial services include the manner, scope and frequency of duties/tasks set forth in Attachment B of this Contract, including those duties/tasks that may not be specifically described in this Contract, but are necessary to perform the custodial services (the "Services").

2. The Contractor shall perform all Services in a professional and workmanlike manner, utilizing personnel in accordance with the terms and conditions of this Contract. The Contractor shall re-perform any Services, at no additional cost or expense to the School District, that do not meet the quality standards of the School

District or terms and conditions of this Contract. The Contractor expressly acknowledges that the Contractor's failure to perform the Services and maintain the Quality and cleanliness standards of the School district and this Contract, including Attachments hereto, shall be grounds for termination of part or this entire Contract by the School District. It is expected that Contractor personnel are scheduled to ensure all Facilities are open and operational each day, and Contractor has assigned its personnel to provide adequate coverage at all Facilities in accordance with this Contract.

3. Services performed during the School District's scheduled breaks and summer vacation must be coordinated with the School District Liaison. Minimal interference with any scheduled instructional or extra-curricular activities must be taken into consideration. The Contractor may utilize "team cleaning" during any scheduled breaks and the summer vacation to address the School District's Facility usage and energy conservation initiatives. The Contract shall not modify or reduce its scheduled coverage and level of service unless otherwise consented to by the School District in writing.

4. The Contractor shall be responsible for routine snow and ice removal from, and application of salt/ice melt to, all sidewalks adjacent to, and entrances of, the Facilities during the times it is performing the Services. It is expected that Contractor personnel will re-clear the designated areas as needed to assure maximum safety for visitors/users of the Facilities.

5. The Contractor agrees to respond to any emergency requests made by the School District; 24 hours per day, 7 days per week, 365 days of the year. Any Services of this nature must be pre-approved by the School District Liaison or other designated administrator. Any additional charges for these Services shall be in accordance with the Emergency Rate set forth in this Contract.

6. The Contractor is not required to provide Services on the holidays listed in Attachment B: 4b of the RFP; however, Contractor employees and work crews must be scheduled in such a way as to ensure that all Facilities are clean and ready to open the next business day. If work is requested by the School District Liaison for observed holiday listed, the Contractor may charge the School District for these Services at the Holiday Rate included in this Contract.

7. The Contractor will be required to provide coverage on Saturdays and/or Sundays, potentially on very short notice. The School District will try to provide the Contractor with as much advanced notice as possible to ensure all activities and events are covered.

The Contractor agrees to use its best efforts to provide coverage for the activities and events at School District Facilities on Saturdays and Sundays, during the Initial Term and Renewal Term, if any, through the use of flex scheduling as permitted and without additional charge. Due to the fluctuating usage of the Facilities on the weekends, the Contractor; (i) agrees to use flex scheduling for Weekend Services for all School District-sponsored events and provide this coverage at no additional charge; but (ii) may charge the School District for Weekend Services for non-school sponsored events at the Weekend Rate as set forth in this Contract.

4. CONTRACTOR PERSONNEL

1. Management Personnel. The Contractor shall provide all personnel necessary for the efficient management of the Services, which shall consist at a minimum of one (1) on-site manager. The On-Site Manager will act as the Contractor's main point of contact and representative for Contractor's day-to-day performance of the Services, and will interact directly with School District Liaison. The On-Site Manager must be

1) authorized by the Contractor to act as the Contractor's agent in all communications with the School District Liaison; 2) have full authority from the Contractor to schedule working hours, Facility staff assignments and cleaning/custodial procedures and 3) be able to inspect Facilities at times other than during normal working hours as necessary.

2. Service Personnel. It is the Contractor's responsibility to maintain the standard of cleanliness, appearance and operational functions of the Facilities specified in this Contract. It is the responsibility of the Contractor to provide sufficient personnel, including substitute employees, who are properly trained and licensed, when required, to ensure that the requirements and standards are met and that each Facility is effectively cleaned, maintained and operational on a daily basis in accordance with the terms and conditions of this Contract.

1. Services shall be provided twelve (12) months each year at all Facilities.

2. All Contractor employees and agents are staffed so that all Facilities have appropriate staffing coverage to perform all Services and accommodate all daily and weekend coverage without delay or obstruction.

