CSCU2027-01A-NW - Northwestern RFP - Snow Removal - rebid.pdf

Request for Proposals (RFP) RFP# CSCU2027-01A-NW

Snow Removal Services for CT State Community College – Northwestern Campus

Proposal Due date: September 21, 2026 - 3:00 PM

Table of Contents:

I. Statement of Objectives II. Background III. Scope of Work IV. Proposal Submission Requirements V. Evaluation of Proposals VI. Timeline of RFP and Instructions for Submission of Proposal VII. Conditions

Attachments Attachment A - Contract Proposal Form Attachment B – Statement of Bidder’s Qualifications Attachment C – Price Schedule Attachment D - References Attachment E - Equipment Listing

Attachment F - OPM Form 1 Gift and Campaign Contributions Attachment G - Commission on Human Rights and Opportunities Form Attachment H - Contract Provisions

I. Statement of Objectives

Connecticut State Community College – Northwestern Campus (“NWC” or “College”) is seeking a qualified and professional Contractor for snow removal, sanding, and deicing of all driveways and parking lots. NWC is located in Winsted, CT and consists of 8 separate buildings spread out over a half mile (see Exhibit A). The main Founders Hall building is located at 4 Park Place East, Winsted, CT 06098.

1. Statutory Authority

This RFP is issued by CSCU under the provisions of the Connecticut General Statues 4a-52a and 10a-151b.

2. Pre-Bid Meeting

There is no pre-bid meeting for this RFP. Please refer to Exhibit A.

3. Term of Contract

The contract period for services shall be for three (3) years commencing approximately November 1, 2026 through October 31, 2029. The contract may, by mutual agreement, be renewed and extended for two (2) additional twelve (12) month renewal periods consistent with the terms and conditions of the original contract.

II. Background

In 2011, Public Acts 11-48 and 11-61 instituted consolidated governance of Connecticut higher education, creating the Connecticut State Colleges and Universities. The Board of Regents for Higher Education (BOR) serves as the governing body for the Connecticut State University System, Charter Oak State College, and Connecticut State Community College. The specific powers and duties of the Board, prescribed in Title 10a of the Connecticut General Statutes, are further delineated in policies adopted by the BOR from time to time.

The CSCU System Office (SO) supports the colleges and universities.

Institutions. Collectively, the Connecticut State Colleges and Universities maintain distinct mission statements to serve their constituents while collectively working to achieve a system-wide vision and mission.

The current CSCU enrollment is approximately 75,000 students. For purposes of this RFP, the terms “campus” and “institution” are synonymous and used singularly or collectively. CSCU campuses are located throughout the State of Connecticut and are as follows:

4-Year Institutions CT State Universities

• Central Connecticut State University CCSU New Britain

• Eastern Connecticut State University ECSU Willimantic

• Southern Connecticut State University SCSU New Haven

• Western Connecticut State University WCSU Danbury

Online College

• Charter Oak State College COSC New Britain

2-Year Institutions CT State Community College

• Asnuntuck - Enfield

• Capital - Hartford

• Gateway - New Haven and North Haven

• Housatonic - Bridgeport

• Manchester - Manchester

• Middlesex - Middletown and Meriden

• Naugatuck Valley - Waterbury and Danbury

• Northwestern - Winsted

• Norwalk - Norwalk

• Quinebaug Valley - Danielson and Willimantic

• Three Rivers - Norwich

• Tunxis - Farmington and Bristol

On July 1, 2023, the twelve (12) community colleges in the Connecticut State Colleges and Universities (“System”) merged into a single multi-campus college to be known as Connecticut State Community College (“CT State”).

For more information, visit the CSCU website http://www.ct.edu/

III. Scope of Work

1. Snow Plowing & Removal

a. The Contractor shall provide the necessary tools, equipment, and operator(s) to remove snow from NWC driveways and parking areas seven (7) days per week and during any snow event. All mechanical equipment must be in good working order and properly maintained. All operators must be trained, certified, and properly licensed to operate the relevant snow removal equipment.

b. Contractor shall be responsible for supplying sand and salt mixture, de-icer, and all other materials, equipment, and personnel necessary to provide contracted services.

c. Contractor shall clear snow from all driving surfaces and parking lots after each snow event when requested by NWC as follows:

i. Dusting to 0.9”: Surface treatment only (no plowing)

ii. 1” or more: Snow plowing to include salting, sanding, and de-icing (one time after plowing has been completed); snow relocation (on-site) or removal (off-site) as directed by NWC or NWC Maintenance Supervisor (“Supervisor”).

d. Prior to the first snowfall, the Contractor shall stake or otherwise mark sidewalks, hydrants, islands, etc. as designated by NWC, at no extra charge.

e. Maintenance of Site Lines: The Contractor shall not leave any snow piles in traffic areas that exceed three feet in height, or that block sight lines and signs.

f. The Contractor shall back blade to remove snow as needed in such areas but not limited to corner parking areas and in front of the dumpsters.

g. For snow events that occur or continue during NWC's operating hours, the Contractor shall maintain open travel areas and clear the whole area during the following night. This shall be considered as part of the "per storm" pricing structure.

h. All snow must be removed from campus driveways and parking areas and deposited in designated areas as indicated in the attached exhibits within 12 hours after snow stops falling and before 6:00 am of the next business day. Refer to Exhibit A for snow plowing and snow storage location areas.

i. No snow is to be piled over the parking lot catch basins.

http://www.ct.edu/

2. Sand and Salt/De-Icing

a. In all snow events of at least one inch, the Contractor shall apply with a mechanical spreader a sand, salt, or mixed solution to driveways and parking areas one time after plowing has been completed.

b. Contractor shall supply the Supervisor with relevant Material Safety Data Sheets (MSDS) prior to all solid and liquid chemical-based applications.

