CS_RFQ_36C26226Q0682-Delta_Controls_Enteliweb_BAS.pdf

Combined Synopsis/Solicitation Notice

*= Required Field Combined Synopsis/Solicitation Notice

SUBJECT* Delta Controls/EnteliWEB Building Automation System (BAS) maintenance and replacement of existing controls at the Northern Arizona VA Healthcare System

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 90815

SOLICITATION NUMBER* 36C26226Q0682

RESPONSE DATE/TIME/ZONE 06-15-2026 04:00 PM PACIFIC TIME, LOS ANGELES, USA

ARCHIVE 15 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SBA

PRODUCT SERVICE CODE* J041

NAICS CODE* 238220

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

POINT OF CONTACT*

Contract Specialist Loan Dho loan.dho@va.gov

PLACE OF PERFORMANCE

ADDRESS Northern Arizona VA Healthcare System Bob Stump VA Medical Center

500 AZ 89

Prescott AZ

POSTAL CODE 86313

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Combined Synopsis/Solicitation Notice

DESCRIPTION

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested, and a written solicitation document will not be issued.

Solicitation number 36C26226Q0682 is issued as a request for quotation (RFQ), for the Delta Controls/ Enteliweb Building Automation System (BAS) Maintenance and replacement of existing controls to current Northern Arizona VA Healthcare System BAS.

This acquisition Total Set-Aside for Small Business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

See RFQ 36C26226Q0682 attachment for details of solicitation.

http://www.acquisition.gov/

PAGE 3 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C26226Q0682 05-29-2026

Loan Dho 06-15-2026

04:00 PM PDT

36C262

Department of Veterans Affairs

Network Contracting Office 22

4811 Airport Plaza Drive

X 100

X

238220

$19 Million

N/A

X

36C649

Department of Veterans Affairs

Northern Arizona VA Healthcare System

Bob Stump VA Medical Center

500 AZ - 89

Prescott AZ 86313

36C262

Department of Veterans Affairs

Network Contracting Office 22

4811 Airport Plaza Drive

This is accomplished through the

Tungsten Network located at:

https://www.cep.fsc.va.gov/

This is mandatory and the sole method for submitting invoices.

See CONTINUATION Page

This solicitation is for the Delta Controls/Enteliweb

Building Automation System (BAS) maintenance and the replacement of existing controls to integrate into Delta

Controls BAS at the Northern Arizona VA Healthcare

System.

This wil be a Base Year Plus Four Option Years; Firm Fixed-

Price contract.

This is a Total Small Business Set-Aside requirement.

All inquiries are due via email No later Than June 4th, 2026 at 10:00 AM (PST) to Contract Specialist, Loan Dho at loan.dho@va.gov.

All offers are due No Later Than June 15th, 2026, at 04:00

PM (PST) to Contract Specialist, Loan Dho at loan.dho@va.gov

See Instructions to Offerors and Evaluation for details of this solicitation.

See CONTINUATION Page

X X

X One(1)

Helena Roba

Contracting Officer

36C26226Q0682

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 STATEMENT OF WORK

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ...41

C.4 IT CONTRACT SECURITY

C.5 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

(DEVIATION)

C.6 52.240-93 BASIC SAFEGAURDING OF COVERED CONTRACTOR

INFORMATION SYSTEMS (DEVIATION) (NOV 2025)

C.7 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.8 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

C.9 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (OCT 2025) (DEVIATION FEB 2025)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 ADDENDUM FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (SEP 2023)

E.3 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

E.4 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS

AND CERTIFICATIONS (NOV 2025) (DEVIATION)

E.5 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.6 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.7 ADDENDUM TO FAR 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2021)

E.8 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION

FEB 2025)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C262

Department of Veterans Affairs

Network Contracting Office 22

4811 Airport Plaza Drive

Suite 600

Long Beach CA 90815

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly in arrears; Upon services rendered

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment

Requests.

Tungsten Located at: https://www.cep.fsc.va.gov/

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 STATEMENT OF WORK

BOB STUMP DEPARTMENT OF VETERANS AFFAIRS MEDICAL CENTER

500 AZ-89 Prescott AZ. 86313

1. Contract Title: Building Automation Controls and Service Contract

2. Background: The Northern VA Arizona Healthcare System (NAVAHCS), Bob Stump Medical Center, is seeking a contractor to replace and integrate existing controls systems towards sole Delta Controls building automation system (BAS). The Northern Arizona VA Healthcare System (NAVAHCS) operates its Building Automated Management System on a DELTA backbone using EnteliWEB software to interface and control the system. This system controls the HVAC systems in multiple buildings throughout the campus through the Primary Interface located in Building 22 (HVAC Shop).

