CSS -Nanozoomer or equal.pdf

COMBINED SYNOPSIS / SOLICITATION

COMPETITIVE

Classification code: 66

Title: Hamamastu NanoZoomer S20 Digital Automatic Slide Scanner or Equal

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

The solicitation number is 75N95024Q00427 and the solicitation is issued as a request for quotation

(RFQ).

This acquisition is for a commercial item or service and is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13—Simplified Acquisition Procedures; FAR Subpart 13.5—Simplified Procedures for Certain Commercial Items; and FAR Part 12—Acquisition of Commercial Items, and is not expected to exceed the simplified acquisition threshold.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-05, dated May 22, 2024.

The associated NAICS code is 334516 and the small business size standard is 1,000 employees. This requirement is full and open with no set-aside restrictions.

Supplies or Services and Prices

The National Institute of Neurological Disorders and Stroke (NINDS) has a requirement for a Hamamastu NanoZoomer S20 Digital Automatic Slide Scanner or Equal.

The contractor shall deliver and install the required equipment within thirty (30) days after receipt of order. Delivery must be FOB Destination and must include inside installation. The equipment shall be delivered and installed between the hours of 8:00am and 5:00pm, Bethesda, MD local prevailing time, Monday through Friday. Delivery must be Freight on Board (FOB) Destination and include inside delivery. The equipment shall be delivered and installed in coordination with the NINDS personal [to be named at time of award] at the time the equipment is ready to be shipped. The contractor shall provide an Original Equipment Manufacturer (OEM) certified service technician to perform setup, installation, and training.

Price Schedule

Line Item: 0001 Item: Product Code C16300-01-BF-KIT – NanoZoomer S20 Kit Quantity: 1 Total Price: $__________

Line Item: 0001A Item: Equal Product Code ________ – Equipment Name__________ Quantity: 1 Total Price: $__________

Line Item: 0002 Item: Product Code NDP-Inst-BF – NanoZoomer Brightfield Installation Fee and 4 hours of training Quantity: 1 Total Price: $__________

Line Item: 0002A Item: Equal Product Code ________ – Equipment Name__________ Quantity: 1 Total Price: $__________

Line Item: 0003 Item: Product Code NZ Shippinh Fee - Standard Shipping Fee For NanoZoomer Quantity: 1 Total Price: $__________

Line Item: 0003A Item: Equal Product Code ________ – Equipment Name__________ Quantity: 1

Background and Requirement The National Institutes of Health (NIH) is the nation’s leading medical research agency and the primary Federal agency whose mission is to seek fundamental knowledge about the nature and behavior of living systems and the application of that knowledge. The mission of the NIH also includes enhancing health, lengthening life, reducing illness and disability, conducting, supporting and making medical discoveries that improves and saves people’s health and lives.

The National Institute of Neurological Disorders and Stroke (NINDS) researchers of the Translational Neuroradiology Section (TNS), Viral Immunology Section (VIS), and Experimental Immunotherapeutics Unit (EIU) rely heavily on histologic work for their ground-breaking scientific discoveries. Digital auto-scanners are known for their efficiency, preservation capabilities, accessibility, and analysis features.

These scanners automate the process of scanning slides, saving time and effort while handling a higher volume of samples. By creating high-resolution digital images, they eliminate the need for physical storage space and ensure the preservation of samples for future reference. The digital format allows for easy access and sharing of slides, facilitating collaboration, and enhancing the dissemination of research findings. Moreover, the exceptional clarity and detail captured by these scanners enable precise examination of tissue samples at the cellular level, supporting detailed analysis, such as staining quantification and morphometric analysis. Additionally, the documentation provided by the auto-scanners ensures that all relevant data is captured and preserved, contributing to quality control of samples. Overall, digital auto-scanners play a crucial role in enhancing efficiency, accessibility, and accuracy.

Brand Name or Equal Hamamastu NanoZoomer S20 Digital Automatic Slide Scanner (C16300-01-BF-KIT) Inclusive of the following components:

• Imaging and viewing software:

o control PC o NZAcquire image acquisition software o NDP.view2 image viewing software

• Shipping, installation and training

Salient characteristics:

The salient physical, functional, or performance characteristics that “equal” products must meet are as follows:

• Must have both automatic and semi-automatic options for rapid digital autoscanning

• Fully automatic option for digital autoscanning with precision and detail

• Semi-automatic option to allow specified conditions or resolutions assigned to each slide.

• High volume scanning capabilities (minimum scanning of 20 slides in 15 minutes)

• 30 seconds to scan an area of 15 mm x 15 mm with 5 focus points

• Loads up to 20 slides per basket for efficiency

• Produces high quality images with a scanning resolution of approximately 0.46 um/pixel – 0.23 um/pixel

• Small footprint – must be compact fitting a 485 mm (W) x 615 mm (L) x 450 mm (H) or smaller space and weighing approximately 52 kg or less

• Control PC with software for image capturing and viewing platform with JPEG image compression (compatible with PC and MAC)

• AC 100 V to 240 V power supply (approximately 150 V of power consumption)

• Must be compatible in all aspects (form, fit, and function) with existing systems presently installed (currently, the lab relies on MAC computer systems, and the digital automatic slide scanner must coordinate, connect, or interface with the existing systems by being compatible with MAC)

• Shipping, installation and training

Contract Type and Period of Performance

It is the Government’s intent to issue a Firm Fixed Price Purchase Order. The contractor shall deliver and install the required equipment within thirty (30) days after receipt of order. Delivery must be FOB Destination and must include inside installation. The equipment shall be delivered and installed between the hours of 8:00am and 5:00pm, Bethesda, MD local prevailing time, Monday through Friday.