3. Snow Relocation

a. On-Site: Contractor shall provide the necessary tools, equipment and operator(s) to relocate and pile snow at the facility in a specified location On-Site as requested by NWC or its Supervisor.

b. Off-Site: Contractor shall provide the necessary tools, equipment and operator(s) to relocate and dispose of snow Off-Site in a lawful manner as requested by NWC or its Supervisor.

4. Return / Additional Visits

a. Following completion of services for a snow event, Contractor shall not return to the Site for additional snow removal services associated with the completed snow event without prior authorization from NWC. Nothing in this section shall preclude the Contractor from performing for any subsequent snow events.

5. Additional Authorized Services

a. Additional sanding, salt and/or de-icing following completion of a snow event may be required only if requested by NWC.

b. Contractor shall respond to the authorization to perform additional sanding, salting, and/or deicing with two (2) hours of being notified by NWC.

6. Determination of Snow Accumulations

a. Contractor, at its own expense, shall utilize a third-party service such as CTWeather.com or equivalent, as approved by NWC to validate invoice pricing.

7. Damage to State and/or Personal Property

a. Contractor shall be responsible for the repair and/or replacement costs of any damage to the

State and/or personal property caused by the use, misuse, or negligence caused by the Contractor or Contractor's employees.

b. Contractor shall provide a written report to the NWC Supervisor that details all damage rendered to NWC property within twenty-four (24) hours of the occurrence.

8. Personnel

a. At the beginning of the contract period, the Contractor shall designate a representative to act as administrator or contact person for all contract-related issues. If there are anticipated gaps in availability, the Contractor shall designate a second, alternate representative.

b. Contractor representative shall be available 24 hours/7 days via cell phone. During non-emergency snow events, all calls to the Contractor shall be returned within 30 minutes. During snow emergencies (when more than 4" of snow either has fallen or has been predicted to fall), the Contractor shall be available for immediate personal communication with the NWC by cell phone.

c. Contractor personnel assigned to Site shall be thoroughly familiar with Site plan and knowledgeable of location of fire pumps and landscape islands.

9. Equipment Requirements

a. The Contractor shall own or have access to a skid loader, large snow blower, vehicles with sanders, plows, snow sweepers and an appropriate truck for snow relocation and removal. All heavy equipment must be outfitted with rubber tires. Tire chains, studded tires and caterpillar treads are prohibited on the premises.

b. NWC reserves the right to require additional quantities and types of equipment as may be required for the scope of work. The cost of required additional equipment shall be the responsibility of NWC.

c. All equipment requiring registration by the Department of Motor Vehicles shall be currently registered in the State of Connecticut.

d. The Contractor shall remove from the Site, any piece of equipment that has a noted fluid leak.

The Contractor shall pay the cost of cleaning fluid leaks on the premises.

e. The Contractor shall ensure that all snow removal equipment and labor is directed to the Site as soon as weather conditions dictate. Failure to do so may be deemed a breach of this Contract at the State's discretion. Poor traffic conditions and/or road conditions due to weather will not constitute Force Majeure as defined in Attachment H.22. Contractor may designate different types and/or quantities of equipment for different storm conditions, providing the Contract requirements are met.

10. Additional terms and conditions:

a. Contract Separately/Additional Savings Opportunities NWC reserves the right to either seek additional discounts from the Contractor or to contract separately for a single purchase, if in the judgment of NWC, the quantity required is sufficiently large enough to enable the State to realize a cost savings, over and above the prices set forth in Price Schedule, whether or not such a savings actually occurs.

b. Security and/or Property Entrance Policies and Procedures Contractor shall adhere to established security and/or property entrance policies and procedures for each requesting NWC. It is the responsibility of each Contractor to understand and adhere to those policies and procedures prior to any attempt to enter NWC Site for the purpose of carrying out the scope of work described in this Contract

11. Background Checks

The Contractor shall undertake at their own expense a nationwide background check of any employee(s) who will be working on COLLEGE’s campus pursuant to this Agreement. Such background checks shall be conducted prior to working on COLLEGE’s campus. The Contractor is to report to the College any findings that constitutes any felony conviction, child abuse registry or sex abuse registry incidents involving a Contractor employee(s). The College reserves the right to not allow any Contractor employee(s) who falls into any of the above-mentioned categories to work on its campus and will communicate those decisions in writing to the Contractor. Additionally, the Contractor is to require all its employee(s) who work on the COLLEGE campus to report any felony convictions or child abuse or sex registry requirements that are placed on said employee(s) within forty-eight (48) hours of knowledge of the event.

