CSPS - AgScience-FFA Greenhouse 10.12.26.pdf

Cedar Springs Public Schools

Request for Proposal October 12, 2026

Cedar Springs Public Schools (“District”) will accept sealed bids for:

CSPS AgScience/FFA Greenhouse soliciting as described in the attached specifications. Sealed bids are due no later than 1:00 P.M. local time on Monday, October 26, 2026.

Sealed bids should be submitted to Matti Sullivan, Chief Financial Officer, Cedar Springs Public Schools, 204 E. Muskegon St., Cedar Springs, MI 49319. Bids are to be submitted no later than 1:00 P.M.

Monday, October 26, 2026. Late bids will not be accepted or considered. Bids will be publicly opened shortly following the close of receiving bids. No oral, email, telephonic, or telegraphic proposals shall be considered.

Anticipated Timeline

Issuance of RFP – October 12, 2026 Pre-bid walk throughs (by appointment) – October 13 – October 23, 2026 Due date for proposals – 1:00 P.M. Local Time, October 26, 2026 Post bid follow-up – October 26 – November 6, 2026 Recommendation to Board of Educations – November 9, 2026 Project Start – April 1, 2027 Project Completion – no later than July 31, 2027

The Board of Education reserves the right to accept or reject any or all bids in whole or in part, to waive any informality or irregularity in the bid or in the bid process, or, for reasons of establishing uniformity, delivery time or preference, to award the contract to other than the low bidder.

All prices quoted are to be F.O.B., Cedar Springs, Michigan. All purchases and sales to the school district are exempt from all taxes, including state and federal taxes. Exemption certificates for the school district will be furnished upon request.

The bid shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the board, or the superintendent of the school district.

The bid shall also be accompanied by a sworn and notarized statement disclosing whether the bidder is an Iran Linked Business in compliance with PA 517 of 2012. The Board shall not accept a bid that does not include these sworn and notarized disclosure statements.

Two (2) copies of the contractor’s proposal and required forms should be addressed to the attention of:

Cedar Springs Public Schools Attn: Matti Sullivan AgScience/FFA Greenhouse Bid 204 E. Muskegon St.

Cedar Springs, MI 49319

CSPS AgScience/FFA Greenhouse

One (1) copy of the bid form should be retained for your files.

Questions regarding the bid process should be directed to Matti Sullivan, Chief Financial Officer, in writing via email at matti.sullivan@csredhawks.org.

Questions regarding RFP specifications should be directed to Ron Behrenwald, in writing via email at ron.behrenwald@csredhawks.org or by phone at 616-799-4620.

Pre-bid walk throughs may be scheduled by contacting Vic Matulis via email at victor.matulis@csredhawks.org or by phone at 231-580-4094

CONDITIONS:

1. Bids are being solicited as outlined below.

2. Proposals must be made in full conformity with all conditions set forth in the specifications.

3. The Board of Education reserves the right to accept or reject any or all bids in whole or in part, to waive any informality or irregularity in the bid or in the bid process, or, for reasons of establishing uniformity, delivery time or preference, to award the contract to other than the low bidder.

4. Bidders must respond to all sections in this bid to be considered.

5. Any bidder may withdraw its bid at any time prior to the scheduled time for opening of bids. All proposals submitted shall remain firm for a period of sixty (60) days.

6. Bid opening will be held in person shortly following the bid deadline. Results will be sent electronically to all parties who submit a bid.

SELECTION OF BIDDER:

1. The District will inform all bidders in writing if they were successful or not in being awarded the project.

2. Upon Board approval, the District and winning contractor will enter into a contract utilizing the contract template – ATTACHMENT D CONRACT.

The Board of Education reserves the right to accept or reject any or all bids in whole or in part, to waive any informality or irregularity in the bid or in the bid process, or, for reasons of establishing uniformity, delivery time or preference, to award the contract to other than the low bidder.

