CTCAC01-26_-_RFP.pdf

MEMBERS

FIONA MA, CPA, CHAIR

State Treasurer

MALIA M. COHEN

State Controller

JOE STEPHENSHAW

Director of Finance

GUSTAVO VELASQUEZ

Director of HCD

TONY SERTICH

Executive Director of CalHFA

EXECUTIVE DIRECTOR

MARINA WIANT

915 Capitol Mall, Suite 280

Sacramento, CA 95814 p (916) 654-6340 f (916) 654-6033 www.treasurer.ca.gov/ctcac

CALIFORNIA TAX CREDIT ALLOCATION COMMITTEE

REQUEST FOR PROPOSALS NO. CTCAC01-26

TENANT DEMOGRAPHIC DATA COLLECTION

NOTICE TO PROSPECTIVE PROPOSERS

July 16, 2026

You are invited to review and respond to this Request for Proposals (RFP) No. CTCAC01-26, entitled Tenant Demographic Data Collection.

Proposals for these services must comply with the instructions included in this RFP. The RFP includes the Sample Standard Agreement the selected firm will be expected to execute. The agreement that will be entered into the State of California (“State”) will include by reference the General Terms and Conditions and Contractor Certification Clauses which may be viewed and downloaded online at https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services- Resources-List-Folder/Standard-Contract-Language The General Terms and Conditions and all Exhibits that are a part of the Sample Standard Agreement are not negotiable. By submitting a proposal, your firm agrees to the terms and conditions stated in this RFP.

The California Tax Credit Allocation Committee is soliciting proposals from firms to collect and transmit certain demographic and tenant data to HUD on an annual basis. The data collected would be for approximately 5,600 placed in service and extended use low income housing tax credit projects. The data will be collected from management or owners of tax credit projects, then reviewed by the contracted firm and submitted to HUD each year.

The contract will be for a three (3) year term with a dollar value not to exceed $390,000 ($130,000 per year) and an option to extend the contract for one additional year and an additional $130,000. Please refer to the attached Cost Proposal Work Sheet (Attachment 5) to outline the cost portion of your submitted proposal.

The response due date is: August 14, 2026 at 4:00PM.

Please submit one (1) unbound original and four (4) copies of your response to this RFP in hard copy form either in person or via U.S. mail or courier service to the department contact below:

California Tax Credit Allocation Committee Attn: Elizabeth Gutierrez-Ramos 915 Capitol Mall, Suite 280 elizabeth.gutierrez@treasurer.ca.gov.

If you have any questions related to this solicitation or should you need any clarifying information, please contact Elizabeth Gutierrez-Ramos via email at elizabeth.gutierrez@treasurer.ca.gov.

Thank you for your interest in doing business with the California Tax Credit Allocation Committee.

http://www.treasurer.ca.gov/ctcac https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language mailto:elizabeth.gutierrez@treasurer.ca.gov mailto:elizabeth.gutierrez@treasurer.ca.gov

Table of Contents

Section Page

A) Purpose and Description of Services

1) Introduction

2) Purpose

3) Scope of Work

4) Term of Agreement

B) Minimum Qualifications for Proposers

C) Proposal Requirements and Information

1) Key Action Dates

2) Questions and Answers

3) Content and Format of Proposals

4) Submission of Proposals

5) Evaluation Process

6) Award and Protest

7) Disposition of Proposals

8) Agreement Execution and Performance

D) Preference and Incentive Programs

1) Small Business or Microbusiness Preference

2) Non-Small Business or Microbusiness Preference

3) Target Area Contract Preference Act (TACPA)

4) Disabled Veteran Business Enterprise (DVBE) Program

E) Required Attachments

1) Required Attachment Checklist

2) Proposal/Proposer Certification Sheet

3) Minimum Qualifications Certification

4) Resumes of Key Personnel & Experience

5) Proposer References

6) Cost Proposal Worksheet

7) Payee Data Record (STD 204)

8) Contractor’s Certification Clauses (CCC 04/2017)

9) Darfur Contracting Act Certification

10) California Civil Rights Law Certification

11) Generative Artificial Intelligence (GenAI) Notification

12) Bidder Declaration (GSPD-05-105)

13) Small Business or Microbusiness Preference (if applicable)

14) Non-Small Business or Microbusiness Preference (if applicable)

15) Target Area Contract Preference Act (TACPA) (if applicable)

16) Disabled Veteran Business Enterprise (DVBE) Program Instructions (if applicable)

E) Sample Standard Agreement (STD 213)

1) Exhibit A, Scope of Work

2) Exhibit A-1, Resumes of Key Personnel

3) Exhibit B, Budget Detail and Payment Provisions

4) Exhibit B-1, Cost Proposal

5) Exhibit C, General Terms and Conditions (GTC 02/2025)

6) Exhibit D, Special Terms and Conditions

RFP No. CTCAC01-26

A) Purpose and Description of Services

1. Introduction

The federal Low-Income Housing Tax Credit (LIHTC) Program was authorized by Congress in 1986 to encourage the production of affordable rental housing. The program has been since 1987, the largest production and incentive program for the new construction and rehabilitation of affordable rental housing.