12. STANDARD WAGES:

Contractors shall comply with all provisions of Connecticut General Statutes 31-57f, Standard

Wage Rates for Certain Service Workers and shall pay wages in accordance with the current wage rates provided by the Department of Labor. Information regarding this Statute and how and when it applies can be obtained from DOL’s web site at https://portal.ct.gov/dol/divisions/wage-and-workplace-standards/standard-wage-rates?language=en_US

IV. Proposal Submission Requirement

The following are to be included in your response.

https://portal.ct.gov/dol/divisions/wage-and-workplace-standards/standard-wage-rates?language=en_US

a. Narrative outlining your experience providing similar services and a plan for providing services at this location.

b. Contract Proposal (Attachment A)

c. Completed Bidders Qualifications (Attachment B)

d. Completed Price Schedule (Attachment C)

e. Completed References (Attachment D)

f. Provide a list of company-owned equipment that will be utilized in servicing this contract. List shall include age, size, and type of equipment. All equipment must be in good working order with all safety guards and OSHA approved. (Attachment E)

g. OPM Form 1 Gift and Campaign Contributions (Attachment F)

h. Commission on Human Rights and Opportunities Form (Attachment G)

V. Evaluation of Proposals –

A. The award of a contract(s) to furnish services will be based upon a comprehensive review and analysis of proposals by an RFP committee, and negotiation of the proposal which best meets the needs of the CSCU.

The determination for the recommendation for selection will be based on criteria.

B. Award(s) will be made to the proposer(s) offering the best value as determined by CSCU. By submitting a proposal in response to this RFP, a proposing party concurs with this method of award and will not, under any circumstances or in any manner, dispute any award made using this method. The award will be contingent upon the successful negotiation of specific terms and conditions to be included in the resulting contract.

C. Criteria The Proposer’s overall methodology to successfully providing the Services will be assessed for its feasibility, responsiveness to the Scope of Services, effectiveness, and thoroughness. Each proposal will be evaluated based on the following criteria:

• Cost and Reasonableness of rates proposed;

• Depth and quality of experience providing similar services as specified in the Scope of Work section of this Request for Proposals

• Quality of proposed plans for the requested services

• Quality and quantity of equipment used in servicing this contract

• References

• Demonstrated ability to fully comply with State of Connecticut contracting requirements including, but not limited to, contract terms and conditions, ethics affidavits, and nondiscrimination certification.

The order in which the selection criteria are listed is not indicative of their relative importance.

Proposer(s) chosen for award resulting from this RFP must be willing to enter into a contract with CSCU under the terms and conditions appearing in Attachment H, without exception, as well as modifications and additions the CSCU deems necessary prior to execution.

VI. Timeline of RFP and Instructions for Submission of Proposals

The proposal process will be governed by the following timelines:

A. All questions and requests for clarification must be in writing and submitted no later than September 14, 2026, 3:00 PM to Richard Piotrowski, Procurement Manager, richard.piotrowski@ct.edu Include the RFP number and title in the subject line. All questions will be answered as an addendum to this RFP only. No verbal questions will be accepted or answered.

Questions, with answers, will be posted on the Department of Administrative Services website, CT Source Bid Board https://portal.ct.gov/DAS/CTSource/BidBoard on or before September 17, 2026, 3:00 PM. It is the responsibility of the proposers to visit the website to retrieve the questions and answers. Proposers should visit this website frequently prior to the due date for possible addenda in addition to questions and answers.

B. Instructions for Submission of Proposals

1. E-mail your proposal to Richard Piotrowski, Procurement Manager, richard.piotrowski@ct.edu . Include the RFP number (CSCU2027-01A-NW) and the title “Snow Removal Services” in the subject line. Please note that the attachment cannot be over 25MG. If needed, please send zip files or separate e-mails.

2. PROPOSALS MUST BE RECEIVED BY THE CSCU CONTRACT COMPLIANCE AND PROCUREMENT

DEPARTMENT NO LATER THAN MONDAY SEPTEMBER 21, 2026, 3:00 PM.

3. Any proposal received after the stated date and time will be rejected. CSCU is not responsible for any delays.

4. A public proposal opening will take place on September 22, 2026, 9:00 AM. At that time, a representative of the Contract Compliance and Procurement Department will announce publicly the names of those firms' submitting proposals. Virtual meeting invitation via Microsoft Teams is provided below. There will be no discussion of any proposal submitted and no other public disclosure will be made until after the full execution of a contract. Attendance at this proposal opening is not mandatory.

https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting?rtc=1

Meeting ID: 299 793 348 546 266 Passcode: aK2qv3mp

Or call in (audio only) +1 860-241-5459,,394223125# United States, Hartford Phone conference ID: 394 223 125#

VII. Conditions

A. Restriction on Communications

All communications concerning this solicitation are to be in writing and directed to: Richard Piotrowski, Procurement Manager, richard.piotrowski@ct.edu . Proposers are not permitted to communicate with the Institutions, faculty and / or staff regarding this solicitation during the period between Request for Proposal issue date and the announcement of award(s), except during any interviews or demonstrations requested by CSCU.

