CSS-SPEC COMBINED.pdf

Combined Synopsis/Solicitation RFQ # 246-25-Q-0017

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested in response to this notice and a written solicitation will NOT be issued. This solicitation is being issued as a Request for Quote (RFQ) # 246-25-Q-0017. Submit only written quotes for this RFQ. This solicitation is for 100% Buy Indian Set Aside. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-04. The associated NAICS code is 339994.

This RFQ contains (1) Line Items:

CLIN DESCRIPTION QTY UNIT CHARGE

01 MICROFIBER STRING MOP LOOPED 50 CS/10

02 12" ULTRA MICROFIBER PAD 15 BG/1

03 MICROFIBER TWIST LOOP

W/VELCRO

500 EA

04 CLOTH MICROFIBER 16" X 16" BLUE 6 CS/40

05 CLOTH MICROFIBER 16" X16"

YELLOW

6 CS/40

06 ECO-NEUTRAL DISINFECTANT E23,

BT=1.25L

200 CS

07 MICRO-FAST TWIST LOOP 16"

POCKET

250 EA

PERIOD OF PERFORMANCE: 30 days after receipt of Award

Vendor Requirements: SEE ATTACHED STATEMENT OF WORK

Submit Quotes no later than: 02/05/2025 4:00 p.m. MDT to the Following Point of Contact:

Karen James, via Email: karen.james@ihs.gov.

Evaluation: FAR 52.212-2 Evaluation -- Commercial Items (completed as follows):

(a) The Government will award a firm fixed price contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Lowest Price Technically Acceptable The vendors shall submit the following:

Pricing

• Price will be evaluated by comparing the total price among the received offers as a basic requirement.

• A complete price schedules

Technical Capabilities

• Supply the exact requested items

• Descriptive literature of the items and these items meet or exceeds the requirement being solicited Past History Performance

1. Past performance will be considered

This solicitation will result in a firm fixed price purchase order pursuant to the terms and conditions below. Terms and conditions other than those stated will not be accepted. The above pricing is all inclusive.

PROVISIONS: The following FAR provisions apply to this solicitation:

FAR 52.212-1, Instructions to Offeror- Commercial Items (MAR 2023); FAR 52.212-3, Offeror Representations and Certifications- Commercial Items (DEC 2022) (the offeror should include a completed copy of this provision with their quote).

CLAUSES: The following FAR clauses apply to this solicitation:

52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023); 52.204-28Federal Acquisition Supply Chain Security Act Orders—Federal Supply Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts (DEC 2023); 52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition (Dec 2023); 52.211-17, Delivery of Excess Quantities (Sept 1989); 52.219-3, Notice of HUBZone Set-Aside or Sole- Source Award (Oct 2022); 52.219.6, Notice of Total Small Business Set-Aside (Nov 2020); 52.219- 13, Notice of Set-Aside of Orders (MAR 2020); 52.219-16, Liquidated Damages-Subcontracting Plan (Sep 2021); 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Feb 2024);

52.222-21, Prohibition of Segregated Facilities (APR 2015); 52.222-50, Combating Trafficking in Persons (Nov 2021), 52.225-1, Buy American-Supplies (Oct 2022); 52.225-3, Buy American-Free Trade Agreements-Israeli Trade Act (Nov 2023); 52.225-13, Restrictions on certain foreign purchases (Feb 2021); 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024); 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (OCT 2018); 52.232-34, Payment by Electronic Funds Transfer-Other than System for Award Management (JUL 2013); 52.232-36, Payment by Third Party (MAY 2014); 52.240-1, Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act-Covered Foreign Entities (Nov 2024); 352.204-73; Contractor Personnel Security and Agency Access. (Deviation); 352.226-1; Indian Preference, DEC 2015; 352.226-4, Notice of Indian Small Business Economic Enterprise set-aside, DEC 2025; 352.226-7, Indian Economic Enterprise Representation; 352.232-71, Electronic submission of payment request; The above Provisions and Clauses may be obtained via internet at https://www.acquisition.gov/ And https://www.acquisition.gov/hhsar https://www.acquisition.gov/ https://www.acquisition.gov/hhsar

Miscellaneous:

NO FAX QUOTATIONS

ELECTRONIC SUBMISSIONS – SUBMISSION VIA EMAIL IS THE ONLY ACCEPTABLE

ELECTRONIC SUBMISSION. (karen.james@ihs.gov)

All contractors must be registered in the System for Award Management database located at https://www.sam.gov/sam/ prior to any contract award. Please submit the following information with each quote: Vendor Name, Cage Code, DUNS number, Tax Identification Number, Prompt Payment Terms, Delivery Time, GSA Contract Number (if applicable), Date quote expires, total price for each line item, total quote price, technical documentation in sufficient detail to determine technical acceptability and Indian Health Service Buy Indian Act, Indian economic enterprise representation form. Failure to provide sufficient technical detail may result in rejection of your quote.

