CTSI Early Materials Procurement RFP.pdf

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REQUEST FOR PROPOSALS

Materials Procurement for Fiber Optic Network Deployment

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Confederated Tribes of Siletz Indians Broadband Network Materials Procurement Request for Proposals

I. Project Summary

The Confederated Tribes of Siletz Indians (“CTSI”) is soliciting proposals from qualified vendors to supply and deliver materials for its broadband infrastructure deployment. This project supports CTSI’s broader goal of expanding reliable, high-capacity broadband services to its communities using federal broadband infrastructure funding.

The selected vendor will be responsible for furnishing high-quality materials in accordance with recognized industry standards and attached specifications, ensuring timely delivery to meet project schedules, and providing appropriate documentation and warranties.

This procurement will be conducted as a Competitive Negotiated Proposal process in accordance with CTSI Tribal Plan of Operations § 2.019(c)(6).

II. Purpose of Request

The purpose of this Request for Proposals (“RFP”) is to solicit qualified vendors, in accordance with the CTSI Plan of Operations, from persons and firms who by reason of their resources, experience, and capacity can provide the materials necessary to construct CTSI’s broadband network.

III. Scope of Work

a. Introduction and Project Location

The Confederated Tribes of Siletz Indians invites proposals from qualified vendors to supply and deliver materials for its broadband infrastructure deployment in and around Lincoln County, Oregon.

b. Key Tasks and Deliverables

Broadband Network Materials Procurement The selected vendor will be responsible for furnishing, documenting, and delivering all required broadband network materials in a timely manner, ensuring that products meet CTSI’s quality standards, comply with applicable codes and federal requirements, and are available to support construction milestones. The material procurement shall comply with “Build America, Buy America” (BABA) provisions, where applicable. The Bill of Materials (BOM) and Vendors Bid List are attached to this RFP as appendix A. The Material Specifications are attached as Appendix B.

Materials Supply, Delivery, Warrant

• The Material Specifications and Bill of Materials (BOM) are attached to this RFP.

• All materials shall be new, unused, and compliant with applicable industry standards.

• Provide manufacturer specifications, packing lists, certifications, and warranties with each delivery.

• All materials shall be free from defect and meet required specifications.

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• Deliver materials to designated CTSI sites or approved storage locations.

• Maintain clear labeling and reel documentation for fiber cable.

• Supply digital records of material shipments, lot numbers, and serial numbers as applicable.

• Coordinate staged deliveries to align with CTSI’s construction schedules.

• Support CTSI in processing warranty claims, replacements, or returns throughout the warranty period.

All responsibilities under this scope shall be carried out in close coordination with CTSI and its chosen representatives to ensure timely delivery, compliance with funding requirements, and uninterrupted progress of the broadband deployment.

i. Regulatory Compliance CTSI Tribal Plan of Operations § 2.019–2.026, including:

• Procurement policies and methods

• Indian preference requirements

• Debarment and responsibility standards

• Ethics in public contracting and conflict of interest rules

• Applicable bonding requirements (§ 2.022) if construction thresholds are met

• Required contract clauses and legal review (§ 2.026)

• Federal and state broadband, cybersecurity, and safety regulations applicable to ISP operations

• If applicable, vendors are required to abide by CTSI’s requirements regarding Indian preference in subcontracting, listed in Tribal Code Section 2.024.

IV. Minimum Qualifications and Proposal Requirements

Proposals must clearly demonstrate the proposer’s ability to supply and deliver high-quality broadband construction materials in a timely, reliable, and compliant manner. The selected vendor will serve as a trusted partner in supporting CTSI’s broadband deployment, ensuring that materials meet industry standards, project specifications, align with project schedules, and comply with all applicable federal, state, and tribal requirements.

Proposals should be straightforward and transparent, outlining how the proposer will meet or exceed the Scope of Work and the compliance requirements under CTSI’s Tribal Plan of Operations (§ 2.019– 2.026). CTSI encourages participation from small businesses and firms located in, or substantially owned by persons residing in, the project area in accordance with § 2.023.

At a minimum, proposals should include the following information:

Cost Competitiveness

• Unit pricing and extended price for each bid item

• Total material procurement pricing.

Delivery Schedule

• Proposed delivery schedule.

