CSPDQ1610CRS FINAL.pdf

DOCUMENTED QUOTE: CSPDQ1610CRS

TITLE: Child Restraint System

DATE DUE: Thursday, October 8, 2015, at 2:00pm MST

LATE BIDS WILL NOT BE CONSIDERED

ISSUING OFFICE

This Documented Quote is issued for the State of Colorado by the Colorado Department of Public Safety (CDPS), Colorado State Patrol (CSP), CSP Procurement Office for the benefit of the CSP Public Affairs and Grant Management Sections. The CSP Procurement Office is the SOLE point of contact concerning this solicitation. Direct inquiries and submit quotes to:

Purchasing Agent: Leslie Williams Telephone Number: (303) 239-5875

Email: leslie.williams@state.co.us Address: 700 Kipling Street, Denver, CO 80215

RETURN QUOTES TO THE ADDRESS ABOVE.

MAILED, HAND-DELIVERED, AND EMAILED QUOTES WILL BE ACCEPTED.

Pricing shall be binding and valid for a minimum of ninety (90) days after the closing date.

FEIN

DATE

^Enter your FEIN or SSN as registered on Colorado’s Vendor Self Service System (VSS).

NAME OF COMPANY

ADDRESS

CITY

STATE ZIP CODE

PHONE

EMAIL

My company is registered on Colorado VSS. Yes No

Confirm # of modifications received.

Confirm that you are aware the award notice will be published on Colorado VSS. Yes

PRINT NAME OF COMPANY REPRESENTATIVE

TITLE

SIGNATURE OF COMPANY REPRESENTATIVE

Handwritten signature by an authorized officer or agent of the vendor.

SIGN AND RETURN THIS PAGE WITH BID SUBMISSION

DATE DUE: Thursday, October 8, 2015, at 2:00pm MST

LATE BIDS WILL NOT BE CONSIDERED

Quote Itemization Sheet

Vendor must be registered with Colorado BIDS to be awarded this quote.

All quote responses shall be quoted FOB Destination.

All equipment shall be new.

Pricing shall be binding and valid for the length of the award.

1. Combination Child Restraint System (CRS)

Brand/Model Number:

Unit Price Per Combination CRS:

Average Shipping Cost Per Combination CRS:

2. Convertible Child Restraint System (CRS)

Unit Price Per Convertible CRS:

Average Shipping Cost Per Convertible CRS:

3. Booster Child Restraint System (CRS)

Unit Price Per Booster CRS:

Average Shipping Cost Per Booster CRS:

4. Infant Child Restraint System (CRS)

Unit Price Per Infant CRS:

Average Shipping Cost Per Infant CRS:

5. How many days after receipt of order will you guarantee delivery? (Delivery time will be considered in determining the final award of this quote.) _____________________________days ARO

All information requested (and submitted) will be considered in determining the final award of this quote. The bidder who is the more responsive, responsible and submits a quote most advantageous to the State of Colorado, Colorado State Patrol – all factors considered – will receive the award.

RETURN THIS PAGE

DATE DUE: Thursday, October 8, 2015,

1.0 General

1.1 Purpose

The purpose of this solicitation is to obtain child restraint systems to support the Child Passenger Safety Colorado program. Child restraint systems will be distributed to and used by many agencies across Colorado to support their Child Passenger Safety outreach efforts and reduce the number of unrestrained child deaths that result from motor vehicle crashes.

1.2 Contact Information

The CSP Procurement Office is the sole point of contact concerning this Documented Quote. All communication must be done through the CSP Procurement Office to the attention of Leslie Williams at leslie.williams@state.co.us or 303.239.5875.

1.3 Vendor Self Service System (VSS) and Registration

This solicitation is published using the Colorado Vendor Self Service System (VSS). Vendors must be registered on VSS in order to be considered responsive at the time of submission of the response. Registration on VSS is required to be considered for award. If a vendor is not registered on VSS, solicitation responses from such vendor received may not be considered. VSS and its registration information may be linked through the State Purchasing Office link at www.colorado.gov/vss.

1.4 Pricing

Prices shall be binding and valid for the length of the award. All prices must include shipping and handling.

1.5 Award Period

The award period for this Documented Quote is the effective date of the purchase order through Federal Fiscal Year 2016, which ends September 30, 2016, contingent upon funds being appropriated, budgeted and otherwise made available and all bid requirements being satisfied.

1.6 Ordering and Shipping

No guarantees are made as a result of the solicitation and award. Child restraint systems will be ordered on an “as needed” basis. Vendor shall ship child restraint systems to multiple locations throughout Colorado. Upon award, vendor will be notified of exact shipping addresses. The shipments must be delivered between Monday – Friday 8:00 AM – 5:00 PM (Mountain Time), excluding holidays. Last orders for the award period will be placed no later than August 31, 2016.

All shipments must be received no later than September 25, 2016.