B. Insurance

A Certificate of Insurance (“Certificate”), certifying that the vendor carries Commercial General Liability insurance. An original Certificate shall be submitted to the System prior to commencement of work. The Certificate shall provide evidence of coverage in the amount of $1,000,000 Combined Single Limit (CSL) per occurrence for bodily injury, personal injury, and property damage. Coverage shall include Premises Liability, Operations, Independent Contractors, Products and Completed Operations, Contractual Liability mailto:richard.piotrowski@ct.edu https://portal.ct.gov/DAS/CTSource/BidBoard mailto:richard.piotrowski@ct.edu https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting?rtc=1 tel:+18602415459,,394223125 mailto:richard.piotrowski@ct.edu and Broad Form Property Damage coverage. If an aggregate limit applies, said limit shall apply separately to the project, or the general aggregate limit shall be twice the occurrence limit. Worker’s Compensation and Employer’s Liability is required and must meet statutory coverage requirements prescribed by the Worker’s Compensation statutes of the State of Connecticut. The Employer’s Liability coverage must provide minimum limits of $100,000 each accident, $500,000 Policy Disease Limit, $100,000 each employee. Policies shall list the State of Connecticut, its officers, officials, employees, agents, Boards and Commissions as Additional Insured. The coverage shall contain no special limitations on the scope of protection afforded to the System and the State of Connecticut. The vendor shall assume liability for any and all deductibles in any and all insurance policies. Vendor warrants that he/she will maintain in force all insurance coverage cited in this section while providing services to the System.

C. Costs for Proposal Preparation

Proposer shall bear any, and all costs incurred in responding to this RFP.

D. Disqualification of Proposals

CSCU reserves the right to consider as acceptable only those proposals submitted in accordance with all requirements set forth in this RFP and which demonstrate an understanding of the scope of the work. Any proposal offering any other set of terms and conditions contradictory to those included in this RFP may be disqualified without further notice.

Proposer may be disqualified, and the proposal automatically rejected for any one or more of the following reasons:

1. The proposal shows noncompliance with applicable law.

2. The proposal is conditional, incomplete, or irregular in such a way as to make the proposal indefinite or ambiguous as to its meaning.

3. The proposal has any provision reserving the right to accept or reject award, or to enter into a contract pursuant to an award, or provisions contrary to those required in the solicitation.

4. The Contractor is debarred or suspended.

5. The Contractor is in default of any prior contract or for misrepresentation.

E. Rights Reserved

CSCU reserves the right to award in whole or in part, to contract with one or more proposers, to reject any and all proposals, in whole or in part, and to waive technical defects, irregularities and omissions if, in its judgment, the best interest of CSCU will be served. Should CSCU determine that only one Proposer is fully qualified, or that one Proposer is more highly qualified than the others under consideration, a contract may be negotiated and awarded to that Proposer.

F. Compliance with State and Federal Laws and CSCU Policies

Any contract awarded as a result of this RFP shall be in full compliance with the statutes and regulations of the State of Connecticut and include the Contract Provisions required by the State (which may include, but not be limited to the provisions found in Attachment H). Any portion of the contract determined to be in conflict with said statutes and/or regulations will be interpreted so as to be in compliance.

Under no circumstances will CSCU enter into a contract which requires CSCU or the State to agree to indemnify another party or agree to binding arbitration.

The successful proposer shall comply with all applicable CSCU Policies including the Ethical Conduct Policy, which may be found by visiting: www.ct.edu/hr/policies. The successful proposer shall also comply with all federal and state statutes and regulations including, but not limited to, Gramm-Leach-Bliley Act (“GLBA”) and the Family Educational Rights and Privacy Act (“FERPA”) in the protection of all data where and as applicable.

G. Inspection of Proposals and Confidential Information CSCU treats Proposals as confidential until after a contract is finalized. At that time, they become subject to disclosure under the Freedom of Information Act. CSCU is a public entity and its records, including responses to this RFP, are public records. See Conn. Gen. Stat. §§1-200, et seq., and especially §1-210(b)(24). Due regard will be given for the protection of proprietary or confidential information contained in all proposals received.

Conn. Gen. Stat. §1-210(b)(5). However, all materials associated with this RFP are subject to the terms of the Connecticut Freedom of Information Act (“FOIA”) and all applicable rules, regulations, and administrative decisions. If a firm is interested in preserving the confidentiality of any part of its proposal, it will not be sufficient merely to state generally that the proposal is proprietary or confidential in nature and not, therefore, subject to release to third parties. Instead, those particular sentences, paragraphs, pages, or sections that a firm believes to be exempt from disclosure under FOIA must be specifically identified as such.

Convincing explanation and rationale sufficient to justify each exemption consistent with Section 1-210(b) of FOIA must accompany the proposal. The rationale and explanation must be stated in terms of the reasons the materials are legally exempt form release pursuant to FOIA. Firms should not require that their entire proposal, note the majority of the proposal, be confidential. Any submitted proposal, once execution of a contract is complete and any completed contract will be considered public information. CSCU has no obligation to initiate, prosecute or defend any legal proceeding or to seek a protective order or other similar relief to prevent disclosure of any information that is sought pursuant to a FOIA request. The contractor has the burden of establishing the availability of any FOIA exemption in any proceeding where it is an issue. In no event shall the CSCU have any liability for the disclosure of any documents or information in its possession which the CSCU believes are required to be disclosed pursuant to FOIA or other requirements of law.

H. Contract Invalidation

If any provision of the contract is found to be invalid, such invalidation will not be construed to invalidate the entire contract.

I. Fees All fee and cost structures quoted herein shall remain firm for the entire contract term, unless mutually agreed by all parties via written contract amendment.

J. Out of Pocket Expenses

Out of pocket expenses may include but not be limited to reasonable lodging, meals, mileage, and parking. With respect to applicable expenses, reimbursement shall be made by CSCU based on the then-current General Services Administration (GSA) Meals and Incidental Expenses guidelines.