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• Logistics plan for shipping, staging, and coordination with CTSI or its contractors.

• Contingency planning for supply chain disruptions.

Specifications Compliance

• Items meet or exceed required specifications.

Support & Value-Added Services

• Inventory/warehousing capabilities (if applicable)

• Ability to provide tracking, reporting, and digital documentation of shipments.

Indian Preference

• Proof of Indian preference, if applicable. Indian preference is provided in accordance with the methods in the Siletz Tribal Code § 2.019, Tribal Plan of Operations § 2.024, and 24 CFR

1000.52. Indian preference only applies to a qualified entity documenting 51% or more ownership of a business entity by an enrolled member of a federally recognized tribe.

• A statement describing how your firm will provide Indian preference in subcontracting, training, and employment, including the number or percentage of Indians to be employed and trained, or if inapplicable, a statement with supporting evidence that Indian preference in subcontracting is not feasible. Failure to submit this statement shall be grounds for rejection of the proposal.

• CTSI will monitor Indian preference compliance during the term of the contract and may take remedial action, including contract termination, for noncompliance in accordance with § 2.024(l).

V. Evaluation Factors

Evaluation Factors Description Points

Cost Competitiveness Unit and total pricing. 35

Delivery Schedule Ability to meet required schedules, handling of long-lead items, logistics planning. 30

Specifications Compliance Conformance to project specifications 15 Support and Value-Added Services Inventory/warehousing (if applicable), digital tracking 5

Indian Preference 15% of the total score is reserved for evaluation of Indian Preference. 15

Base Score 100

VI. Questions and Responses

No Pre-Proposal Meeting will be conducted for this RFP.

Respondents may submit written questions in advance to lisan@ctsi.nsn.us and cc:

david@ackermancg.com no later than September 22, 2025 at 1:00pm PST. Questions submitted after this deadline will not be considered.

mailto:lisan@ctsi.nsn.us mailto:david@ackermancg.com

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All questions received and responses provided during the session will be documented and issued in writing as an addendum to this RFP. Only information provided through such written addenda shall be considered binding.

VII. Format and Instructions to Submitter

Qualifications should be submitted to CTSI and, at a minimum, shall adhere to the following standards and shall be submitted as follows:

1. All responses to this RFP shall be submitted electronically to: lisan@ctsi.nsn.us and cc:

david@ackermancg.com

a. Proposals should be 12-point font, single-sided, minimum 1-inch margins.

b. Proposals should include the completed Vendor Bid Sheet attached in Appendix A, with signature from authorized personnel of submitting firm.

c. Proposals should be submitted in PDF format.

2. This solicitation will be posted for a minimum of 15 days prior to the due date in accordance with § 2.019(b)(2)(D). No proposal received after the submission deadline will be considered.

3. Clearly label the subject line: “CTSI RFP – Broadband Network Materials Procurement”.

No faxed, mailed, or telephone responses will be accepted

4. All responses must be received by September 30th, 2025 by 4:00pm Pacific, at which time they will be opened.

5. All proposals will be valid for a period of ninety (90) days from the date the proposals are received by CTSI.

6. Responses should be clear, concise, and adhere to the Minimum Qualifications and Requirements section of this RFP. Promotional materials are not necessary.

