CSS_75N95023Q00202_Final.pdf

COMBINED SYNOPSIS / SOLICITATION COMPETITIVE

Solicitation Number: 75N95023Q00202

TITLE: Brand Name or Equal: Milli-Q® Direct 8 Water Purification System

Introductory Statement

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The Government reserves the right to make one award, multiple awards, or no awards as a result of this solicitation.

Solicitation Number and Authority

The solicitation number is 75N95023Q00202 and the solicitation is issued as a Request for Quotations (RFQ).

This acquisition is for a commercial item or service and is conducted under the authority of the FAR Part 13—Simplified Acquisition Procedures; FAR Subpart 13.5—Simplified Procedures for Certain Commercial Items; and FAR Part 12—Acquisition of Commercial Items and is expected to exceed the simplified acquisition threshold.

Applicable Federal Acquisition Circular

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-03, dated April 26, 2023.

NAICS Code and Small Business Standard

The associated NAICS code is 334516 (Analytical Laboratory Instrument Manufacturing) and the small business size standard is 1,000 employees.

This acquisition is being conducted using full and open competition and is NOT set aside for any small business concerns.

Anticipated Contract Type

The Government intends to award a Firm-Fixed-Price Purchase Order.

Description of Requirement

Statement of Need and Purpose: The National Institute of Neurological Disorders and Stroke requires a brand-name or equal Milli-Q® IQ 7003 Water Purification System to replace the previous system, which was damaged in a flood at NIH Building 35 in Dec. 2022.

Please refer to Attachment #1 – Purchase Description (PD) for complete details and specifications.

Applicability of FAR clause 52.212-1

The provision at FAR 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services (MAR 2023) applies to this acquisition. The following instructions are included as an addendum to this provision.

The Quoter shall provide the below information on the first page of its response:

1. Solicitation Number: 75N95023Q00202

2. Quotation Number

3. Submission and Expiration Date of Quotation

4. Company’s Full Name and Address;

5. Company’s UEI Number, CAGE Code, and TIN Number; and

6. Name, Telephone Number, and Email Address of Person Authorized to Provide

Quotation

Responses to this RFQ must include enough information to establish that the Quoter can provide the required services and materials. Specifically, the Quoter shall illustrate that it able to, at a minimum, satisfy the “specific requirements” described within the SOW.

Finally, the Quoter shall provide the following information in its response, as applicable:

a) Part/serial number for each line item;

b) Part description for each line item (in sufficient detail to evaluate compliance with the Purchase Description requirements);

c) Unit and list price for each line item;

d) Country of origin for each line item;

e) The amount of any discounts being provided compared to Quoter’s standard commercial pricing;

f) Delivery terms (including delivery date and Freight on Board (FOB) Point);

g) Warranty terms (including period of warranty and any conditions);

h) Prompt payment discount terms;

i) Any applicable fees, or Federal, State, or local taxes/duties;

j) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation;

k) Any other information or factors that are relevant to the award decision;

l) Total price (must be clearly indicated and include all line items and any applicable fees or taxes)

Additionally, if Quoter is proposing to satisfy requirement through combining different manufacturers’ equipment, they must provide evidence that the components are compatible and have been tested and verified as working together.

For Attachment #3 - 52.204-24 Certification, Quoter is NOT required to complete this certification if it has previously represented that it “does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument” in paragraph (v) of the provision at FAR 52.212-3, Offeror Representations and Certifications- Commercial Products and Commercial Services (accessible at https://sam.gov).

If the 52.212-3(v) representation was previously completed, Quoter should indicate this is in its response.

For Attachment #4 – FAR 52.212-3 Representations and Certifications, Quoter shall complete only paragraph (b) of this provision if they have completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://sam.gov. If the Quoter has NOT completed the annual representations and certifications electronically, they shall complete only paragraphs (c) through (v)) of this provision.

Quoter MUST fill out and sign Attachment #5 – FAR 52.225-2 Buy American Certificate and include the completed form with its response.

Applicability of FAR provision 52.212-2

The provision at FAR 52.212-2, Evaluation – Commercial Products and Commercial Services (NOV 2021), applies to this acquisition.

(a) The Government will evaluate your quote for conformance to the RFQ’s requirements.

This evaluation will include verification that the Quoter has followed all instructions contained in the RFQ and a determination that they are responsible.