Department of Health and Human Services Indian Health Service

National Supply Service Center (NSSC)

Specifications Cleaning Supplies

1. PURPOSE OF THE PROJECT

The Indian Health Services (IHS), National Supply Service Center (NSSC), has a need for cleaning supplies. The National Supply Service Center has identified the need for cleaning products to safely and effectively remove soils, germs, and other contaminants. Consistent cleaning helps people stay healthy and reduces the risk of spreading germs.

2. DETAILED DESCRIPTION OF THE TECHNICAL REQUIREMENTS

The contractor shall meet or exceed the following items:

Quantity Volume Catalog Number Description

50 CS 2704LB MICROFIBER STRING MOP LOOPED

15 BG PN02016 12" ULTRA MICROFIBER PAD

500 EA 0000PN3024 MICROFIBER TWIST LOOP W/VELCRO

6 CS B0052-200 CLOTH MICROFIBER 16" X 16" BLUE

6 CS B0082-200 CLOTH MICROFIBER 16" X16" YELLOW

200 CS 6023-1400 ECO-NEUTRAL DISINFECTANT E23

250 EA 0000PN04014 MICRO-FAST TWIST LOOP 16" POCKET

3. PERIOD OF PERFORMANCE

30 days from the date of the award

4. LEVEL OF EFFORT

4.1 The contractor shall provide new supplies.

4.2 The contractor shall deliver supplies to NSSC/Gallup, 2400 FUHS Avenue, Bldg. 10, Gallup, NM 87301 with all installation instructions, warranty documents, and specifications.

4.3 Training: N/A

5. SPECIAL REQUIREMENTS

5.1 In accordance with HHSAR 304.1303, To ensure compliance with Homeland Security Presidential Directive-12: Policy for a Common Identification Standard for Federal Employees and Contractors (HSPD-12) It is the IHS policy that all staff and contractors who require physical access to federally controlled facilities and logical access to the IHS Information

National Supply Service Center (NSSC)

Technology (IT) networks and systems must obtain an HSPD-12-compliant access card.

Individuals will be issued an access card upon meeting the HSPD-12 requirements and a favorable background investigation.

5.2. The US PHS National Supply Service Center (NSSC) are a tobacco/smoke-free environment (buildings and grounds). No tobacco/smoking use will be tolerated during service.

5.3. Security Requirements: Contractor personnel will be required to contact the government-designated point of contact upon arrival when reporting for service calls or delivery supplies. The contractor shall be responsible for the security of all organizational information. Current rules and regulations applicable to the premises, where the work shall be performed shall apply to the contractor and its employees while working on the premises. These regulations include but are not limited to, escort by National Supply Service Center (NSSC) officials, presenting valid identification, smoking restriction, and any safety procedures.

5.4. The contractor shall not disclose or cause to disseminate any information concerning the operations of the National Supply Service Center (NSSC). Such action(s) could result in a violation of the contract and possible legal actions.

5.4.1. All inquiries, comments, or complaints arising from any matter observed, experienced, or learned of as a result of or in connection with the performance of the contract, the resolution of which may require the dissemination of official information, shall be directed to the government’s designated representative.

5.5. Termination Amortization Schedule: A termination amortization schedule shall be included as an attachment of the awarded contract. If the Government does not exercise any of the options listed in the price/cost schedule, the Government’s not exercising the options will have the same effect as if the Government terminated for convenience. All remedies afforded to the contractor in regard to a termination for convenience shall be available to the contractor.

6. DELIVERABLES AND REPORTING REQUIREMENTS

6.2. Delivery: The contractor will coordinate the delivery, installation, and training dates with the designated government employee. The government will provide the contractor with dock access and building access for this sole purpose. The designated government employee will work with the pertinent government agency(ies) to secure the needed dock access. No deliveries can be made after 3:15 pm. Driver needs a valid ID.

6.3. Contractor Point of Contact: The contractor shall furnish one designated point of contact (POC) to the government’s designated representative for coordination of supplies, delivery, and/or maintenance. The POC will be empowered to make daily decisions to ensure that the contract implementation and day-to-day maintenance meet the terms and conditions of this contract.

National Supply Service Center (NSSC)

6.4. Contractor’s Phone Numbers: The contractor shall provide a toll-free telephone number for service calls, which must be answered during at least eight working hours, between 7:00 am and 3:30 pm, Monday through Friday.

7. GOVERNMENT-FURNISHED PROPERTY, FACILITIES AND SERVICES

7.2. The Government shall make no supply of property, facilities, and services.

8. CONTRACTOR FURNISHED PROPERTY, FACILITIES AND SERVICES

8.2. Required personnel, materials, supplies, and equipment: The contractor shall furnish all personnel, materials, supplies, and equipment required to perform work under the contract, including but not limited to equipment and shipping.

9. CHANGES TO THE SPECIFICATIONS

Any changes to these specifications shall be authorized and approved only through written correspondence from the Contracting Officer. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor.

10. DELIVERABLES/PERFORMANCE MATRIX

1. Provided quality customer service according to NSSC mission: Yes No

2. Met the terms of the SOW: Yes No

3. Vendor availability and service requests answered timely:

Yes No

Program Manager Signature:________________________