The LIHTC program is contained in the federal tax code, and is administered at the federal level by the Internal Revenue Service (IRS). Internal Revenue Code Section 42 specifies that each state legislature designate the housing credit agency to administer the state’s program. In California, the responsibility for administration of the program was assigned to the Tax Credit Allocation Committee (CTCAC), by gubernatorial proclamation and enactment of SB 113, Chapter 658, Statutes of 1987.

In addition to the federal LIHTC program, the state legislature authorized a state low income housing tax credit program to augment the federal tax credit. Authorized by Chapter 1138, Statutes of 1987, the state credit is only available to a project which has previously received, or is concurrently receiving, an allocation of federal credits. The state program does not stand alone, but instead, supplements the federal tax credit.

The State Treasurer chairs the Tax Credit Allocation Committee. Other voting Committee members are the State Controller, the State Director of Finance, The Director of the State Housing and Community Development Department and The Executive Director of the California Housing Finance Agency. Advisory members are a representative of cities appointed by the speaker of the Assembly and a representative of counties appointed by the Senate Rules Committee.

CTCAC is responsible for administering both the federal and state tax credit programs. Staff receives and reviews applications for tax credits according to the requirements and criteria set forth in the Qualified Action Plan and program regulations. Reviews include a detailed feasibility and development cost analysis. Based on staff recommendations, the Committee awards tax credits to eligible projects.

CTCAC has the responsibility to monitor all projects allocated credits for compliance with state and federal laws and regulations. Each project enters into a regulatory agreement, which embodies the compliance requirements, including additional use restrictions. CTCAC staff must determine that the rents and incomes of tax credit households do not exceed the maximum allowed by Section 42 and that the project does not violate the requirements set forth in 26 CFR 1.42-5. In addition to reviewing the rent and incomes files, CTCAC staff must physically inspect all tax credit projects. The requirements mandate the physical inspection of 20% or less of the tax credit units within each project, plus the projects common areas, building exteriors and grounds once every 3-5 years. In addition, for new projects, the buildings and units must be inspected by the end of the second calendar year following the year the last building in the project is placed in service.

In July 2008, Congress passed the Housing and Economic Recovery Act (HERA), which directed CTCAC to collect and submit to the U.S. Department of Housing and Urban Development (HUD) on an annual basis, certain demographic and economic information on tenants residing in Low-Income Housing Tax Credit (LIHTC) financed properties. There are two parts to the data collection: tenant-specific information and property specific information. The CTCAC is contracting out the work to collect the tenant-specific information.

2. Purpose

The purpose of this RFP is to solicit proposals in order to retain a contractor to collect, review, and submit tenant-specific data on behalf of the CTCAC to HUD. CTCAC anticipates the contractor will be responsible for providing data collection and review services for approximately 5,600 LIHTC projects (from 2 units thru 800 units) for 2025, 2026 & 2027 tenant demographic data.

3. Scope of Work

Contractor agrees to provide to California Tax Credit Allocation Committee (CTCAC) data collection services as described herein:

Tenant demographic data collection and review services for approximately 5,600 LIHTC projects (from 2 units thru 800 units) for 2025, 2026 & 2027 (data collected will be for previous year).

Data collected by the contractor is deemed confidential and shall be protected by contractor, is solely owned by CTCAC and cannot be released without written approval of CTCAC.

The number of properties subject to tenant data collection requirements may slightly increase over the life of the contract.

The 2025 data must be submitted to HUD by February 1, 2027, unless renegotiated and approved by both CTCAC and HUD.

The 2026 data must be submitted to HUD by September 1, 2027, unless renegotiated and approved by both CTCAC and HUD.

The 2027 data must be submitted to HUD by September 1, 2028, unless renegotiated and approved by both CTCAC and HUD.

The services shall be performed at the offices of the contractor.

The services shall be provided during regular work hours, Monday through Friday 8:00 AM – 5:00

PM (PT).

No work shall be performed until notification of contract execution is provided by CTCAC.

CTCAC has identified the necessary requirements for collecting HUD LIHTC data on behalf of the

CTCAC:

1. Collect and review information from CTCAC’s Tenant Income Certification (TIC), Tenant

Household Information (THIF) and Supplemental Information forms, which includes, but is not limited to the following tenant data elements:

a. Type of certification (Initial, Recertification, Other)

b. Effective and/or move-in date of household

c. Development Data (Property Name, County, BIN #, Address, Unit Number, and Number of

Bedrooms, Square Footage)

d. Vacancy Date (if applicable)

e. Household Composition (Last Name, First Name and Middle Initial of Tenant(s), Relationship to Head of Household, Race, Ethnicity, Disability Status, Date of Birth, Full Time Student Status, and Last 4 Digits of Social Security)

f. Gross Annual Income for all household members (Employment or Wages, Social Security/Pension, Public Assistance, or Other Income)

g. Income from Assets for all household members (Type of Asset, Interest (if applicable), Cash Value of Assets, and Annual Income from Assets).

h. Total Annual Household Income from all Sources, both Gross Annual Income + Income from Assets.

i. Effective Date of Move-in Certification

j. Household Size at Move-in Certification

k. Household Income at of Move-in

l. Household Size at Move-in

m. Determination of Income Eligibility (Total Annual Household Income from all Sources, Current Income Limit per Family Size, Household Income at Move-in, Household Income Restriction Percentages, 140% Income Limit for Current Household Income).

n. Rent (Tenant Rent, Utility Allowance, Gross Rent for Unit, Maximum Rent Limit for this Unit, Federal Rental Assistance and Source, Non-Federal Assistance, Total Monthly Rental Assistance, Other Non-Optional Charges, Rent Restriction Percentage)

o. Student Status (Student Status, Student Exemption)

p. Program Type (Program Type and Income Status)

q. Tenant Demographic Profile (Race, Ethnicity, and Disability Status)

2. Provide LIHTC owners/management companies with an online tutorial on how to collect data and submit data to contractor.

