Cultural and Community Resilience Modified Deadline.pdf

Notice of Funding Opportunity

Cultural and Community Resilience

Funding Opportunity Number: 20240521-PN

Funding Opportunity Type: New

Federal Assistance Listing Number: 45.149

Application Deadline:

May 28, 2024

Ensure your SAM.gov and Grants.gov registrations and passwords are current.

It may take several weeks to register with SAM.gov and Grants.gov.

NEH will not grant deadline extensions for lack of registration.

Division of Preservation and Access Email: preservation@neh.gov Telephone: 202-606-8570 Telecommunications Relay Service: 7-1-1

OMB control number 3136-0134, expiration date October 31, 2024 mailto:preservation@neh.gov

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Executive Summary The National Endowment for the Humanities (NEH) Division of Preservation and Access is accepting applications for the Cultural and Community Resilience program. This program supports community-based efforts to address the impacts of climate change and COVID-19 by safeguarding cultural resources and fostering cultural resilience through identifying, documenting, and/or collecting cultural heritage and community experiences. The program prioritizes projects from disadvantaged communities in the United States or its jurisdictions, and NEH encourages applications that employ inclusive methodologies.

Funding Opportunity Title Cultural and Community Resilience Funding Opportunity Number 20240521-PN Federal Assistance Listing Number 45.149 Deadline for Optional Draft April 11, 2024, 11:59 p.m. Eastern Time Application Deadline May 28, 2024, 11:59 p.m. Eastern Time Anticipated Award Announcement December 2024 Anticipated FY 2025 Funding Approximately $2,500,000 Estimated Number and Type of Award Approximately 15-20 grants Award Amounts Up to $150,000 Cost Sharing/Match Required No Period of Performance Up to two years.

Projects must start between February 1, 2025, and September 1, 2025.

Eligible Applicants • nonprofit organizations recognized as tax-exempt under section 501(c)(3) of the Internal Revenue Code

• accredited institutions of higher education (public or nonprofit)

• state and local governments and their agencies

• federally recognized Native American Tribal governments

See C. Eligibility Information for additional information.

Program Resource Page https://www.neh.gov/program/cultural-and-community-resilience

Pre-Application Webinar A pre-recorded webinar will be published on the program resource page by March 21, 2024.

Published Modified

March 18, 2024 May 7, 2024, to reflect extended deadline https://www.neh.gov/program/cultural-and-community-resilience https://www.neh.gov/program/cultural-and-community-resilience

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Table of Contents

A. Program Description

1. Purpose

2. Background

B. Federal Award Information

1. Type of Application and Award

2. Summary of Funding

C. Eligibility Information

1. Eligible Applicants

2. Cost Sharing

3. Other Eligibility Information

D. Application and Submission Information

1. Application Package

2. Content and Form of Application Submission

3. Unique Entity Identifier and System for Award Management

4. Submission Dates and Times

5. Intergovernmental Review

6. Funding Restrictions

E. Application Review Information

1. Review Criteria

2. Review and Selection Process

3. Assessment of Risk and Other Pre-Award Activities

4. Anticipated Announcement and Award Dates

F. Federal Award Administration Information

1. Federal Award Notices

2. Administrative and National Policy Requirements

3. Reporting

G. Agency Contacts

H. Other Information

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A. Program Description

1. Purpose This notice solicits applications for the Cultural and Community Resilience (CCR) program.

The CCR program helps communities address the impacts of climate change and the COVID-19 pandemic by safeguarding cultural resources and fostering cultural resilience through the identification, documentation, and/or collection of cultural heritage and community experience.

Projects should fall into one of two categories: community collecting initiatives or oral history programs. All projects must address the impacts of either climate change or the COVID-19 pandemic on one or more communities. The program welcomes both modest projects and larger ones and supports projects at any stage, from preliminary planning to final steps and implementation.

Project activities may take many forms including but not limited to:

• Collaborative planning to identify cultural and historical resources;

• Documentation of cultural and historical resources through digital means;

• Recording oral histories;

• Preserving Traditional Knowledge, practices, or technologies, and memories of elders and community, including in languages other than English; or

• Establishing shared resources and protocols for rapid response collecting.

NEH welcomes applications at all stages of project development and encourages the use of inclusive methodologies. These might include folkloric, ethnohistorical, and ethnographic modes of inquiry, oral histories, participatory archiving, shared stewardship arrangements, and community-centered access. NEH also encourages leveraging open access online resources and using Creative Commons licenses, when possible and as appropriate.

Communities are complex and consist of dynamic groups with shared locality, experiences, practices, and traditions. Recognizing that the ability to prepare for and recover from the impacts of climate change and the COVID-19 pandemic is specific to a community’s historical, social, economic, and environmental context, the CCR program prioritizes projects from disadvantaged communities in the United States or its jurisdictions. The Justice40 Initiative, which supports a whole-of-government approach to advancing environmental justice, has developed a Climate and Economic Justice Screening Tool that identifies disadvantaged communities based on several available criteria. NEH encourages you to use this tool and/or to incorporate other publicly available information to identify how your community is disadvantaged.

