CTR066293_ISB.pdf
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- Attached to
- Master Agreement AZ|CTR066293
- Contract number
- CTR066293
- Issued by
- Arizona
About this file
This document is an Itemized Service Budget (Exhibit N) for a contract between ADES (Arizona Department of Economic Security) and US VETS, covering the period from 7/1/2024 to 6/30/2025, with the contract number CTR066293. The budget encompasses multiple service codes including Street Outreach (O), Emergency Shelter (S), Rapid Re-housing (R), Homeless Prevention (HP), and HMIS (Homeless Management Information System).
The total contract value is $2,170,339.98, with ADES contributing $85,732.84. The budget details personnel expenses, housing vouchers, stabilization assistance, essential services, shelter operations, and indirect costs across different service categories. Revenue sources include ADES Homeless funding, government funding (state and federal), foundation support, special events, contributions, and other revenue streams. Key budget allocations include $438,020 for personnel, $85,000 for rental assistance, $1,250,000 for shelter operations, and $273,119.98 for indirect costs. The organization will provide services such as outreach, case management, transportation, emergency shelter, and housing support for homeless individuals and veterans.
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Text version
TOTAL FTE Level Service Code
(O, S, R, HP)
Position Title & Description
ONLY include personnel who provide direct services or support
TOTAL COST ADES COST
0.25 O Outreach Coordinator 75,600.00 21,600.01
0.2 S Veteran Service Assistant 237,370.00 13,962.06
0.5 R Case Manager 55,000.00
0.5 HP Case Manager 55,000.00
0.05 S Director of Behavioral Health 5,450.00
0.01 O Program Manager 9,600.00
TOTAL # of FTEs: 438,020.00 35,562.07
Service Code
(R, HP only) Item/Basis TOTAL COST ADES COST
R Rental Assistance, Deposit Assistance 85,000.00 5,968.83
85,000.00 5,968.83
Service Code
(R, HP only) Item/Basis TOTAL COST ADES COST
HP Short term rental assistance 10,000.00 5,963.92
10,000.00 5,963.92
Service Code
(S only) Item/Basis TOTAL COST ADES COST
S Transportation life skills, employment assistance 25,000.00 2,000.00
25,000.00 2,000.00
EXHIBIT N
ITEMIZED SERVICE BUDGET
CONTRACT SERVICE(S): O, S, R, HP, HMIS ORGANIZATION: US VETS
CONTRACT PERIOD: 7/1/2024 - 6/30/2025 CONTRACT NUMBER: CTR066293
SERVICE CODES: O = Street Outreach S = Emergency Shelter R = Rapid Re-housing HP = Homeless Prevention
1) TOTAL PERSONNEL & EMPLOYEE RELATED EXPENSES FOR DIRECT SERVICES (One Service Code Per Line)
Compensation directly related to carrying out the activities of the identified Service Code as well as other costs such as insurance, workers compensation, etc.
TOTAL:
2) HOUSING VOUCHERS FOR RAPID RE-HOUSING & HOMELESS PREVENTION
5) TOTAL ESSENTIAL SERVICES FOR STREET OUTREACH
Short term rental assistance = Fair Market rent and utility payments up to 100 percent for up to three months. Medium term rental assistance less up to 30 percent of client income, whichever provider payment is less, contingent upon quarterly client re-assessment and income verification. Payment of rental arrears consists of a one-time payment for up to 6 months of rent in arrears, including late fees.
TOTAL:
3) TOTAL RAPID RE-HOUSING AND/OR HOMELESS PREVENTION STABILIZATION & FINANCIAL ASSISTANCE:
Housing inspections, assessment of housing in compliance with ESG requirements (i.e., rent reasonableness, habitability standards, lead based paint evaluation), rental application fees, security deposits, last month's rent, utility deposits, payments of utility arrears for up to six (6) months, legal fees for landlord/tenant matters, credit repair, transportation, miscellaneous moving expenses to include truck rental, to support homeless individuals and families in order to move participant as quickly as possible into permanent housing and to achieve stability in that housing or achieve stability in current housing. These are non-employee expenses.
TOTAL:
4) TOTAL ESSENTIAL SERVICES FOR EMERGENCY SHELTER
Case Management, child care, education services, employment assistance, life skills training, transportation, and services for special populations (e.g., services for people living with HIV/AIDS, homeless youth, and victim services). These are non-employee expenses.
Engagement, case management, emergency health and mental health services, and transportation.
