CTC Type C Asphalt for Various Roads in Darlington and Hartsville Fillable.pdf

INVITATION FOR BID

IFB 05-10-24-2025

TYPE C ASPHALT

FOR VARIOUS ROADS IN DARLINGTON AND HARTSVILLE

Darlington County is inviting sealed bids to pave various roads in Darlington and Hartsville, both located within Darlington County, South Carolina. Bids must be submitted to One Public Square, Room 210, Darlington, SC, by October 24, 2025, at 1:00 PM. At that time and place, bids will be publicly opened and read aloud.

The scope of work consists of placing approximately 165 lbs. per sq yd., Type C hot-laid asphalt concrete over existing pavement on Sally Cir., Arin St., Wachovia Hills Dr., Crooked Creek Dr., Deer Chase Way, and Fox Chase Way. Also, placing approximately 200 lbs. per sq yd Type C hot laid asphalt concrete on a stone base prepared by the owner on Sunny Field Dr., Lucas Cir., Fessional Rd., and Canal Dr.

Map and specifications can be obtained from the Darlington County Roads & Bridges Department, located at 2305 Rogers Road, Darlington, SC 29532. Please contact Nancy Parnell via email at nparnell@darcosc.net or by telephone at (843) 393-0287 or (843) 398-4054 for directions or to request a copy of the maps.

INSTRUCTION TO BIDDERS

1. RECEIPT AND OPENING OF BIDS: Bids will be received and opened as specified in the Invitation to Bid.

a) The owner reserves the right to classify any bid that has not been prepared and submitted in accordance with the provisions outlined herein as informal and may waive any informality or reject such bids.

b) Any bid may be withdrawn prior to the scheduled opening time or authorized postponement thereof. Bids received after the specified deadline shall not be considered. No bidder shall be permitted to withdraw a bid within 60 days following the actual date of opening.

2. PREPARATION OF BID: All Bids shall be on copies of the printed forms herein, and shall be for all labor, materials, and equipment required to complete the work embraced in the contract by the Plans and Specifications.

a) Bids must be typewritten or filled out in ink. All blank spaces for bid prices must be completed. Additionally, any other information requested in the Bid form must be provided. If included in the Bid, each bidder shall indicate the make of materials and equipment used in their quotation. No changes to equipment or materials will be allowed after bids are received without written approval from the Engineer.

mailto:nparnell@darcosc.net

b) Each bidder shall acknowledge receipt of all addenda in the space provided in the Bid form. It shall be each bidder’s responsibility to ensure that all addenda have been received. No claim for failure to receive addenda will be considered.

c) On the first sheet of the Bid form, the bidder shall print his name and address, and Contractor’s License Number. In South Carolina, where a mechanical contract amounts to $10,000 or more, the name and license number of the subcontractor shall also be shown.

d) Each bid must be submitted in a sealed envelope, addressed to the Owner, along with the name of the project for which the bid is submitted. Bids may also be submitted through Bidnet Direct on the County website https://www.bidnetdirect.com/south-carolina/darlingtoncounty. The bidder shall also show his name and license number and the subcontractor's name and mechanical license number, if required, on the outside of the envelope. Failure to show the required license number may result in the rejection of the bid, unopened. If forwarded by mail, the sealed envelope containing the bid must be enclosed in another envelope.

e) No bid will be accepted unless the bidder is legally qualified under the provisions of the South Carolina Contractor's Licensing Law (SC Code of Laws as amended in 1973, Chapter 11, Sections 40-11-10 through 40-11- 428). Contractors shall have a classification of Asphalt Paving (AP)

3. INQUIRIES AND ADDENDA: All questions concerning this bid are to be submitted through Bidnet Direct on the County website no later than October 8, 2025, by 11:00 AM. All inquiries and responses will be distributed to all vendors who are known to have received the Bid documents. The County will not be responsible for or bound by any oral instructions made by any employee(s) of the County regarding this bid.

4. TELEGRAPHIC MODIFICATION: Any bidder may modify their bid via telegraphic communication at any time before the scheduled closing time for receipt of bids, provided that such telegraphic communication is received by the Owner before closing time. Additionally, the Owner must be satisfied that written confirmation of the telegraphic modification, signed by the bidder, was mailed prior to the closing time.