In its efforts to broaden access to the humanities and humanities resources, NEH welcomes applications from organizations with strong ties to the communities they seek to document, including:

• Native American, Alaska Native, and Native Hawaiian organizations and communities and federally recognized Native American Tribal governments;

https://www.whitehouse.gov/environmentaljustice/justice40/ https://screeningtool.geoplatform.gov/

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• minority-serving institutions such as Historically Black Colleges and Universities (HBCUs), Tribal Colleges and Universities (TCUs), and Hispanic Serving Institutions of higher education (HSIs);

• community colleges;

• community archives; and

• organizations that have not previously received NEH support.

Program Outcomes and Outputs The outputs of a successful award will vary according to the stage of development. Outputs and outcomes may include but are not limited to:

• oral history collections, or steps towards establishing these collections, including the development of methods, procedures, workflow and timelines for oral history collection;

• online collections of digital surrogates or born digital materials;

• physical archival collections;

• creation of partnerships resulting in memoranda of understanding;

• technical requirements and strategic planning documents for collecting initiatives;

• shared stewardship agreements;

• collection data sustainability plans; and

• other forms of documentation, including but not limited to publications and tool kits.

You will describe your project outcomes and outputs, and how they would support the overall purpose of the Cultural and Community Resilience program, in Attachment 1: Narrative.

See D6. Funding Restrictions for unallowable activities.

See E1. Review Criteria for the standards NEH will use to evaluate applications under this notice.

2. Background NEH offers this funding opportunity under the authority of 20 U.S.C. § 956. Awards are subject to 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, and the General Terms and Conditions for Awards to Organizations (for grants and cooperative agreements issued January 1, 2022 or later).

Under Section 3(a) of the National Foundation on the Arts and the Humanities Act of 1965, as amended, “The term ‘humanities’ includes, but is not limited to, the study of the following:

language, both modern and classical; linguistics; literature; history; jurisprudence; philosophy;

archaeology; comparative religion; ethics; the history, criticism and theory of the arts; those aspects of the social sciences which have humanistic content and employ humanistic methods;

and the study and application of the humanities to the human environment with particular attention to reflecting our diverse heritage, traditions, and history and to the relevance of the humanities to the current conditions of national life.”

Use the Funded Projects Query Form to find examples of NEH-supported projects.

Learn more about NEH.

https://uscode.house.gov/view.xhtml?hl=false&edition=prelim&req=granuleid%3AUSC-prelim-title20-section956 https://www.ecfr.gov/cgi-bin/text-idx?SID=236bb02f01d2e050f7a5b60c88a67066&mc=true&node=pt2.1.200&rgn=div5 https://www.ecfr.gov/cgi-bin/text-idx?SID=236bb02f01d2e050f7a5b60c88a67066&mc=true&node=pt2.1.200&rgn=div5 https://www.neh.gov/general-terms-and-conditions-awards-organizations-grants-and-cooperative-agreements-issued-january-2022 https://www.neh.gov/general-terms-and-conditions-awards-organizations-grants-and-cooperative-agreements-issued-january-2022 https://www.govinfo.gov/content/pkg/USCODE-1998-title20/pdf/USCODE-1998-title20-chap26-subchapI-sec952.pdf https://securegrants.neh.gov/publicquery/main.aspx https://www.neh.gov/about

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NEH Areas of Interest NEH is especially interested in supporting projects that advance humanities-related work in the following areas. NEH will give all applications equal consideration in accordance with the program’s review criteria.

NEH encourages projects that include Native American organizations and communities as applicants and project partners.

American Tapestry: Weaving Together Past, Present, and Future American Tapestry: Weaving Together Past, Present, and Future is a wide-ranging special initiative at NEH that leverages the humanities to tackle some of the most pressing challenges of our time: strengthening our democracy, advancing equity for all, and addressing our changing climate. The initiative encourages humanities projects that elevate the role of civics in schools and public programs, advance knowledge of the country’s history and political institutions, and examine threats to its democratic principles. The initiative also encourages projects that explore the untold stories of historically underrepresented groups and build capacity at cultural and educational institutions to benefit underserved communities. Finally, the initiative welcomes projects that promote research into the historical roots and cultural effects of climate change and support the cultural and educational sectors in building climate resilience. By supporting humanities projects that align with these three themes – strengthening our democracy, advancing equity for all, and addressing our changing climate – the American Tapestry initiative seeks to tell our country’s history in all its complexity and diversity.

United We Stand: Connecting Through Culture Hate must have no safe harbor in America – especially when that hate fuels the kind of violence we’ve seen from Oak Creek to Pittsburgh, from El Paso to Poway, and from Atlanta to Buffalo.