3. Provide a point of contact for owners/management companies.

4. Respond to questions/calls from tax credit project owners, management agents and HUD relating to HUD tenant specific information.

5. On a quarterly basis, provide CTCAC with updates and documentation on properties that have and/or have not submitted data.

6. Collect and transmit data for both the 15-year federal compliance period and in the extended use period to HUD and CTCAC upon request.

7. Review collected tenant data for accuracy of information provided by property owners.

8. If requested by CTCAC, provide CTCAC with data collected prior to HUD submittal.

9. Provide data collected to CTCAC:

a. Spreadsheet of projects with CTCAC numbers that have not submitted the HUD data or where HUD data is missing.

b. Executive report, detailing the HUD data collected for each reporting year, sorted by race, ethnicity, income, rent, and any other fields requested by CTCAC.

c. Comparative Report, detailing data reported in previous years, compared to the current year’s submittal.

d. Any reports requested by CTCAC, for any Public Records Act Request.

4. Term of Agreement

The term of this contract will be from September 1, 2026 (or upon approval by the Department of General Services, whichever is later) through July 31, 2029, with a maximum contract amount of $130,000 per year. CTCAC has the option to extend the agreement by one additional year and an additional $130,000.

B) Minimum Qualifications for Proposers

Proposing firms shall address the minimum qualifications stated below by completing Attachment 3 in Section E of the RFP. Failure to meet these minimum qualifications will cause your proposal to be considered non-responsive and the proposal will be rejected.

1. Ability to collect, review, analyze and submit data to HUD on behalf of the CTCAC.

2. At least five (5) years’ experience capturing large amounts of data (approximately 1.2 GB or more) from various sources and transmitting such data to a 3rd party.

3. Demonstrates the ability to convert data to XML format.

4. Demonstrates complete understanding and knowledge of the Federal Low Income Housing Tax

Credit program (IRC Section 42) and HUD Tenant Demographic Data requirements.

5. Has the ability to provide CTCAC with an executive report detailing demographic data collected and data should be sorted by region, race, ethnicity, etc., as prescribed by CTCAC.

6. The firm(s) must be available to immediately assume services.

7. Firm must be qualified to do business in California.

The firm selected must be technically and professionally capable of providing the services. The firm must be free from actual conflicts of interest not only at the time of selection, but also throughout the term of the contract.

C) Proposal Requirements and Information

1. Key Action Dates

All firms are hereby advised of the following schedule and will be expected to adhere to the required dates and times in the table below (all times listed are Pacific Time (PT)).

Date Action

July 16, 2026 RFP available to Prospective Proposers

July 29, 2026,12:00 pm PT Written Question Submittal Deadline

July 31, 2026 Answers to Written Questions Distributed

August 14, 2026, 4:00 pm PT Deadline for Proposal Submission

August 17, 2026 Evaluation of Proposals

August 19, 2026 Notice of Intent to Award

September 1, 2026 Commencement of Contract (pending DGS approval)

CTCAC reserves the right to change the above dates and times, and, if so, CTCAC may modify this RFP prior to the date fixed for submission of proposals by the issuance of an addendum. CTCAC will also provide post updates online at https://www.treasurer.ca.gov/ctcac and https://caleprocure.ca.gov/. CTCAC also reserves the right not to award an agreement at all.

2. Questions and Answers

In the opinion of CTCAC, this RFP is complete and needs no further explanation. However, if you have questions, or should you need any clarifying information, contact Elizabeth Gutierrez-Ramos by email at elizabeth.gutierrez@treasurer.ca.gov. Firms may submit written questions, if any, no later than by 12:00 p.m. PT on July 29, 2026, by email to elizabeth.gutierrez@treasurer.ca.gov

A copy of the responses to all written questions received by 12:00 p.m. PT on July 29, 2026 will be provided via e-mail, and posted online at www.treasurer.ca.gov/ctcac and https://caleprocure.ca.gov/ by close of business on July 31, 2026

3. Content and Format of Proposals

Proposals will be evaluated on the basis of the proposer’s ability to demonstrate a high degree of experience, training and proficiency in the conduct of the various functions performed. The CTCAC will consider specifically the proposer’s understanding, knowledge and experience in the following areas:

• Demonstrated knowledge and experience in the Low Income Housing Tax Credit (LIHTC) Program and section 42 of the internal revenue code.

• Demonstrated knowledge in HUD Tenant Demographic Data requirements.

