CSS - SP330026Q0220.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30. 1. REQUISITION NUMBER

7017498256, 7017498331

PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

a. NAME

4. ORDER NUMBER 5. SOLICITATION NUMBER

SP330026Q0220

b. TELEPHONE NUMBER (No collect

6. SOLICITATION ISSUE

DATE

8. OFFER DUE DATE/

7. FOR SOLICITATION

INFORMATION CALL: Michael Hayes Minto calls)

(717) 329-2208

LOCAL TIME

See Below

9. ISSUED BY CODE SP3300 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: 100 % FOR:

DLA DISTRIBUTION

430 MIFFLIN AVE, SUITE 3102A

NEW CUMBERLAND PA 17070-5000

Local Admin: Michael H. Minto. Tel:717-329-2208 Email: Michael.Minto@dla.mil

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

8(A)

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

315210

SIZE STANDARD:

750 EMP

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

13b. RATING

14. METHOD OF SOLICITATION REQUEST

UNLESS BLOCK IS MARKED

SEE SCHEDULE

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

FOR

PROPOSAL

(RFP)

15. DELIVER TO

See Schedule

CODE 16. ADMINISTERED BY CODE

See Block 9

17a. CONTRACTOR/

OFFEROR

TELEPHONE NUMBER

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY CODE

DEF FIN AND ACCOUNTING SVC

BSM

P O BOX 369031

COLUMBUS OH 43236-9031

USA

SL4701

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

OFFER BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

SEE SCHEDULE

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 1

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 31c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print) 30c. DATE SIGNED mailto:Michael.Minto@dla.mil

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. EMAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT

COMPLETE PARTIAL FINAL

37. CHECK NUMBER

PARTIAL FINAL

STOCK RECORD (S/R) 40. PAID BY

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER

42a. RECEIVED BY (Print)

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE 42b. RECEIVED AT (Location)

42c. DATE RECEIVED (MM/DD/YYYY) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 11/2021) BACK

SP330026Q0220

Brand Name Only - Fire Fighter Uniforms for DDJC

NOTICE TO VENDORS

Introduction:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Part 12 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued. This is a Combined Synopsis / Solicitation (CSS) and the CSS number is SP330026Q0220.

Point of Contact Contracting Officer: Rafael E. Dixon

430 Mifflin Avenue, Suite 3102A New Cumberland, PA 17070 Attn: Rafael E. Dixon E-mail: Rafael.Dixon@dla.mil

Contract Specialist: Michael Minto Michael.Minto@dla.mil

(717) 329-2208

Section One: Notice to Quoters:

1. This Combined Synopsis / Solicitation (CSS) SP330026Q0217, is being issued to establish a Single award, Firm Fixed Price (FFP) Contract for the following item: Brand Name Only: Fire Fighter Pants and Shirts, Workrite Part Numbers: Pants – FP50, Shirts – FSC2 NAV.

All tailoring, hemming and patch sewing will be done separately.

2. This CSS is being solicited as 100% Small Business Set Aside. The North American Industry Classification System (NAICS) code for this project is 315210 and the size standard is 750 employees. The Product or Service Code (PSC) for this acquisition is 8415.

3. Quotes must be received electronically via email at: Michael.Minto@dla.mil, Subject: SP330026Q0220 Quotation – “Quoter’s Company Name”. Quotations must be received by August 14, 2026, 1PM Eastern Time to be considered for award.

4. Questions regarding this solicitation shall be submitted by electronic mail to the Acquisition Specialist, via email to Michael Minto at Michael.Minto@dla.mil, Subject: SP330026Q0220 CSS Question. Question(s) must be received by August 7, 2026 at 3:00 PM EDT. Answers to questions will be posted to the SAM.GOV website via an amendment to the solicitation.

5. The Government intends to award one (1) contract as a result of this CSS and will be issued on a Standard Form (SF) 1449. This acquisition is NOT a Defense Priorities and Allocations System (DPAS) rated procurement.

6. INVOICING AND PAYMENT: Invoicing and Payment will be made via Wide Area Work Flow. See

DFARS Clause 252.232-7006.

7. INDEPENDENT PRICING: See FAR 52.212-1 Pricing and Administrative 3(f)

8. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

mailto:Rafael.Dixon@dla.mil mailto:Michael.Minto@dla.mil http://www.acquisition.gov/

Section Two: Schedule of Supplies and Services

See Attachment 1 - Schedule of Supplies in conjunction with Attachment 2 – Limited Source Justification

1. Vendors shall quote Fixed Unit Price. All unit prices shall be quoted as FOB DESTINATION pricing in accordance with the delivery address below. No pricing past second decimal point.