When ordinary Americans cannot participate in the basic activities of everyday life – such as shopping at the grocery store or praying at their house of worship – without the fear of being targeted and killed for who they are, our security as well as democracy are at risk. In coordination with the White House “United We Stand” Summit in September 2022, NEH launched a new initiative titled United We Stand: Connecting Through Culture that uses the humanities to combat hate-motivated violence and promote civic engagement, social cohesion, and cross-cultural understanding. As a part of this initiative, NEH encourages humanities projects that further our understanding of the nation’s racial, ethnic, gender, and religious diversity; examine the sources of hate and intolerance in the United States; and explore progress towards greater inclusiveness. NEH especially welcomes projects that preserve and extend the reach of collections chronicling Muslim American and/or Jewish American experiences, including the history of Islamophobia and/or antisemitism in the United States.

B. Federal Award Information

1. Type of Application and Award NEH seeks new applications in response to this notice.

NEH will provide funding in the form of grants.

https://www.neh.gov/news/american-tapestry-weaving-together-past-present-and-future https://www.neh.gov/unitedwestand

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2. Summary of Funding

Award amounts You may request up to $150,000. This includes the sum of direct and indirect costs.

NEH anticipates awarding approximately $2,500,000 among an estimated fifteen to twenty recipients per deadline.

NEH will award successful applicants outright funds, which are not contingent on additional funding from other sources.

NEH will not determine the exact amount available for funding until Congress makes official appropriations for FY 2025. This notice is subject to the availability of appropriated funds and is a contingency action taken to ensure that, should funds become available for this purpose, NEH can process applications and issue awards in a timely manner.

Period of performance You may request a period of performance up to two years with a start date between February 1, 2025, and September 1, 2025.

The period of performance is the time during which you may incur expenses to carry out the work under the award. It must start on the first day of the month and end on the last day of the month.

C. Eligibility Information

1. Eligible Applicants To be eligible to apply, your organization must be established in the United States or its jurisdictions as one of the following:

• a nonprofit organization recognized as tax-exempt under section 501(c)(3) of the Internal Revenue Code

• an accredited institution of higher education (public or nonprofit)

• a state or local government or one of their agencies

• a federally recognized Native American Tribal government

Individuals and other organizations, including foreign and for-profit entities, are ineligible.

If your organization is eligible, you may apply on behalf of a consortium of collaborating organizations. If NEH selects your proposal for funding, you will be programmatically, legally, and fiscally responsible for the award.

The recipient may not function solely as a fiscal agent but should make substantive contributions to the success of the project.

2. Cost Sharing NEH does not require cost sharing in this program.

https://www.irs.gov/charities-non-profits/search-for-tax-exempt-organizations https://www.irs.gov/charities-non-profits/search-for-tax-exempt-organizations https://ope.ed.gov/dapip/#/home https://www.federalregister.gov/documents/2022/01/28/2022-01789/indian-entities-recognized-by-and-eligible-to-receive-services-from-the-united-states-bureau-of

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Cost sharing refers to project costs that are covered with non-NEH funds. You may contribute voluntary cost share if the total project costs exceed the amount awarded by NEH. Voluntary cost share includes:

• cash contributions made to the project by you or a third party

• your unrecovered indirect costs

• in-kind contributions (non-cash contributions, such as property or services, that benefit the project and are contributed without charge) by you or a third party

While you may describe voluntary cost share in your budget justification, you should not include it on your Research and Related Budget. The Research and Related Budget should only include funds you are requesting from NEH.

Learn about types of funds NEH offers.

3. Other Eligibility Information You may submit multiple applications for separate and distinct projects under this notice. An individual, however, may not serve as project director for multiple projects under this notice.

You may revise and resubmit previously rejected applications. Submissions are subject to the application requirements and review criteria of the current competition.

Per 2 CFR § 200.403(f), you must not include the same project costs in more than one application for federal funding or approved federal award budget. If one application to NEH is pending, a second application for the same project costs, even if to a different program, may be ruled ineligible. However, you may submit multiple proposals for complementary aspects of the same overall project. If you are submitting complementary proposals to other NEH programs or government agencies, specify when and to whom in the Supplementary Cover Sheet for NEH Grant Programs. NEH may disallow costs or reject applications that include overlapping project costs. An individual’s level of effort cannot exceed 100% across multiple active federally funded awards.

NEH does not issue awards to other federal entities. If your project is so closely intertwined with a federal entity that the project takes on characteristics of the federal entity’s own authorized activities, it is ineligible. You may use funds from, or sites and materials controlled by, other federal entities in your project.

NEH does not provide financial assistance to foreign institutions or organizations. If you are an eligible domestic entity, you may apply for collaborative projects involving foreign organizations provided you do not use NEH funds for the purpose of issuing subawards to any foreign organization, as defined in 2 CFR §§ 200.1 and .331(a). You may obtain the services of foreign individuals and consultants to carry out programmatic activities on a fee-for-service basis, as specified in 2 CFR § 200.459. You may obtain goods and services from foreign vendors, such as in-country transportation services, in accordance with 2 CFR § 200.331(b). If you plan to submit an application involving international collaboration, contact program staff at preservation@neh.gov.