• Demonstrated knowledge and experience in collecting large amounts of tenant demographic data and working with single/multiple agencies in creating spreadsheets and/or software.

• Demonstrated experience in converting data to XML format and submitting data (approximately

1.2 GB or more) to HUD.

• Ability to report findings in a concise and accurate manner.

https://www.treasurer.ca.gov/ctcac https://caleprocure.ca.gov/ mailto:elizabeth.gutierrez@treasurer.ca.gov mailto:elizabeth.gutierrez@treasurer.ca.gov https://caleprocure.ca.gov/

Proposals must be organized in the format shown below and contain all of the information listed.

a. Cover letter

i. The cover letter shall include, at a minimum:

1. The name, address telephone number, and email address of the firm.

2. The name, title and contact information of the individual who will serve as the firm’s primary contact for the bid.

3. A statement indicating the firm’s interest in providing the requested services and its understanding of RFP’s scope and objectives.

4. A statement affirming that the firm has the authority, capability, and resources necessary to perform the services described in the RFP.

5. Disclosure of any actual, potential, or perceived conflicts of interest that may affect the firm’s ability to provide services under the resulting contract, or a statement that no such conflicts exist.

6. A statement certifying that all information contained in the proposal is true and accurate to the best of the firm’s knowledge.

7. The signature, name, title of the authorized representative of the firm, along with the date of signature.

The cover letter should be limited to one page and should not contain marketing materials that duplicate information provided elsewhere in the proposal.

b. Qualifications and Experience of the Firm:

i. A brief description of the firm’s qualifications and experience that demonstrates its capability as a firm with knowledge in low income housing tax credits and HUD’s tenant demographic data requirements.

ii. A reference list of similar types of contracts successfully completed with a sample of the work. The list of contracts shall include:

1. The name of the client.

2. The contact person

3. The address and telephone number

4. A detailed description of the services performed and dates you were involved with project.

5. Brief description of the development, including occupancy, location, number of units and tenancy.

6. Brief description of services rendered. Be specific as to your firm’s role (planning, training, etc.) in each.

iii. A listing of clients with whom the firm is currently working, the nature of the work, and the length of time associated with each client. References should be included with required Attachment 5.

c. Qualifications and Experience of Personnel:

i. An organization chart showing functions, positions and titles of professionals in the organization, including any subcontractor firms. Describe the minimum LIHTC training criteria for staff and provide certificates for seminars attended and overall experience (expressed in years) level of the organization.

ii. A listing of the names of the personnel that will be directly involved in providing the services under this contract, including any subcontractor employees. The listing should identify the personnel with primary contract responsibility. This includes the resumes of senior management staff, to verify that there is sufficient experience in capturing and submitting tenant demographic documentation.

iii. Detailed resumes for personnel that will be directly involved in providing the services under this contract, including any proposed subcontractors and their employees. Resumes of key personnel should be included in Required Attachment 4.

d. Work Plan and Work Schedule Requirements

The proposer shall develop a work plan or schedule for task completion. Identify tasks and specific milestones by which progress can be measured and payments made.

Please address the following tasks in your work plan and work schedule:

Tasks/Milestones:

i. Timeline detailing data submission due dates, date data will be submitted to HUD and when online tutorial will be made available?

ii. Describe how LIHTC properties will provide data to contractors.

➢ What methods will the firm use to deal with missing and required tenant demographic information and ensure necessary corrections are received and reviewed?

iii. Describe how firm will ensure data being submitted to HUD and CTCAC is complete and correct?

iv. Describe what tracking system/reports you will develop to provide CTCAC with a quarterly update on the progress of the data collection efforts.

e. Cost Proposal

i. The Cost Proposal must be based on an hourly rate required to perform all technical work and must include all expenses, including report filing. The Cost Proposal will be the basis for the fee portion of the evaluation and selection process. Proposals submitted with Cost Proposals not in compliance with these requirements will be rejected. Proposals submitted should include all costs related to performing data collection efforts required to submit demographic and tenant data to HUD on an annual basis as identified in this request for proposal. CTCAC will issue an annual invoice payment for tasks completed under contract

4. Submission of Proposals

a. Proposals must be received no later than 4:00 p.m. on August 14, 2026. Late proposals will not be accepted. A minimum of one (1) unbound original and four (4) copies of the proposal shall be submitted to the following location:

The proposal envelopes must be plainly marked with the RFP number and title, your firm name and address, and must be marked with "DO NOT OPEN", as shown in the following example:

Sacramento, CA 95814

RFP #CTCAC01-26

Tenant Demographic Data Collection

DO NOT OPEN

If the proposal is made under a fictitious name or business title, the actual legal name of proposer must be provided.

Proposals not submitted under sealed cover and marked as indicated may be rejected.

b. Questions relating to this RFP should be in writing directed to the person listed below. All responses will be in writing and made available to the general public.