4. INVOICING AND PAYMENT TERMS

(the "Contract Price"). The Contract Price includes all costs and expenses for the Services for Monday through Friday coverage, and Weekend Services for School District-sponsored events. The Contract Price shall remain firm for each year of the

Initial Term and shall not be increased. Additionally, the Contractor agrees to convene at least every six (6) months with representative of the School District, for the purpose of evaluating the efficiency of the performance of this Contract, so that further efficiencies may be uncovered and implemented into the Contract. As part of this process, the Contractor agrees to pass along any savings to the School District.

2. Invoices.

Contractor shall invoice the School District in twelve (12) equal monthly installments on a once-per-month basis for all Services rendered under the Contract Documents.

Invoices shall itemize charges for labor, equipment and supplies for each Facility.

Invoices shall be submitted to Newaygo Public School District, 360 S Mill Street, P.O. Box 820, Newaygo, Michigan 49337.

3. Additional Charges. Any services outside the scope of the Services ("Additional Services") must receive prior written approval from the School District's Business Manager or Superintendent (or other School District designee as indicated to the Contractor in writing) before rendering or invoicing for such Additional Services.

Invoices for approved Additional Services shall include the date and times the Additional Services were completed, the name of the Facility, the type of Additional Services performed and the number of hours worked. Invoices for Additional Services shall be separate from the regular monthly invoice but shall be sent to the School District together with the regular monthly invoice. Charges for these Additional Services shall be in accordance with the following rates:

Hourly Rate: $ Emergency Rate $

Weekend Rate: $

Holiday Rate $

3. Payments.

Payment of undisputed amounts in each invoice shall be made within thirty (30) days of receipt of the invoice. The School District will issue one payment per month. Disputes regarding amounts contained in any invoice will be communicated to Contractor by the School District, in writing, within ten (10) business days of the receipt of the disputed invoice. Payments of disputed amounts will be delayed unless Contractor is able to resolve the matter to the School District's satisfaction within ten (10) business days prior to payment due date. The School District will not be assessed any late payment penalties, fines or charges for disputed amounts not timely paid due to Contractor's failure to timely resolve the matter as set forth above.

(d) Rate Adjustment.

Adjustments to the rates for the Services for any Renewal Term(s) will be effective July 1 of that contract year. The rates for the first Renewal Term, if exercised by the School District shall be determined by adjusting the rate for year three (3) of the Initial Term by the lesser of: i) the percentage increase or decrease, if any, between the index number, as established by the Consumer Price Index, All Items, for the Area, published by the United States Department of Labor, Bureau of Labor Statistics for the prior calendar year; or ii) three percent (3%). The rates for any subsequent Renewal Term(s) or extensions of the Contract shall be determined by the above formula. Rates may not otherwise be modified unless upon the mutual written agreement of the Parties.

(e) Rate Reductions The School District reserves the right to reduce the frequency or scope of the Services.

Such reductions shall be agreed upon by both Parties in writing.

4. SUPPLIES AND EQUIPMENT

(a) Consumable Supplies.

The Contractor may be required to purchase any usable inventory of consumable cleaning supplies/materials that may be on hand at the commencement of the contract.

The Contractor will be responsible to supply all necessary cleaning supplies (chemicals, solutions etc.) during the Initial Term or any Renewal Term of the Contract. During the first year of the Initial Term, the School District will be responsible for the procurement of any paper products, toilet paper, paper towel, soap, trash liners, and air fresheners (the "Supplies") reasonably necessary for the performance of the Services. The Contractor shall advise, and timely notify, the School District of the necessary quantities of Supplies so that such Supplies are procured in a timely manner. The Contractor shall be responsible to manage the inventory and shall submit to the School District a monthly report detailing all consumption of Supplies (including type and quantity for each School District Facility). Notwithstanding the foregoing, the Contractor shall provide all supplies to perform the preventative maintenance duties for the School District's Facilities. At the School District's option, the School District may elect to have the Contractor procure the necessary Supplies beginning in the second year of the Initial Term. If the School District so elects, upon Contractor's receipt of written approval from the School District, beginning in the second year of the Initial Term, the Contractor shall procure the necessary Supplies, in the amounts and quantities deemed appropriate by the Contractor, and reasonably consistent with amounts and quantities of prior years, to perform the

Services and agreed to by the School District in writing. For a portion of the consumable (core) supplies, the Contractor will be required to use products only listed as referenced in the RFP.