CUI C 08.0 PWS Updated - Attach 1.pdf

PERFORMANCE WORK STATEMENT (PWS)

Rental/Lease of 2.5 Megawatt (MW) Load bank, 4160V-480V Transformer, and Medium Voltage (MV) Cabling.

Part 1

General Information

1. GENERAL: This is a non-personal services contract to provide Rental/Lease of a 480Volt Alternating Current (VAC), 2.5MW (min.) load bank, 4160VAC-480VAC step down transformer, and medium voltage portable cables. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn, is responsible to the Government.

1.1. Description of Services/Introduction: Puget Sound Naval Shipyard and Intermediate Maintenance Facility (PSNS & IMF) requires resistive/reactive load bank, support equipment, and equipment operation training to test 4160VAC shipboard diesel generators while dry-docked.

1.2. Background: Due to schedule needs, the ship’s diesel generators will be overhauled in dry dock, and require load testing before the ship can transit to pier.

Previously, this was accomplished using ship’s loads available only while water-borne.

This testing will allow work normally accomplished after docking to be done during the dry dock availability and return this ship to the fleet on time.

1.3. Scope: Rent/lease 480VAC, 2.5MW (min.) load bank, 4160VAC-480VAC step down transformer, and medium voltage portable cables to serve as part of testing equipment to test 4160VAC diesel generators.

1.4. Period of Performance: 15-SEPTEMBER-2021 to 15-JUNE-2022

1.5. General Information

1.5.1. Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. After acceptance of the quality control plan, the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.5.2. Quality Assurance: The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5.3. Recognized Federal Holidays:

New Year’s Day

Martin Luther King Jr.’s Birthday President’s Day

Memorial Day

Labor Day

Columbus Day

Veteran’s Day Thanksgiving Day

Independence Day

Christmas Day

1.5.4. Hours of Operation: The contractor is responsible for conducting normal business, between the hours of 8:00 AM and 2:00 PM, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.5. Place of Performance: The work to be performed under this contract will be performed at Puget Sound Naval Shipyard, Bremerton Washington.

1.5.6. Type of Contract: The Government will award a Firm-Fixed Price contract.

1.5.7. Security Requirements: See Attachment 1

1.6. Post-Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post-award conference convened by the contracting office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings, the Contracting Officer will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be attended at no additional cost to the Government.

1.7. Contracting Officer Representative (COR): The COR will be identified by separate letter.

The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor contractor's performance and notifies both the Contracting Officer and contractor of any deficiencies; coordinate availability of Government furnished property, if any; and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

PART 2

DEFINITIONS AND ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor.

The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

CONUS: Continental United States (excludes Alaska and Hawaii) COR: Contracting Officer Representative COTS: Commercial-Off-the-Shelf DD250: Department of Defense Form 250 (Receiving Report) DFARS: Defense Federal Acquisition Regulation Supplement DOD: Department of Defense DON: Department of the Navy FAR: Federal Acquisition Regulation KO: Contracting Officer NMCARS: Navy Marine Corps Acquisition Regulation Supplement OCONUS: Outside Continental United States (includes Alaska and Hawaii) POC: Point of Contact PWS: Performance Work Statement QA: Quality Assurance QAP: Quality Assurance Program QASP: Quality Assurance Surveillance Plan QC: Quality Control QCP: Quality Control Program

PART 3

GOVERNMENT FURNISHED ITEMS AND SUPPORT

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Provide personnel for load bank operation during diesel generator load testing.

3.2. Equipment: Provide and install/remove the electrical cables to connect the 5kV stepdown transformer to the 480VAC 3-phase load bank. Install/remove the electrical cable to connect the 5kV transformer 3- phase, 5kV cabling to the power source.

3.3. Provide crane and forklift services, if required, for unloading/offloading the load bank and associated equipment at the Government facility and to load the load bank and associated rental equipment upon completion of contract period of performance.

3.4. Provide additional personnel and coordination as necessary to assist in repairs and retesting of load bank and equipment.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. Provide certification, on company letterhead concurring that all of the preventative maintenance has been accomplished and has been completed prior of delivery.

4.2. Provide one legible copy of the Operation and Maintenance manual containing operating instructions specific to the equipment provided.