Elizabeth Gutierrez-Ramos Compliance Division Chief California Tax Credit Allocation Committee 915 Capitol Mall, Suite 280

Email: egutierrez@treasurer.ca.gov

c. Proposals should provide straightforward and concise descriptions of the proposer’s ability to satisfy the requirements of this RFP. The proposal must be complete and accurate. Omissions, inaccuracies or misstatements may be cause for rejection of a proposal.

d. The proposal package should be prepared in the least expensive method.

e. All proposals must be submitted under sealed cover and sent to CTCAC by dates and times shown in Section C, Proposal Requirements and Information, Item 1) Key Action Dates (page 5).

Proposals received after this date and time will not be considered.

f. The original proposal must be marked "ORIGINAL COPY". All documents contained in the original proposal package must have original signatures and must be signed by a person who is authorized to bind the proposing firm. All additional proposal sets may contain photocopies of the original package.

g. All proposals shall include the documents identified in Section E, Required Attachment Checklist (see page 12). Proposals not including the proper “required attachments" shall be deemed non-responsive. A non-responsive proposal is one that does not meet the basic proposal requirements.

h. Proposals must be submitted for the performance of all the services described herein. Any deviation from the work specifications will not be considered and will cause a proposal to be rejected.

i. A proposal may be rejected if it is conditional or incomplete, or if it contains any alterations of form or other irregularities of any kind. The State may reject any or all proposals and may waive an immaterial deviation in a proposal. The State's waiver of an immaterial deviation shall in no way modify the RFP document or excuse the proposer from full compliance with all requirements if awarded the agreement.

j. Costs incurred for developing proposals and in anticipation of award of the agreement are entirely the responsibility of the proposer and shall not be charged to the State of California.

k. An individual who is authorized to bind the proposing firm contractually shall sign the Attachment

2, Proposal/Proposer Certification Sheet (page 14). The signature must indicate the title or position that the individual holds in the firm. An unsigned proposal may be rejected.

l. A proposer may modify a proposal after its submission by withdrawing its original proposal and resubmitting a new proposal prior to the proposal submission deadline as set forth in the Key Action Dates (page 5). Proposal modifications offered in any other manner, oral or written, will not be considered.

mailto:egutierrez@treasurer.ca.gov

m. A proposer may withdraw its proposal by submitting a written withdrawal request to the State, signed by the proposer or an authorized agent in accordance with l) above. A proposer may thereafter submit a new proposal prior to the proposal submission deadline. Proposals may not be withdrawn without cause subsequent to proposal submission deadline.

n. The awarding agency may modify the RFP prior to the date fixed for submission of proposals by the issuance of an addendum to all parties who received a proposal package.

o. The awarding agency reserves the right to reject all proposals. The agency is not required to award an agreement.

p. Before submitting a response to this solicitation, firms should review, correct all errors and confirm compliance with the RFP requirements.

q. Where applicable, proposer should carefully examine work sites and specifications. No additions or increases to the agreement amount will be made due to a lack of careful examination of work sites and specifications.

r. More than one proposal from an individual, firm, partnership, corporation or association under the same or different names, will not be considered.

s. CTCAC will enter into a tenant demographic data contract with selected contractor and CTCAC reserves the right to make multiple awards with multiple firms.

t. The State does not accept alternate contract language from a prospective contractor. A proposal with such language will be considered a counter proposal and will be rejected. The State’s General Terms and Conditions (GTC) are not negotiable.

u. No oral understanding or agreement shall be binding on either party.

v. CTCAC will require the contractor to identify any conflicts of interest and we reserve the right to exclude such projects from the final contract.

5. Evaluation and Selection

An evaluation team will rate proposals on the basis of the following weighted factors. The CTCAC staff will review all eligible proposals (i.e., those that are received in the time and manner prescribed) to determine which ones meet the minimum qualifications specified in the RFP. Those proposals that meet the requirements shall be submitted to a CTCAC evaluation committee that will evaluate and score the proposals using the criteria specified below. As part of its final evaluation process, the evaluation committee may request oral presentations (either in person or by telephone). If this option is exercised, CTCAC will provide firms with at least 48 hours’ notice. Presenters from the firms must include the personnel who will have primary responsibility for the contract.

Criteria Maximum Points

a. Years and breadth of experience with single or multiple agencies in creating 30 spreadsheets and/or software to capture and transmit via XML large amounts of data. CTCAC will award on a sliding scale 1 point for each year of firm experience in creating spreadsheets to capture and transmit data. A maximum of 30 points for 30+ years of experience.

b. Knowledge with LIHTC program and section 42 of the internal revenue code. 20 CTCAC will award on a sliding scale 1 point for each year of firms knowledge with the LIHTC program and section 42 of the Internal Revenue Code. A maximum of 20 points for 20+ years of experience.

c. Knowledge of HUD Tenant Demographic Data requirements. CTCAC will 10 award on a sliding scale of 1 point for each year of the firms knowledge of HUD Tenant Demographic data requirements. A maximum of 10 points for 10+ years of experience.

d. Qualifications of Personnel (including experience and qualifications of 10 specific personnel who will provide the services, their professional and educational background). A maximum of 10 points will be provided for each year of the personnel’s experience with data transmission, HUD tenant demographic collection and knowledge of the tax credit program. A maximum of 10 points for 10+ years of experience.

e. Fee (cost including actual fees proposed) 30

TOTAL MAXIMUM POSSIBLE POINTS 100

Percent of Maximum Score Allotted to Particular Weighted Criterion 100% Excellent response backed by demonstrated ability.