7. Qualified vendors responding to this solicitation will be added to CTSI’s Qualified Bidders List pursuant to § 2.021.

mailto:lisan@ctsi.nsn.us mailto:david@ackermancg.com

No. Item Number Unit Total Quantity Unit Price Extended Price

1 10M STRAND LF 56807

2 BFO-2 LF 13702

3 BFO-24 LF 7432

4 BFO-96 LF 429

5 BFO-288 LF 17537

6 CO-2 LF 18237

7 CO-24 LF 2050

8 CO-288 LF 53601

9 SNO-SHOE EA 74

APPENDIX A: BILL OF MATERIALS AND VENDOR BID SHEET

Confederated Tribes of Siletz Indians Broadband Deployment Project

Confederated Tribes of Siletz Indians Broadband Deployment Project Page 1

APPENDIX A: BILL OF MATERIALS AND VENDOR BID SHEET

Confederated Tribes of Siletz Indians Broadband Deployment Project

10 PE1-3 EA 67

11 PE2-3 EA 2

12 PF1-5 EA 67

13 PM11 EA 66

14 GROUND PM2A EA 43

15 2 MST 100' EA 2

16 2 MST 250' EA 1

17 2 MST 500' EA 4

18 4 MST 100' EA 2

Broadband Deployment Project Page 2

APPENDIX A: BILL OF MATERIALS AND VENDOR BID SHEET

Confederated Tribes of Siletz Indians Broadband Deployment Project

19 4 MST 500' EA 3

20 BFO-1 DROP 100' EA 1

21 BFO-1 DROP 500' EA 1

22 BFO-1 DROP 750' EA 1

23 BFO-1 DROP 1000' EA 1

24 CO-1 DROP 100' EA 2

25 CO-1 DROP 250' EA 9

26 CO-1 DROP 500' EA 8

27 CO-1 DROP 750' EA 4

Broadband Deployment Project Page 3

APPENDIX A: BILL OF MATERIALS AND VENDOR BID SHEET

Confederated Tribes of Siletz Indians Broadband Deployment Project

28 CO-1 DROP 1000' EA 1

29 CO-1 DROP 1250' EA 1

30 CO-1 DROP 1500' EA 1

Total

Company:

Authorized Representative:

Signature:

Date:

Broadband Deployment Project Page 4

APPENDIX B: MATERIAL SPECIFICATIONS

Item Number Item Description BFO-1 DROP 100’ Place 1 Strand Fiber in Conduit BFO-1 DROP 500’ Place 1 Strand Fiber in Conduit BFO-1 DROP 750’ Place 1 Strand Fiber in Conduit BFO-1 DROP 1000’ Place 1 Strand Fiber in Conduit BFO-2 Place 2 Strand Fiber in Conduit BFO-24 Place 24 Strand Fiber in Conduit BFO-96 Place 96 Strand Fiber in Conduit BFO-288 Place 288 Strand Fiber in Conduit CO-1 DROP 250’ Attach 1 Strand Fiber to Poles (250’ Cable Distance) CO-1 DROP 500’ Attach 1 Strand Fiber to Poles (500’ Cable Distance) CO-1 DROP 750’ Attach 1 Strand Fiber to Poles (750’ Cable Distance) CO-1 DROP 1000’ Attach 1 Strand Fiber to Poles (250’ Cable Distance) CO-1 DROP 1250’ Attach 1 Strand Fiber to Poles (1000’ Cable Distance) CO-1 DROP 1500’ Attach 1 Strand Fiber to Poles (1500’ Cable Distance) CO-2 Attach 2 Strand Fiber to Poles CO-24 Attach 24 Strand Fiber to Poles CO-288 Attach 288 Strand Fiber to Poles

A. General Requirements

The Fiber Optic cable shall meet the following industry standards for design and manufacture:

a) Telcordia Generic Requirements of Optical Fiber and Optical Fiber Cable (GR- 20)

b) International Telecommunication Union, Characteristics of a bending-loss insensitive single mode optical fiber and cable (ITU-T G.657)

Unless otherwise stated, all fiber optic cable shall be single mode fiber optic (SMFO) cables that are of gel-filled buffer tube or powder-filled buffer tube, with carbon black polyethylene jacket material, and constructed by a certified ISO 9001 or 9002 manufacturer. The Vendor shall secure a certification from the cable manufacturer that the cable is in conformance with the Rural Electrification Administration (REA) Bulletin 1753F-601 (PE-90a), where applicable, and these Specifications.

B. Warranty

Each item shall be warranted by the Vendor against all defects in material.

C. Fiber Optic Cable Performance and Specifications:

The SMFO cable furnished by the Vendor shall meet the following requirements:

Fibers per cable: 1, 2, 24, 96, 288-strand cable

Coating diameter: 245 ±10 µm

Cladding diameter: 125 ± 1 µm

Core to cladding offset ≤ 0.8 µm

Cladding non-circularity: ≤ 1.0% Mode field diameter: 9.2 µm nominal

Maximum attenuation: ≤ 0.4 dB/km at 1310 nm; ≤ 0.3 dB/km at 1550 nm

Minimum storage temperature range: - 30 to + 70 degree C

Minimum installation temperature range: - 10 to + 40 degree C

Minimum operating temperature range: - 30 to + 70 degree C

Wavelength: 1310/1550 nm

Cable construction: Gel-Filled Buffer Tube or Powder-Filled Buffer Tube

Outer jacket: Carbon Black Polyethylene

Bending radius storage: 10-inch minimum

Bending radius Installation: 6-inch minimum

Tensile Strength Installation: 600 lbf for pulling standard outside plant (OSP)