K. RFP Terms and Conditions

The terms and conditions should be reviewed carefully to ensure full responsiveness to the RFP. The contract will be, in form and substance, consistent with applicable CSCU policy and regulations and State of Connecticut statutes and regulations regarding the creation and execution of such contract. The failure of any proposer to receive or examine any contract, document, form, addenda or to visit the sites and acquaint itself with conditions there-existing, when applicable, will not relieve it of any obligation with respect to its proposal or any executed contract. The submission of a proposal shall be conclusive evidence and understanding of intent to incorporate such terms and conditions into a contract.

L. Supplemental Information

As part of the review, CSCU may request a proposer to supply, in writing, clarifications, additional documentation or information needed to fairly evaluate each proposal. Proposers may be required to provide a written response within three (3) business days of receipt of any request for clarification by CSCU.

CSCU reserves the right to correct inaccurate awards resulting from clerical errors.

M. Meetings with Proposers

At its discretion, CSCU may convene meetings with one or more proposers in order to gain a fuller understanding of the proposals. The meetings may involve demonstrations, interviews, presentations, or site visits. If CSCU decides meetings are warranted, CSCU will contact proposers to make an appointment.

The RFP Committee may, at its option, elect to “short-list” the number of proposers brought in for meetings based on the evaluation criteria included in this RFP. Please note that any costs incurred to meet the requirements of this RFP shall be borne by the proposer.

N. Miscellaneous

1. Late E-Mailed proposals are not acceptable and will be rejected.

2. Submission of a proposal in response to this RFP is your acknowledgement that subjective criteria will be used in the evaluation of proposals. An Award will be made to the responsible proposer who is determined to be the most advantageous to CSCU. Cost, although an important consideration, will not be the sole determining factor.

3. Proposer warrants that: proposer did not participate in the RFP development process, did not have knowledge of the contents of this RFP prior to its issuance, that its proposal was not made in connection with any competing proposer submitting a separate response to this RFP, and that the proposal is submitted without collusion or fraud of any kind.

4. Any alleged oral agreement or arrangement made by a proposer with any agency or employee will be superseded by the written agreement.

5. Proposers may withdraw their proposals at any time prior to the time and date set for opening.

6. No additions or changes to the original proposal will be allowed after submittal. While changes are not permitted, clarification at the request of the CSCU may be required at the proposer’s expense.

7. All proposals submitted in response to this RFP become the property of the State of Connecticut and are subject to the provisions of section 1-210 of the Connecticut General Statutes (Freedom of Information). See Section VII.G.

8. Any and all prices quoted in a proposal shall be valid for a minimum period of 120 days from the due date of the Proposal.

9. Any subsequent contract(s) arising from this RFP may be extended to other constituent units of higher education. The use of this award is voluntary and is contingent upon acceptance by the contractor.

10. Any contract awarded is subject to contract compliance requirements mandated by Section 4a-60 and 46a-68 of the Connecticut General Statutes.

11. For all State contracts, defined in section 9-612 of the Connecticut General Statutes as having a value in a calendar year of $50,000 or more, or a combination or series of such agreements or contracts having a value of $100,000 or more, the authorized signatory to this Contract represents that they have received the State Elections Enforcement Commission’s notice advising state contractors of state campaign contribution and solicitation prohibitions, and will inform its principals of the contents of the notice, as set forth in “Notice to Executive Branch State Contractors and Prospective State Contractors of Campaign Contribution and Solicitation Limitations”

12. Any contract awarded shall be subject to Executive Orders of the Governor, State of Connecticut as defined below:

Executive Orders and Other Enactments:

(a) All references in this Contract to any Federal, State, or local law, statute, public or special act, executive order, ordinance, regulation or code (collectively, “Enactments”) shall mean Enactments that apply to the Contract at any time during its term, or that may be made applicable to the Contract during its term. This Contract shall always be read and interpreted in accordance with the latest applicable wording and requirements of the Enactments. Unless otherwise provided by Enactments, the Contractor is not relieved of its obligation to perform under this Contract if it chooses to contest the applicability of the Enactments or the Client Agency’s authority to require compliance with the Enactments.

(b) This Contract is subject to the provisions of Executive Order No. Three of Governor Thomas J.

Meskill, promulgated June 16, 1971, concerning labor employment practices, Executive Order No.

Seventeen of Governor Thomas J. Meskill, promulgated February 15, 1973, concerning the listing of employment openings and Executive Order No. Sixteen of Governor John G. Rowland promulgated August 4, 1999, concerning violence in the workplace, all of which are incorporated into and are made a part of this Contract as if they had been fully set forth in it.

(c) This Contract may be subject to (1) Executive Order No. 14 of Governor M. Jodi Rell, promulgated April 17, 2006, concerning procurement of cleaning products and services; and (2) Executive Order No. 61 of Governor Dannel P. Malloy promulgated December 13, 2017 concerning the Policy for the Management of State Information Technology Projects, as issued by the Office of Policy and Management, Policy ID IT-SDLC-17-04. If any of the Executive Orders referenced in this subsection is applicable, it is deemed to be incorporated into and made a part of this Contract as if fully set forth in it.