Delivery must be Freight on Board (FOB) Destination and include inside delivery. The equipment shall be delivered and installed in coordination with the NINDS personal [to be named at time of award] at the time the equipment is ready to be shipped. The contractor shall provide an Original Equipment Manufacturer (OEM) certified service technician to perform setup, installation, and training.

Place of Performance

National Institutes of Health - Main Campus

NINDS

Building 10 Bethesda MD 20892 (FOB Destination)

Contracting Officer's Representative (COR)

The following Contracting Officer's Representative (COR) will represent the Government for the purpose of this contract:

[To be specified at time of award]

The COR is responsible for: (1) monitoring the Contractor's technical progress, including the surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements;

(2) interpreting the statement of work and any other technical performance requirements; (3) performing technical evaluation as required; (4) performing technical inspections and acceptances required by this contract; and (5) assisting in the resolution of technical problems encountered during performance.

The Contracting Officer is the only person with authority to act as agent of the Government under this contract. Only the Contracting Officer has authority to: (1) direct or negotiate any changes in the statement of work; (2) modify or extend the period of performance; (3) change the delivery schedule;

(4) authorize reimbursement to the Contractor for any costs incurred during the performance of this contract; (5) otherwise change any terms and conditions of this contract; or (6) sign written licensing agreements. The Government may unilaterally change its COR designation.

The provision at FAR clause 52.212-1, Instructions to Offerors – Commercial Items, applies to this acquisition and is incorporated by reference.

The provision at FAR clause 52.212-2, Evaluation – Commercial Items, applies to this acquisition.

(a) The Government will award a purchase order resulting from this solicitation on the basis of lowest price technically acceptable. Technical acceptability will be evaluated based upon the following:

1. The Offeror must include all brand name or equal equipment detailed in the project requirements in its quotation.

2. Or Equal equipment must meet or exceed each salient characteristic in the table below.

Brand Name or Equal Hamamastu NanoZoomer S20 Digital Automatic Slide Scanner (C16300-01-BF-KIT) Inclusive of the following components:

• Imaging and viewing software:

o control PC o NZAcquire image acquisition software o NDP.view2 image viewing software

• Shipping, installation and training

Salient characteristics:

The salient physical, functional, or performance characteristics that “equal” products must meet are as follows:

Yes/No Comment/Reference Must have both automatic and semi-automatic options for rapid digital autoscanning

Fully automatic option for digital autoscanning with precision and detail

Semi-automatic option to allow specified conditions or resolutions assigned to each slide.

High volume scanning capabilities (minimum scanning of 20 slides in 15 minutes)

30 seconds to scan an area of 15 mm x 15 mm with 5 focus points

Loads up to 20 slides per basket for efficiency Produces high quality images with a scanning resolution of approximately 0.46 um/pixel – 0.23 um/pixel

Small footprint – must be compact fitting a 485 mm (W) x 615 mm (L) x 450 mm (H) or smaller space and weighing approximately 52 kg or less

Control PC with software for image capturing and viewing platform with JPEG image compression (compatible with PC and

MAC)

AC 100 V to 240 V power supply (approximately 150 V of power consumption)

Must be compatible in all aspects (form, fit, and function) with existing systems presently installed (currently, the lab relies on MAC computer systems, and the digital automatic slide scanner must coordinate, connect, or interface with the existing systems by being compatible with MAC)

Shipping, installation and training

In addition to completing the table above, the respondents must provide brochures and/or published technical specifications that provide evidence of or equal equipments ability to meet the specifications in the table above.

(b) Options – Not applicable and will not be evaluated.

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Offerors shall include a completed copy of the provision at FAR clause 52.212-3, Offeror Representations and Certifications—Commercial Items, with its offer. (see Attachment 2)

The FAR clause at 52.212-4, Contract Terms and Conditions – Commercial Items, applies to this acquisition and is incorporated by reference.

Addendum to FAR clause 52.212-4, Contract Terms and Conditions—Commercial Items applies to this acquisition. The additional contract terms and conditions are as follows.

52.204-7 System for Award Management (OCT 2018) 52.204-13 System for Award Management Maintenance. (OCT 2018) 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020) 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020) 52.204-20 Predecessor of Offeror (AUG 2020) 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021)

52.242-15 Stop-Work Order (Aug. 1989)

(a) The Contracting Officer may, at any time, by written order to the Contractor, require the Contractor to stop all, or any part, of the work called for by this contract for a period of 90 days after the order is delivered to the Contractor, and for any further period to which the parties may agree. The order shall be specifically identified as a stop-work order issued under this clause. Upon receipt of the order, the Contractor shall immediately comply with its terms and take all reasonable steps to minimize the incurrence of costs allocable to the work covered by the order during the period of work stoppage.