3. Scope: Contractor shall provide Service, Preventative Maintenance, and Annual Software Renewal on Delta/EnteliWEB version updates to the NAVAHCS. Contractor to resolve VA identified issues with the DELTA/EnteliWEB control system. Contractor shall provide all necessary labor, materials, supplies, parts, software, tools, equipment, transportation expenses, and other related costs for the requirement described in this statement of work. Contractor shall provide replacement of existing control components to successfully integrate into existing Delta Controls BAS. The contractor shall provide required supplies, equipment, and personnel needed to complete the replacement of VFD’s, UPS’s, Pressure Sensor Monitors, Actuators, Peripheral Equipment, Trouble Shooting, Programing, Staff training & assistance when requested located at the Bob Stump VA Medical Center (NAVAHCS), 500 Highway 89 N, Prescott, AZ. Contractor shall provide equipment, supplies, and personnel to perform work in strict accordance with the Specifications, Statement of Work, schedule, all VA local, federal, state, applicable regulations, and all other supporting documents required.

4. Tasks:

This Statement of Work (SOW) is to obtain continuous service contract for the automated controls system at the Bob Stump Medical Center (NAVAHCS). Over the next five (5) years. This is a base plus 4 option year contract.

A. This is to be a full-service contract which shall include:

1. VFD replacement

2. Programming,

3. troubleshooting,

4. replacement of all associated devices, I.E. actuators, temperature sensors, pressure sensors, and UPS backups.

B. The replacement of any VFD and associated electrical components must be performed by a qualified electrical contractor under the selected contractors’ contract.

C. It shall be the responsibility of the selected contractor to provide appropriate contractors/personnel.

1. To include all materials to successfully replace the VFD and the associated electrical components at no cost to the government.

2. To be performed to the most current NFPA and electrical standards and codes.

D. This contract is also to include preventative maintenance and corrective maintenance of 2 monthly visits (biweekly) per month and 6 alternative visits per year over the duration of the contract to be determined by the COR.

E. This contract is to include on-site training to staff from the selected contractor (Reference Section 11 for details).

Contractor Tasks for Base Year:

1. 2 monthly visits. 6 alternative visits per year (call outs) per year.

2. Replacement of 4 VFD’s to be determined by selected contractors representee and the HVAC shop.

3. Replacement of all controls components and additional programming as outlined below.

Central Plant & B-Courtyard Chilled Water Pump Station

1. Provide & install an extension to the existing Delta Controls BACnet Energy

Management System. Wire and program all necessary Delta Controls BACnet EMS controllers as needed to control

A. Air Cooled Chiller (Quantity: 3)

i. Control

1. Chiller Start/Stop

2. Chilled Water Setpoint

3. CHW Isolation Valve (Valve and Actuator Existing)

ii. Status

1. Chiller Status

2. Chiller Alarm

3. Common Chilled Water Supply Temperature (New

Sensor)

4. Common Chilled Water Return Temperature (New

Sensor)

5. Chilled Water Flow (Existing Flow Meter)

B. Primary Chilled Water Pump (Quantity: 3)

i. Control

1. Pump Start/Stop

2. Pump Speed

ii. Status

1. Pump Status

C. Secondary Chilled Water Pump Station (Each with 2 pumps in lead/lag) (Quantity: 2)

i. Control

1. Start/Stop

2. Speed

3. 3-Way Bypass Valve Actuator (Valve and Actuator

Existing)

ii. Status

1. Pump Status

2. VFD Alarm

3. System Differential Pressure (New Sensor)

4. Provide graphics, engineering, startup, and onsite owner training.

5. Two-year warranty on parts and labor.

Contractor Tasks for Option Year 1:

1. 2 monthly visits. 6 alternative visits per year (call outs) per year.