PROJECT SCOPE

The District is soliciting proposals from qualified contractors to supply and install a greenhouse kit for the CSHS AgScience Department/FFA Program. Proposals must meet local building code requirements, including wind and snow load requirements. Base proposal should include, but are not limited to, the following:

Fully enclosed single bay greenhouse to be installed an existing 32’ x 60’ concrete slab Sealed engineered drawings for structural design Exhaust fans Shutters Shade system Evaporative cooling system Heating system Air flow fans Emergency lighting, exit signs, and fire extinguishers Automatic temperature control system Hanging basket rails Grow lights

The Contractor is required to apply and pay for any and all permits that may be required from the County, State and any governing agency that may have jurisdiction. The Contractor shall be responsible to clean-up all debris.

Contractor may include alternate pricing for greenhouse benches in addition to the base proposal.

Legal and Contractual Requirements

Insurance

Workers’ Compensation Coverage - The Vendor shall procure and maintain, during the life of the Agreement, Workers’ Compensation Insurance, including Employer’s Liability Coverage, in accordance with all applicable statutes of the state of Michigan.

Commercial General Liability Insurance - The Vendor, at the Vendor’s sole cost and expense, shall procure and maintain, during the life of the Agreement, Commercial General Liability Insurance on an “Occurrence Basis” with limits of liability not less than one million dollars ($1,000,000) per occurrence and/or aggregate combined single limit, Personal Injury, Bodily Injury, and Property Damage. Coverage shall include the following features: (A) Contractual Liability; (B) Products and Completed Operations; (C) Independent Vendors Coverage; (D) Broad Form General Liability Extensions or equivalent

Motor Vehicle Liability - The Vendor, at the Vendor’s sole cost and expense, shall procure and maintain, during the life of the Agreement, Motor Vehicle Liability Insurance, including applicable No-fault coverages, with limits of liability of not less than $1,000,000 per occurrence combined single limit Bodily Injury and Property Damage. Coverage shall include all owned vehicles and all hired vehicles.

Additional Insured - The following shall be named Additional Insureds: Cedar Springs Public Schools, including all elected and appointed officials; all employees and volunteers; and all boards, commissions;

and/or authorities and their board members, employees, and volunteers. This coverage shall be primary to the Additional Insureds and not contributing with any other insurance or similar protection available to the Additional Insureds, whether other available coverage is primary, contributing, or excess.

Notice of Cancellation or Change - Workers’ Compensation Insurance, Commercial General Liability Insurance, and Motor Vehicle Liability Insurance, as described above, shall include an endorsement stating the following: “Sixty (60) days Advance Written Notice of Cancellation or Non-Renewal shall be sent to:

Matti Sullivan, Cedar Springs Public Schools, 204 E. Muskegon Street, Cedar Springs, MI 49319 (616) 696-1204.

Proof of Insurance - The Vendor shall provide the District, at the time the Agreements are returned for execution, Certificates of Insurance, and/or policies, acceptable to the District, as listed below:

o Copies of Certification of Insurance for:

Workers Compensation Insurance Commercial General Liability Insurance Vehicle Liability Insurance

Governing Law: The Contract shall be governed by and construed in accordance with the laws of the State of Michigan. The parties hereby agree to the exclusive jurisdiction and venue of courts sitting in Kent County, Michigan.

General Indemnification: Contractor shall indemnify, defend and hold harmless the District, its Board of Education, its Board Members, in their official and individual capacities, its administrators, employees, agents, contractors, successors and assignees, from and against any and all claims, counter claims, suits, debts, demands, actions, judgments, liens, costs, expenses, damages, injuries and liabilities, including actual attorney’s fees and actual expert witness fees arising out of or in connection with Contractor’s performance of the Contract and/or from Contractor’s violation of any of the terms of the Contract, including, but not limited to: (i) the negligent acts or willful misconduct of the Contractor, its officers, directors, employees, successors, assignees, contractors and agents; (ii) any breach of the terms of the Contract by the Contractor, its officers, directors, employees, successors, assignees, contractors and agents; (iii) any violation or breach of any applicable Federal, State or local law, rule, regulation, ordinance, policy and/or licensing and permitting requirements applicable to the Contract; or (iv) any breach of any representation or warranty by the Contractor, its officers, directors, employees, successors, assignees, contractors and agents under the Contract. The Contractor shall notify the District by certified mail, return receipt requested, immediately upon actual knowledge of any claim, suit, action, or proceeding for which Cedar Springs Public Schools may be entitled to indemnification under the Contract. This paragraph shall survive the expiration or earlier termination of the Contract.

