culpeper trash removalr.docx

SCOPE OF WORK

TRASH AND WASTE REMOVAL

CULPEPER NATIONAL CEMETERY

305 US Avenue Culpeper VA 22701

A. DESCRITION OF SERVICES

Culpeper National Cemetery (CNC) has a requirement for trash and waste removal. The contractor will need to provide trash containers (dumpsters) as part of the cemetery’s maintenance.

B. GENERAL REQUIREMENTS

1.Trash containers (dumpsters) delivered and removed as requested by agency.

Contractor shall also provide all management, tools, supplies, equipment, labor, vehicles, transportation, and applicable licenses and permits necessary to ensure pick-up removal and disposal of debris services performed at CNC, Contractor is to provide the following containers.

2. The period of performance of the anticipated contract is January 15, 2026--January 14, 2027. There will be four one-year option years, if exercised by the Government:

C. ADDITIONAL REQUIREMENTS

1. Trash containers shall be compatible with the contractor’s pickup equipment, and shall be watertight, rodent proof and inherently fireproof. Contractors will supply 1 - 30 yd. roll off dumpster, to be switched out at a minimum of once a quarter, cemetery will call for switch out time, dumpster is used to dispose of broken marble and granite markers and will need to be able to accommodate accordingly. 1 – 6 yd dumpster will be picked up a minimum of once per week. The station reserves the right to request additional pick-ups as needed throughout the year. The official point of contact for the contract, the Contracting Officer’s Representative (COR), will call when service is required outside the normal weekly pickup. The waste shall include but not be limited to the removal and disposal of all-natural debris (dry brush, household and office waste, cardboard, flowers from gravesites including wires and plastic devices used for their display etc.) Disposal of all debris at an off-site location or landfill in accordance with local, state, and federal regulations and procedures

2. Contractor must agree to a NET 30 monthly billing after services are provided submit billing using Tungsten. Payment shall be made monthly in arrears for all services rendered.

D. DAMAGES CAUSED BY CONTRACTOR’S NEGLECT

Disposal and temporary accumulation points: The contractor shall use approved hauling routes to prevent interference with cemetery operations. To prevent problems with traffic, noise, wear and tear on roads, or other problems having the potential to adversely affect health, safety or the environment, the government reserves the right to regulate routes, intervals, delivery points, and time for collection.

Hauling: All debris hauled by the contractor shall be contained tied or enclosed to prevent leaking, spilling, or blowing. The contractor will clean up any leakage or spillage immediately.

Transportation Routes: The contractor shall ensure all debris is promptly removed from any transportation routes if such debris is spilled, blown, or leaked from hauling equipment and vehicles.

Disposal: The contractor shall ensure strict compliance with all environmental and conservation law, federal, state, and local waste disposal regulations and all city public laws and all other regulatory requirements as they apply. All debris collected by the contractor shall be disposed of in an authorized landfill or transfer station. Contractor shall submit along with their offer, evidence of the disposal facility license and permits, and all other permits and licenses required to transport and dispose of waste and solids.

Holidays/emergencies or special event services: Upon notification of required need regarding a holiday, an emergency or special event, the contractor shall respond to the needs of government and initiate services at no additional charge. Upon receiving directions by the Culpeper National Cemetery, COR, Contractor personnel shall initiate pickup of debris within the specified time frame. The Culpeper National Cemetery, COR will notify the contractor as soon as such an event requirement is known.

Debris removal, transporting, disposing and reconstitution – debris is removed timely. Surrounding areas are clean and neat in appearance. Approved hauling routes are used. Haul routes are free of debris. All dump receipts (if required by the COR) are delivered to the COR within 12 days of disposal. Emergency/holiday/special services are completed as specified. Consumer complaints shall not exceed 2 per month.

E. Work Hours and HOLIDAYS OBSERVED BY THE FEDERAL GOVERNMENT:

Waste removal services shall be performed at Culpeper National Cemetery during normal hour of operation, Monday through Friday, with the exception of National Holiday. between the hours of 7:45 a.m.—4:00 p.m. Holidays include those listed below Or any other day specifically declared by the President of the United States to be a National Holiday.

New Year's Day: January 1 Martin Luther King, Jr. Day: Third Monday in January President's Day: Third Monday in February Memorial Day: Last Monday in May Juneteenth National Independence Day: June 19 Independence Day: July 4 Labor Day: First Monday in September Columbus Day: Second Monday in October Veterans Day: November 11 Thanksgiving Day: Fourth Thursday in November Christmas Day: December 25

F. INDEMNITY - ENVIRONMENTAL HEALTH AND SAFETY VIOLATIONS

(a) Should the contractor, in the performance of work under this contract, fail to comply with the requirements of environmental permits, local laws of regulations, state laws or regulations, Federal laws or regulations, the Statement of Work and its Attachments and cause any environmental, health, or safety liability to be assessed against the Government, the Contractor agrees to indemnify the Government from this liability.

(b) This requirement shall be placed in all subcontracts awarded by the contractor under this contract.