85% Good response backed by demonstrated ability.

75% Fair response backed by demonstrated ability.

60% Poor response.

0% Response does not demonstrate ability.

The lowest cost proposal, based on total cost from Attachment 5, is awarded the maximum cost points. Other proposals are awarded cost points based on the following calculation:

(Lowest cost proposal / Other cost proposal) = (factor)

Cost points for Other cost proposal = (factor) X maximum cost points

EXAMPLE: A maximum of 30 points is available.

Lowest cost proposal = $100,000.00 Other cost proposal = $125,000.00

(Lowest cost proposal / Other cost proposal) = $100,000.00 / $125,000.00 = 0.8

Cost points awarded to Other cost proposal = 0.8 X 30 maximum points = 24 cost points

Tiebreaker In the event two (2) or more responsive and responsible proposals earn the highest score, the contract will be awarded to the responsive and responsible proposal earning the higher score in Qualifications of Personnel. If the scores for Qualifications of Personnel are the same, the contract will be awarded to the responsive and responsible proposal earning the higher score in Fee (Cost).

6. Award and Protest

Notice of the proposed award shall be posted in a public place in the office of CTCAC, 915 Capitol Mall, Sacramento, CA 95814 and on the following Internet site: www.treasurer.ca.gov/ctcac for five (5) working days prior to awarding the contract.

a. If any proposer, prior to the award of contract, files a protest with the CTCAC and the Department of General Services, Office of Legal Services, 707 Third Street, 7th Floor, Suite 7-330, West Sacramento, CA 95605 or at the email OLSProtests@dgs.ca.gov, on the grounds that the (protesting) proposer would have been awarded the contract had the agency correctly applied the evaluation standard in the RFP, or if the agency followed the evaluation and scoring methods in the RFP, the agreement shall not be awarded until either the protest has been withdrawn or the Department of General Services has decided the matter. It is suggested that you submit any protest by certified or registered mail.

mailto:OLSProtests@dgs.ca.gov

b. Within five (5) days after filing the initial protest, the protesting proposer shall file with the Department of General Services, Office of Legal Services and the CTCAC a detailed statement specifying the grounds for the protest.

7. Disposition of Proposals

Upon proposal opening, all documents submitted in response to this RFP will become the property of the State of California, and will be regarded as public records under the California Public Records Act (Government Code Section 6250 et seq.) and subject to review by the public.

8. Agreement Execution and Performance

a. Performance shall start not later than 45 days, or on the express date set by the awarding agency and the Contractor, after all approvals have been obtained and the agreement is fully executed.

Should the Contractor fail to commence work at the agreed upon time, the awarding agency, upon five (5) days written notice to the Contractor, reserves the right to terminate the agreement. In addition, the Contractor shall be liable to the State for the difference between Contractor's Proposal price and the actual cost of performing work by another contractor.

b. All performance under the agreement shall be completed on or before the termination date of the agreement.

D) Preference and Incentive Programs

1. Small Business or Microbusiness Preference https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List- Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

A five percent (5%) preference will be applied to certified small businesses submitting proposals. To obtain the preference, firm must be certified as a small business at the time the proposal is submitted.

The firm MUST include a copy of their current Small Business certification to obtain the preference.

Once each proposal has been scored, if the highest responsible proposal is not f r o m a certified small business or microbusiness, 5% of the highest score is added to the total “earned” points for each proposal submitted by a certified small business. These final numbers, with the 5% included, are then used to determine the highest scoring proposal.

Questions regarding the small business certification or preference approval should be directed to the Office of Small Business & DVBE Services (OSDS) at (916) 375-4940 or can be found at the website listed above.

2. Non-Small Business or Microbusiness Preference

Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

A five percent (5%) preference is available to a non-small business claiming twenty-five percent (25%) California certified small business subcontractor participation. If claiming the non-small business subcontractor preference, the proposal must include a list of the small business (es) with which the firm commits to subcontract in an amount of at least 25% of the net price with one or more California certified small businesses. Each listed certified small business must perform a “commercially useful function” in the performance of the contract as defined in Government Code Section 14837(d)(4).

The required list of California small business subcontractors must be attached to the proposal and must include the following: 1) subcontractor name, 2) address, 3) phone number, 4) a description of the work to be performed and/or products supplied; and 5) the dollar amount or percentage of the net price (as specified in the solicitation) per subcontractor.

https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

Firms claiming the 5% preference must commit to subcontract at least 25% of the net price with one or more California certified small businesses. Completed certification application required support documents must be submitted to the OSDS no later than 5:00 p.m. on the due date, and the OSDS must be able to approve the application as submitted. Questions regarding certification should be directed to the OSDS at (916) 375-4940.

The preference to a non-small business firm that commits to small business or microbusiness subcontractor participation of 25% of its proposal price shall be 5% of the highest responsible proposal score. A non-small business, which qualifies for this preference, may not take an award away from a certified small business.