Except for the rare cases covered by its late submission policy, NEH will not consider applications submitted after the deadline.

NEH will not consider incomplete, nonresponsive, or ineligible applications for funding.

https://www.neh.gov/grants/manage/types-funding https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-E/subject-group-ECFRea20080eff2ea53/section-200.403 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_11 https://www.ecfr.gov/cgi-bin/text-idx?SID=b76712a585433486e57dafcd521c952e&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1331 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1459 https://www.ecfr.gov/cgi-bin/text-idx?SID=b76712a585433486e57dafcd521c952e&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1331 https://www.neh.gov/grants/policy-on-late-submissions

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NEH will not consider applications that exceed mandatory page limits or deviate from formatting instructions. See the Application Components Table.

D. Application and Submission Information

1. Application Package You must apply using Grants.gov Workspace or a Grants.gov system-to-system solution. You can find this funding opportunity in Grants.gov under number 20240521-PN. There is also a link on the program resource page.

Once you have located the funding opportunity in Grants.gov, you will find the application package under the “Package” tab. It includes a series of required and conditionally required forms. You will upload additional application components using the Attachments Form.

You must complete a multistep registration process prior to submitting your application. See D3. Unique Entity Identifier and System for Award Management.

Contact preservation@neh.gov to request a paper copy of this notice.

If you are deaf, hard of hearing, or have a speech disability, please dial 7-1-1 to access telecommunications relay services.

2. Content and Form of Application Submission Your application will include a narrative, budget, and other forms and attachments. You will complete the forms within Grants.gov Workspace and upload other components into the Attachments Form. See the Application Component Table.

NEH has assigned each application component one of the following designations:

• Required: You must submit this component.

• Conditionally Required: You must submit this component if your proposal meets the specified conditions.

• Recommended: NEH encourages, but does not require, you to submit this component.

• Required for recipients: You are encouraged but not required to submit this component when you apply. You must submit it if you receive an award.

You must submit all required components and conditionally required components relevant to your proposal. NEH will not review applications missing any required documents or relevant conditionally required documents.

In addition, NEH has established page limits for some application components:

• Mandatory: You must not exceed the page limit.

• Suggested: NEH encourages, but does not require, you to abide by the page limit.

Note page limits and formatting instructions in this notice. NEH will not review applications that exceed mandatory page limits or deviate from formatting instructions.

https://www.neh.gov/program/cultural-and-community-resilience https://nehemail.sharepoint.com/teams/nofo/Shared%20Documents/NOFOs/Preservation%20&%20Access/Cultural%20and%20Community%20Resilience/2024/Disclosure#_Standard_Form-LLL,_

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Your application components must conform to the following formatting requirements, unless otherwise indicated:

• pages no larger than standard letter (8 ½" x 11”)

• at least one-inch margins on all sides for all pages

• a font no smaller than 11 points

In addition, NEH encourages you to format your components consistent with the following:

• single-spacing

• a readable font such as Arial, Georgia, Helvetica, or Times New Roman

• any standard citation style (include citations in page counts)

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Application Component Table Application Component File Name Designation Page limit Attachments 1: Narrative narrative.pdf Required 10 (mandatory) 2: Work plan workplan.pdf Required 3: List of project personnel and advisors personnel.pdf Recommended

4: Résumés for key personnel resumes.pdf Required 2 per résumé (suggested)

5: Letters of commitment and/or support letters.pdf Recommended

6: Additional supporting documentation documentation.pdf Recommended 10 (suggested)

7: Subrecipient budget(s) subrecipient.pdf Conditionally required

8: Federally negotiated indirect cost rate agreement agreement.pdf Conditionally

9: Explanation of delinquent federal debt delinquentdebt.pdf Conditionally

Grants.gov forms SF-424 Application for Federal Assistance - Short Organizational

Required

Supplementary Cover Sheet for NEH Grant Programs

Required

Project/Performance Site(s) Location Form

Required

Research and Related Budget and Budget Justification

Required

Attachments Form Required Certification Regarding Lobbying

Required for recipients

Standard Form-LLL “Disclosure of Lobbying Activities”

Required for recipients

Application Components: Attachments Each attachment must be a single PDF file. See the Attachments Form instructions for further guidance about file requirements. Read those instructions carefully, as Grants.gov will not accept files that do not meet the requirements.

https://nehemail.sharepoint.com/teams/nofo/Shared%20Documents/NOFOs/Preservation%20&%20Access/Cultural%20and%20Community%20Resilience/2024/Disclosure_1#_Standard_Form-LLL,_ https://nehemail.sharepoint.com/teams/nofo/Shared%20Documents/NOFOs/Preservation%20&%20Access/Cultural%20and%20Community%20Resilience/2024/Disclosure_1#_Standard_Form-LLL,_ https://nehemail.sharepoint.com/teams/nofo/Shared%20Documents/NOFOs/Preservation%20&%20Access/Cultural%20and%20Community%20Resilience/2024/Disclosure_1#_Standard_Form-LLL,_

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Attachment 1: Narrative (required) Compose a comprehensive description of your proposed project. Your narrative should be succinct, well organized, and free of technical terms and jargon so that peer reviewers can understand the proposed project.