See Attachment 1 – Schedule of Supplies and Attachment 2 – Limited Source Justification.

SHIP TO:

DLA DISTRIBUTION SAN JOAQUIN

25600 S CHRISMAN RD BOSS WHSE 29-5

Attention: Fire Department

TRACY CA 95304

GOV POC: Will be provided at time of award.

Contractor shall type company name, address, and CAGE code exactly as it appears in the DoD System for Award Management (SAM) Database.

Company Name: ________________________________

Company Address: ________________________________

Telephone ________________________________

CAGE Code ________________________________

UEI ________________________________

2. DLA issues this document using the DoD authorized unit of issue. Please refer to the following URL to determine the corresponding ANSI X12 unit of issue.

https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fwww.dla.mil%2FPortals%2F104%2F Documents%2FDLMS%2FeApplications%2FLogDataAdmin%2FUnit_of_Issue_and_Purchase_Unit.xlsx& wdOrigin=BROWSELINK

Unit of Issue: EA = Each

Section Three: Description/PWS:

FIRE FIGHTER PANTS AND SHIRTS

BRAND NAME ONLY: WORKRITE NOMEX PANTS AND SHORT SLEEVE SHIRTS

Section Four: Packaging:

1. All items shall be packaged best commercial practice in accordance with ASTM D3951-10 and marked in accordance with MIL-STD-129R. All shipments shall contain proper shipping documentation. Contractor shall attach a water-resistant envelope containing all mandatory commercial shipping documentation to the exterior of the shipment. Special Marking Requirements. Each shipping container shall have special markings as required by the applicable ASTM guideline(s).

2. REQUIREMENTS FOR PALLETS: All material shall be packaged best commercial practice in accordance with ASTM 3951 and marked in accordance with MIL-STD-129P. All shipments must contain proper shipping https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fwww.dla.mil%2FPortals%2F104%2FDocuments%2FDLMS%2FeApplications%2FLogDataAdmin%2FUnit_of_Issue_and_Purchase_Unit.xlsx&wdOrigin=BROWSELINK https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fwww.dla.mil%2FPortals%2F104%2FDocuments%2FDLMS%2FeApplications%2FLogDataAdmin%2FUnit_of_Issue_and_Purchase_Unit.xlsx&wdOrigin=BROWSELINK https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fwww.dla.mil%2FPortals%2F104%2FDocuments%2FDLMS%2FeApplications%2FLogDataAdmin%2FUnit_of_Issue_and_Purchase_Unit.xlsx&wdOrigin=BROWSELINK documentation. Contractor shall attach, in a water resistant envelope, to the exterior shipping container a commercial packing list. All documents must include at a minimum, contract number and purchase request (PR) number for the item, material identifier number, quantity, and unit of issue. All material must be delivered in accordance with the best commercial practices to insure safe delivery to destination. Each pallet load of material shall be marked with a label/placard identifying the stock number, contract and delivery order number, and the Unit of Issue (UI) quantities per pallet, if a pallet is required. Vendors shall mark and identify the Original Document Number (ODN) on all freight and packing slips. Omission of any data on the shipping documentation could cause a delay in receipt of goods and significantly delay payment.

3. All material must be delivered in accordance with the best commercial practices to insure safe delivery to destination. Each pallet load of material shall be marked with a label/placard identifying the stock number, contract and delivery order number, and the Unit of Issue (UI) quantities per pallet. Vendors shall mark and identify the Original Document Number (ODN) on all freight and packing slips. Omission of any data on the shipping documentation could cause a delay in receipt of goods and significantly delay payment.

4. The following link contains information regarding packaging and marking requirements for government shipments, including a full text copy of MIL-STD-129P:

http://www.landandmaritime.dla.mil/offices/packaging/

Section Five: Inspection/Acceptance:

1. FOB point shall be Destination.

2. Delivery Orders will be shipped to:

DLA DISTRIBUTION SAN JOAQUIN

25600 S CHRISMAN RD BOSS WHSE 29-5

Attention: Fire Department

TRACY CA 95304

Section Six: Delivery/Period of Performance/Ordering Period:

1. The Government desires delivery of the item(s) identified on the delivery order within 30 calendar days after receipt of the delivery order.

2. The primary contract specialist for delivery orders for this contract is DLA Distribution Acquisition Operations J7 (AB) 430 Mifflin Avenue, Suite 3102A New Cumberland, PA 17070 Attn: Michael Minto Phone: 717-329-2208 E-mail: Michael.Minto@dla.mil Upon shipment of the supplies on the written delivery order, the contractor shall contact the contract specialist or ordering officer who issued the written delivery order within 5 business days in order to ensure prompt payment.