Telegraphic communication should not disclose the bid price but should include additional subtraction, or other modifications so that the final prices or terms remain unknown to the Owner until the sealed bid is opened. If written confirmation is not https://www.bidnetdirect.com/south-carolina/darlingtoncounty received within two days after closing time, the telegraphic modification will not be considered.

5. BIDDER QUALIFICATIONS: To be acceptable to the Owner, bidders must be skilled in the class of work on which they bid, and no bid will be considered by any bidder who is unable to show that he has performed considerable work of similar character to that on which he is bidding.

a) The Owner may make such investigations as deemed necessary to determine the ability of the bidder to perform the work, and the bidder shall furnish to the Owner all such information and data for this purpose as the Owner may request.

b) The Owner reserves the right to reject any bid if the evidence submitted by, or investigation of, such bidder fails to satisfy the Owner that such bidder is properly qualified to conduct the obligations of the contract and to complete the work contemplated therein. Conditional bids will not be accepted.

6. BID GUARANTY: The Bid must be accompanied by a Bid guaranty which shall not be less than 5 percent (5%) of the Bid. At the option of the bidder, the guaranty may be a certified check, bank draft, negotiable U.S. Government Bonds (at par value), or bid bond in the form attached. The bid bond shall be within the maximum amount specified for such Company in said Circular 570. No Bid will be considered unless it is accompanied by the required guarantee. Certified checks or bank drafts must be made payable to the order of the Owner. Cash deposits will not be accepted. The Bid guaranty shall ensure the execution of the Agreement and the furnishing of the surety bond or bonds by the successful bidder, all as required by the Contract Documents.

a) Revised Bids submitted before the opening of Bids, whether forwarded by mail, if representing an increase above two percent (2%) of the original Bid, must have the Bid guarantee adjusted; otherwise, the Bid will not be considered.

b) Certified checks or bank drafts, or the amount thereof, bid bonds, and negotiable

U. S. Government Bonds of unsuccessful bidders will be returned as soon as practicable after the opening of the Bids.

7. EXECUTION OF CONTRACT: The bidder to whom an award is made shall execute and deliver to the Owner a written contract on the form attached hereto within seven (7) days after notice of award has been received. The successful bidder will also be required to provide a Performance Bond and SCDHEC Co-Permittee Agreement (if applicable) before proceeding with the work.

8. LIQUIDATED DAMAGES FOR FAILURE TO ENTER INTO CONTRACT: The successful bidder, upon his failure or refusal to execute and deliver the contract required within seven (7) days after he has received notice of the acceptance of this bid, shall forfeit to the Owner, as liquidated damages for such failure or refusal, the security deposit with his bid.

9. TIME OF COMPLETION AND LIQUIDATED DAMAGES: The bidder must agree to start work within the timeframe specified in the Bid Form and to fully complete the project within the period outlined in the Contract. Bidders must also agree to pay liquidated damages as specified in the Contract for each consecutive calendar day the work remains incomplete after the scheduled completion date, along with the costs of the owner’s representatives engaged in the project beyond that date.

10. EXAMINATION OF PROJECT: Each bidder shall thoroughly review the List of Roads, Specifications, Soil Properties, and other project conditions to ensure full understanding of all involved details. They shall verify the actual conditions and requirements of the work through personal inspection of the site or other methods, enabling them to prepare their bid accurately and in the best interest of the client. Failure to do so does not excuse the successful bidder from their obligation to supply all materials and labor needed to complete the work outlined in the contract. No claims will be accepted that a bid was based on incomplete information about the site’s nature and conditions.

11. INTERPRETATIONS OF SPECIFICATIONS: No interpretations of the meaning of the Specifications or other documents will be made to any bidder orally before the receipt of bids.

a) Any request for such interruption shall be in writing and addressed to the Owner.

To be given consideration, such a request must be received at least seven (7) days before the scheduled date of opening bids. Any such interpretations or supplemental instructions will be issued in the form of addenda to the Contract Documents, which will be faxed or mailed to all people receiving a set of documents, not later than five (5) days before the date of opening of bids.

b) Failure of any bidder to receive such addenda shall not relieve him of any obligation under his Contract Documents.

12. RIGHT TO INCREASE OR DECREASE THE AMOUNT OF WORK: The work comprises approximately the quantities shown in the Bid Form, which will be used as a basis for the comparison of bids and not for final estimates.

a) The Owner does not, by expression or by implication, agree that the actual amount of work shall correspond with the estimated quantities.

b) The Owner reserves the right to increase or decrease the amount of work under the Contract to the extent of 10% of the work contemplated, at the unit prices quoted in the Bid.

