CTE Embroidery Machine_front.docx

Weld County School District 6

970-348-6000 | WWW.GREELEYSCHOOLS.ORG

INVITATION TO BID – Array 6 Embroidery Machine - CTE

BID #WCSD6-25-384-0410

Scott Francies, Purchasing Manager

1025 9th Ave Greeley, CO. 80631 Ph: 970-348-6151 | Fax: 970-348-6033 Email: sfrancies@greeleyschools.org

Your bid is requested for “Array 6 Embroidery Machine” per the attached specifications. Questions regarding this bid may be directed to Scott Francies at 970-348-6151.

The necessary documents are available online at the Rocky Mountain E-Purchasing System site (Bidnet). Go to http://www.RockyMountainBidSystem.com, then “Bid Opportunities” and then select “Weld County School District 6”.

Interested respondents are requested to submit bids prior to 2pm, Friday, April 18, 2025 to the email listed above. Only electronic replies will be accepted. Sfrancies@greeleyschools.org

Weld County School District Six reserves the right to reject any or all bids for good cause as deemed to be in the best interest of School District Six.

Weld County School District Six encourages and participates in cooperative purchasing endeavors undertaken by or on behalf of other governmental jurisdictions. To the extent, other governmental jurisdictions are legally able to participate in cooperative purchasing endeavors; the District supports such cooperative activities. Further, it is a specific requirement of this proposal or Request for Proposals that pricing offered herein to Weld County School District Six may be offered by the vendor to any other governmental jurisdiction purchasing the same products. The vendor(s) must deal directly with any governmental agency concerning the placement of purchase orders, contractual disputes, invoicing, and payment. Weld County School District Six shall not be liable for any costs or damages incurred by any other entity.

Be advised that price will not be the only criteria of award; vendor performance and service history with School District Six will also be considered.

Thank you for submitting a competitive bid to Weld County School District Six.

Sincerely, Scott Francies Purchasing Manager Weld County School District Six

BID #WCSD6-25-384-0410

SCOPE

The Weld County School District 6 Career & Technical Education (Family Consumer Science) is seeking competitive bids for one (1) Array 6 Embroidery Machine per the attached specifications. Due to curriculum and partner requirements, no alternates will be accepted. Quote price should include delivery as specified.

1 Unit Delivered to Greeley West High School – 2401 35th Ave, Greeley, CO 80634 Attn: Family Consumer Science

PROJECT MANAGER:

Phillip Jenkins Grant Accountant 970-348-6125 Pjenkins@greeleyschools.org

REQUESTED ITEM(S):

One (1) Array 6 Needle Embroidery Machine – BMY6

· Embroidery Machine

· Cap Frame Set

· 100 Spool Thread Set

· Stabilizer, Thread, Tools bundle

1 Delivered to Greeley West HS

PRICE PER UNIT: ________________________________________________

TOTAL BID PRICE: _______________________________________________

APPROX DELIVERY DATE:__________________________________________

Will Vendor accept Visa as Payment? YES_____ NO______

By submitting a bid for Bid #WCSD6-25-384-0410, you acknowledge that you understand and comply with all conditions and terms governed by this bid. You further certify that this bid is made without prior understanding, agreement or connection with any business or person submitting a competitive bid and without prior commitment or influence from any person or department from Weld County School District Six for this same material or service: and therefore, is in all respects fair and without collusion or fraud. Collusive bidding is a violation of State and Federal law and can result in fines, imprisonment, and civil damages. Bids received without this signed statement will be handled as non-responsive.

Payment will be made to the vendor submitting pricing for this bid unless otherwise noted. It is the responsibility of the vendor to inform School District Six of this information prior to a purchase order being processed. If this information is not made available to Weld County School District Six prior to this time, it is the responsibility of the vendor submitting this bid to issue payment to another party.

VENDOR NAME___________________________________________________________________

AUTHORIZED SIGNATURE__________________________________________________________

PRINT AUTHORIZED SIGNATURE____________________________________________________

PHONE NUMBER__________________________

FAX NUMBER__________________________

EMAIL ADDRESS ______________________________________________________

DATE__________________________________

Price Stability and Adjustments:

The awarded vendor agrees that all pricing proposed in response to this RFP shall remain firm for the duration of the contract term. Any proposed price adjustments:

1. Must be justified with verifiable documentation of actual cost increases from the manufacturer or supplier, including specific percentage increases and effective dates.

0. Require submission of a formal price adjustment request at least sixty [60] days prior to implementation, subject to mutual agreement between the vendor and the purchasing entity.

0. Shall be limited to a maximum annual increase of five percent [5%] cumulative across all products and services, regardless of individual item fluctuations, to prevent excessive cost fluctuations.

0. Must not apply to orders already placed, in process, or approved prior to the effective date of the mutually-approved price adjustment.

0. Will be evaluated against current market conditions and comparable competitive offerings to ensure continued best value.

0. May only be submitted once per term for the entire contract, with the total increase across all products not exceeding the [5%] cap referenced in provision 3.

In the event of extraordinary market events affecting product availability, the vendor must notify the purchasing entity within five [5] business days of becoming aware of potential disruptions. The vendor must propose alternative products of equal or greater quality at the originally contracted price. If no equivalent alternative at the contracted price is available, the vendor must: (i) provide comprehensive documentation and justification regarding the product’s availability; (ii) offer multiple alternative options and a list of their price points; (iii) obtain written approval before any substitutions or price modifications; and (iv) accept the purchasing entity’s right to source from alternative suppliers without penalty. The vendor may not unilaterally cancel product availability, impose surcharges, or implement minimum order quantities without prior written approval from the purchasing entity.

By signing below, I hereby certify that [ ] acknowledges, understands, and agrees to comply with the Price Stability and Adjustments terms as outlined in this RFP. We confirm that all pricing submitted shall remain firm for the duration of the contract term, and any requested adjustments will adhere to the specified conditions, including the maximum annual increase cap and required documentation.

Authorized Representative:

Name: ____________________________ Title: ____________________________ Company Name: ____________________________ Date: ____________________________ Signature: ____________________________

School District 6 provides a quality education for every learner within a system of high expectations and rigorous, focused instruction.

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