CSS N0017326QKN03 ILS.pdf

SOLICITATION NO. N0017326QKN03

COMBINED SYNOPSIS/SOLICITATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulations (FAR) Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation documents and incorporated provisions are those in effect through Federal Acquisition Circular 2025-06, DPN 20251001, and NMCARS 18-22.

General Information

All changes to this solicitation that occur prior to the closing date will be issued via amendment posted to the announcement on Contract Opportunities (www.SAM.gov). It is the responsibility of interested offerors to monitor the announcement for amendments that may be issued to this solicitation. For changes made after the closing date, only those offerors that provide a quote will be provided any changes/amendments and considered for future discussions and/or award.

Questions must be submitted to the Point(s) of Contact listed above no later than seven (7) days after the Posted Date.

Requirement Information

The Ruth H. Hooker Research Library in Washington DC is part of the Naval Research Laboratory (NRL), the U. S. Navy’s corporate laboratory. The Library acquires and preserves scientific and technical literature across multiple scientific and engineering disciplines from publishers, professional societies, and research institutes around the world.

The Library plans to replace its current legacy systems with a cloud-based solution that offers flexibility and interoperability and combines a Library Services Platform with a Discovery Service that showcases the Library’s print and electronic collections. The Library has used SirsiDynix Symphony as its Integrated Library System (ILS) since 1993, the SFX link resolver for electronic journal management, and several internally-developed databases for Digital Asset Management, Journal and eBook management.

The Library’s current ILS contains approximately 170,000 bibliographic records, including 20,500 eBooks and 4,500 unique electronic journal titles. There are approximately 3,000 Full Time Equivalent staff who have end-user access to the system and 10 Library staff members need log-in access to the system.

The new solution should perform the required functions of the Library, i.e., cataloging, acquisitions, circulation, electronic resources management, user management, analytics, system administration, search, and discovery, in support of the Library’s mission to offer a full range of traditional and digital library services to enhance and support the research program of the Laboratory. See the Attachment 1, Specifications for further details.

The anticipated line item structure as follows is based on the items outlined in the Specifications (Attachment 1):

Item Schedule of Supplies/Services Quantity Unit Amount

0001 Integrated Library System (Five Year Service Subscription) in accordance with the attached Specifications

1 Lot $

Item Schedule of Supplies/Services Quantity Unit Amount

0002 Integrated Library System Implementation and Migration for 170,000 bibliographic records, including 20,500 eBooks and 4,500 unique electronic journal titles.

1 Lot $

Total Quoted Price: $

Delivery and Other Requirement Information

Estimated Period of Performance:

5-year service subscription from the award date

Place of Performance: Naval Research Laboratory 4555 Overlook Ave. SW Washington, D.C. 20375

Inspection / Acceptance:

Destination - All services/items delivered under this action will be inspected/accepted by the Government within thirty (30) days of delivery.

FOB Point: FAR 52.247-35, F.O.B. Destination, Within Consignee’s Premises

Quotation Submission Information

(a) Submission: Quotations shall be submitted electronically via email to the Point(s) of Contact by the Response Date/Time identified in the General Information Section above. A confirmation of receipt will be provided, but it is the sole responsibility of the Offeror to ensure that its response is received in its entirety and in a timely manner.

(b) Company Information: The Offeror shall ensure the following information is submitted:

Company Name Address CAGE / Unique Entity ID Web Page URL Company point of contract, phone # and mail

(c) System for Award Management (SAM): Offerors must be registered in SAM (www.sam.gov) in order be considered for award. Offerors shall complete provision FAR 52.212-3, Offeror Representations and Certifications-Commercial Items, included in full-text below. This provision requires the completion of reps and certs in SAM with the completion of paragraph (b) of the provision. If the Offeror has not completed the annual representations and certifications electronically in SAM, the Offeror shall complete only paragraphs (c) through (v) of this provision.

Evaluation and Basis for Award

(a) The Government will award a purchase order resulting from this request for quotation (RFQ) to the responsible Offeror whose offer conforming to the RFQ will be most advantageous to the Government.