Omission of any data on the shipping documentation could cause a delay in receipt of goods and significantly delay payment.

3. Acceptable Proof of Delivery documents include: Shipping Documentation; Materials Inspection and Receiving Report (DD250), Completed and Executed Block 32 on the SF1449, Bill of Lading, Packing List, Tracking/Delivery Confirmation or Invoice. To ensure prompt payment to your company, the Proof of Deliveries must include the following:

CONTRACT NUMBER or ORIGINAL DOCUMENT NUMBER

CLIN /MATERIAL NUMBER

SPECIFIC QUANTITY SHIPPED IN REFERENCE TO QUANTITY ORDERED

http://www.landandmaritime.dla.mil/offices/packaging/

PRINTED NAME AND WRITTEN SIGNATURE OF A GOVERNMENT EMPLOYEE

Section Seven: Contract Administration Data:

1. ELECTRONIC SOLICITATION: This CSS, and any amendments, is only available electronically at the website www.sam.gov. Quoters are cautioned it is their responsibility to access the website for any amendments that may be issued under the CSS. There will be no advance notification of amendment issuance.

Quoters are advised to frequently check the website for any amendments since an amendment may be issued up until the quote submission due date and time. Failure to acknowledge amendments may render your quote non-responsive and ineligible for award.

2. SYSTEM FOR AWARD MANAGEMENT (SAM): A prospective awardee shall be registered in the System for Award management (SAM) database by the quotation submission date, during performance and through final payment of any contract resulting from this solicitation. Vendors may obtain information on registration and annual confirmation requirements via the SAM website at http://www.sam.gov. Contractor shall type company name, address, and CAGE code exactly as it appears in the DoD System for Award Management (SAM) Database on this Combined Synopsis / Solicitation.

3. MARK CONTRACT NUMBER ON ALL CORRESPONDENCE: Contractor must mark the IDIQ Contract Number and Delivery Order Number on all paperwork and shipments. The order number must appear on the exterior of the shipment. All documents must include at a minimum, contract number and purchase request (PR) number for the item, material identifier number, quantity, and unit of issue. Failure to follow these instructions will hold up payment to you and could result in the return of merchandise at your expense.

4. ORGANIZATIONAL CONFLICT OF INTEREST: The contractor shall be ineligible from participation as a contractor, subcontractor, or consultant in any procurement arising or resulting from any of the services provided to DLA on this contract. This restriction includes providing services to any potential bidders on such procurements. The contractor shall not incorporate its product or services in any Performance Work Statement or specification unless directed to do so in writing by the Contracting Officer. If the contractor, in the performance of this contract, obtains access to information such as plans, policies, reports, studies, financial data, internal data, or any other non-public information or information by the Privacy Act, the contractor agrees not to release such information without prior written approval from the Contracting Officer. The use of such information for personal gain is prohibited. In addition, the contractor agrees that to the extent it receives or is given access to proprietary data, or other confidential or privileged technical, business, or financial information under this contract, it shall treat such information in accordance with any restrictions imposed on such information.

5. Invoicing and Payment will be made via Wide Area Work Flow. See DFARS Clause 252.232-7006

6. DELIVERY ORDERS: N/A

7. The Government is not soliciting for the “same old way” of doing business. The Government encourages proposals that will achieve savings through innovative processes. Furthermore, DLA Distribution personnel are working to eliminate unnecessary requirements and negotiating for a reduction in supplies/material prices.

Therefore, your assistance is requested in reducing prices and improving our buying processes.

Section Eight: Clauses:

CONTRACT CLAUSES

FAR 52.212-4 Terms and Conditions—Commercial Products and Commercial Services (DEVIATION) (CD 2026-

O00028) (DEC 2025)

http://www.sam.gov/

ADDENDA TO FAR 52.212-4 Terms and Conditions—Commercial Products and Commercial Services (DEVIATION)

(CD 2026-O00028) (DEC 2025)

THE FOLLOWING CLAUSES ARE INCORPORATED BY REFERENCE:

FAR 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

FAR 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards

FAR 52.204-13 System for Award Management—Maintenance

FAR 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

FAR 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations

FAR 52.219-6 Notice of Total Small Business Set-Aside

FAR 52.219-8 Utilization of Small Business Concerns

FAR 52.219-14 Limitations on Subcontracting (DEVIATION 2021-O0008)