DATE DUE: Thursday, October 8, 2015,

1.7 Billing

The Vendor shall invoice CSP for goods delivered and accepted pursuant to the terms of this Documented Quote and any contract resulting from an award. Invoices shall be due ten (10) business days after receipt of order. Invoices shall be sent to:

Colorado State Patrol Child Passenger Safety Attn: CPS Program Coordinator 700 Kipling Street Denver, CO 80215 timothy.sutherland@state.co.us

Please include form W-9 with your bid submission.

1.8 Type of Contract

State Purchase Order: The successful bidder may be issued a State Purchase Order with CSP. The State Purchase Order will incorporate this Documented Quote, published addenda and the response of the successful bidder.

1.9 Description of Goods

All equipment shall be new. Specifications for child restraint systems are:

Combination Child Restraint System (CRS) - The estimated amount to be spent on combination child restraints is $10,000.00 including shipping.

Requirements:

o Combination CRS shall have a high back and be equipped with a 5-point harness system.

o Combination CRS shall have a weight range that accommodates a child to at least 40 pounds when being used with the 5-point harness system.

o Combination CRS shall meet federal motor vehicle safety standard 213.

o Combination CRS shall have a weight range that accommodates a child to at least 80 pounds without using the built-in harness (used as a belt-positioning booster).

o Combination CRS shall be produced or manufactured in the United States, in accordance with The Buy

America Act, 23 U.S.C. Section 313.

Convertible Child Restraint System (CRS) - The estimated amount to be spent on combination child restraints is $20,000.00 including shipping.

o Convertible CRS shall be able to install forward facing or rear facing with harness.

o Convertible CRS shall accommodate a child weighing up to 30 pounds when installed rear facing.

o Convertible CRS shall accommodate a child weighing up to 50 pounds when installed forward facing.

o Convertible CRS shall meet federal motor vehicle safety standard 213.

o Convertible CRS shall be produced or manufactured in the United States, in accordance with The Buy mailto:timothy.sutherland@state.co.us

DATE DUE: Thursday, October 8, 2015, Booster Child Restraint System (CRS) - The estimated amount to be spent on combination child restraints is

$10,000.00 including shipping.

o Booster CRS shall accommodate children weighing up to 100 pounds.

o Booster CRS shall meet the federal motor vehicle safety standard 213.

o Booster CRS shall be able to be used as a high-back belt positioning booster as well as a backless booster.

o Booster CRS shall be produced or manufactured in the United States, in accordance with The Buy

Infant Child Restraint System (CRS) - The estimated amount to be spent on combination child restraints is $6,000.00 including shipping.

o Infant CRS shall be able to be installed rear facing only with harness.

o Infant CRS shall accommodate a child weighing as little as 5 pounds.

o Infant CRS shall accommodate a child weighting up to at least 20 pounds.

o Infant CRS shall meet federal motor vehicle safety standard 213.

o Infant CRS shall be produced or manufactured in the United States, in accordance with The Buy America

Act, 23 U.S.C. Section 313.

2.0 Additional Terms and Conditions

2.1 Binding Proposal

By providing a response to this Documented Quote, Offerors are bound to providing the proposed goods at the costs and rates quoted in their Documented Quote response for the award period.

2.2 Submission

By submission of a bid, Offeror agrees as follows:

• Except as replaced, modified, or supplemented by the CSP for this solicitation, all items in the State of

Colorado Solicitation Instructions/Terms and Conditions (available at https://bidscolorado.com/purchasi.nsf/0/546C6A7C473DD34087256E9700605672?openDocument) are considered part of, and are incorporated by reference into this document. In the event of a conflict of terms between this solicitation and the State of Colorado Solicitation Instructions/Terms and Conditions, the terms listed in this solicitation shall govern.

• The Offeror guarantees to the State that they understand and agree to the terms and conditions of this solicitation and that they will not default from performance by virtue of a mistake or misunderstanding.

Offerors shall seek clarification from the CSP of any specifications, terms and/or conditions that they determine to be unclear. The failure of a bidder to seek clarification may be deemed a waiver of any such

DATE DUE: Thursday, October 8, 2015, at 2:00pm MST clarification.

• Offerors shall accept the terms and requirements of this Documented Quote without exception, deletion or qualification and without making its offer contingent.

• Pursuant to CRS 24-30-202.4 (as amended), the State controller may withhold debts owed to State agencies under the vendor offset intercept system for: (a) unpaid child support debt or child support arrearages; (b) unpaid balance of tax, accrued interest, or other charges specified in Article 22, Title 39, CRS; (c) unpaid loans due to the student loan division of the department of higher education; (d) owed amounts required to be paid to the unemployment compensation fund; and (e) other unpaid debts owing to the State or any agency thereof, the amount of which is found to be owing as a result of final agency determination or reduced to judgment as certified by the controller.

