CSS FA813224Q0031_Thermal Spray Coating Evaluation.pdf

SOLICITATION # FA813224Q0031

Thermal Spray Coating Evaluation

Tinker AFB, OK

The Air Force Sustainment Center’s Maintenance Contracting Branch (AFSC/PZIMC, 3001 Staff Dr Ste 2S76, Tinker AFB, OK 73145-3303) at Tinker Air Force Base, Oklahoma, intends to award a Firm Fixed Price (FFP) contract for Thermal Spray Coating Evaluation. See Section 2 – entitled Supplies and Price – of the Quote Sheet for complete details.

This is a combined synopsis/solicitation for commercial items prepared IAW the format in Federal Acquisition Regulation (FAR) Subpart 12.603, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued aside from the one posted here.

This solicitation is being issued as a request for quotation (RFQ) IAW FAR Part 13, the Defense FAR Supplement (DFARS) Part 213, and the Department of the Air Force FAR Supplement (DAFFARS) Par 5313. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC # 2024-05, DFARS Change # 04/25/2024, and DAFFARS Change # 2023-0707.

NAICS Code 541380

TERMS, CONDITIONS, PROVISIONS, & CLAUSES

EVALUATION CRITERIA

Issuance of award will be based on two evaluation factors:

1. The lowest Total Price; and,

2. Offeror capability and experience [Pass/Fail].

All quotations must conform to the solicitation requirements, to include all stated terms, conditions, representations, and certifications.

QUOTE SUBMISSION INFORMATION

Quotes are due to the point of contact (POC) below by 18 June 2024, 12:00 PM (Noon) Central Daylight Time

Jennifer L. Azbill, Contracting Officer (Primary POC) Annita Wooten, Contract Specialist (Alternate POC) jennifer.azbill@us.af.mil annita.wooten@us.af.mil

All quotes must be good for no less than 90 days after the quote submission date above.

All Offerors must be registered in the System for Award Management (SAM; https://sam.gov/) prior to quoting. Failure to have an active registration status in SAM by the time of award will make that Offeror ineligible to receive the award with no exceptions.

SHIPPING INFORMATION

Shipping for each item will be FOB Destination only (Tinker AFB, OK 73145). Separate charges for shipping/freight will not be allowed. Please work this into your quoted price.

mailto:jennifer.azbill@us.af.mil mailto:annita.wooten@us.af.mil https://sam.gov/

PAYMENT TERMS

Payment terms will, by default, be Net 30, which means the Government has 30 days to pay you after you submit your invoice. You may offer payment discounts for early payment, but this will not be considered in quote evaluation.

Invoices must be submitted in Wide Area Workflow (WAWF) application, which can be found in the Government's Procurement Integrated Enterprise Environment (PIEE; https://piee.eb.mil/). Payment will be made after the invoice is signed in WAWF and after the item is received and accepted by the Government; do not submit invoices until the item has been delivered/performed.

PROVISIONS AND CLAUSES

All clauses and provisions can be found on the following websites:

Federal Acquisition Regulation (FAR) – https://www.acquisition.gov/browse/index/far Defense Federal Acquisition Regulation Supplement (DFARS) – https://www.acquisition.gov/dfars Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS) – https://www.acquisition.gov/daffars

52.212‐1 ‐‐ Instructions to Offerors – Commercial Items.

As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends all language therein:

1. The Government will award a contract resulting from this solicitation to the responsible Offeror whose quote conforms to the solicitation, and which will be most advantageous to the Government, price and capability & experience considered. The Contract’s estimated start date is 1 Aug 2024. The following factors shall be used to evaluate quotes:

A. Price – the Government will award this requirement to the Offeror based on the lowest Total Price.

B. Certification/Accreditation – Contractor shall provide proof of the following certifications/accreditations:

i. NADCAP Materials Testing AC7109/5 certification

ii. ISO/IEC 17025 certification

iii. GE S-400 accreditations, as well as access to GE Photostandard tool 3C4173 C. Capability & Experience - the Government will ensure the Offeror is able to perform this work based on their -

i. Capability Statement – Please provide a Capability Statement that shows your ability to provide the Thermal Spray Coating Evaluations; see the attached Performance Work Statement (PWS) for a description of evaluations.