2. Replacement of 4 VFD’s to be determined by selected contractors representee and the HVAC shop.

3. Replacement of all controls components and additional programming as outlined below.

Building 70 EMS Retrofit

1. Provide, install, wire and program all necessary Delta controllers, sensors, control relays as needed per plans to control:

a. Air Handling Unit (Quantity: 2)

i. Control

1. Supply Fan Command

2. Supply Fan Speed

3. Return Fan Command

4. Return Fan Speed

5. Mixed Air Damper Command

6. CHW Valve Command

7. HHW Valve Command

ii. Status

1. Supply Fan Status

2. Return Fan Status

3. OSA Temperature

4. Return Air Temperature

5. Return Air Humidity

6. Return Air CO2

7. Mixed Air Temperature

8. Freeze Stat

9. Discharge Air Temperature

10. Low Pressure Safety

11. High Pressure Safety

12. Final Filter Differential Pressure

b. Air Cooled Chiller (Quantity: 1)

i. Control

1. BACNET INTEGRATION OF AVAILABLE POINTS

2. Chiller 1 Enable

3. CHW Isolation Valve Command

4. CW Isolation Valve Command

ii. Status

1. BACNET INTEGRATION OF AVAILABLE POINTS

2. Chiller Alarm

3. CHW Supply Temperature

4. CHW Return Temperature

5. CHW Pump #1 Status

6. CHW Pump #2 Status

c. Heat Exchanger (Quantity: 1)

i. Control

1. Steam Valve Command

2. HHW Pump #1 Command

ii. Status

1. HX-1 Supply Temperature

2. HX-1 Return Temperature

3. HX-1 HHW Differential Pressure

4. HX-1 HHW Pump Status

d. VAV With HHW (Quantity: 33)

i. Control

1. Damper Command

2. HHW Valve Command

ii. Status

1. Damper Position

2. Discharge Air Temperature

3. Space Temperature

e. General Exhaust Fan (Quantity: 4)

i. Control

1. Fan Command

ii. Status

1. Fan Status

4. Provide updates to Delta Enterprise EnteliWEB Energy Management System (inclusive of site, floor plan, and equipment graphics) for user interface operation on the existing Windows based server.

5. Class 2 control wiring to be installed in EMT Raceways where inaccessible or exposed.

6. Provide As-Builts, startup, and onsite owner training as needed.

7. Two-year warranty on parts and labor.

Contract Tasks for Option Year 2:

1. 2 monthly visits. 6 alternative visits per year (call outs) per year.

2. Replacement of 4 VFD’s to be determined by selected contractors representee and the HVAC shop.

3. Replacement of all controls components and additional programming as outlined below.

Building 107 5th Floor EMS Retrofit

1. Provide, install, wire and program all necessary Delta controllers, sensors, control relays as needed per plans to control:

a. Air Handling Unit (Quantity: 1)

i. Control

1. Supply Fan Command

2. Supply Fan Speed

3. Return Fan Command

4. Return Fan Speed

5. Return Air Damper Command

6. Outdoor Air Damper Command

7. CHW Valve Command

8. HHW Valve Command

1. Supply Fan Status

2. Supply Fan VFD Fault

3. Return Fan Status

4. Return Fan VFD Fault

5. Duct Static Pressure

6. OSA Airflow

7. OSA Temperature and Humidity

8. Return Air Temperature and Humidity

9. Discharge Air Temperature and Humidity

10. Mixed Air Temperature

11. Freeze Stat

12. Low Pressure Safety

13. High Pressure Safety

14. Pre-Filter Differential Pressure

15. Final Filter Differential Pressure

b. VAV With HHW (Quantity: 15)

i. Control

1. Damper Command

2. HHW Valve Command

ii. Status

1. Damper Position

2. Discharge Air Temperature

3. Space Temperature

c. Critical Exhaust Fan (Quantity: 1)

i. Control

1. Fan Command

2. Fan Speed

ii. Status

1. Fan Status

2. Duct Pressure

d. General Exhaust Fan (Quantity: 5)

i. Control

1. Fan Command existing Windows based server.

5. Class 2 control wiring to be installed in EMT Raceways where inaccessible or exposed.

6. Provide As-Builts, startup, and onsite owner training as needed.

7. Two-year warranty on parts and labor.

Contract Tasks for Option Year 3:

1. 2 monthly visits. 6 alternative visits per year (call outs) per year.