1. Compliance with Specifications:

Offeror’s shall provide a technical description demonstrating how it’s quote meets all of the Government’s technical specifications located in Attachment 1, Statement of Work. This document should contain a maximum of ten (10) pages. The Government will evaluate the quote and supporting information based on how well the quote meets the requirements of the RFQ and Attachment 1. The offeror’s overall capability will be evaluated from Acceptable to Unacceptable as detailed below:

RATING DESCRIPTION

Acceptable Quote meets all minimum requirements Unacceptable Quote does NOT meet any minimum requirements

In accordance with FAR 52.212-2 Evaluation—Commercial Products and Commercial Services, award will be made to the responsible Offeror who provides a quote that is evaluated as the lowest price, technically acceptable.

Applicable Provisions / Clauses

All clauses and provisions can be found on acquisition.gov.

The following clauses will be incorporated into the resultant award:

Regulation Title Date IBR or FT* FAR 52.204-13 System for Award Management Maintenance OCT 2018 IBR FAR 52.204-16 Commercial and Government Entity Code Reporting AUG

IBR

FAR 52.204-18 Commercial and Government Entity Code Maintenance AUG

IBR

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

NOV

IBR

52.209-7 Information Regarding Responsibility Matters OCT 2018 IBR FAR 52.212-4 Contract Terms and Conditions-Commercial Items OCT 2018 IBR FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or

Executive Orders-Commercial Items

JAN 2022 FT

52.229-11 Tax on Certain Foreign Procurements—Notice and Representation JUN 2020 IBR

DFARS 252.203-

Requirements Relating to Compensation of Former DoD Officials SEP 2011 IBR

DFARS 252.203-

Requirement to Inform Employees of Whistleblower Rights SEP 2013 IBR

DFARS 252.203-

Representation Relating to Compensation of Former DoD Officials SEP 2022 IBR

DFARS 252.204-

Antiterrorism Awareness Training for Contractors FEB 2019 IBR

DFARS 252.204-

Notice of Authorized Disclosure of Information for Litigation Support

MAY

IBR

DFARS 252.204-

Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

JAN 2021 IBR

DFARS 252.211-

Item Unique Identification and Valuation MAR

FT

DFARS 252.223-

Prohibition of Hexavalent Chromium JUN 2013 IBR

DFARS 252.225-

Buy American—Balance of Payments Program Certificate – Basic NOV

IBR

DFARS 252.225-

Export-Controlled Items JUN 2013 IBR

DFARS 252.226-

Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns

APR 2019 IBR

DFARS 252.232-

Electronic Submission of Payment Requests and Receiving Reports DEC 2018 IBR

DFARS 252.232-

Wide Area WorkFlow Payment Instructions DEC 2018 FT

DFARS 252.232-

Levies on Contract Payments DEC 2006 IBR

DFARS 252.243-

Requests for Equitable Adjustment DEC 2012 IBR

DFARS 252.244-

Subcontracts for Commercial Items JAN 2021 IBR

DFARS 252.246-

Sources of Electronic Parts MAY

IBR

*Incorporated by reference or incorporated by full text in resultant award

The following provisions are applicable to this solicitation:

Regulation Title Date FAR 52.204-7 System for Award Management OCT 2018 FAR 52.204-16 Commercial and Government Entity Code Reporting AUG 2020 FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance

Services or Equipment

NOV 2021

FAR 52.212-1 Instructions to Offerors-Commercial Items NOV 2021 FAR 52.212-2 Evaluation—Commercial Products and Commercial Services. NOV 2021

DFARS 252.203-

Representation Relating to Compensation of Former DoD Officials NOV 2011

DFARS 252.204-

Compliance with Safeguarding Covered Defense Information Controls OCT 2016

DFARS 252.204-

Covered Defense Telecommunications Equipment or Services—Representation DEC 2019

DFARS 252.204-

Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation

MAY 2021

DFARS 252.204-

Notice of NIST SP 800-171 DoD Assessment Requirement JAN 2023

Attachment

Attachment 1 – Specifications

Attachment 2 – Contract Data Requirements Lists (CDRLs)