ii. Experience – We require no less than two of your customers as references. Please provide --

a. The business name, location, and point of contact information (name, phone #, and email address) of your commercial and/or Government customers.

b. Your customers shall be within the last 5 years, with at least one of those reference being within the last two years from solicitation issue date.

c. Total dollar amount of business done with each of these customers.

d. Describe the service provided to the customers. Contract or Agreement #s must be provided, if applicable (must be provided if Local, State, or Federal customer).

NOTICE TO OFFERORS – CONFORMANCE TO SOLICIATION REQUIREMENTS

If you disagree with any of the solicitation requirements (which includes all stated terms, conditions, representations, and certifications), you must inform the Government of your issue with the requirements and provide your rationale for disagreement. The Government reserves the right to reject any/all quotes which do not conform to the solicitation requirements.

2. Quotes in response to this solicitation must be submitted no later than 18 June 2024, 12:00 PM (Noon) CDT. Quotes must be submitted via email to Jennifer Azbill (Cc Annita Wooten).

3. The following items must be completed and returned by the Offeror:

A. Contract Line Item Number (CLIN) Pricing – Please complete pricing for all CLINs found in Attachment 2.

NOTICE TO OFFERORS – EXTENSION OF SERVICES

The Government will include a six-month extension of services option IAW FAR Clause 52.217-8, Option to Extend Services, in the contract which will be exercised only if needed: it will not be included in the contract as a period of period of performance. Offerors do not need to provide a price for this extension; it will be calculated by the Government using the final month price of Option Year 4 and multiplied by six

(to represent a six-month extension).

https://piee.eb.mil/ https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/dfars https://www.acquisition.gov/daffars

B. Offeror Info and Certification of Response – see Attachment 2, pg 1 and pg 12.

C. Capability and Experience Document – the Offeror will provide the Government with information about their experience performing the same or similar type of work as Thermal Spray Coating Evaluations within the last 5 years.

Information should include, but is not limited to:

i. Ability to perform the required testing in 1.2.2 of the PWS.

ii. Ability to perform the Metallographic Inspection described with 1.10 of the PWS.

iii. Have the required Special Qualifications listed in 1.15 of the PWS.

iv. Experience – We require no less than two of your customers as references. Please provide --

a. The business name, location, and point of contact information (name, phone #, and email address) of your commercial and/or Government customers.

b. Your customers shall be within the last 5 years, with at least one of those reference being within the last two years from solicitation issue date.

c. Total dollar amount of business done with each of these customers.

d. Describe the service provided to the aforementioned customers. Contract or Agreement #s must be provided, if applicable (must be provided if Local, State, or Federal customer).

CAPABILITY AND EXPERIENCE CRITERIA RESPONSES

Each Offeror must provide their written approach to the Capability & Experience criteria in order to be considered responsive for this factor.

Statements such as "Concur", "I Concur", "We Concur", or any equivalent will not be acceptable to the Government.

There is not a specific template or format for the requested information in this document. This document must be no longer than 30 pages and shall be readable by Microsoft Word & Excel or Adobe Reader/Acrobat.

4. We intend to issue the contract without interchanges; however, the Government reserves the right to conduct interchanges with one, some, or all Offerors if later determined by the Contracting Officer to be necessary. The Government may waive informalities and minor irregularities in quotations received; therefore, the Offeror’s initial quotation should be complete and contain the Offeror’s best terms from a price and technical standpoint. The Government reserves the right to consider or reject late quotes.

Failure to follow all of these instructions may render you ineligible for award.

[End of Provision Addendum]

52.212‐2 ‐‐ Evaluation – Commercial Items

As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends all language therein:

1. The Government will award a contract resulting from this solicitation to the responsible Offeror whose quote conforms to the solicitation and which will be most advantageous to the Government, price and capability & experience considered. The Contract will start on 1 August 2024 barring any unforeseen circumstances. The two Evaluation factors for this requirement are:

a. Total Price

b. Offeror Capability and Experience – this will be evaluated by a Subject Matter Expert (SME) and Contracting.