FAR 52.219-28 Post-Award Small Business Program Representation

FAR 52.222-3 Convict Labor

FAR 52.222-19 Child Labor—Cooperation with Authorities and Remedies

FAR 52.222-36 Equal Opportunity for Workers with Disabilities

FAR 52.222-50 Combating Trafficking in Persons

FAR 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS (APR 2026

FAR 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving

FAR 52.232-1 Payments

FAR 52.232-8 Discounts for Prompt Payment

FAR 52.232-11 Extras

FAR 52.232-23 Assignment of Claims

FAR 52.232-33 Payment by Electronic Funds Transfer—System for Award Management

FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors

FAR 52.233-3 Protest After Award

FAR 52.233-4 Applicable Law for Breach of Contract Claim

FAR 52.240-91 Security Prohibitions and Exclusions

FAR 52.247-34 F.o.b Destination

FAR 52.244-6 Subcontracts for Commercial Products and Commercial Services

DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials

DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights

DFARS 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunication Equipment or Services (Jan 2023)

DFARS 252.223-7008 Prohibition of Hexavalent Chromium

DFARS 252.225-7001 Buy American and Balance of Payments Program

DFARS 252.225-7012 Preference for Certain Domestic Commodities

DFARS 252.225-7036 Buy American—Free Trade Agreements—Balance of Payments Program

DFARS 252.225-7048 Export-Controlled Items

DFARS 252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime

DFARS 252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region

DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

DFARS 252.232-7010 Levies on Contract Payments

DFARS 252.243-7001 Pricing of Contract Modifications

DFARS 252.244-7000 Subcontracts for Commercial Products and Commercial Services

DFARS 252.247-7023 Transportation of Supplies by Sea

THE FOLLOWING CLAUSES ARE INCORPORATED BY FULL TEXT:

FAR 52.252-2 Clauses Incorporated By Reference (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the contracting officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):"

The complete text of any of the clauses and provisions are available electronically from the following sites:

FAR- https://ecfr.federalregister.gov/current/title-48/chapter-1 DFARS - https://www.acq.osd.mil/dpap/dars/dfarspgi/current/ DLAD - https://www.dla.mil/Acquisition/Policy‐and‐Directives/

(End of clause)

DFARS 252.232-7006 Wide Area Workflow Payment Instructions (JAN 2023)

(a) Definitions. As used in this clause— https://ecfr.federalregister.gov/current/title-48/chapter-1 https://www.acq.osd.mil/dpap/dars/dfarspgi/current/ https://www.dla.mil/Acquisition/Policy%E2%80%90and%E2%80%90Directives/

• “Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

• “Document type” means the type of payment request or receiving report available for creation in Wide Area

WorkFlow (WAWF).

• “Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

• “Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of

Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

_Invoice Only_(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer. ___N/A____(Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract. [Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC SL4701 Issue By DoDAAC SP3300 Admin DoDAAC** SP3300 Inspect By DoDAAC N/A Ship To Code SB3200 Ship From Code N/A http://www.acq.osd.mil/dpap/dars/dfars/html/current/252232.htm#252.232-7003 http://www.acq.osd.mil/dpap/dars/dfars/html/current/252232.htm#252.232-7003 https://www.sam.gov/ https://wawf.eb.mil/ https://wawf.eb.mil/

Mark For Code N/A Service Approver (DoDAAC) N/A Service Acceptor (DoDAAC) N/A Accept at Other DoDAAC N/A LPO DoDAAC N/A DCAA Auditor DoDAAC N/A Other DoDAAC(s) N/A

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert “See Schedule” or “Not applicable.”**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact. Christopher.Loyd@dla.mil (Contracting Officer: Insert applicable information or “Not applicable.”)

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

Section Nine: DLAD and Local Notes:

DLAD PROCUREMENT NOTES

C02 Manufacturing Phase-Out or Discontinuation of Production, Diminishing Sources, and Obsolete Materials or Components (DEC 2016)

The contractor shall notify the contracting officer immediately upon determining the unavailability of obsolete materials or components. The contractor may recommend a solution to include the impact on the contract price and delivery. The contractor shall not initiate any item redesign or incur any additional costs without the express, written authorization of the contracting officer.

In the event that manufacturing phase-out or discontinuance of production of such items is contemplated, the contractor is required to notify the contracting officer and publish the discontinuance in the Government-Industry Data Exchange Program (GIDEP), where feasible; and to provide immediate advance notice of production phase-out to DLA DMSMS at dscc.dmsms@dla.mil.