Compliance With Laws: Contractor shall comply with any and all applicable federal, state, and local laws, rules, ordinances, policies, and regulations, including any licensing and permitting requirements, under the Contract.

Contractor, including its personnel, employees, contractors, consultants, and agents shall be responsible for knowing the District’s policies concerning appropriate behavior of persons in District facilities and, on District properties, including for example, the prohibitions of sexual harassment and smoking, and shall comply with all such policies.

Contractor represents and warrants to the District that it shall at all times be in compliance with any and all applicable federal and state laws, rules, ordinances, policies and regulations, and licensing and permitting requirement applicable to the Contract. Contractor shall indemnify, defend, and hold District harmless from any liability from its failure to so comply.

Right to Terminate on Breach: Each party shall have, in addition to all other remedies available to it, the right to terminate the Contract immediately upon written notice to the other party that the other party has committed a material breach of any of its obligations herein and such material party has committed a material breach of any of its obligations herein and such material breach shall not have been cured or corrected within ten (10) days following written notice of the same. Furthermore, if the District must regularly request that the Contractor cure breaches of the Contract, such circumstances shall be grounds for termination of the Contract for cause, even if each breach on its own would not be material.

Events Upon Termination: Upon termination of the Contract by either party for Breach or default of the other party, each party shall be entitled to exercise any other right, remedy or privilege which may be available to it under applicable law or proceed by appropriate court action to enforce the terms of the Contract or to recover damages for the breach of the Contract. Upon termination of the Contract, the Contractor shall immediately provide the District with any and all drawings and documentation regarding the Work. In the event of termination, title to all supplies, materials, equipment or products purchased by the Contractor for integration into the Work shall pass to the District, and Contractor shall deliver possession of said supplies, materials, equipment or products to the District at a location to be designated by the District.

Bid Security: Contractors must submit with its Proposal bid security in the form of a Bid Bond issued by a qualified surety or certified check/money order in an amount of five percent (5%) of the Proposal (“Bid Security”). Failure to include this Bid Security with the Contractor’s Proposal will result in the rejection of your Proposal. If a Bid Bond is posted by a Contractor, it shall be from a Treasury Surety licensed to do business in the State of Michigan, and the attorney-in-fact who executes the Bid Bond on behalf of the Contractor shall attach a certified, current copy of its power of attorney. In the event a certified check/money order is submitted, it shall be made payable to “Cedar Springs Public Schools.” The District shall not be liable for any interest earned thereon. The Bid Security shall be forfeited as liquidated damages, and not as a penalty, if the Contractor withdraws its Proposal after the Due Date for submission of Proposals or, upon acceptance of its Proposal by the District, the Contractor fails to execute the form of Contract acceptable to the District, substantially evidencing and incorporating this RFP and its Proposal and fails to provide the required Performance Bond and/or Payment Bond, if any, and the required insurance certificates, within fifteen

(15) days of an award of a Contract to the Contractor. Bid Bonds shall be duly executed by the Contractor, as principal and by a surety that is properly licensed and authorized to do business in the state in which the work is to be performed.

All sureties providing bonds for this Project must be listed in the latest version of the Department of Treasury’s Circular 570, entitled “Companies Holding Certificates of Authority as Acceptable Sureties on Federal Bonds and as Acceptable Reinsuring Companies”, with the bond amount less than or equal to the underwriting limitation, and/or have an A.M. best rating of A- or better. Bid Security shall be returned to all non-successful Contractors within a reasonable time after the award of a Contract and execution of a Contract by the successful Contractor. If the bid security is a certified check/money order, this must be delivered to the following address prior to the bid due date and time:

Cedar Springs Public School Red Hawk – District Administration 204 E. Muskegon St.