RFP NUMBER

CSCU2027-01A-NW

DATE OF OPENING

9/22/2026

TIME OF OPENING

9:00 AM

AMOUNT OF SURETY (if required)

- None -

DATE ISSUED

9/4/2026

COMMODITY CLASS/SUBCLASS AND DESCRIPTION

Snow Removal Services

PRE-PROPOSAL SITE VISIT:

N/A

CONTACT:

Richard Piotrowski

E-MAIL:

Richard.piotrowski@ct.edu

FOR

Connecticut State Colleges and Universities

CONTRACT PERIOD:

11/01/2026 – 10/31/2029

REQUEST FOR PROPOSAL

Pursuant to the provisions of Sections 10a-151b and 4-217 of the General Statutes of Connecticut as amended. SEALED PROPOSALS WILL BE RECEIVED by the Finance Department of the Connecticut State Colleges & Universities, for furnishing the services herein listed.

AFFIRMATION OF PROPOSER

The undersigned affirms and declares:

1. That this proposal is executed and signed with full knowledge and acceptance of the provisions of the laws of the State of Connecticut, and the terms and conditions listed herein.

2. That should any part of this proposal be accepted in writing by CSCU within one hundred twenty (120) calendar days from the date of opening unless an earlier date for acceptance is specified in proposal schedule, said proposer will furnish and deliver the commodities and / or services for which this proposal is made, at the rates offered and fee schedule proposed, and in compliance with the provisions listed herein. Should award of any part of this proposal be delayed beyond the period of one hundred twenty (120) days or an earlier date specified in proposal schedule, such award shall be conditioned upon proposer’s acceptance.

PROPOSAL. The undersigned, accepting the conditions set forth herein, hereby agrees in strict accordance therewith, to furnish and deliver the services to the state agency or state agencies named in the proposal at the prices proposed therein.

TYPE OR PRINT NAME OF INDIVIDUAL

DOING BUSINESS AS (Trade Name)

SIGNATURE

WHEN PROPOSER

BUSINESS ADDRESS STREET CITY STATE ZIP CODE

IS AN

INDIVIDUAL

WRITTEN SIGNATURE OF INDIVIDUAL SIGNING THIS PROPOSAL

SOCIAL SECURITY NUMBER DATE EXECUTED

TYPEWRITTEN NAME TELEPHONE NUMBER

NAME (Type or print names of all partners ) TITLE

NAME

TITLE

NAME TITLE NAME

SIGNATURE

WHEN PROPOSER

IS A FIRM

DOING BUSINESS AS (Trade Name) BUSINESS ADDRESS STREET CITY STATE ZIP

CODE

WRITTEN SIGNATURE OF PARTNER SIGNING THIS PROPOSAL F.E.I. NUMBER DATE EXECUTED

TYPEWRITTEN NAME TELEPHONE NUMBER

FULL NAME OF CORPORATION

INCORPORATED IN WHAT STATE

SIGNATURE

WHEN PROPOSER

BUSINESS ADDRESS STREET CITY STATE ZIP CODE

F.E.I. NUMBER

IS A

CORPORATION

PRESIDENT SECRETARY TREASURER

WRITTEN SIGNATURE OF CORPORATE OFFICIAL OR PERSON DULY AUTHORIZED TO SIGN PROPOSALS ON BEHALF OF THE ABOVE

CORPORATION

TYPEWRITTEN NAME TELEPHONE NUMBER DATE EXECUTED

FOR ALL PROPOSERS

NAME AND TITLE OF INDIVIDUAL TO CONTACT CONCERING THE PROPOSAL E-MAIL TELEPHONE

ATTACHMENT A

CONTRACT PROPOSAL

Please read carefully

Connecticut State Colleges and Universities Finance Department 61 Woodland Street Hartford, CT 06105-2337

THIS FORM MUST BE

RETURNED WITH PROPOSAL

mailto:Richard.piotrowski@ct.edu

Attachment B

STATEMENT OF BIDDER'S QUALIFICATIONS

This form will be used in assessing a Bidders Qualification and will be used to determine if bid submitted is from a responsible bidder. State law designates that contracts be awarded to the lowest responsible qualified bidder. Factors such as past performance, integrity of the bidder, conformity to the specifications, etc., will be used in evaluating bids. Attach additional sheet(s) as necessary.

1. Name:

Business Address:

2. How many years has your company been in business under its present name?

3. How many years has your firm been performing the specific type of work involved in this present contract?

4. List any relevant Certifications, Licenses, Registrations, etc., which qualify your company to meet the requirements of this bid.

5. List all other contracts your company currently holds (current client list) for similar services for accounts similar in size, scope and nature. Include account name, nature of service(s) and annual dollar value. Attach additional sheets as necessary.

6. In the past three years, has your company failed to complete any work awarded to it? If yes, provide details on when, where and why. Attach additional sheets as necessary.

7. In the past three years, has your company had a contract terminated for failure to perform, or for failure to meet any requirements of the contract?

why. Attach additional sheets as necessary.

If yes, provide details on when, where and

8. In the past three years, have you, or your company, been cited by the Labor Department of the State of Connecticut, or by any State agency, for any violations of state, or federal, labor laws, regulations, or guidelines, for nonpayment of wages and/or benefits to your employees?

details on when, where and why. Attach additional sheets as necessary.

If yes, provide

9. Are there any judgments, claims or suits pending, or outstanding, against your company, or its officers?

necessary.

If yes, provide details on when, where and why. Attach additional sheets as

10. Is your company, or any of its principals, presently debarred, suspended, proposed for debarment, declared ineligible, or involuntarily or voluntarily excluded by any State, or Federal, agency from participation in bidding on construction projects?

explanation.