(End of Procurement Note)

C03 Contractor Retention of Supply Chain Traceability Documentation (JUN 2023)

(1) By submitting a quotation or offer, the contractor, if it is not the manufacturer of the item, is confirming it currently has, or will obtain before delivery, and shall retain documented evidence (supply chain traceability documentation), as described in paragraph (2) of this procurement note, demonstrating the item is from the approved manufacturer and conforms to the technical requirements.

(2) At a minimum, the supply chain traceability documentation for the item shall include: basic item description, part number and/or national stock number, manufacturing source, manufacturing source’s Commercial and Government Entity (CAGE) code, and clear identification of the name and location of all supply chain intermediaries between the manufacturer to the contractor to item(s) acceptance by the Government. The documentation should also include, if available, the manufacturer's batch identification for the item(s), such as date codes, lot codes, or serial numbers.

mailto:%20Christopher.Loyd@dla.mil%20 mailto:dscc.dmsms@dla.mil

(3) Contractors can find examples of acceptable supply chain traceability documentation at the Counterfeit

Detection and Avoidance Program (CDAP) website (http://www.dla.mil/LandandMaritime/Business/Selling/Counterfeit-Detection-Avoidance-Program/).

(4) The contractor shall immediately make documentation available to the contracting officer upon request. The contracting officer determines the acceptability and sufficiency of documentation. The contractor shall retain supply chain traceability documentation for six years after final payment under this contract for audit and other valid government purposes. If the contractor fails to retain or provide the documentation, or the contracting officer finds the documentation to be unacceptable, the contracting officer may take corrective action, including, but not limited to, cancellation of undelivered orders or rejection of delivered supplies.

C14 Correction of Nonconforming Packaging or Marking (MAY 2020)

(1) The Government may correct nonconforming packaging or marking for receipts of DLA-owned materiel if the estimated costs of correction are $1,000 or less. The contracting officer will advise the contractor of the discrepancy and that the Government has corrected the packaging or marking. The contracting officer will make a determination concerning appropriate reimbursement by the contractor for the Government’s costs to correct the deficiencies. Upon determining that reimbursement is required, the contracting officer will send a notice to the contractor. Upon receipt of notice from the contracting officer, the contractor shall reimburse the Government for the costs incurred by the Government to correct the deficiencies.

(2) If the estimated costs of correction for receipts of DLA-owned materiel are more than $1,000, the contracting officer will advise the contractor of the discrepancy and have the materiel returned to the contractor for correction/resubmittal; or, if there are urgent requirements, have the Government remediate the discrepancy at the contractor’s expense. If the Government remediates the discrepancy, the contracting officer will make a determination concerning appropriate reimbursement by the contractor for the Government’s costs to correct the deficiencies. Upon determining that reimbursement is required, the contracting officer will send a notice to the contractor. Upon receipt of notice from the contracting officer, the contractor shall reimburse the Government for the costs incurred by the Government to correct the deficiencies.

L06 Agency Protests (DEC 2016) Interested parties may file an agency level protest with the contracting officer or may request an independent review by the chief of the contracting office (CCO). Independent review by the CCO is an alternative to consideration by the contracting officer and is not available as an appellate review of a contracting officer decision on a protest previously filed with the contracting officer. Absent a clear indication of the intent to file an agency level protest with the CCO for independent review, protests will be presumed to be protests to the contracting officer.

CCO Contact Information:

Distribution J7 Acquisition Operations, 430 Mifflin Ave, Suite 3139, New Cumberland, PA 17070-5008.

Karen D. Ghani Karen.Ghani@dla.mil

(717) 770-5951

L08 Use of Supplier Performance Risk System (SPRS) in Past Performance Evaluations (JUN 2020)

(1) The Government will use the Supplier Performance Risk System (SPRS) (https://www.sprs.csd.disa.mil/) (formerly Past Performance Information Retrieval System – Statistical Reporting (PPIRS-SR)) to evaluate suppliers’ past performance.

mailto:Karen.Ghani@dla.mil

(2) SPRS collects quality and delivery data on previously awarded contracts and orders from existing Department of Defense reporting systems to classify each supplier’s performance history by Federal supply class (FSC) and product or service code (PSC). The SPRS application provides the contracting officer quantifiable past performance information regarding a supplier's quality and delivery performance for the FSC and PSC of the supplies the Government is purchasing.

(3) The contracting officer will use the quality and delivery classifications identified for a supplier in SPRS to evaluate a supplier’s past performance in conjunction with the supplier’s references (if requested). The Government will use this past performance information in accordance with the basis for award stated in the solicitation.

