CSVT Properties Mowing Specifications for 2017.pdf

PA Department of Transportation

IFB # 610004173

Attachment A

Turf Mowing Specifications

I. DESCRIPTION:

A. This work shall consist of furnishing the necessary equipment, fuel, personnel, insurance and meeting the other requirements as specified to satisfactorily complete all mowing. Mowing will be performed at various residential or business locations on property owned by PennDOT in Snyder and Union Counties in the vicinity of Selinsgrove and Winfield for the Central Susquehanna Valley Transportation (CSVT) project.

B. Turf mowing to include weekly visits as needed during the mowing season of various properties as directed by the District Roadside Specialist (DRS). Other landscape maintenance activities such as picking up tree limbs, raking, string trimming and other similar tasks maybe required to facilitate mowing and maintain property.

C. PENNDOT reserves the right to increase or decrease the number of properties to be mowed and the frequency of mowing as financial conditions allow, climatic conditions require or the need to be maintained.

D. Additional Mowing Crew Complements may be required. If the additional mowing crew complement is required by PennDOT, the contractor will have 10 calendar days to provide the crew(s).

E. The Unit Prices of this contract shall be per Hour.

F. Job Site Reporting – Payment for services rendered by the mowing complement shall begin when the complement reports to the first job site of the work day and payment shall cease when the complement leaves the last job site of the work day.

Reasonable travel time between job sites of the work day is included in the hourly rate.

G. No charges shall incur for repairs, adjustments, and servicing of the equipment.

H. The vendor shall designate one person as the Project Manager for the department’s main person to contact regarding all contract issues.

I. The vendor’s Project Manager shall participate in a pre-job meeting. The pre-job meeting shall be conducted by the District Roadside Specialist to review the properties to be maintained. The department will pay a minimum of 3 hours for the pre-job meeting.

Attachment A

II. MOWING SPECIFICATIONS:

A. General:

1. All mowing shall be performed Monday through Saturday, weather permitting.

No work shall be performed on National Holidays, Sundays, or at night unless authorized by the DRS.

2. The Contractor shall notify the DRS each day before 8:00 AM of the locations of mowing for that day or, if a consistent mowing schedule is followed, a call would only be required if the schedule has changed for the week.

3. Mowing shall not commence until after 8:00 AM unless otherwise approved by the DRS.

4. Mowing not satisfactorily completed as determined by the DRS shall be re-mowed at no additional charge to PENNDOT.

5. All mowing operations shall exercise every precaution to ensure that no structures and no desirable plants are damaged by mowing operations. The contractor shall be held liable for replacing, repairing or compensating the department for damages to a property.

6. The equipment used and the hourly time charged will be at the discretion of the

DRS.

7. The mower cutting devices shall be replaced and/or sharpened as needed. No un-mowed streaks/skips or ragged grass edges will be permitted.

8. Unannounced inspections of the mowing operations may be performed by the

DRS at any time. This shall include the inspection of the equipment, personnel, and the safety of the mowing operation. The DRS shall have the authority to cease the mowing operation at any time and for any deficiency of this contract.

Deficiencies found shall be corrected before the mowing operation resumes or at the discretion of the Roadside Specialist and at no additional cost to PENNDOT.

III. MOWING CREW COMPLEMENT

The minimum mowing crew complement shall include but is not restricted to the following equipment and personnel:

A. EQUIPMENT:

1. Transport Vehicle - A vehicle or a vehicle with a trailer of sufficient size to haul the specified equipment and the incidental tools and equipment normally required for this type of service such as rakes, brooms, blowers, grass clippings

Attachment A containers, trimmer line and fuel containers needed to perform the assigned duties in a professional workman like manner. To include tools and equipment for minor repairs and field adjustments.

2. Zero Turn Mower – Variable/multiple speed zero turn mower with a 40 inch minimum cutting width.

3. String Trimmer – One gasoline powered string trimmer minimum 25cc engine displacement.

B. PERSONNEL

1. Driver/Operator – One person will be needed to fulfill the requirements of the mowing crew complement and shall have the following:

a. Valid driver’s license.

b. This person shall have a minimum of 1 year of experience operating and maintaining mowing equipment, trimmers, and blowers in a commercial/business type operation.

c. Shall be capable of making minor repairs and field adjustments to the equipment.

d. Work independently without on-site supervision.

PAYMENT TERMS:

A. A property location mowing log will be provided by the DRS to be completed for each mowing visit. The information on the itemized report will include the property location. Mowing date(s) and hourly quantity for each mowing location will need to be completed on a weekly basis. This completed report will be submitted to the

DRS.

B. A Confirmation of Service Form OS-501 shall be completed and submitted to the DRS for receiving purposes. This form will be provided by the DRS. The Confirmation of Service Form OS-501 shall be submitted on a weekly basis as needed. The OS-501 will be submitted with the itemized log referenced in A.

C. An invoice shall be prepared by the contractor and is to include but not limited to;

contractors address, vendor SAP identification number, telephone number, Purchase Order number, Purchase Order Item number, Item Description, Quantity, Unit of Measure, Net Price, Total Price and Contractors Signature. All invoices shall be sent to the address listed on the Purchase Order.