If yes, please attach a letter of

11. ACKNOWLEDGMENT: I (We), the undersigned, hereby certify that the above information is true and accurate, and that the Agency will rely on said information as a basis for determining the bidder's qualifications for the Project being bid. The undersigned further understands that any material misrepresentation, or inaccuracy, stated above will result in bidder's disqualification, or if applicable, will constitute grounds for the termination of the contract for construction, should one have been issued to the bidder.

Name of Company

Signature

Print Name:

Title:

ATTACHMENT C – PRICE SCHEDULE

BIDDER

NAME: DOT

ID #

DESCRIPTION U/M PRICE

Dusting to 1” accumulation – surface treatment only/no plowing per storm $

1.1 to 3” accumulation per storm $

3.1 to 6” accumulation per storm $

6.1” to 10” accumulation per storm $

10.1” – 12” accumulation per storm $

12.1” – 18” accumulation per storm $

Additional cost per inch over 18” per inch $

Authorized additional sanding entire Facility / “spot” application

Authorized additional salt/sand and deicer entire Facility / “spot” application

Snow removal on-site, if required per hour $

Snow removal off-site, if required per hour $

PLEASE LIST TYPE/GRADE OF ICE MELT AND SAND TO BE USED DURING THE TERM OF CONTRACT

Price schedule and Standard Wage Rates: All fees and costs quoted herein shall remain firm for the entire contract term. If applicable and during the term of this Contract, prices are subject to Connecticut General Statutes § 31-57f regarding Standard Wage Rates for Certain Service Workers the Price Schedule will be adjusted to reflect any increase in the minimum standard wage rate that may occur, as mandated by state law. The Price Schedule will not be adjusted until the Contractor provides documentation substantiating the increase in minimum wage rate. LABOR cost increases will be allowed and approved ONLY in the manner described above. Such increases shall not be applied to peripheral costs (materials, overhead, etc.).

Attachment D

REFERENCES

Proposals should include five institutions of similar or the same size, where your organization has provided services similar to those being requested. Any experience with ANY Connecticut State agency MUST be included here. References may be checked electronically; the requirement for e-mail addresses is a mandatory requirement.

Reference #1 Company Name: __________________________________________________________ Company Address:_________________________________________________________ Number of years servicing reference:___________________________________________ Reference Contact Name:____________________________________________________ Reference Contact Number:__________________________________________________ Email: ___________________________________________________________________

Reference #2

Company Address:_________________________________________________________ Number of years servicing reference:___________________________________________ Reference Contact Name:____________________________________________________

Reference #3

Company Address:_________________________________________________________ Number of years servicing reference:___________________________________________ Reference Contact Name:____________________________________________________

Reference #4

Company Address:_________________________________________________________ Number of years servicing reference:___________________________________________ Reference Contact Name:____________________________________________________

Reference #5

Company Address:_________________________________________________________ Number of years servicing reference:___________________________________________ Reference Contact Name:____________________________________________________

Attachment E

RFP# CSCU2027-01A-NW

CT STATE COMMUNITY COLLEGE

Northwestern Campus

EQUIPMENT LISTING

SNOW PLOWING SERVICES

Please list equipment to be used in servicing this contract including make and model.

All equipment is subject to inspection and shall be maintained in good working order during the duration of the contract.

Attachment F

OPM FORM 1

STATE OF CONNECTICUT

CAMCAMPAIGN CONTRIBUTION CERTIFICATION

Written or electronic certification to accompany a bid or proposal or a non-competitive contract with a value of $50,000 or more, pursuant to C.G.S. § 9-612.

INSTRUCTIONS:

Complete all sections of the form. Attach additional pages, if necessary, to provide full disclosure about any campaign contributions made to campaigns of candidates for statewide public office or the General Assembly, as described herein. Sign and date the form, under oath, in the presence of a Commissioner of the Superior Court or Notary Public. Submit the completed form to the awarding State agency at the time of submission of your bid or proposal (if no bid or proposal– submit this completed form with the earliest submittal of any document to the state or quasi-public agency prior to the execution of the contract), and if there is a change in the information contained in the most recently filed certification, such person shall submit an updated certification either (i) not later than thirty (30) days after the effective date of such change or (ii) upon the submittal of any new bid or proposal for a contract, whichever is earlier.

Check One:

□ Initial Certification

□ Updated Certification because of change of information contained in the most recently filed certification

CAMPAIGN CONTRIBUTION CERTIFICATION:

I certify that neither the contractor or prospective state contractor, nor any of its principals, have made any contributions to, or solicited any contributions on behalf of, any party committee, exploratory committee, candidate for state-wide office or for the General Assembly, or political committee authorized to make contributions to or expenditures to or for, the benefit of such candidates, in the previous four years, that were determined by the State Elections Enforcement Commission to be in violation of subparagraph (A) or (B) of subdivision

(2) of subsection (f) of Section 9-612 of the General Statutes, without mitigating circumstances having been found to exist concerning such violation. Each such certification shall be sworn as true to the best knowledge and belief of the person signing the certification, subject to the penalties of false statement. If there is any change in the information contained in the most recently filed certification, such person shall submit an updated certification not later than thirty days after the effective date of any such change or upon the submittal of any new bid or proposal for a state contract, whichever is earlier.

All Campaign Contributions on behalf of any party committee, exploratory committee, candidate for state-wide office or for the General Assembly, or political committee authorized to make contributions to or expenditures to or for, the benefit of such candidate, for a period of four years prior to signing the contract or date of the response to the bid, whichever is longer, include:

Contribution Date Name of Contributor Recipient Value Description

Sworn as true to the best of my knowledge and belief, subject to the penalties of false statement.