Within a period of 90 days after a stop-work is delivered to the Contractor, or within any extension of that period to which the parties shall have agreed, the Contracting Officer shall either --

(1) Cancel the stop-work order; or

(2) Terminate the work covered by the order as provided in the Default, or the Termination for Convenience of the Government, clause of this contract.

(b) If a stop-work order issued under this clause is canceled or the period of the order or any extension thereof expires, the Contractor shall resume work. The Contracting Officer shall make an equitable adjustment in the delivery schedule or contract price, or both, and the contract shall be modified, in writing, accordingly, if --

(1) The stop-work order results in an increase in the time required for, or in the Contractor’s cost properly allocable to, the performance of any part of this contract; and

(2) The Contractor asserts its right to the adjustment within 30 days after the end of the period of work stoppage; provided, that, if the Contracting Officer decides the facts justify the action, the Contracting Officer may receive and act upon the claim submitted at any time before final payment under this contract.

(c) If a stop-work order is not canceled and the work covered by the order is terminated for the convenience of the Government, the Contracting Officer shall allow reasonable costs resulting from the stop-work order in arriving at the termination settlement.

(d) If a stop-work order is not canceled and the work covered by the order is terminated for default, the Contracting Officer shall allow, by equitable adjustment or otherwise, reasonable costs resulting from the stop-work order.

(End of Clause)

FAR 52.211-6 BRAND NAME OR EQUAL (AUG 1999)

(a) If an item in this solicitation is identified as “brand name or equal,” the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that “equal” products must meet are specified in the solicitation.

(b) To be considered for award, offers of “equal” products, including “equal” products of the brand name manufacturer, must-

(1) Meet the salient physical, functional, or performance characteristic specified in this solicitation;

(2) Clearly identify the item by-

(i) Brand name, if any; and

(ii) Make or model number;

(3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

(4) Clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications.

(c) The Contracting Officer will evaluate “equal” products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

(d) Unless the offeror clearly indicates in its offer that the product being offered is an “equal” product, the offeror shall provide the brand name product referenced in the solicitation.

(End of provision)

FAR clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders–Commercial Items (May 2024), applies to this acquisition and is incorporated by reference. The following clauses listed in FAR clause 52.212-5 that are applicable to the acquisition are:

52.209-6 Protecting the Government’s Interest when Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Nov 2021) 52.204-27 Prohibition on a ByteDance Covered Application (Jun 2023) 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) 52.222-3 Convict Labor (June 2003) 52.222-19 Child Labor—Cooperation With Authorities and Remedies (Dec 2022) 52.222-21 Prohibition of Segregated Facilities (Apr 2015) 52.222-26 Equal Opportunity (Sep 2016) 52.222-36 Equal Opportunity for Workers With Disabilities (Jun 2020) 52.222-50 Combating Trafficking in Persons (Nov 2021) 52.223-11 Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (Jun 2016) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun 2020) 52.225-1 Buy American – Supplies (Oct 2022) 52.225-13 Restriction on Certain Foreign Purchases (Feb 2021) 52.232-33 Payment by Electronic Funds Transfer-- System for Award Management (Oct. 2018)

The following provisions and clauses apply to this acquisition and are attached in full text. Offerors MUST complete the provisions at 52.204-24 and 52.204-26 in accordance with FAR 4.2103 Procedures and submit with its quotation.

• FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021) (See Attachment 2)

• FAR 52.204-26 Covered Telecommunications Equipment or Services-Representation (Oct 2020) (See Attachment 2)

• FAR 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services (JUN 2023) (See Attachment 3)

• NIH Invoice and Payment Provisions with IPP (Updated 4/21/2022) (See Attachment 4)

The Defense Priorities and Allocations System (DPAS) is not applicable to this requirement.

Responses to this solicitation must include clear and convincing evidence of the offeror’s capability of fulfilling the requirement as it relates to the technical evaluation criteria.

In addition the Dun & Bradstreet Number (DUNS), the Taxpayer Identification Number (TIN), and the certification of business size must be included in the response. All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov.”

All responses must be received on or before 10:00 AM, Eastern Standard Time, on Thursday, August 29, 2024, and reference RFQ number 75N95024Q00427. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Responses shall be submitted electronically to the Contract Specialist at sneha.singh@nih.gov.

Fax responses will not be accepted.

For information regarding this solicitation, please contact the Contract Specialist, Sneha Singh at sneha.singh@nih.gov.

Attachments:

Attachment 1 - Purchase Description Attachment 2 - Additional Terms and Conditions Attachment 3 - FAR 52.212-5 Contract Terms and Conditions – Commercial Products and Commercial

Services (MAY 2024) Attachment 4 - NIH Invoicing Instructions with IPP http://www.sam.gov/