2. Replacement of 4 VFD’s to be determined by selected contractors representee and the HVAC shop.

3. Replacement of all controls components and additional programming as outlined below.

Building 160 EMS Retrofit

1. Provide, install, wire and program all necessary Delta controllers, sensors, control relays as needed per plans to control:

a. Air Handling Unit (Quantity: 1)

i. Control

1. Supply Fan Command

2. Supply Fan Speed

3. Return Fan Command

4. Return Fan Speed

5. Return Air Damper Command

6. Outdoor Air Damper Command

7. CHW Valve Command

8. HHW Valve Command

ii. Status

1. Supply Fan Status

2. Return Fan Status

3. Duct Static Pressure

4. OSA Airflow

5. OSA Temperature and Humidity

6. Return Air Temperature and Humidity

7. Discharge Air Temperature and Humidity

8. Mixed Air Temperature

9. Freeze Stat

10. Low Pressure Safety

11. High Pressure Safety

12. Pre-Filter Differential Pressure

13. Final Filter Differential Pressure

b. Heat Exchanger (Quantity: 1)

i. Control

1. Steam Valve Command

2. HX Isolation Valve Command

3. HHW Pump #1 Command

4. HHW Pump #1 Speed

5. HHW Pump #2 Command

6. HHW Pump #2 Speed

ii. Status

1. HX-1 Supply Temperature

2. HX-1 Return Temperature

3. HX-1 HHW Differential Pressure

4. HX-1 HHW Pump #1 Status

5. HX-1 HHW Pump #2 Status

6. HX-1 HHW Flow Rate

7. Steam Line Pressure

8. Steam Line Temperature

9. Sump Alarm A

10. Sump Alarm B

c. VAV With HHW (Quantity: 20)

i. Control

1. Damper Command

2. HHW Valve Command

ii. Status

1. Damper Position

2. Discharge Air Temperature

3. Space Temperature

d. Critical Exhaust Fan (Quantity: 2)

i. Control

1. Fan Command

2. Fan Speed

ii. Status

1. Fan Status

2. Duct Pressure

3. Building Pressure

e. General Exhaust Fan (Quantity: 1)

i. Control

1. Fan Command existing windows based server.

5. Class 2 control wiring to be installed in EMT Raceways where inaccessible or exposed.

6. Provide As-Builts, startup, and onsite owner training as needed.

7. Two-year warranty on parts and labor.

Contract Tasks for Option Year 4:

1. 2 monthly visits. 6 alternative visits per year (call outs) per year.

2. Replacement of 4 VFD’s to be determined by selected contractors representee and the HVAC shop.

3. Replacement of all controls components and additional programming as outlined below.

Building 162 EMS Retrofit

1. Provide, install, wire and program all necessary Delta controllers, sensors, control relays as needed per plans to control:

a. Air Handling Unit (Quantity: 1)

i. Control

1. Supply Fan Command

2. Supply Fan Speed

3. Return Fan Command

4. Return Fan Speed

5. Return Air Damper Command

6. Outdoor Air Damper Command

7. CHW Valve Command

8. HHW Valve Command

ii. Status

1. Supply Fan Status

2. Return Fan Status

3. Duct Static Pressure

4. OSA Airflow

5. OSA Temperature and Humidity

6. Return Air Temperature and Humidity

7. Discharge Air Temperature and Humidity

8. Mixed Air Temperature

9. Freeze Stat

10. Low Pressure Safety

11. High Pressure Safety

12. Pre-Filter Differential Pressure

13. Final Filter Differential Pressure

1x Heat Exchanger

i. Control

1. Steam Valve Command

2. HX Isolation Valve Command

3. HHW Pump #1 Command

4. HHW Pump #1 Speed

5. HHW Pump #2 Command

6. HHW Pump #2 Speed

ii. Status

1. HX-1 Supply Temperature

2. HX-1 Return Temperature

3. HX-1 HHW Differential Pressure

4. HX-1 HHW Pump #1 Status

5. HX-1 HHW Pump #2 Status

6. HX-1 HHW Flow Rate

7. Steam Line Pressure

8. Steam Line Temperature

9. Sump Alarm A

10. Sump Alarm B

b. VAV With HHW (Quantity: 20)

i. Control

1. Damper Command

2. HHW Valve Command

1. Damper Position

2. Discharge Air Temperature

3. Space Temperature

c. Critical Exhaust Fan (Quantity: 2)

i. Control

1. Fan Command

2. Fan Speed

ii. Status

1. Fan Status

2. Duct Pressure

3. Building Pressure

d. General Exhaust Fan (Quantity: 1)

i. Control

1. Fan Command

ii. Status

Fan Status

4. Provide updates to Delta Enterprise EnteliWEB Energy Management System

(inclusive of site, floor plan, and equipment graphics) for user interface operation on the existing Windows based server.