2. Quote Review – after closing of this solicitation, Contracting review the quotes for the following items:

a. Quote Completeness – Contracting will review all quotes for completeness. Contracting will review each submission to ensure the Offerors submitted complete pricing and that all items required by the addendum to FAR Provision 52.212-1, paras 1 and 2, were submitted and are complete. Incomplete quotes can be considered ineligible for award.

b. Price Reasonableness – The Offerors’ prices will be evaluated for reasonableness. Reasonableness must represent a price to the Government a prudent person would pay in the conduct of competitive business. Normally, price reasonableness is established through adequate price competition, but may also be determined through price analysis techniques as described in FAR 13.106-3(a).

c. Price Realism – The Government intends to determine price realism based on adequate price competition. In the event the Government cannot determine price realism based on adequate price competition, the Government reserves the right to conduct a more detailed price realism evaluation using one or more of the price analysis techniques described in FAR 13.106-3(a). The Government may also use other evaluation techniques, as needed. To be realistic, the price list must demonstrate an adequate understanding of the requirement. Quoted prices that are determined to be unrealistically low due to an inadequate understanding of the requirement will make the quotation ineligible for award.

d. Unbalanced Pricing – Offerors’ quotations will be reviewed for unbalanced pricing. Evaluated quotes that are determined to be unbalanced may be deemed ineligible for award by the Contracting Officer if a determination is made that lack of balance poses an unacceptable risk to the Government. Unbalanced pricing exists when the unit or total price of one or more price list years is significantly over or understated as demonstrated by application of price analysis techniques, such that:

i. There is reasonable doubt the quote would result in the lowest overall cost to the Government, even though it is the lowest priced quote; or,

ii. The quote is so grossly unbalanced; its acceptance would be tantamount to allowing an advanced payment.

e. Offeror Capability and Experience Document – This is a Pass/Fail review. A Government SME and Contracting personnel will review Offeror documentation – after redaction by Contracting – to ensure that that all items required by the addendum to FAR Provision 52.212-1, para 3, subpara C, were submitted and are complete.

i. Ability to perform the required testing in 1.2.2 in accordance with the PWS.

ii. Ability to perform the Metallographic Inspection described with 1.8 of the PWS.

iii. Have the required Special Qualifications listed in 1.13 of the PWS.

There is not a specific template or format for the requested information in this document. This document must be no longer than 30 pages and shall be readable by Microsoft Word & Excel or Adobe Reader/Acrobat.

3. Terms and Conditions Review – Contracting will review all quotations to ensure they conform to the solicitation requirements, to include all stated terms, conditions, representations, and certifications. The Government reserves the right to reject any or all quotes which do not conform to all of the solicitations stated terms, conditions, representations, and certifications.

IAW FAR 9.104-6(a), Contracting will review Contractor registration, performance, and integrity information the System for Award Management (SAM) and Contractor Performance Assessment Reporting System (CPARS)/the Federal Awardee Performance and Integrity Information System (FAPIIS) to ensure the Offeror is registered to do business with the Government, is a responsible source, and can be counted on to perform the contract IAW the Government’s requirements. Award will not be made to a contractor with enough negative performance indicators – marginal, unsatisfactory, unacceptable, non-compliant, fail, etc. – to give the Government any doubt about the contractor’s ability to satisfy this requirement. A lack of past performance information in the aforementioned systems does not constitute negative performance.

The Government reserves the right to request more information from any Offeror about their quote or to conduct interchanges at any time during the evaluation process.

If none of the three lowest quotes selected for review are acceptable IAW the criteria above, the next three lowest quotes will be selected for review.

4. Award Notification – Contracting will notify the successful Offeror that they will receive the award via email or phone call.