(4) SPRS generates classifications daily for each contractor. The SPRS User Guide for Awardees (https://www.sprs.csd.disa.mil/pdf/SPRS_Awardee.pdf) and the SPRS User Guide for Government (https://www.sprs.csd.disa.mil/pdf/SPRS_Government.pdf) provide instructions for accessing SPRS classifications.

Contractors have access to SPRS for their own classifications only. Suppliers are encouraged to review their own classifications; the SPRS reporting procedures and classification methodology detailed in the SPRS User Guide for Awardees (https://www.sprs.csd.disa.mil/pdf/SPRS_Awardee.pdf); and the SPRS Evaluation Criteria (https://www.sprs.csd.disa.mil/pdf/SPRS_DataEvaluationCriteria.pdf). The SPRS User Guide for Awardees (https://www.sprs.csd.disa.mil/pdf/SPRS_Awardee.pdf) provides the method to challenge a rating generated by SPRS.

(End of Procurement Note)

L31 Additive Manufacturing (JUN 2018)

(1) Additive manufacturing (AM) is a process of joining materials to make objects from three-dimensional (3D) model data, usually layer upon layer, as opposed to subtractive manufacturing methodologies, which remove material from areas where it is not desired, or other traditional manufacturing technologies, such as molding or stamping.

(2) Unless AM is specifically authorized in the solicitation/contract, quotes may not include parts or supplies made using the additive manufacturing process. The Government will not evaluate quotes that include an item or items produced using AM, and such quotes are not eligible for award for the current procurement. A quoter proposing to supply an AM-produced item may submit a request to the contracting officer for approval of the item for evaluation by the Engineering Support Activity (ESA) for acceptability for future procurements of the same items.

(3) If an item produced using AM is presented to the Government for inspection and acceptance that was not authorized in the solicitation/contract, the Government may reject the item as nonconforming.

(End of Procurement Note)

Section Ten: Documents, exhibits and Attachments:

Attachment 1 – Schedule of Supplies Attachment 2 – Limited Source Justification

Section Eleven: Provisions:

THE FOLLOWING PROVISIONS ARE INCORPORATED BY REFERENCE:

FAR 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation

FAR 52.204-7 System for Award Management—Registration

FAR 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations—Representation

FAR 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law

FAR 52.222-18 Certification Regarding Knowledge of Child Labor for Listed End Products

FAR 52.240-90 Security Prohibitions and Exclusions Representations and Certifications

DFARS 252.203-7005 Representation Relating to Compensation of Former DoD Officials

DFARS 252.204-7024 Notice on the Use of the Supplier Performance Risk System

DFARS 252.225-7000 Buy American—Balance of Payments Program Certificate

DFARS 252.225-7035 Buy American—Free Trade Agreements—Balance of Payments Program Certificate

DFARS 252.225-7055 Representation Regarding Business Operations with the Maduro Regime

DFARS 252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region—Representation

THE FOLLOWING PROVISIONS ARE INCORPORATED BY FULL TEXT:

FAR 52.216-1 Type of Contract (APR 1984) The Government contemplates award of a Firm Fixed-Price (FFP) Contract resulting from this solicitation.

(End of Provision)

FAR 52.233-2 Service of Protest (SEP 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from DLA Distribution J7 Acquisition Operations, Attn. Rafael E. Dixon, Contracting Officer, 430 Mifflin Ave, Suite 3102A, New Cumberland, PA 17070-5008.

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of Provision)

FAR 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

FAR- https://ecfr.federalregister.gov/current/title-48/chapter-1 DFARS - https://ecfr.federalregister.gov/current/title-48/chapter-2 DLAD - http://www.dla.mil/HQ/Acquisition/Offers/DLAD.aspx

(End of Provision)

DFARS 252.204-7016 Covered Defense Telecommunications Equipment or Services—Representation (DEC 2019)

(a) Definitions. As used in this provision, “covered defense telecommunications equipment or services” has the meaning provided in the clause 252.204-7018 , Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

https://ecfr.federalregister.gov/current/title-48/chapter-1 https://ecfr.federalregister.gov/current/title-48/chapter-2 http://www.dla.mil/HQ/Acquisition/Offers/DLAD.aspx https://www.acquisition.gov/dfars/part-252-solicitation-provisions-and-contract-clauses#DFARS-252.204-7018

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM)

(https://www.sam.gov/) for entities excluded from receiving federal awards for “covered defense telecommunications equipment or services”.