4. Target Area Contract Preference Act (TACPA)

Folder/Request-Target-Area-Contract-Preference

This RFP provides for an optional TACPA preference. The TACPA program was established to stimulate business investments in distressed areas of the State and create job opportunities for Californians. Proposing companies are not required to apply for this preference. Both the TACPA workplace and workforce preferences will be evaluated for this solicitation. See Attachment 15 for additional information.

5. California Disabled Veteran Business Enterprise (DVBE) Incentive https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

This solicitation DOES NOT include a minimum DVBE participation requirement. DVBE participation is not required in the bid or proposal. However, a DVBE incentive will be applied as provided in Attachment 16.

DVBE INCENTIVE: The State will apply a DVBE incentive for responsive proposals or proposals from responsible proposers that propose DVBE participation. The DVBE incentive will vary in relation to the percentage of confirmed DVBE participation (up to five percent (5%)).

Any contract awarded to a company committing to subcontract with a certified DVBE will follow requirements as provided in MVC 999.7 including compliance with the Std. 817 reporting process, and permanent withholds and deductions for non-compliance.

E) Required Attachments

1. Required Attachments – For this proposal to be considered responsive, all required attachments listed in Attachment 1 must be included with the RFP by dates and times shown in Section C, Proposal Requirements and Information and Key Action Dates (Refer to Attachment 1, Required Attachment Checklist https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

ATTACHMENT 1

REQUIRED ATTACHMENT CHECKLIST

A complete proposal or proposal package will consist of the items identified below. Complete this checklist to confirm the items in your proposal. Place a check mark or “X” next to each item that you are submitting to the State. For your proposal to be responsive, all required attachments must be returned. This checklist should be returned with your proposal package also.

Attachment # Attachment Name/Description

- Attachment 1 – Required Attachment Checklist

- Attachment 2 – Proposal/Proposer Certification Sheet

- Attachment 3 – Minimum Qualifications Certification

Attachment 4 – Resumes of Key Personnel & Experience

Attachment 5 – Proposer References

Attachment 6 – Cost Proposal Worksheet

Attachment 7 – Payee Data Record (STD 204)

Attachment 8 – Contractor Certification Clauses (CCC 04/2017)

Attachment 9 – Darfur Contracting Act Certification

Attachment 10 – California Civil Rights Laws Certification

- Attachment 11 – Generative Artificial Intelligence (GenAI) Notification

- Attachment 12 – Bidder Declaration (GSPD–05–105)

Attachment 13 – Small Business or Microbusiness Preference (if applicable)

Attachment 14 – Non-Small Business Preference (if applicable)

Attachment 15 – Target Area Contract Preference Act (TACPA) (if applicable)

- Attachment 16 – California Disabled Veteran Business Enterprise (DVBE) Program Participation Instructions (if applicable)

ATTACHMENT 2

PROPOSAL/PROPOSER CERTIFICATION SHEET

This Proposal/Proposer Certification Sheet must be signed and returned along with all the "required attachments" as an entire package with original signatures. The proposal must be transmitted in a sealed envelope in accordance with RFP instructions.

Do not return the RFP nor the "Sample Agreement" at the end of this RFP.

A. Place all required attachments behind this certification sheet.

B. The signature affixed hereon and dated certifies compliance with all the requirements of this proposal document. The signature below authorizes the verification of this certification.

C. The signature below certifies to the best of your knowledge that the information provided on this document is true and complete.

An Unsigned Proposal/Proposer Certification Sheet May Be Cause for Rejection

1. Company Name 2. Telephone Number 2a. Fax Number

3. Address

Indicate your organization type:

4. Sole Proprietorship 5. Partnership 6. Corporation

Indicate the applicable employee and/or corporation number:

7. Federal Employee ID No. (FEIN) 8. California Corporation No.

9. Indicate applicable license and/or certification information:

10. Proposer’s Name (Print) 11. Title

12. Signature 13. Date

14. Are you certified with the Department of General Services, Office of Small Business and Disabled Veteran Business Enterprise Services (OSDS) as:

a. California Small Business Yes No If yes, enter certification number:

b. Disabled Veteran Business Enterprise Yes No If yes, enter your service code below:

NOTE: A copy of your Certification is required to be included if either of the above items is checked “Yes”.

Date application was submitted to OSDS, if an application is pending:

Completion Instructions for Proposal/Proposer Certification Sheet

Complete the numbered items on the Proposal/Proposer Certification Sheet by following the instructions below.

Item Numbers

Instructions 1, 2, 2a, 3 Must be completed. These items are self-explanatory.

4 Check if your firm is a sole proprietorship. A sole proprietorship is a form of business in which one person owns all the assets of the business in contrast to a partnership and corporation. The sole proprietor is solely liable for all the debts of the business.

5 Check if your firm is a partnership. A partnership is a voluntary agreement between two or more competent persons to place their money, effects, labor, and skill, or some or all of them in lawful commerce or business, with the understanding that there shall be a proportional sharing of the profits and losses between them. An association of two or more persons to carry on, as co-owners, a business for profit.

6 Check if your firm is a corporation. A corporation is an artificial person or legal entity created by or under the authority of the laws of a state or nation, composed, in some rare instances, of a single person and his successors, being the incumbents of a particular office, but ordinarily consisting of an association of numerous individuals.