TOTAL:
(O) only
O Transportation, engagement, MH services, etc. 25,000.00 2,675.84
25,000.00 2,675.84
(S only) Item/Basis TOTAL COST ADES COST
S
Emergency shelter operation expenses: leasing, maintenance, utilities, food and supplies necessary for operation, etc
1,000,000.00 13,000.00
S Day shelter operations - leasing, insurance, supplies, utilities, food, vehicle gas and maintenance, etc 250,000.00 5,327.91
1,250,000.00 18,327.91
Data Specialist and related allocated costs based on salaries 64,200 4,761.90
TOTAL: 64,200.00 4,761.90
Service Code
(O, S, R, HP)
Indirect Cost Rate
10% de minimus rate, Federally negotiated rate, or other
TOTAL COST ADES COST
O 15.50% 16,419.80 3,685.25
S 15.50% 226,155.18 4,199.44
R 15.50% 20,860.00 925.17
HP 15.50% 9,685.00 924.41
HMIS 15.50% 738.10
273,119.98 10,472.37
Admin % and Basis
(ONLY UP TO 7.5% OF THE AWARD) TOTAL COST ADES COST
TOTAL: 0.00 0.00
2,170,339.98 85,732.84
TOTAL COST ADES COST
8) 126,619.80 27,961.10
7) HMIS EXPENSES
Purchasing or leasing computer system equipment, obtaining technical support; paying a portion of utilities, and high-speed data transmission necessary to operate or contribute data to the HMIS; paying salaries for operating HMIS, i.e. data entry, monitoring and reviewing data quality, and data analysis; training including costs of travel to attend HUD-sponsored and HUD-approved training on HMIS; paying participation fees charged by the HMIS Lead, if the subrecipient is not the HMIS Lead.
TOTAL:
TOTAL:
6) TOTAL SHELTER OPERATIONS EXPENSES
Maintenance, rent, security, fuel, equipment, insurance, utilities, food, furnishings, supplies necessary for operation of a Emergency Shelter. Eligible costs may also include hotel/motel vouchers for individuals or families experiencing homelessness when congregant Emergency Shelter is unavailable.
TOTAL:
Manually Calculate Total Street Outreach (O) COST
8) INDIRECT COSTS
Please review HUD's Indirect Cost Toolkit for guidance on Indirect Costs and the Emergency Solutions Grants (ESG) program. Copy and paste the link into your browser:
https://files.hudexchange.info/resources/documents/Indirect-Cost-Toolkit-for-CoC-and-ESG-Programs.pdf. Your agency is responsible for under-standing how Indirect Costs are calculated and charged under the ESG program. If your agency is billing a Federally-Negotiated Indirect Cost Rate, your agency must provide a copy of the rate agreement with the ISB.
9) ADMIN COSTS **ONLY LOCAL GOVERNMENTS MAY REQUEST ADMIN - NOT REQUIRED**
Only Local Governments may request up to 7.5% in Administrative Costs; it is not required. May use for the payment of administrative costs related to the planning and execution of ESG activities. This does not include staff and overhead costs directly related to carrying out activities eligible under § 576.101 through § 576.107, because those costs are eligible as part of those activities. Eligible administrative costs include: 1) General management, oversight and coordination, 2) Training on ESG requirements, 3)
Consolidated plan, 4) Environmental review. For specific requirements and eligible costs, see 24 CFR Part 576.108
Total Costs by Above Budget Categories
9) 1,743,975.18 38,489.41
Manually Calculate Total Rapid Re-housing (R) COST 160,860.00 6,894.00
11) 74,685.00 6,888.33
12) Total HMIS COST 64,200.00 5,500.00
13) **LOCAL GOVERNMENTS ONLY** Total ADMIN COST 0.00 0.00
14) TOTAL COSTS BY SERVICE CODES: 2,170,339.98 85,732.84
14) REVENUE SOURCES: TOTAL COST ADES COST
ADES-HOMELESS 85,732.84 85,732.84
Government Funding - City 0.00
Government Funding - County 0.00
1,417,032.83
Gov. Funding - Federal 305,900.00
Foundation & Corporate Support 67,005.50
United Way 0.00
Contributions / Donations 83,668.81
Special Events / Fundraising 100,000.00
Legacies / Bequests / Investments 0.00
Program Service Fees & Reimbursements 0.00
In-Kind Support 0.00
Other Revenue* 111,000.00
* Identify Other Revenue Sources Here TOTAL REVENUE*: 2,170,339.98 85,732.84
Manually Calculate Total Shelter Operations (S) COST
10)
Manually Calculate total Homeless Prevention (HP) COST
Government Funding – State (Do not include ADES Homeless Program funding listed above)
*Total Revenue must equal the Total Cost
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