13. POWER OF ATTORNEY: Attorney-in-fact who signs bid bonds or contract bonds must file with each bond a certified and effective dated copy of their power-of-attorney.

14. LAWS AND REGULATIONS: The bidder's attention is directed to the fact that all applicable State Laws, local ordinances, and the rules and regulations of all authorities having jurisdiction over the construction of the project shall apply to the contract throughout, and they will be deemed to be included in the contract the same as thought herein written out in full.

15. METHOD OF AWARD: Contracts will be awarded to the low bidder whose bid, in conjunction with any combination of alternates, appears to serve the best interests of the Owner, provided that such low bidder is consistent with the Owner's determination to be responsible and capable of performing the work. The quality and performance of equipment and materials will be evaluated, in conjunction with price, as an important consideration in determining the award to the low bidder. The Owner reserves the right to accept or reject in whole or in part, such bids as appear in its judgment to be in the best interest, or to waive any informalities in the bidding. Notice of intent on the award shall be available at the County Administrative Office within three (3) business days of the bid opening.

16. OBLIGATION OF BIDDER: At the time of opening of bids, each bidder will be presumed to have inspected the site and to have read and be thoroughly familiar with the Plans and Contract Documents (including all addenda). The failure or omission of any bidder to examine any form, instructions, or document shall in no way relieve any bidder from any obligation concerning this bid. No bids may be withdrawn for sixty (60) days after the date of the opening of the bids.

17. PAYMENT & PERFORMANCE BOND: (Only required for bids greater than $50,000). Performance and Payment Bonds, each in an amount equal to 100% of the contract price, shall be required of the successful bidder if the contract is awarded. Each Bond shall be accompanied by a “Power of Attorney” authorizing the attorney-in-fact to bind the surety and certified to include the date of the bond.

BID

Place: Darlington County Administration Project No.

One Public Square, Room 210 Bid No.

Darlington, SC 29532

Time: 1:00 PM Date: October 24, 2025

From: Bidder: ______________________________________________________________

Address: ______________________________________________________________

Contractor’s License No. ___________________________________________________

To: Darlington County (Hereinafter called the Owner) The Bidder, in compliance with your Invitation to Bid for approximately 165 lbs. per Sy., Type C hot-laid asphalt concrete over the existing pavement on Arin Street, Wachovia Hills, Crooked Creek Drive, Deer Chase Way, Fox Chase Way, and Sally Circle. Also, approximately 200 lbs.

per sq yd., Type C hot laid asphalt concrete on Canal Drive, Sunny Field Drive, Lucas Circle, and Fessional Road, in Darlington County, South Carolina having examined the Road and Specifications with related documents and the site of the proposed work, and being familiar with all of the conditions surrounding the construction of the proposed project including soil conditions and the availability of materials and labor, hereby proposes to furnish all labor, materials, and supplies, and to construct the project in accordance of the contract documents, of which this Bid is apart.

The Bidder hereby declares that the only person or persons interested in the Bid as principal(s) is, or are, named herein and that no other person has any interest in the Bid or in the contract to be entered into; that this Bid is made without connection with any other person, company or parties making a bid; and that is in all respects fair and in good faith without the collusion of fraud.

The Bidder further proposes and agrees, if this bid is accepted, to contract with the Owner, in the attached form of contract; to furnish all materials, equipment, tools, apparatus, means of transportation, and labor necessary thereto, and to complete the construction of the proposed facilities in complete accordance with the Plans, Specifications, and Contract Documents, to the full and entire satisfaction of the Owner and Engineer, at the price listed below. The bidder agrees that bids may not be withdrawn for sixty (60) days after the actual date of the opening of bids.

Bidder further agrees to commence work on the date stipulated in the notice to proceed and to fully complete the project within the number of consecutive calendar days thereafter as listed below.

Bidder also agrees to pay liquidated damages; the sum as listed below for each consecutive calendar day thereafter that the project remains incomplete as provided in the Standard General Conditions.

Completion Time Liquidated Damages

$200.00 per day

Names of equipment and material suppliers, proposed subcontractors, and other information requested herein must be shown. Failure to do so may result in the rejection of the bid.

The amounts listed on the Bid Schedule include all labor, materials, tools, equipment, transportation, removal, overhead, profit, insurance, taxes, etc., to cover the finished work in place.