4.3. Conduct on-site training for the 2.5MW (min) load bank and associated equipment for proper connection, operation and familiarization to Government employees as mutually scheduled between the Contractor and Government representative.

4.4. Provide a 10-inch by 10-inch sign containing the Company representative name and contact information affixed to the exterior of the enclosure door for issues discovered with generator operation.

4.5. Supply an on-call (24/7) manufacturer’s technical representative mechanic to provide assistance 24 hours a day, including weekends and holidays, as follows:

4.5.1. Determine whether the malfunctioning load bank and associated equipment is repairable or shall be replaced within 72 hours of satisfactory notification of a problem by the Government representative.

4.5.2. Conduct repairs or replacement of the load bank and associated equipment to restore 100% operation of the equipment in question within two weeks after a determination has been made to repair or replace the unit.

4.5.2.1. Conduct a retest of the equipment, after repairs or replacement, to verify satisfactory operation.

4.6. Prior to delivery, after contract award, provide a Process Control Procedure (PCP), detailing the contractor's response process for issues identified by the Government after delivery, to include corrective maintenance of rental unit and replacement of rental unit with alternate unit to meet the maximum two-week repair/replacement time requirement of the contract.

Include the following in the PCP:

On a Company Letterhead, provide Contractor's Name and Address.

Description of Process including critical factors, which have direct bearing on the process quality and safety.

Qualification requirements for the employees performing the work.

Inspection and documentation forms required.

Acceptance and rejection criteria.

The method utilized to ensure employees accomplishing the process have direct knowledge of the requirements prior to beginning the work.

The method used to control the process.

Approval signature and title of company representative and date of submission.

Verification of necessary parts and equipment are on hand to start the process.

Assets available for replacement of rented equipment.

Process for pick-up of defective unit and replacement with alternate unit to comply with the two week contract requirement.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Provide a 480VAC, 2.5MW (min.) load bank, 4160VAC-480VAC step down transformer, and medium voltage portable cables upon the request of PSNS & IMF to support load testing of 4160VAC power system.

5.1.1. Provide 480VAC, 2.5MW(min.) load bank, 4160VAC-480VAC step down transformer, upon the request of PSNS & IMF to test 4160VAC diesel generators with electrical voltage output ratings of 4160VAC, 3-phase, 60 Hz and minimum Megawatt (MW) power ratings of 2.5MW. The load bank shall provide 2.5MW(min) resistive/reactive load bank capable of providing load testing to 0.8 power factor.

5.1.2. Provide 4160VAC stepdown transformer to 60Hz, 3-phase, 480VAC.

Transformer shall be connected via 5kV, 150 foot, 500kcmil, single hole lugs on one end and mating connection type on other to rental equipment

5.1.3. Provide 60Hz, 3 phase, 480VAC, 2.5MW(min) resistive/reactive load bank capable of providing diesel generator load testing at .8 power factor. 480VAC load bank shall be connected to 5kV transformer via shipyard supplied low voltage 500mcm cabling.

5.1.3.1. Provide low voltage bus bars capable of accommodating 500 kcmil type W cables with lugs (single hole, ½ inch hardware) per phase for the 3 Phase, 480VAC load bank.

5.1.3.2. House 5kV transformer and 480VAC load banks within NEMA 3R ISO enclosures. Containers must contain four exterior crane lift points, with any two of the lift points being capable of supporting the full weight of the enclosure and containing a secondary interior containment free of any residual fluids with capability of holding all of the transformer’s fluids (e.g. oil) if applicable.

5.1.3.3. Remove all surfaces of contaminants inside the load bank electrical enclosures and the internal and output bus work.

5.2. Conduct all necessary preventative maintenances to the load bank components, prior to delivery:

5.3. “CONTRACTOR MANPOWER REPORTING “ (CMR): The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Department of Navy via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs).

The excluded PSCs are:

W, Lease/Rental of Equipment;

X, Lease/Rental of Facilities;

Y, Construction of Structures and Facilities;

D, Automatic Data Processing and Telecommunications, IT and Telecom- Telecommunications Transmission (D304) and Internet (D322) ONLY;

S, Utilities ONLY;

V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk, linked at https://www.ecmra.mil.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS):

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.2. NFPA 70—National Electrical Code Handbook (https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=70) https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=70 https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=70