(c) Representation. The Offeror represents that it [ ] does, [ ] does not provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(End of provision)

DFARS 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation (MAY 2021) The Offeror is not required to complete the representation in this provision if the Offeror has represented in the provision at 252.204-7016 , Covered Defense Telecommunications Equipment or Services—Representation, that it “does not provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.”

(a) Definitions. “Covered defense telecommunications equipment or services,” “covered mission,” “critical technology,” and “substantial or essential component,” as used in this provision, have the meanings given in the 252.204-7018 clause, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services, of this solicitation.

(b) Prohibition. Section 1656 of the National Defense Authorization Act for Fiscal Year 2018 (Pub. L. 115-91) prohibits agencies from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service to carry out covered missions that uses covered defense telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) at https://www.sam.gov for entities that are excluded when providing any equipment, system, or service to carry out covered missions that uses covered defense telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless a waiver is granted.

Representation. If in its annual representations and certifications in SAM the Offeror has represented in paragraph (c) of the provision at 252.204-7016 , Covered Defense Telecommunications Equipment or Services—Representation, that it “does” provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument, then the Offeror shall complete the following additional representation:

The Offeror represents that it [ ] will [ ] will not provide covered defense telecommunications equipment or services as a part of its offered products or services to DoD in the performance of any award resulting from this solicitation.

(e) Disclosures. If the Offeror has represented in paragraph (d) of this provision that it “will provide covered defense telecommunications equipment or services,” the Offeror shall provide the following information as part of the offer:

(1) A description of all covered defense telecommunications equipment and services offered (include brand or manufacturer; product, such as model number, original equipment manufacturer (OEM) number, manufacturer part number, or wholesaler number; and item description, as applicable).

(2) An explanation of the proposed use of covered defense telecommunications equipment and services and any factors relevant to determining if such use would be permissible under the prohibition referenced in paragraph (b) of this provision.

(3) For services, the entity providing the covered defense telecommunications services (include entity name, unique entity identifier, and Commercial and Government Entity (CAGE) code, if known).

(4) For equipment, the entity that produced or provided the covered defense telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known).

(End of provision)

DLAD 552.233-9001, Disputes – Agreement to Use Alternate Dispute Resolution (ADR) (JUN 2020)

(a) The parties agree to negotiate with each other to try to resolve any disputes that may arise. If unassisted negotiations are unsuccessful, the parties will use alternative dispute resolution (ADR) techniques to try to resolve the dispute. Litigation will only be considered as a last resort when ADR is unsuccessful or has been documented by the party rejecting ADR to be inappropriate for resolving the dispute.

https://www.sam.gov/ https://www.acquisition.gov/dfars/part-252-solicitation-provisions-and-contract-clauses#DFARS-252.204-7016 https://www.acquisition.gov/dfars/part-252-solicitation-provisions-and-contract-clauses#DFARS-252.204-7018 https://www.sam.gov/ https://www.acquisition.gov/dfars/part-252-solicitation-provisions-and-contract-clauses#DFARS-252.204-7016

(b) Before either party determines ADR inappropriate, that party must discuss the use of ADR with the other party.

The documentation rejecting ADR must be signed by an official authorized to bind the contractor (see FAR 52.233-1), or, for the Agency, by the contracting officer, and approved at a level above the contracting officer after consultation with the ADR Specialist and legal counsel. Contractor personnel are also encouraged to include the ADR Specialist in their discussions with the contracting officer before determining ADR to be inappropriate.

(c) If you wish to opt out of this clause, check here [ ]. Alternate wording may be negotiated with the contracting officer.

(End of Provision)

Section Twelve: Instructions to Offerors

Far 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (DEVIATION) (CD 2026-O00028) ADDENDA TO FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services

(DEVIATION) (CD 2026-O00028)

GENERAL

1. All quotes must be received electronically via email at: Michael.Minto@dla.mil Subject:

SP330026Q0217 Quotation – “Quoter’s Company Name”. Quotations must be received by August 14, 2026, 1PM Eastern Time to be considered for award.

2. Facsimile and hard copy quote submissions will not be accepted or evaluated.

3. Quotes must be prepared in the English language.

4. Quotes must include all required documentation as listed below. Submission of a quote that does not contain all items requested below may result in elimination from consideration for award. Instructions contained herein are to serve as a guide in preparation of quotes; The instructions describe the type and extent of information, which should be provided in the quote. The quoter is expected to completely examine and analyze all aspects of the technical/business, past performance, and price areas to be addressed, and to include information in the quote, which will enable the evaluators to determine the quoter’s understanding of the requirements in each of the below areas.