Cedar Springs, MI 49341

Performance and Payment Bonds: Successful Contractors whose Proposals are $50,000 or more will be required to furnish Performance and Payment Bonds, in a form satisfactory to the District, in the amount of 25% of its Proposal by a Treasury-listed Surety licensed to do business in the State of Michigan, and the attorney-in-fact who executed the Performance and Payment Bonds on behalf of the Contractor shall attach a certified, current copy of its power of attorney. The cost of the Bonds shall be included in each Proposal.

Bidder Information and References (ATTACHMENT A): All bids shall be accompanied by the bidder information and references form.

Familial Disclosure Form (ATTACHMENT B): All bids shall be accompanied by a sworn statement disclosing any familial relationship that exists between the owners or any employee of the bidder and any member of the Board of Education of the School District or the Superintendent of the School District. The Board of Education shall not accept a bid that does not include a sworn and notarized familial relationship disclosure statement

Iran Economic Sanctions Act Compliance (ATTACHMENT C): All bids shall be accompanied by Affidavit of Compliance - Iran Economic Sanctions Act in compliance with "Iran linked business" within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012. The Board of Education shall not accept a bid that does not include the Affidavit of Compliance.

ATTACHMENT A – BIDDER INFORMATION AND REFERENCES

The undersigned certifies that the bid contained meets or exceeds the attached specifications. Failure to comply with all conditions asked for in this bid document may result in rejection of the bid.

Bidder Information:

COMPANY NAME:

ADDRESS:

AUTHORIZED SIGNATURE:

AUTHORIZED NAME (please print):

TITLE: DATE:

PHONE #: FAX #:

E-MAIL:

At least 3 references with contact person:

Company: Contact: Phone:

Do you conduct background checks on your employees? ❒ Yes ❒ No

Familial Relationship Affidavit included? ❒ Yes ❒ No

Iran Linked Business Affidavit included? ❒ Yes ❒ No

Written responses to all requested questions? ❒ Yes ❒ No

Are you on the Excluded Parties List? ❒ Yes ❒ No Unknown (which excludes you from receiving Federal Contracts or certain sub contracts, pursuant to the provisions of 31 U.S.C. 6101, note E.O. 12549, E.O. 12689, 48 C.F.R. 9.404)?

Provide your DUNS number, if you have one:

Local (District) Vendor or Taxpayer? ❒Yes ❒No Unknown

(Documentation, if necessary, will be obtained after the bid opening.)

Do you have employees that live within the District? ❒Yes ❒No Unknown

ATTACHMENT B – FAMILIAL RELATIONSHIP

Bidders must submit a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the Cedar Springs Public District School Board or the Cedar Springs Public District Superintendent must be accompanied with the bid. Bids without this disclosure statement will not be accepted.

The members of the Cedar Springs School Board are: Heidi Reed, April Patin, Trent Gilmore, Traci Slager, Matthew Shoffner, Mistie Bowser, and Brent Willett.

The Cedar Springs Public Schools Superintendent is: Scott Smith

The Following are the familial relationships:

There are none.

STATE OF MICHIGAN

COUNTY OF )

The undersigned, authorized representative of bidder (insert name) does hereby acknowledge that bidder has read the foregoing disclosure statement and the statements herein contained are true.

Signature of Bidder Representative

Print Name

Title

Subscribed and sworn to before me this day of , 2026.

Notary Public, County, Michigan My commission expires: / /

ATTACHMENT C – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of the below named vendor (the “Vendor”), pursuant to the compliance certification requirement provided in the “Cedar Springs Public Schools” (the “District”) Request For Proposals for AgScience/FFA Greenhouse (the “RFP”), hereby certifies, represents and warrants that the Vendor (including its officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Vendor is awarded a contract as a result of the aforementioned RFP, the Vendor will not become an “Iran linked business” at any time during the course of providing any services or selling any items under the contract.

The Vendor further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the date the it is determined that the person has submitted the false certification.