Unit prices and/or lump sums are shown on the Bid Schedule below. In case of an extension error, the Unit Price shall govern rather than the Amount. Where Lump Sum Amounts are bid, the amount for each bid item shall govern rather than the total of any several items.

The work comprises approximately the quantities shown in the Bid Schedule, which will be used as a basis for comparison for bids and not for final estimates. The Owner does not, by expression or by implication, agree that the actual amount of work shall correspond with estimated quantities.

Bidder agrees to perform all work described in the Specification and Plans, for the following unit prices and/or lump sum amounts.

BID SCHEDULE

NOTE: BIDS SHALL INCLUDE ALL APPLICABLE TAXES, FEES, MOBILIZATION,

TRAFFIC CONTROL, AND TESTING.

ITEM

DESCRIPTION

NEW PAVEMENT

QUANTITY

UNIT PRICE

AMOUNT

1.

Sunny Field Dr.

Asphalt (200 lb./Sy.) (Type C)

991 sq. yds

2.

Lucas Cir.

3,741 sq. yds

3.

Fessional Road

5,069 sq. yds

4.

Canal Dr.

Asphalt (200 lb./Sy.)(Type C)

4,933 sq. yds

Total square yards for new pavement roads: 14,734 sq. yds

ITEM

DESCRIPTION RESURFACE

PAVEMENT

QUANTITY

UNIT PRICE

AMOUNT

5.

Arin Street Asphalt (165 lb./Sy.) (Type C)

1,858 sq. yds

6.

Wachovia Hills

15,548 sq. yds

7.

Crooked Creek Drive

2,805 sq. yds

8.

Deer Chase Way

736 sq. yds

9.

Fox Chase Way

547 sq. yds

10.

Sally Circle

5,796 sq. yds

Total square yards for resurface roads: 27,290 sq. yds

The Bidder further proposes and agrees that the work shall commence with adequate forces and equipment within ten (10) days after being notified by the Owner to proceed and to complete the work within the specified time.

Respectfully submitted, Contractor:______________________________________________________________

By:____________________________________________________________________

Title:___________________________________________________________________

Address:________________________________________________________________

Zip Code:_________________ Telephone No.:__________________________

Seal-(If Bid is by a corporation) Fax:_________________________________

Date:_________________________

License Number:_____________________________________________________

Proposed Sub-Contractors:

Name: Address Type and Extent of Work DBE/WEB

_____________________________________________________________Yes/No

Bidder acknowledges receipt of the following addenda:

No. __________ __________ ___________ ____________

Date: ________________________

The above unit prices shall include all labor, materials, bailing, shoring, removal, overhead, profit, insurance, taxes, etc., to cover the finished work of the several kinds called for.

Bidder understands that the Owner reserves the right to reject any or all bids and to waive any informality in the bidding.

The Bidder agrees that this bid shall be good, and may not be withdrawn, for sixty(60) days after the scheduled closing time of receiving bids.

Upon receipt of written notice of acceptance of this bid, the bidder will execute the formal contract attached within seven (7) days. The bid security is attached to the sum of (5% of the Bid Amount).

($___________________________), is to become the property of the Owner in the event the contract is not executed within the time set forth above, as liquidated damages for the delay and additional expenses to the Owner caused thereby.

ASPHALT CONCRETE

SPECIFICATIONS

SCOPE:

The work consists of furnishing all mobilizations, traffic control, materials, “prep-work,” labor, equipment, and plant necessary to complete approximately 200 lbs. per Sy, Type C hot-laid asphalt concrete on a prepared base by the owner as directed by the County between the months of October 2025 through March 2026. A map and a list of approximate square yards to be patched and paved have been provided. The Contractor shall schedule paving within 20 calendar days of receiving notice and shall give the County 96 hours’ notice before paving begins. All paved roadway construction shall be done following the applicable section of the latest South Carolina Department of Transportation (SCDOT) Standard Specifications for Highway Construction (Std. Specs), except as noted. The contractor shall have an SCDOT-certified roadway technician on-site at all times to perform and certify required roadway testing, and an SCDOT Level 1 Laboratory technician to perform and certify required laboratory testing.