5. Class 2 control wiring to be installed in EMT Raceways where inaccessible or exposed.

6. Provide As-Builts, startup, and onsite owner training as needed.

7. Two-year warranty on parts and labor.

Existing building automation systems to be replaced to Delta Controls:

1. METASYS system to be replaced

a. Bldg 117

b. Bldg 70

c. Bldg 107 – 5th Floor

d. Bldg 160

e. Main Chiller Plant area

2. DISTECH system to be replaced

a. Bldg 158

b. Bldg 162

3. Niagara system and all variants (AX, N4, R2, etc.) including Tridium to be replaced

a. Bldg 117

b. Bldg 164

c. Bldg 107 – 1st Floor (R2)

d. Bldg 107 – 2nd Floor (R2) A-Wing

e. Bldg 107 – 3rd Floor (AX) A-Wing

4. Siebe system or Invensys to be replaced

a. Bldg 107 – Basement Floor

b. Bldg 108

c. Bldg 109

5. Alerton or Honeywell system to be replaced

6. LG Controls system needs to be interfaced with Delta.

a. Bldg 161

5. Training VA Personnel- Contractor shall provide training upon request or as needed to new and existing HVAC and Boiler plant staff on the operation, access and data logic inputs and operations of the Automated Controls Systems computer access points.

6. Emergency CLINS:

Contractor shall provide a quote to the program point of contact for unpriced CLIN

(emergency repair CLIN) prior to work being conducted to first obtain Contracting

Officer approval through a contract modification.

The contractor shall not perform any service that will result in additional charges without prior approval from Contracting.

Emergency issues that require repairs, troubleshooting, replacement of parts that can’t be handled by Facility personnel. These issues that would occur or would happen during after hours, weekends, and holidays.

7. Salient Characteristics:

1. VFD’s

1. 230 V

Applicable Motor Output ( kW) 0.4 0.75 1.5 2.2 0.4 0.75 1.5 2.2 3.7 Applicable Motor Output (HP) 0.5 1 2 3 0.5 1 2 3 5

a. Output Rating

NORMAL DUTY

Rated Output Capacity (kVA) 1.2 2.0 3.2 4.4 1.2 2.0 3.2 4.4 6.8 Rated Output Current (A) 3 5 8 11 3 5 8 11 17 Overload Capacity 120% of rated current: 1 minute for every 5 minutes; 160% of rated current: 3 seconds for every 30 seconds

Max. Output Frequency (Hz) 599.00 Hz Carrier Frequency (k Hz) 2 ~ 15 kHz (default setting 8 kHz)

HEAVY DUTY

Rated Output Capacity (kVA) 1.1 1.9 2.8 4.0 1.1 1.9 2.8 4.0 6.4 Rated Output Current (A) 2.8 4.8 7.1 10 2.8 4.8 7.1 10 16 Overload Capacity 150% of rated current: 1 minute for every 5 minutes; 180% of rated current: 3 seconds for every 30 seconds Max. Output Frequency (Hz) 599.00 Hz Carrier Frequency (kHz) 2 ~ 15 kHz (default setting 2 kHz)

b. Input Rating

Input Current (A) of Normal Duty 7.2 12 15.7 22 3.9 6.4 12 16 20 Input Current (A) of Heavy Duty 6.7 11.5 14 20 3.6 6.1 11 15 18.5 Rated Voltage / Frequency 1-phase / 3-phase AC 200 V ~ 240 V (- 15% ~ +10%), 50 / 60 Hz Range of Operating Voltage 170 ~ 265 VAC Frequency Tolerance 47 ~ 63 Hz Cooling Method Natural cooling Fan cooling

2. 480V Applicable Motor Output ( kW) 0.75 1.5 2.2 3.7 4.0 5.5 7.5 Applicable Motor Output (HP) 1 2 3 5 5.5 7.5 10