5. Quotes must have the Controlled Unclassified Information (CUI) and Source Selection Sensitive references incorporated markings appropriate pages on each quote file, if applicable:

File Types other than Excel

a. Header on all pages:

i. 1st Line of Header, centered: “CUI”

ii. 2nd Line of Header, centered: “Source Selection Information - See FAR 2.101 and 3.104”

b. 1st page, bottom right corner, right justified (above footer):

Controlled by: Quoter’s Name CUI Category: SSEL Distribution/Dissemination Controls: Fed Only POC: To be completed by Quoter

c. Footer (centered at very bottom) on all pages stating “CUI”

Excel Files

a. Include “CUI” in the header/footer to ensure it displays on all pages.

b. Include the CUI Designation Indicator Block at the top of the excel spreadsheet, not in the header, so it only appears on the first page Controlled by: Quoter’s Name CUI Category: SSEL Distribution/Dissemination Controls: Fed Only POC: To be completed by Quoter

c. Footer (centered at very bottom) on all pages stating “CUI”

Organization: The quoter must prepare the quote as set forth in the table below. The titles and contents for each file are defined in this table. Quotes shall be submitted as THREE (3) separate files as follow:

FILE TITLE Page Limitations I Technical Capability None II Past Performance None III Pricing & Administrative None

File I

a. Quotations may be submitted in contractor format and shall include:

-Manufacturer Name -Manufacturer Part Number

b. The Vendor must include descriptive literature, demonstrating that the quoter’s product meets the specific specifications required per Schedule of Supplies and combined synopsis / solicitation.

The descriptive literature must demonstrate the product being offered meets the physical, functional, and performance characteristics specified in this solicitation and schedule of supplies.

File II - If the quoter has no history in Supplier Performance Rating System (SPRS) or other databases, the quoter may submit up to three (3) recent (performed within the previous five years based on solicitation issuance date), relevant references to be evaluated. The references may be government or commercial contracts/projects and should include a point of contact, contract number, dollar value, and project information. If the quoter has no recent/relevant past performance, they shall provide the following statement in lieu of the information requested: “(Insert quoter name) has determined that they possess no recent, relevant past performance in accordance with the RFQ.”

2. FILE III -

a. The quoter’s price quote shall reflect the unit price and extended price. Prices shall be rounded to the second decimal place submitted on this Combined Synopsis / Solicitation. Delivery Date:

30 days after receipt of order

b. Company name, Address, Point of Contact, Telephone number, and E-mail address.

c. Contractor SAM Unique Entity ID and Commercial and Government Entity (CAGE) Code

d. Solicitation Number

e. Signed acknowledgements of amendments (applicable only if any amendments are issued against this solicitation)

f. If quoter is quoting as a distributor/reseller provide a completed copy of the following statement:

"___________________________________ (Company Name) is an authorized distributor/reseller for_________________________________ (Manufacturer Name) products and is free to set our own prices and discounts."

Section Thirteen: Evaluation

FAR 52.212-2 Evaluation - Commercial Products and Commercial Services (DEVIATION) (CD 2026-O00028) Addenda to FAR 52.212-2 Evaluation - Commercial Products and Commercial Services (DEVIATION) (CD 2026-O00028)

Award will be made to the acceptable Quoter with the lowest evaluated price which is deemed responsible in accordance with the Federal Acquisition Regulations (FAR), and which has submitted a quote conforming to the solicitation requirements. The requirements include all stated terms, conditions, and all other requirements of this solicitation. The Government intends to make an award based on the initial quotes received; therefore, the initial offer should contain the Quoter’s best terms from a price and technical standpoint. Quoters must be determined to be responsible according to the standards of FAR Subpart 9 to be eligible for award.

Failure to provide a complete, detailed, realistic, and reasonable quote may reflect a lack of understanding of the requirements and may result in a determination that the Quoter’s quote is unacceptable. The Government does not assume a duty to search for clarification data to cure problems or inconsistencies with an offeror’s quote.

The award decision process is being conducted under FAR Part 12, wherein the Contracting Officer is permitted to engage in communications with individual contractors about their quotes without being subject to the policies and procedures of FAR Part 15, and without engaging in "discussions" or "negotiations" under FAR Part 15.

Although the Government intends to award an IDIQ as a result of this solicitation, the Government reserves the right to reject any and all quotes received and not award any item or items from this solicitation.

Technical Capability and Past Performance will be evaluated on an acceptable or unacceptable basis.

TECHNICAL FACTOR

The Government will evaluate the vendors Technical Capability to determine acceptability of the quote in response to this solicitation.

To be considered technically acceptable, the Quoter’s…