• CSP reserves the right to reject any and all bids or parts thereof, and to waive minor informalities or irregularities.

• Reciprocity is mandated by statute. CRS 8-18-101 states, “When a contract for commodities or services is to be awarded to a bidder, a resident bidder shall be allowed a preference against a nonresident bidder equal to the preference given or required by the state in which the nonresident bidder is a resident.” CSP will apply this statute to the extent necessary for all solicitations posted on Colorado VSS.

• If for any reason it becomes necessary to modify this solicitation, the modification will be published on the Colorado.gov/VSS website, and the modification will supersede any discrepant terms, specification and other information in this document. If the bid submission deadline is extended, the new bid submission deadline will be published on the Colorado.gov/VSS website and will supersede the above date and time.

• CDPS is tax exempt.

• CDPS encourages free and open competition among Bidders. Whenever possible, specifications, bid invitations and conditions are designed to accomplish this objective consistent with the necessity to satisfy the CDPS’ needs. The Bidder’s signature on this bid guarantees that the prices quoted have been established without collusion with other eligible Bidders and without effort to preclude the CDPS from obtaining the lowest possible competitive price. If an award is made, it will be to the responsible bidder whose bid is determined to be the most advantageous to the CDPS.

• In accordance with Procurement CODE, CRS 24-103-207.5 titled – Purchasing Preference for Environmentally

Preferable Products; bidders responding to this solicitation may seek to qualify for the preference and governmental bodies conducting this solicitation shall award a contract to a bidder who offers environmental preferable products subject to the conditions in the Code and Procurement Rules.

• Low tie bids will be awarded in accordance with CRS 24-103-202.5 LOW TIE BIDS – AWARD PROCEDURE AND

DETERMINATION – BID PREFERENCE.

DATE DUE: Thursday, October 8, 2015, at 2:00pm MST

LATE BIDS WILL NOT BE CONSIDERED

2.3 Discussion with Offerors

Discussions may be conducted with apparent responsive Offerors for the purpose of clarification to assure full understanding of the requirements of the solicitation. All solicitations, in the CSP’s sole judgment, needing clarification, shall be accorded such an opportunity.

2.4 Amendments

All amendments to and interpretations of this solicitation shall be in writing from CSP. Any amendment or interpretation that is not in writing shall not legally bind CSP.

2.5 Modifications

All modifications shall be in writing and posted to Colorado VSS. Vendors are responsible for checking VSS prior to the opening date and time for solicitation modifications.

3. 0 Bid Proposal

3.1 Response Format

Bidders must comply with and or submit the following item(s) in order and clearly labeled:

a. Completed and signed cover sheet.

b. The total cost of the requirements of this solicitation and supporting documentation as required in this solicitation.

Bidders may respond to this solicitation by e-mail (preferred), hand delivery or mail to Leslie Williams. The contact information is:

E-mail: leslie.williams@state.co.us Physical Address: Colorado State Patrol Procurement Office 700 Kipling Street Denver, CO 80215

Email or send a hard copy of your bid proposal to the procurement official listed in this solicitation. Please see the instructions in this document regarding submission of bids and completion of the Bid Proposal.

3.2 How to Submit Your Bid Proposal:

• Step 1: Email or send a hard copy of your bid proposal to the procurement official listed in this solicitation.

• Step 2: Bid proposals should be completed through Colorado VSS.

Both steps must be completed or your bid may be disqualified.

mailto:leslie.williams@state.co.us

DATE DUE: Thursday, October 8, 2015, at 2:00pm MST

LATE BIDS WILL NOT BE CONSIDERED

Your email/hard copy submission will be considered the official version of your bid submission followed by entry into

VSS.

No faxed proposals will be accepted.

3.3 Evaluation and Award

This solicitation shall be awarded to one vendor. The following criteria will be considered when reviewing bids:

• Safety standards of quoted child restraint system

• Unit price per child restraint system

• Average shipping cost per child restraint system

• Time for delivery

Bids should focus on providing the lowest unit cost including average or potential shipping rates. If actual shipping rates exceed those estimated in the bid response, fewer child restraint system will be able to be purchased from vendor.

3.4 Service-Disabled Veteran Owned Small Business (SDVOSB)

HB14-1224/C.R.S. 24-103-211 sets a Service-Disabled Veteran Owned Small Business goal of at least 3% of all contracts by dollar value be awarded to SDVOSBs who must be incorporated or organized in Colorado or they must maintain a place of business or have an office in Colorado and who are officially registered and verified as a SDVOSB by the Center of Veteran Enterprise within the US Department of Veterans Affairs (www.vip.vetbiz.gov).

CSP shall give a certified SDVOSB a 5% preference in response to this Documented Quote. SDVOSBs need to submit documentation of SDVOSB certification issued through the US Department of Veterans Affairs in their response to a solicitation. Certification can be received through the Center for Veteran Enterprise website (see above link).