Unsuccessful Offerors will not be notified personally but can find the award information online (SAM.gov) within 24 hours of award. The information posted will be as follows:

a. Offeror/Business Name

b. City and State

c. Contract #

d. Total Award Amount

End of Provision Addendum]

52.212‐3 ‐‐ Offeror Representations and Certifications ‐‐ Commercial Items.

The Offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at http://www.sam.gov/portal (Only complete and return if there are changes to current SAM Registration. If 52.212-3 is not returned the Offeror is affirming that the current SAM registration is current, accurate, and complete). If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

52.212‐4 ‐‐ Contract Terms and Conditions ‐‐ Commercial Items

52.212‐5 ‐‐ Contract Terms and Conditions Required to Implement Statues or Executive Orders—Commercial Items

52.217‐5 Evaluation Of Options

Except when it is determined in accordance with FAR 17.206(b) not to be in the Government's best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

52.217‐8 ‐‐ Option to Extend Services

The Government may require continued performance of any services within the limits and at the rates specified in the contract.

These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days of the end of the current period of performance.

52.217‐9 ‐‐ Option To Extend The Term Of The Contract

(a) The Government may extend the term of this contract by written notice to the Contractor within 15 days of the expiration of the current contract period; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.

52.222‐42 ‐‐ Statement of Equivalent Rates for Federal Hires

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C.5341 or 5 332.

This Statement is for Information Only: It is not a Wage Determination

HOURLY FRINGE

CODE TITLE WAGE RATE BENEFITS

30210 Laboratory Technician *Dependent on location of contractor facility

Clauses/Provisions IAW FAR 12.301:

52.204-7, System for Award Management 52.204-13, System for Award Management Maintenance 52.204-16, Commercial and Government Entity Code Reporting 52.204-18, Commercial and Government Entity Code Maintenance 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment 52.232-40, Providing Accelerated Payments to Small Business subcontractors

The following clauses within 52.212‐5 are included but not limited to:

52.204-10, Reporting Executive Compensation and First-Tier Subcontract 52.204-27 Prohibition on a ByteDance Covered Application.

52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.219-28, Post Award Small Business Program Representation 52.222-3, Convict Labor 52.222-19, Child Labor—Cooperation with Authorities and 52.222-21, Prohibition of Segregated Facilities 52.222-26, Equal Opportunity 52.222-36, Equal Opportunity for Workers with Disabilities 52.222-41, Service Contract Labor Standards 52.222-42, Statement of Equivalent Rates for Federal Hires 52.222-50, Combating Trafficking in Persons 52.222-55, Minimum Wages Under Executive Order 13658

52.222-62, Paid Sick Leave Under Executive Order 13706 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving 52.232-33, Payment by Electronic Funds Transfer-System for Award Management

The following DFARS clauses are included but not limited to:

252.203-7000, Requirements Relating to Compensation of Former DoD Officials 252.203-7002, Requirement to Inform Employees of Whistleblower Rights 252.203-7005, Representation Relating to Compensation of Former DoD Officials 252.204-7008, Supply Compliance with Safeguarding Covered Defense Information Controls 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting 252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support 252.204-7017, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation 252.204-7018, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services 252.204-7019, Notice of NIST SP 800-171 DoD Assessment Requirements 252.204-7020, NIST SP 800-171 DoD Assessment Requirements 252.204-7024, Notice on the Use of the Supplier Performance Risk System 252.223-7008, Prohibition of Hexavalent Chromium 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports 252.232-7006, Wide Area WorkFlow Payment Instructions 252.232-7010, Levies on Contract Payments 252.244-7000, Subcontracts for Commercial Items 252.245-7003, Contractor Property Management System Administration 252.245-7005, Management and Reporting of Government Property 252.247-7022, Representation of Extent of Transportation by Sea

5352.201-9101, Ombudsman 5352.223-9000, Elimination of Use of Class I Ozone Depleting Substances (ODSs)

LIST OF ATTACHMENTS

ATT # DESCRIPTION DATE PAGES NOTES

1 Performance Work Statement (PWS) 26 Apr 2024 11 2 Quote Sheet 31 May 2024 12

Please complete Attachment 2 – Quote Sheet