(c) Contractor Reporting Requirements: The contractor will notify the Director, Culpeper National Cemetery and COR, of any damage or loss of property in the performance of the services of this contract by no later than the following business day. The Director/COR will provide instructions for any required action the contractor should initiate or take.

G. PERFORMANCE OF WORK ON CEMETERY GROUNDS

Conduct: Culpeper National Cemetery is a National Shrine. Contractor personnel appearance and conduct shall be always professional and unobtrusive. Loud talking, boisterous behavior, or cussing is prohibited. Smoking is not permitted while performing duties at cemetery. Questions from cemetery visitors shall be politely referred or directed to cemetery office personnel.

The contractor will observe traffic, parking, directional signs, and regulations when using the cemetery's roadways. Vehicles shall not be driven off the paved roadways onto non-paved areas without first securing permission from the Cemetery Director or COR. The contractor agrees to leave all work areas free of debris and in the same condition as before the work commenced. The contractor agrees to take all necessary precautions to protect vegetation, as appropriate, in the immediate work area(s).

Dress Code for Contractor Employees Delivering and Installing of the Container:

All employees will be dressed in contractor’s company uniform, which includes long/ short sleeved shirts, long pants, and shoes. Tee shirts, tank tops, shorts, and sandals are not acceptable. If caps are worn, they must have logo on the cap, and/or be free of any message or design.

H. MISCELLANEOUS

i. Safety

1. The Contractor must meet all safety requirements of Culpeper National Cemetery's Safety Officer, Department of Veterans Affairs, OSHA, and the State of Virginia. It is incumbent upon the Contractor to be familiar with these requirements. "Safety" shall also include the Contractor having a safety representative who maintains regular and routine contact with the Safety Officer of Culpeper National Cemetery.

2. Adequate warning devices, barricades, guards, flagmen or other necessary precautions shall be taken by the Contractor to give advice and reasonable protection, safety, and warnings to persons and vehicular traffic within the area.

3. Contractor shall demonstrate a clear understanding of, and sensitivity to, environmental issues and be consistent and fully compliant with all applicable Federal, State, County and City laws, ordinances, Right-to-Know laws, EPA guidelines, and regulations.

ii. Reporting "On-The-Job" Injuries

1. The Contractor is required to report all "on-the-job" injuries incurred by the Contractor, its agents or employees, resulting from performance of this contract.

2. Contractor shall notify the COR (either orally or via telephone) within twenty-four

(24) hours of the injury and provide details and exact location of the incident.

3. This shall be followed up by a written notice to the COR. Any Contractor (including its agents and employees) that knowingly files a false claim may be criminally prosecuted.

iii. Responsibilities

1. Culpeper National Cemetery is a National Shrine. Contractor personnel appearance and conduct shall be always professional and unobtrusive. Loud talking, boisterous behavior, or cussing is prohibited. Smoking is not permitted while performing duties at cemetery. Questions from cemetery visitors shall be politely referred or directed to cemetery office personnel.

2. The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the work site.

3. Communication & Coordination of Work with COR: Communication with the COR is strongly encouraged. Burial activities at NCA shall take precedence over contract work activities. Work activity and noise cannot disturb Burial Services. Trucks and workers are prohibited from passing through the service area during this period.

4. Insurance, Licenses & Permits: The Contractor shall possess and maintain all necessary insurance, licenses and permits required for contract performance. Contractor is responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees fault or negligence, and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the State of Virginia. The Contractor is responsible for repair and / or replacement of any damaged structures and / or other Government property.

iv. Contractor Personnel The Contractor is responsible for:

1. Directing, overseeing and coordinating the work involved.

2. Staying abreast of all upcoming cemetery functions including special holiday events and interment activities.

3. Ensuring that contract work does not cause any committal service, ceremony, procession or visitation to be delayed, altered, or otherwise impacted in such a way that the dignity, security, or safety of the event or visit is compromised.

4. Contractor shall re-direct work throughout the rest of the Cemetery – so that productive use of labor and equipment is assured, and downtime is avoided. If the Contractor fails to re-direct employees away from an event in a timely fashion, the COR may then do so.

5. The contractor will observe all traffic, parking, directional signs and regulations when using the cemetery’s roadways. Vehicles shall not be driven off the paved roadways onto non-paved areas without first securing permission from the COR.

v. Communication & Coordination of Work with COR

1. Communication with the COR (or designee) is strongly encouraged.

2. Burial activities at the National Cemetery shall take precedence over contract work activities. Work activity and noise cannot disturb Burial Services.

3. Trucks and workmen are prohibited from passing through the service area during this period. Note: To cause the least possible interference with cemetery activities, contract personnel shall stop (cease) all work in areas where burials are taking place. As a general "rule-of-thumb", work should not take place within 1,000 feet of an ongoing committal service or ceremony.

4. Notwithstanding the Contractors responsibility for total management during the performance of this contract, the administration of the contract shall require maximum coordination between the Government and the Contractor. The Government shall provide, at the time of contract award, a list of Government personnel authorized to act as Contracting Officer's Technical Representatives.

END OF SOW