Printed Contractor Name Printed Name of Authorized Official

Signature of Authorized Official

Subscribed and acknowledged before me this day of , 20 .

Commissioner of the Superior Court (or Notary Public)

_ My Commission Expires

COMMISSION ON HUMAN RIGHTS AND OPPORTUNITIES CONTRACT

COMPLIANCE REGULATIONS NOTIFICATION TO PROPOSERS

(Revised 09/3/15)

The contract to be awarded is subject to contract compliance requirements mandated by Sections 4a-60 and 4a- 60a of the Connecticut General Statutes; and, when the awarding agency is the State, Sections 46a-71(d) and 46a- 81i(d) of the Connecticut General Statutes. There are Contract Compliance Regulations codified at Section 46a-68j-21 through 43 of the Regulations of Connecticut State Agencies, which establish a procedure for awarding all contracts covered by Sections 4a-60 and 46a-71(d) of the Connecticut General Statutes.

According to Section 46a-68j-30(9) of the Contract Compliance Regulations, every agency awarding a contract subject to the contract compliance requirements has an obligation to “aggressively solicit the participation of legitimate minority business enterprises as proposers, contractors, subcontractors and suppliers of materials.” “Minority business enterprise” is defined in Section 4a-60 of the Connecticut General Statutes as a business wherein fifty-one percent or more of the capital stock, or assets belong to a person or persons: “(1) Who are active in daily affairs of the enterprise; (2) who have the power to direct the management and policies of the enterprise; and (3) who are members of a minority, as such term is defined in subsection (a) of Section 32-9n.” “Minority” groups are defined in Section 32-9n of the Connecticut General Statutes as “(1) Black Americans . . .

(2) Hispanic Americans . . . (3) persons who have origins in the Iberian Peninsula . . . (4)Women . . . (5) Asian Pacific Americans and Pacific Islanders; (6) American Indians . . .” An individual with a disability is also a minority business enterprise as provided by Section 4a-60g of the Connecticut General Statutes. The above definitions apply to the contract compliance requirements by virtue of Section 46a-68j-21(11) of the Contract Compliance Regulations.

The awarding agency will consider the following factors when reviewing the proposer’s qualifications under the contract compliance requirements:

(a) the proposer’s success in implementing an affirmative action plan;

(b) the proposer’s success in developing an apprenticeship program complying with Sections 46a-68-1 to

46a-68-17 of the Administrative Regulations of Connecticut State Agencies, inclusive;

(c) the proposer’s promise to develop and implement a successful affirmative action plan;

(d) the proposer’s submission of employment statistics contained in the “Employment Information

Form”, indicating that the composition of its workforce is at or near parity when compared to the racial and sexual composition of the workforce in the relevant labor market area; and

(e) the proposer’s promise to set aside a portion of the contract for legitimate minority business enterprises. See Section 46a-68j-30(10)(E) of the Contract Compliance Regulations.

INSTRUCTIONS AND OTHER INFORMATION

The following PROPOSER CONTRACT COMPLIANCE MONITORING REPORT must be completed in full, signed, and submitted with the bid for this contract. The contract awarding agency and the Commission on Human Rights and Opportunities will use the information contained thereon to determine the proposers compliance to Sections 4a- 60 and 4a-60a CONN. GEN. STAT., and Sections 46a-68j-23 of the Regulations of Connecticut State Agencies regarding equal employment opportunity, and the proposer’s good faith efforts to include minority business enterprises as subcontractors and suppliers for the work of the contract.

1) Definition of Small Contractor Section 4a-60g CONN. GEN. STAT. defines a small contractor as a company that has been doing business under the same management and control and has maintained its principal place of business in Connecticut for a one year period immediately prior to its application for certification under this section, had gross revenues not exceeding fifteen million dollars in the most recently completed fiscal year, and at least fifty-one percent of the ownership of which is held by a person or persons who are active in the daily affairs of the company, and have the power to direct the management and policies of the company, except that a nonprofit corporation shall be construed to be a small contractor if such nonprofit corporation meets the requirements of subparagraphs (A) and (B) of subdivision 4a-60g

CONN. GEN. STAT.

Attachment G

2) Description of Job Categories (as used in Part IV Proposer Employment Information) (Page 2)

M A N A G E M E N T : Managers plan, organize, direct, and control the major functions of an organization through subordinates who are at the managerial or supervisory level.

They make policy decisions and set objectives for the company or departments. They are not usually directly involved in production or providing services. Examples include top executives, public relations managers , managers of operations specialties (such as financial, human resources, or purchasing managers), and construction and engineering managers.

BUSINESS AND FINANCIAL OPERATIONS: These Occupations include managers and professionals who work with the financial aspects of the business. These occupations include accountants and auditors, purchasing agents, management analysts, labor relations specia l is ts , and budget, credit, and financial analysts.

MARKETING AND SALES: Occupations related to the act or process of buying and selling products and/or services such as sales engineer, retail sales workers and sales representatives including wholesale.

LEGAL OCCUPATIONS: In-House Counsel who is charged with providing legal advice and services in regards to legal issues that may arise during the course of standard business practices. This category also includes assistive legal occupations such as paralegals, legal assistants.

COMPUTER SPECIALISTS: Professionals responsible for the…