(b) The Government will award a purchase order on a Lowest Price Technically Acceptable (LPTA) basis, which requires that award be made to the lowest-priced quote that meets or exceeds the acceptability standards for non-cost factors. Specifically, a technically acceptable quote must meet or exceed the “salient characteristics” and delivery terms described in Attachment 1 - Purchase Description.

(c) Comparative Evaluation: In accordance with FAR 13.106-2(b)(3), the Government may perform a comparative evaluation (comparing quotes to each other) in determining whether a quote satisfies the technical requirements described above.

(d) If a Quoter (1) fails or refuses to assent to any term, (2) proposes additional terms, or (3) fails to submit or omits material information required by this RFQ, then the Government may consider its quote UNACCEPTABLE.

(e) The Government will evaluate price for award purposes by determining that the total quoted price is fair and reasonable, taking into consideration any price reductions offered by the Quoter.

Applicability of FAR provision 52.212-3

The provision at FAR 52.212-3, Offeror Representations and Certifications – Commercial Products and Commercial Services (DEC 2022), applies to this acquisition.

This provision is included in full text at Attachment #4 – FAR 52.212-3 Representations and Certifications. Quoter must submit a completed and signed version of this form with its response.

https://sam.gov/

Applicability of FAR clause 52.212-4

The clause at FAR 52.212-4, Contract Terms and Conditions – Commercial Products and Commercial Services (DEC 2022) applies to this acquisition and is incorporated by reference under Attachment #2 – Additional Terms and Conditions.

Applicability of FAR clause 52.212-5

The clause at 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Products and Commercial Services (MAR 2023) applies to this acquisition.

FAR 52.212-5 is included in full text at Attachment #2 – Additional Terms and Conditions.

Additional Requirements

All NIH contractors are required to submit invoices through the Department of Treasury’s Invoice Processing Platform (IPP). If the successful quoter is not enrolled in IPP at the time of award, NIH will initiate this process. The vendor will subsequently receive an email with instructions for completing enrollment.

All invoices must be submitted in accordance with Attachment #6 - Invoicing Instructions With IPP to be approved and paid. Each invoice must contain the vendor’s Unique Entity Identifier (UEI), which is located in the System for Award Management (SAM) and replaces the Dun & Bradstreet Data Universal Numbering System (DUNS) number.

Quoters must also possess and maintain an active registration in the System for Award Management (SAM), which can be accessed at www.sam.gov.

Applicability of Defense Priorities and Allocations System (DPAS)

The Defense Priorities and Allocations System (DPAS) are not applicable to this requirement.

Question and Response Deadlines

All questions regarding this RFQ must be submitted electronically by May 17, 2023 at 09:00 AM Eastern Time. Faxed questions will NOT be answered.

All responses to this RFQ must be submitted electronically by May 19, 2023 at 09:00 am Eastern Time and reference solicitation number 75N95023Q00202 in the subject line of the email. Faxed responses will NOT be accepted.

http://www.sam.gov/

All correspondence, including questions and responses, shall be submitted to the below individual:

Shivani Patel Contracts Specialist Phone: 301-594-0527 Email: Shivani.patel@nih.gov

Commercial Provisions/Clauses

Please be advised that the NIH is a Federal agency. Your mass-market commercial sales and/or license agreement terms and conditions may include provisions that are customarily found in the commercial sector, but which are not appropriate for a contract with a Federal agency. Specifically, NIH considers any provision in your mass-market commercial sales and/or license agreement terms and conditions to be inappropriate and unenforceable that:

1) Contravenes a right granted NIH under U.S. copyright law (e.g., fair use, right to archive, copying for interlibrary loan),

2) Violates the Federal Acquisition Regulation or other Federal law (e.g., Antideficiency Act, Principles of Federal Appropriations Law)

3) Departs from reasonable consumer expectations, or

4) Violates fundamental public policy.

The NINDS shall assume that you agree with the statements herein if you submit a quotations and accept the Government’s purchase order.

IMPORTANT

This RFQ does not commit the Government to pay any costs incurred in the preparation of the submission of a quotation or to contract for supplies or services.

Attachment #1 – Purchase Description Attachment #2 – Additional Terms and Conditions Attachment #3 – FAR 52.204-24 Representation Attachment #4 – FAR 52.212-3 Representations and Certifications Attachment #5 – FAR 52.225-2 Buy American Certificate Attachment #6 – Invoicing Instructions With IPP

RFQ Attachments mailto:Shivani.patel@nih.gov