CONTRACTOR:

Name of Contractor

By:

Its:

Date:

STATE OF )

COUNTY OF )

This instrument was acknowledged before me on the day of , 2026, by

, Notary Public

County, My Commission Expires:

Acting in the County of :

ATTACHMENT D CONTRACT

This contract is made on [INSERT MONTH DATE, YEAR], the “Effective Date”, between Cedar Springs Public Schools, the “District”, a Michigan public District, whose address is 204 E. Muskegon Street, Cedar Springs, MI 49319 and [INSERT CONTRACTOR NAME], the “Contractor”, whose address is [INSERT CONTRACTOR ADDRESS]. The District and Contractor may each be referred to herin as a “Party” and collectively as the “Parties.”

RECITALS

A. The District issued a Request For Proposal for AgScience/FFA Greenhouse dated October 12, 2026, as amended by [INSERT ADDENDA BY NAME AND DATE HERE], collectively the “RFP”, the purpose of which was to solicit proposals from qualified contractors to furnish to the District all of the materials and labor required, as identified in the RFP in accordance with the terms and conditions contained in the RFP and the Specifications attached thereto (the “Work”).

B. In response to the RFP, the Contractor submitted to the District a Proposal dated [INSERT DATE], to perform the Work contemplated by the RFP.

C. The Parties have, in accordance with the provisions of the RFP, conducted negotiations concerning the Contractor’s Proposal to the RFP. The Contractor’s Proposal together with written clarifications of the Parties, if any, are attached hereto, incorporated by reference, and marked as Exhibit A (collectively referred to as the “Proposal”).

D. Pursuant to the terms of the RFP, the Contractor is required to enter into a written contract in accordance with the District’s written acceptance of its Proposal.

E. The Parties agree that certain terms, conditions, and provisions of the RFP and the Proposal must be further clarified and that certain additional terms and conditions need to be expressly set forth by way of this Contract.

NOW THEREFORE, in consideration of the foregoing and the mutual covenants set forth herein, the Parties agree as follows:

1. RESTATEMENT CONSTITUTES THE CONTRACT

a) Incorporation By Reference. The object of this Contract is to formalize in one document the complete agreement between the Parties, and to do so by specifically incorporating by reference into this Contract the RFP, the Proposal, and other related documents, and by including certain additional necessary or appropriate Contract terms, particularly where the Contract terms agreed to by the Parties during the RFP negotiation process do not correspond with the RFP and/or the Proposal.

b) Order of Precedence. The Contract Documents, which are all incorporated herein by reference, include the following:

This Contract, including all Attachments hereto;

The RFP, including the Specifications attached thereto; and Contractor’s Proposal.

To the extent that the terms and conditions of the Contract Documents are in conflict, the terms and conditions shall be interpreted in the above-referenced order from 1 to 3. However, the Parties also agree that where there is not a conflict between any of the terms and conditions contained in the above-referenced Contract Documents, all of the Contract Documents shall be binding upon both Parties, except to the extent the exceptions contained in the Contractor’s Proposal are not expressly accepted by the District in writing and incorporated into this Contract.

2. TERM AND TERMINATION

a) This Agreement shall commence as of the Effective Date and all Work hereunder shall be completed no later than [INSERT DATE] and shall be in compliance with the Project Schedule attached hereto as Exhibit B.

b) Each Party shall have, in addition to all other remedies available to it, the right to terminate this Contract upon written notice to the other Party that the other Party has committed a material breach of any of its obligations herein and such material breach shall not have been cured or corrected within ten (10) days following written notice of the same. Furthermore, in addition to the rights of the District under this Paragraph if the District must regularly request that the Contractor to cure breaches of this Contract, such circumstances shall be grounds for termination of this Contract for cause, even if each breach on its own would not be material. Upon termination of this Contract by the District for breach or default of the Contractor pursuant to this Paragraph, the District shall be entitled to exercise any other right, remedy, or privilege which may be available to it under applicable law or proceed by appropriate court action to enforce the terms of the Contract or to recover damages for the breach of this Contract.

If this Contract is terminated in accordance with any of the provisions contained herein, all rights of the Contractor under this Contract shall cease. Regardless of the basis for termination, the District shall neither be liable to, nor obligated to pay, the Contractor for any incidental or consequential damages or lost profits, or costs incurred for Work not actually performed.

c) Notwithstanding anything contained herein to the contrary, the District may terminate this Contract at any time and for any reason or no reason at all upon written notice to the Contractor.