You must limit the narrative to ten single-spaced pages. Do not include an executive summary, cover page, or table of contents. You may include images, charts, diagrams, footnotes, or endnotes if they fit within the page limit.

Name the file narrative.pdf.

Organize your narrative using the following headings. Each section aligns with one or more review criteria NEH will use to evaluate your proposal.

Project goals and humanities content (aligns with review criterion 1) Describe the goals of your project. Explain how it would address the impacts of climate change and/or COVID-19 and describe your strategy for identifying, documenting or collecting the community’s cultural or historical resources, and/or for documenting contemporary experiences with climate change or COVID-19. What humanities topics or questions inform your strategy, and how would the project complement existing resources on the same or related topics?

Provide examples of the types of cultural heritage or community experiences you would document and their significance. Discuss the project’s significance to the community, humanities researchers, educators, and the public. How would the project contribute to the depth and diversity of the nation’s cultural and historical record?

Program priority (aligns with review criterion 2) Briefly describe the community your project will benefit. If the Justice40 Initiative identifies your community as disadvantaged under its framework, identify the relevant circumstances, referring to the Climate and Economic Justice Screening Tool. If the tool’s deficiencies do not provide an accurate depiction of your community, you may incorporate other means to describe how your community is disadvantaged. If your project relates to the impacts of the COVID-19 pandemic on your community, refer to publicly available data provided by the Centers for Disease Control and Prevention or your local jurisdiction.

Community participation (aligns with review criteria 1, 3, 4, and 6) Describe how the project design will empower people and communities to define, collect, and use their cultural and historical resources. Explain how community members would participate and how you would support transparency and shared decision-making. As relevant, discuss how you would support ethical and equitable community engagement and partnerships, address any potential harms to individuals or communities, and promote continued access to and shared authority in cultural heritage. Specifically, discuss the community’s role in the ongoing management of its cultural heritage (for example, cite relevant shared-stewardship models, culturally appropriate practices, or take-down policies, etc.). Where partnerships exist already, describe how and when they developed. Explain how the project could enrich the broader mission and longer-term vision, goals, and capacity of each partner.

In the case of proposed projects specific to Native American groups and cultural materials, indicate how you would adhere to the NEH Code of Ethics Related to Native Americans.

https://www.whitehouse.gov/environmentaljustice/justice40/ https://screeningtool.geoplatform.gov/en/#3/33.47/-97.5 https://covid.cdc.gov/covid-data-tracker/#datatracker-home https://covid.cdc.gov/covid-data-tracker/#datatracker-home https://www.neh.gov/grants/manage/code-ethics-related-native-americans

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Methodology (aligns with review criteria 3 and 4) Explain how you would implement the project and how your methods relate to relevant established best practices in the humanities, preservation, and cultural heritage documentation.

Discuss how your approach reflects the needs and resources of your organization or community while working to build the long-term availability and discoverability of cultural and historical resources. As relevant, outline and describe the actual or projected scope of the physical or digital assets you will collect, organize, make available, or use.

For oral history projects, identify potential narrators, to the extent possible, and provide examples of draft prompts or questions you will ask. Discuss plans for preparatory research, recording equipment, interview setting, securing permissions, and post-interview preservation and access methods, such as translation, audio streaming transcription, or time-based indexing.

For guidance, refer to and incorporate relevant guidelines given in the statement of Principles and Best Practices published by the Oral History Association.

For digital projects, discuss the project’s technological framework, including the software, equipment, and storage systems you will employ, as relevant to your project. For example, what preservation standards and practices would you follow for the safe handling of cultural and historical resources; for photographing, recording, or digitizing those resources; and for describing them? Identify the community’s choice of a repository or repositories to hold digital copies of items with their permission.

Deliverables (aligns with review criteria 3, 4, and 5) Identify the project deliverables and how you would share them among key stakeholders and audiences who would benefit from access.

Consistent with NEH’s policy on providing access to NEH-funded products, explain how you would provide access to all products through the internet, on-site use, interlibrary loan, or duplication of materials at cost, insofar as the condition of the materials, intellectual property rights, and cultural privacy considerations allow.

Describe how you would address intellectual property and privacy issues. You can also provide documentation of existing or sample permissions, donor agreements, licenses, or proofs of informed consent you will use, as relevant, in Attachment 6: Additional supporting documentation.