7 Enter your federal employee tax identification number.

8 Enter your corporation number assigned by the California Secretary of State’s Office. This information is used for checking if a corporation is in good standing and qualified to conduct business in California.

9 Complete, if applicable, by indicating the type of license and/or certification that your firm possesses and that is required for the type of services being procured.

10, 11, 12, 13

Must be completed. These items are self-explanatory.

14 If certified as a California Small Business, place a check in the "yes" box, and enter your certification number on the line. If certified as a Disabled Veterans Business Enterprise, place a check in the "Yes" box and enter your service code on the line. If you are not certified to one or both, place a check in the "No" box. If your certification is pending, enter the date your application was submitted to OSDS.

ATTACHMENT 3

MINIMUM QUALIFICATIONS CERTIFICATION

The firm certifies that it fulfills all of the minimum qualifications outlined in Section B of Request for

Proposals (RFP) No. CTCAC01-26. By signing this attachment, the firm also agrees to notify the

California Tax Credit Allocation Committee (CTCAC) immediately upon its failure to continue to meet the minimum qualifications, if selected as the California certified general appraiser for

CTCAC.

On behalf of ___________________________________________________, I certify that said firm (Firm Name) complies with the Minimum Qualifications set forth in Section B of the RFP.

(Authorized Signature of Firm) (Firm Name)

(Print Name) (Date)

(Title)

ATTACHMENT 5

RESUME OF KEY PERSONNEL & EXPERIENCE

Complete this required attachment and attach professional resumes for each identified key personnel who will be directly involved in providing these services.

Name of Firm:

Identify Key personnel (include partners, associates, etc.) who will be directly involved in providing the services.

Name: Percent of Effort %

Title: Office Location:

Phone Number: Email:

Role:

How Long in Current Position? How Long Employed in Current Firm?

Experience:

Name of Firm:

Identify Key personnel (include partners, associates, etc.) who will be directly involved in providing the services.

Name: Percent of Effort %

Title: Office Location:

Phone Number: Email:

Role:

How Long in Current Position? How Long Employed in Current Firm?

Experience:

Include additional pages as needed

PROPOSER REFERENCES

Submission of this attachment is mandatory. Failure to complete and return this attachment with your proposal will cause your proposal to be rejected and deemed nonresponsive.

List below three references for services performed within the last five years, which are similar to the scope of work to be performed in this contract. If three references cannot be provided, please explain why on an attached sheet of paper.

REFERENCE 1

Name of Firm

Street Address

City

State Zip Code Contact Person Telephone Number

Dates of Service Value or Cost of Service

Brief Description of Service Provided

REFERENCE 2

State

Zip Code

REFERENCE 3

State Zip Code

ATTACHMENT 6

COST PROPOSAL WORKSHEET

The total Contract amount may not exceed $390,000 (Three Hundred Ninety Thousand Dollars) for the Contract term ($130,000 per year), with an option to extend the contract for one additional year and an additional $130,000.

ANNUAL AMOUNT

Name of Employee Job Title or Classification

Task Rate Per Hour

Hours Total

Total Annual Costs (shall not exceed $130,000): $ ______________

CTCAC will issue an annual invoice payment for tasks completed under the resulting contract.

*Note: Travel Costs will not be paid separately in this contract.

ATTACHMENT 8

PAYEE DATA RECORD (STD. 204)

Contractor must provide a taxpayer identification number (TIN) that has been assigned by the Federal Government. The TIN is entered on the Payee Data Record (Std. 204) and retained in our accounting department.

Click here to access the Payee Data Record (Std. 204) form:

http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

ATTACHMENT 8

CONTRACTOR CERTIFICATION CLAUSES (CCC 04/2017)

(https://www..ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List- Folder/Standard-Contract-Language)

CERTIFICATION

I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that I am duly authorized to legally bind the prospective Contractor to the clause(s) listed below. This certification is made under the laws of the State of California.

Contractor/Proposer Firm Name (Printed) Federal ID Number

By (Authorized Signature)

Printed Name and Title of Person Signing

Date Executed Executed in the County of

CONTRACTOR CERTIFICATION CLAUSES

1. STATEMENT OF COMPLIANCE: Contractor has, unless exempted, complied with the nondiscrimination program requirements. (Gov. Code §12990 (a-f) and CCR, Title 2, Section 11102) (Not applicable to public entities.)

2. DRUG-FREE WORKPLACE REQUIREMENTS: Contractor will comply with the requirements of the Drug-Free Workplace Act of 1990 and will provide a drug-free workplace by taking the following actions:

a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.

b. Establish a Drug-Free Awareness Program to inform employees about:

1) the dangers of drug abuse in the workplace;

2) the person's or organization's policy of maintaining a drug-free workplace;

3) any available counseling, rehabilitation and employee assistance programs; and,

4) penalties that may be imposed upon employees for drug abuse violations.

c. Every employee who works on the proposed Agreement will:

1) receive a copy of the company's drug-free workplace policy statement; and,

2) agree to abide by the terms of the company's statement as a condition of employment on the Agreement.

Failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both and Contractor may be ineligible for award of any future State agreements if the department determines that any of the following has occurred: the Contractor has made http://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-http://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-false certification, or violated the certification by failing to…