Specification:

For 200 lb. per sq. yds., Type C Asphalt for: Sunny Field Drive, Lucas Circle, Fessional Road, and Canal Drive on a stone base prepared by the owner. For 165 lb. per sq. yds, Type C Asphalt for: Arin Street, Wachovia Hills, Crooked Creek Drive, Deer Chase Way, Fox Chase Way, and Sally Circle. This work shall consist of a Surface Course Type C composed of mineral aggregate and asphalt cement and constructed over the existing pavement following section 403 of the SCDOT Std. Specs approved by the County may be used in place of hydrated lime. The work done hereunder shall be guaranteed to be free from defects for one year from the date of acceptance thereof.

Payment:

Type C Asphalt, for Sunny Field Drive, Lucas Circle, Fessional Road, Canal Drive, Arin Street, Wachovia Hills, Crooked Creek Drive, Deer Chase Way, Fox Chase Way and Sally Circle will be paid for at the unit price per actual square yard based on field measurements which shall include asphalt cement in the paving mixture, all costs of mobilization, traffic control, manufacture, transportation, placement, compaction, protection, site cleanup, in place and for all testing, labor, equipment, tools, maintenance and incidentals necessary to complete the work. Price adjustments will be made and shall be calculated based on the monthly SCDOT fuel and asphalt index. THE

CONTRACTOR SHALL PROVIDE ASPHALT WEIGHT TICKETS AND

DOCUMENTATION OF ALL REQUIRED SCDOT ASPHALT TESTING (ROADWAY

AND LABORATORY) BEFORE PAYMENT IS RELEASED.

CONSTRUCTION CONTRACT

STATE OF SOUTH CAROLINA

COUNTY OF DARLINGTON

THIS CONTRACT made and entered into _______ day of______________________, by and between___________________________________, Party of the Frist Part, and DARLINGTON COUNTY, Party of the Second Part:

WITNESSETH:

That the Party of the First Part, for consideration hereinafter fully set out, hereby agrees with the Party of the Second Part as follows:

That the Party of the First Part Shall, at his own cost and expense furnish all materials and all equipment and perform all the work necessary for LAYING HOT LAID

ASHPAHLT OVER THE EXISTING PAVEMENT OF THE LOCATIONS LISTED IN

DARLINGTON COUNTY, SOUTH CAROLINA according to the requirements of the solicitation dated 01-07-07-2023, the Specifications, and other documents, which are made a part hereof as is fully contained herein, to the satisfaction of the Party of the Second Part.

That the Party of the First Part shall commence the work to be performed under this contract at a date provided for in the Bid and shall fully complete all work hereunder (October 2025 -March 2026). The Party of the First Part further agrees to pay liquidated damages in the sum of $200.00 for each consecutive calendar day thereafter.

The Party of Second Part hereby agrees to make payment to the Party of the First for work faithfully performed under this Contract at the prices quoted in the BID amounting to the estimated sum of $___________________, the said amount being subject to subtractions and/or additions as provided for in the Bid and Specifications.

The Party of First Part shall submit a payment request to the Party of Second Part no more than once per month. The Party of the Second Part shall make a partial payment within sixty (60) days of receipt to the Party of the First Part based on the Pay request and the Party of the Second Part's duly approved estimate of work performed, less ten percent (10%) of such estimate, which will be retained until completion of the work.

Within sixty (60) days after completion by the Party of the First Part of all work covered by this contract, and acceptance of such work and equipment by the Party of the Second Part, and upon submission by the Party of the First Part of evidence satisfactory To the Party of the Second Part, that all payrolls, material bills, and other liabilities incurred by the Party of the First Part in connection with the construction of the work have been paid in full, the balance due on this Contract will be paid by the Party of the First Part.

The Party of the First Part hereby guarantees the work done to be free from defects, for one year from the date of acceptance thereof.

During the year of guarantee, the Party of First Part shall correct any defects that may develop in work done or materials and equipment furnished under this Contract, but it will not be responsible for injury thereto due to improper handling or maintenance.

Should the Party of the First Part fail to correct defects in the work or equipment within a reasonable time after being notified of them, the Party of the Second Part may proceed to correct them and change the cost against the Party of the First Part, who shall be liable therefore together with his bonding company.

IN WITNESS WHEREOF: The Parties hereto have executed this Contract on the day, and date first written above, in two (2) counterparts, each of which shall, without proof of accounting for the other counterparts, be deemed an original Contract.

Signed and Sealed in the Presence of By: ___________________________________

_____________________________ Title:___________________________________ Witness

DARLINGTON COUNTY

_____________________________ By:_____________________________________ Witness

Title:___________________________________