Rated life: Certify a 20-year life expectancy when installed to manufacturer's specifications

D. Tensile Strength Members:

Underground fiber optic cable shall withstand a 600 lb tensile load applied per EIA-455-33 where the change in attenuation does not exceed 0.2 dB during loading and 0.1 dB after loading. Use cable rated for an installed tensile service load of 200 lbs or more.

E. Environmental:

The fiber optic cable shall be capable of withstanding the following conditions without damage or decrease in function:

• Cable operating temperature per EIA/TIA-455-03;

• Total immersion in water with natural mineral and salt contents;

• Salt spray or salt water immersion for extended periods.

F. Cable Length and Shipping:

The Vendor shall base the length of each fiber optic cable on provided quantities (reasonably rounded up to the nearest reel size). Stencil, letter, or provide the following information on a weatherproof tag firmly attached to the reel:

• Factory order number;

• Job number;

• Ship date;

• Manufacturer's cable code;

• Type of cable (single mode, outdoor, indoor);

• Beginning and ending length markings;

• Direction;

• Measured length and attenuation; and

• “Index of Refraction” from Acceptance Test and the wavelength it was tested at.

G. Cable Markings

The color of the outer jacket shall be black. The completed cables shall have sequential length markers in a contrasting color to the cable jacket, at regular intervals of three feet along the outside of the jacket. Printed on the jacket shall be the cable code to identify the number and type of fibers, the manufacturer’s name, manufacture’s part number, the year of manufacture and the sequential length markings. The marking shall be readable and proportionate in height to the cable and must be permanent and weatherproof.

H. Color Coding

The single mode trunk cable “buffer tube” outer jackets and fiber jackets shall be colored in accordance with TIA-598, Revision D.

2 MST 100’ Multi-Port Service Terminal (Two-Port, 100 ft Length) 2 MST 250’ Multi-Port Service Terminal (Two-Port, 250 ft Length) 2 MST 500’ Multi-Port Service Terminal (Two-Port, 500 ft Length) 4 MST 100’ Multi-Port Service Terminal (Four-Port, 100 ft Length) 4 MST 500’ Multi-Port Service Terminal (Four-Port, 500 ft Length)

The multi-port service terminals in the field shall be factory terminated and have protective covers for all unused connectors. Connector ports can be manufactured with SC-type or LC-type connectors required to match pre-installed connectors on jumper fiber optic cables. Branch cable shall be pre-installed on the patch panel by manufacturer and have the specified length and cable count as indicated on the specifications. Branch cable shall be supplied with the splicing end protected by the manufacturer with secure dust-proof cap ready to be spliced into each splice closure. Fiber optic cable specification shall match the previous section.

SNO-SHOE Aerial Fiber Storage and Expansion Loops

The sno-shoes shall be 24 inch adjustable and capable of storing 100 ft minimum of 288 strand single mode fiber optic cable.

10M STRAND Attachment 10M Strand to Poles. Includes all necessary hardware.

Support strand shall be at minimum 10M galvanized steel strand with a minimum rated strength of the strand of 10,000 pounds.

PE1-3 Down Guy for 10M Strand PE2-3 Overhead Guy for 10M Strand

The down guy wires shall be galvanized steel strand with a minimum size of 10M. The guy wires shall be rated for a minimum breaking strength of 10,000 lbs.

PF1-5 Expanding Anchor (10,000 Pounds)

The anchors shall be rated for a minimum holding power of 10,000 lbs installed in Class 5 soil.

PM11 Guy Guard

Guy guards shall be Manufactured from HDPE and UV resistant yellow for long lasting color. Nominal size of guy guard shall be 1.5” round outside diameter before installation with a wall thickness of .070”.

GROUND PM2A Ground Wire Assembly

Ground wire assembly shall be made from aluminum with a cast malleable base.