3. WARRANTY

The Contractor warrants and represents that its Work, will be in accordance with all applicable federal, state, and local laws and regulations for a minimum of two (2) years from completion of the Work.

4. INSURANCE

The Contractor shall maintain, at its expense, during the term of this Contract the following insurance:

a) Worker’s Compensation Insurance with statutory limits and Employer’s Liability Insurance with a minimum limit of $1,000,000 each occurrence.

b) Comprehensive General Liability Insurance with a minimum combined single limit of $1,000,000 per occurrence and $3,000,000 in the aggregate, in the same amount made for bodily injury and property damage. The policy is to include products and completed operations, cross liability, broad form property damage, independent bidders, and contractual liability coverage. The policy shall be endorsed to provide thirty (30) days written notice to the District of any material change of coverage, cancellation, or non-renewal of coverage.

c) If Subcontractors are likely to be used, the Comprehensive General Liability policy shall include coverage for independent contractors.

d) Automobile Liability insurance covering all owned, hired, and non-owned vehicles with personal protection insurance and property insurance to comply with the provisions of the Michigan no-fault Insurance Law, including residual liability insurance with a minimum combined single limit of $1,000,000 each occurrence of bodily injury and property damage.

e) All insurance policies shall be issued by companies licensed to do business in the State of Michigan. The companies issuing the policies must be domestic (on-shore) companies and have an A-rating by AM Best.

f) The Contractor shall be responsible for payment of all deductibles contained in any insurance policy required in this Contract.

g) Other requirements: Evidence of your insurance coverages, required herein, is to be provided to the District and must indicate:

1. A Best’s rating for each of your insurance carrier at A-VII or better,

2. Cedar Springs Public Schools is endorsed as an additional insured on the General Liability policies.

3. All consultants must be listed as additional insured.

5. CONTRACTOR’S COMPENSATION

Based upon the District’s RFP and the Contractor’s Proposal, the District shall pay the Contractor for its Work as follows:

6. MISCELLANEOUS

a) Assignment. This Contract and any other interest herein may not be assigned or transferred, in whole or in part, by either Party without the prior written consent of the other Party, which consent shall not be unreasonably withheld, and any assignment or transfer without such consent shall be null and void. This Contract shall be binding upon the successors, and subject to the above, assigns of either Party.

b) Severability. If any provision of this Contract is held invalid or unenforceable, the remainder of this Contract shall nevertheless remain in full force and effect. If any provision is held invalid or unenforceable with respect to particular circumstances, it shall nevertheless remain in full force and effect in all other circumstances.

c) Independent Contractor; No Joint Venture. It is expressly agreed that Contractor is acting hereunder as an independent contractor and under no circumstances shall any of the employees of either Party be deemed the employees of the other for any purpose. This Contract shall not be construed as authority for either Party to act for the other Party in any agency or other capacity or to make commitments of any kind for the account of, or on behalf of, the other Party, except to the extent, and for the purposes, expressly provided for and set forth herein, and no partnership or joint venture is created hereby.

d) Modifications. No provision of this Contract or any Exhibit hereto may be modified without the prior written consent of both Parties.

e) Captions. The captions used in this Contract are for convenience only and shall not affect in any way the meaning or interpretation of the provisions of this Contract.

f) Governing Law. This Contract shall be construed in accordance with, and its performance governed by, the laws of the State of Michigan. The Parties hereby agree to the exclusive jurisdiction and venue of courts sitting in Kent County, Michigan.

g) Taxes. Contractor is responsible for sales taxes and any other applicable taxes related to the Work provided under this Contract.

h) Entire Agreement. This Contract and all Exhibits and documents incorporated herein by reference constitute the entire agreement between the Parties, and supersedes all previous agreements, whether written or oral.

IN WITNESS WHEREOF, the undersigned have caused this Contract to be duly executed on the dates indicated below.

Contractor: Cedar Springs Public Schools

By:_______________________________ By: _____________________________

Its: _______________________________ Its: ______________________________

Date: _____________________________ Date: ____________________________