Work plan (aligns with review criterion 5) Summarize the activities that you would undertake during the period of performance. For each activity, identify those responsible and establish benchmarks for achieving project goals. As appropriate, identify meaningful support and collaboration with key stakeholders in all activities. Provide a detailed version of your work plan in Attachment 2: Work plan.

Project personnel and advisors (aligns with review criteria 3 and 6) Identify all project personnel, including consultants, advisors, and/or personnel you will hire, and summarize their duties and relevant qualifications. Your project team should represent a mix of humanities, preservation, and community expertise. Specify individual roles and responsibilities as they relate to the project activities, the tasks that they will perform, and the aspects of the project they will oversee. Indicate the time that project personnel, including student workers and oral history narrators, will devote to the project and how your project would share, acknowledge, and/or compensate for labor equitably.

https://www.oralhistory.org/principles-and-best-practices-revised-2018/ https://www.oralhistory.org/principles-and-best-practices-revised-2018/

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Provide two-page résumés for key personnel and all consultants, as well as job descriptions for project personnel you would hire in Attachment 4: Résumés for key personnel.

Narrative Alignment

Each section of the narrative aligns with corresponding review criteria. Use the crosswalk to ensure you address all criteria.

Narrative Section Review Criteria

Project goals and humanities content 1

Program priority 2

Community participation 1, 3, 4, and 6

Methodology 3 and 4

Deliverables 3, 4, and 5

Work plan 5

Project personnel and advisors 3 and 6

Attachment 2: Work plan (required) Your work plan should reflect the major activities you summarize in your narrative, the project dates on your SF-424 Application for Federal Assistance - Short Organizational, and your Research and Related Budget.

Describe in detail the activities that will take place during the period of performance to achieve each of the proposed objectives. Use a timeline that includes each activity and identifies responsible staff. Explain how outcomes from one activity will carry over into the next. For each activity, specify the project team members involved. For multi-institutional collaborative projects, discuss the distribution of responsibilities across each institution. As appropriate, identify meaningful support and collaboration with key stakeholders in all activities.

Name the file workplan.pdf.

Attachment 3: List of project personnel and advisors (recommended) Include a list of project personnel and collaborators and their institutional affiliations, organized alphabetically by surname. If applicable, include advisory board members, consultants, and authors of letters of commitment and letters of support. NEH will use this list to ensure that the peer reviewers do not have conflicts of interest with proposed projects.

Name the file personnel.pdf.

Attachment 4: Résumés for key personnel (required) Include résumés for the project director, any co-directors, and other key personnel. Résumés have a suggested length of two pages per person.

Name the file resumes.pdf.

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Attachment 5: Letters of commitment and/or support (recommended) Provide any documents that describe working relationships between your organization and other individuals, entities and programs cited in the application. Provide letters of support that address the project’s significance and the program’s review criteria by experts in the project’s subject area. Letters of commitment and/or support must be signed and dated.

We recommend no more than three letters of commitment and/or support. The letters of commitment should be limited to personnel with substantive roles on the project. Authors of letters of support will not review your submitted proposal. Letters should not come from project participants or employees of the applicant institution. Elected government officials, NEH staff, and current members of the National Council on the Humanities may not serve as letter writers.

Name the file letters.pdf.

Attachment 6: Additional supporting documentation (recommended) Include, as relevant to the project:

• existing or sample permissions, donor agreements, licenses, or examples of informed consent;

• contractor quotes and equipment specifications;

• planning documentation;

• screenshots of sample entries, images, or other materials from a current or proposed digital repository;

• sample questions or prompts for oral histories;

• sample passages from collected oral histories; or

• job descriptions.

This attachment has a suggested length of 10 pages. Name the file documentation.pdf.

Attachment 7: Subrecipient budget(s) (conditionally required) If your project includes subawards, you must provide a separate Research and Related Budget and budget justification for each subrecipient.

Download a fillable PDF of the Research and Related Budget form from the NEH website for each subrecipient. You must open and complete this form in Adobe Reader 8.0 or higher rather than in your web browser.

Prepare a budget and budget justification for each subrecipient using the same instructions in this notice, with a few exceptions:

• Enter the subrecipient’s Unique Entity Identifier, organization name, and period of performance start and end date (these fields will not prepopulate).

• For “budget type,” check “Subaward/Consortium.”

If your subrecipients have a federally negotiated indirect cost rate, you must honor it. If they do not have a federally negotiated indirect cost rate, they may negotiate a rate with you consistent with 2 CFR § 200.414 or use the de minimis rate.

Rather than attaching related documents (budget justification, additional personnel, additional equipment) to the form itself, you will separately convert each document into a PDF and https://www.neh.gov/about/national-council-on-the-humanities https://www.neh.gov/sites/default/files/inline-files/RR_Budget10_3_0-V3.0.pdf https://www.ecfr.gov/cgi-bin/text-idx?SID=d22b09774a679ad264cf0098635dabb8&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1414

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combine all subrecipients’ budget forms and related documents into a single document. Do not attach portfolios containing multiple PDFs.

NEH cannot accept security-enhanced PDFs (e.g., XFA files, PDFs that include password-protection, encryption, digital signatures). Remove these features (or “flatten” these files) before merging them into a single PDF and uploading it to the Attachments Form.

Name the file subrecipient.pdf.

Attachment 8: Federally negotiated indirect cost rate agreement (conditionally required) If your organization is claiming indirect costs and has a current federally negotiated indirect cost rate agreement, provide a copy of the agreement. If applicable, provide the indirect cost rate agreements for subrecipients claiming indirect costs. If you and your subrecipients are requesting the de minimis rate, you do not need to submit this attachment.

Name the file agreement.pdf.

Attachment 9: Explanation of delinquent federal debt (conditionally required) If your organization is delinquent in the repayment of any federal debt, explain why. Provide evidence that you have entered into a repayment agreement with the Internal Revenue Service, if applicable, and that you are current on all payments due. Examples of relevant debt include delinquent payroll or other taxes, audit disallowances, and benefit overpayments. See OMB Circular A-129.

Name the file delinquentdebt.pdf.

Application Components: Grants.gov Forms

SF-424 Application for Federal Assistance – Short Organizational (Grants.gov form) This form requests basic information about your institution, the proposed project, and key contacts. Items 1, 2, and 4 will be automatically filled in; leave item 3 blank.

5. Applicant Information a-d. Provide your organization’s legal name, address, and web address. Select the applicant type that best describes your organization from the drop-down menu.

e-f. Provide your organization’s employer/taxpayer identification number (EIN/TIN), and Unique Entity Identifier assigned by the System for Award Management. If you do not know your identifier, contact your grant administrator or chief financial officer. See D3. Unique Entity Identifier and System for Award Management.

g. Provide your congressional district with your two-character state abbreviation followed by your three-character district number. For example, if your institution is located in the 5th congressional district of Alabama, enter “AL-005.” If your institution is in a state or U.S.

jurisdiction that does not have districts, enter “000” in place of the district number. If your institution is outside the U.S., enter “00-000.”

https://obamawhitehouse.archives.gov/omb/circulars_a129_rev2013 https://obamawhitehouse.archives.gov/omb/circulars_a129_rev2013 https://www.house.gov/representatives/find-your-representative

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6. Project Information

a. Provide your project’s title. It should be brief (no more than 125 characters, including spaces), descriptive of the project, and easily understood by the general public. If NEH funds your project, the agency may retitle your project for clarity in internal and external communications, including the public announcement of awards. Regardless, you may use your preferred title when carrying out the project.

b. Provide a brief description of your project (no more than 1,000 characters, including spaces).

You should write the description for a nonspecialist audience, clearly stating the importance of the proposed work and its relation to larger issues in the humanities. This description will appear on the cover sheet of your application and will serve as a project abstract during the review process. If funded, this description will also appear in NEH’s database of funded projects.

c. State your project’s period of performance start and end dates. Your project must start on the first day of a month and end on the last day of a month. See B2. Summary of Funding for allowable periods of performance.

7. Project Director Provide the project director’s name, title, and contact information. The project director is responsible for the programmatic aspects and day-to-day management of the proposed project.

You must notify the NEH Office of Grant Management immediately if you need to change project directors.

If the project director is not employed by the applicant organization, you must have a formal written agreement with the project director that specifies an official relationship between the parties even if the relationship does not involve a salary or other form of remuneration.

8. Primary Contact/Grant Administrator Provide the name, title, and contact information for the official responsible for the administration of the award (e.g., negotiating the budget and ensuring compliance with the terms and conditions of the award).

As a matter of NEH policy, the project director and primary contact/grant administrator must not be the same person.

The grant administrator (also called the “institutional grant administrator”) functions as the representative of the recipient organization. This individual should have authority to act on the organization’s behalf in matters related to the administration of the award. The institutional grant administrator must sign or countersign financial reports and prior approval requests such as budget revisions, extensions to the period of performance, and changes in key personnel.

NEH will address official correspondence (for example, the offer letter or Notice of Action) to the institutional grant administrator and copy the project director.

9. Authorized Representative Provide the name, title, and contact information for the authorized organization representative (AOR) who is submitting the application on behalf of the institution. This person, often called an “authorizing official,” is typically the institution’s president, vice president, executive director, board chair, provost, or chancellor. The institution’s Grants.gov E-Business Point of Contact must designate the AOR. See the Grants.gov Online User Guide.

https://apply07.grants.gov/help/html/help/index.htm#t=GetStarted%2FGetStarted.htm

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Supplementary Cover Sheet for NEH Grant Programs (Grants.gov form)

1. Project Director Select the project director’s major field of study from the drop-down menu.

2. Institutional Information Select your institution type from the drop-down menu.

3. Project Funding Enter the amount requested under “Outright Funds.” Do not enter anything under “Federal Match” or “Cost Sharing.”

Learn more about the types of funding NEH offers.

4. Application Information Indicate whether you or others will submit complementary proposals to other NEH programs, government agencies, or private entities. If so, specify when and to whom. NEH will not consider this information when evaluating the merits of your proposal. See C3. Other Eligibility Information for restrictions regarding overlapping costs.

For type of application, check “new.”

Select the project’s primary discipline from the drop-down menu. If applicable, select the project’s secondary and tertiary disciplines.

Project/Performance Site Location(s) Form (Grants.gov form) Provide the primary location and any other locations where you will conduct project activities during the period of performance.

Enter congressional districts using the two-letter state abbreviation followed by your three-character district number. For example, if your institution is in the 5th congressional district of Alabama, enter “AL-005.” If your institution is in a state or U.S. jurisdiction that does not have districts, enter “000” in place of the district number. If your institution is outside the U.S., enter “00-000.”

The form has space for 300 sites. If your project includes additional locations, list them in a separate document. Save the document as a PDF named additionallocations.pdf and attach it under “Additional Locations.”

Research and Related Budget (Grants.gov form) You must submit a project budget using the Research and Related Budget form included in the Grants.gov application package and attach a budget justification. Complete the SF-424 Application for Federal Assistance - Short Organizational form prior to completing your Research and Related Budget.

Complete a separate detailed budget for each 12-month span of the period of performance. The form will generate a cumulative budget.

The form indicates required fields in yellow. Round all costs to the nearest whole dollar. The inclusion of a cost category on the Research and Related Budget form does not automatically https://www.neh.gov/grants/manage/types-funding https://www.house.gov/representatives/find-your-representative

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indicate that an expense is allowable in this program. See D6. Funding Restrictions to ensure that proposed costs are allowable.

If you provide voluntary cost share, do not include it on the Research and Related Budget form.

You may describe it in your budget justification.

All costs must be reasonable, necessary to accomplish project objectives, allowable in terms of 2 CFR 200 Subpart E - Cost Principles, auditable, and incurred during the period of performance.

Costs are subject to audit, record retention, and other requirements set forth in 2 CFR 200 Subpart F - Audit Requirements.

You should only include your own employees under A. Senior/Key Person and B. Other Personnel. Include team members in leadership roles in the project under A. Senior/Key Person.

Include other team members under B. Other Personnel. Include costs for non-employees under F3. Consultant Services or F5. Subawards/Consortium/Contractual Costs, as appropriate.

If you charge indirect costs to the project, you must not charge the same costs to the project as direct costs. See H. Indirect Costs.

Introductory Fields Your SF-424 Application for Federal Assistance - Short Organizational form should pre-populate introductory fields. If not pre-populated, indicate your organization’s Unique Entity Identifier, name, and the period of performance. This should match the information you provide on your SF-424 Application for Federal Assistance - Short Organizational. Your period of performance must start on the first day of the month and end on the last day of the month. For budget type, check “project.”

A. Senior/Key Person Include personnel who are employed by the applicant institution in leadership roles on the project. Do not include collaborators at other institutions or consultants, as you will include them in F. Other Direct Costs.

Enter the base salary (annual compensation) for each senior/key person and identify the number of months they will devote to the project. If you do not include base salaries, your award may be delayed.

Many non-academic institutions organize their budgets using calendar months. If your organization does not differentiate between academic and summer months, use only the calendar months column.

If your organization follows an academic calendar, you may differentiate levels of effort by using the academic and summer months columns. You may use both columns if your institutional policy requires separate accounting for academic and summer months. If your institution does not use a nine-month academic year and a three-month summer period, include your institution's definition of these terms in your budget justification.

Enter the requested salary and fringe benefits for each senior/key person. Per 2 CFR § 200.431, fringe benefits are allowances and services you provide in addition to salaries and wages. Fringe benefits may include the costs of leave (e.g., vacation, family-related, sick, or military), employee insurance, pensions, and unemployment benefit plans.

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Requested salaries and wages must comply with 2 CFR §§ 200.430 and .466 and fringe benefits must comply with 2 CFR § 200.431.

The form will calculate the requested salary and fringe benefits for each key person.

The form has space for up to eight people. If you request funds for additional key personnel, list them in a separate document using the same format as the Research and Related Budget. Save the document as a PDF named additionalpersonnel.pdf and attach it under “Additional/Senior Key Persons.” If applicable, enter the total funds requested for additional senior/key persons in the "Total Funds requested for all Senior/Key Persons in the attached file" field.

B. Other Personnel Include personnel employed by the applicant institution who will play a supporting role on the project. For each project role, identify the number of personnel proposed, the total number of months, total salary, and total fringe benefits requested as described in A. Senior/Key Person.

The form will calculate the requested salary and fringe benefits for each group.

Post-doctoral associates, graduate students, and undergraduate students If applicable, include charges for tuition remission and other forms of compensation paid to students as, or in lieu of,…