Output Rating

NORMAL DUTY

Rated Output Capacity (kVA) 2.4 3.2 4.8 7.2 8.4 10 14 Rated Output Current (A) 3.0 4.0 6.0 9.0 10.5 12 18 Overload Capacity 120% of rated current: 1 minute for every 5 minutes; 160% of rated current: 3 seconds for every 30 seconds Max. Output Frequency (Hz) 599.00 Hz Carrier Frequency (kHz) 2 ~ 15 kHz (default setting 8 kHz)

HEAVY DUTY

Rated Output Capacity (kVA) 2.3 3.0 4.5 6.5 7.6 9.6 14 Rated Output Current (A) 2.9 3.8 5.7 8.1 9.5 11 17 Overload Capacity 150% of rated current: 1 minute for every 5 minutes; 180% of rated current: 3 seconds for every 30 seconds Max. Output Frequency (Hz) 599.00 Hz Carrier Frequency (kHz) 2 ~ 15 kHz (default setting 2 kHz)

Input Rating Input Current (A) of Normal Duty 4.3 5.9 8.7 14 15.5 17 20

Input Current (A) of Heavy Duty 4.1 5.6 8.3 13 14.5 16 19 Rated Voltage / Frequency 3-phase AC 380 V ~ 480 V (-15% ~ +10%), 50 / 60 Hz Range of Operating Voltage 323 ~ 528 VAC Frequency Tolerance 47 ~ 63 Hz Cooling Method Natural cooling Fan cooling

3. Control Characteristics

Control Method V / F, V / F+PG, SVC, FOC Sensorless, FOC+PG, PM Sensorless*, TQC+PG, TQC Sensorless Starting Torque Reach up to 150% or above at 0.5 Hz.

In FOC+PG mode, starting torque reaches above 150% at 0.5 Hz and reaches 150% at 0 Hz for 1 minute.

Speed Response Ability 5 Hz (vector control can reach up to 40 Hz) Torque Limit Normal Duty: 175% of the torque current under Normal Duty; Heavy Duty: 180% of the torque current TQC Mode (Torque Accuracy)

TQC + PG：±5%

TQC Sensorless：±15%

Max. Output Frequency (Hz) 0.00 ~ 599 Hz Frequency Output Accuracy Digital command: 0.01%, -10 °C ~

+40 °C, Analog command: 0.1%, 25±10 °C

Output Frequency Resolution Digital command: 0.01 Hz, Analog command: 0.03 x Max. output frequency / 60 Hz (±11 bit)

Frequency Setting Signal +10 V ~ -10, 0 ~ +10 V, 4 ~ 20 mA Acc / Dec Time 0.0 ~ 6000.0 seconds or 0.0 ~ 600.0 seconds Main Control Functional Torque control, Droop control, Speed / torque control switching, Feed forward control, Momentary power loss ride thru, Speed search, Over-torque detection, Torque Limit, 17-step speed (Max.), Accel / decel time switch, S-curve accel / decel, 3-wire sequence, Auto-Tuning (rotational, stationary), Dwell, Cooling fan on / off switch, Slip compensation, Torque compensation, JOG frequency, Frequency upper / lower limit settings, DC injection braking at start / stop, High slip braking, PID control (with sleep function), Energy saving control, MODOBUS communication (RS-485 RJ45, Max. 115.2 kbps), Fault restart, Parameter copy Fan Control Fan operation can be set by Pr.07-19

4. Protection Characteristics Motor Protection Electronic thermal relay protection Over-Current Protection Over-current protection for 240% rated current Current clamp (Normal duty: 170 ~ 175%); (Heavy duty: 180 ~ 185%) Over-Voltage Protection 230: drive will stop when DC bus voltage exceeds 410 V 460: drive will stop when DC bus voltage exceeds 820 V Over-Temperature Protection Built-in temperature sensor Stall Prevention Stall prevention during acceleration, deceleration and in operation Grounding Leakage Current Protection Leakage current is higher than 50% of rated current of the AC motor drive

460 V （Large fan model） Applicable Motor Output ( kW) 2.2 3.7 4.0 5.5 7.5 Applicable Motor Output (HP) 3 5 5.5 7.5 10

Output Rating

NORMAL DUTY

Rated Output Capacity (kVA) 4.8 7.2 8.4 10 14 Rated Output Current (A) 6.0 9.0 10.5 12 18 Overload Capacity 120% of rated current: 1 minute for every 5 minutes; 160% of rated current: 3 seconds for every 30 seconds

Max. Output Frequency (Hz) 599.00 Hz Carrier Frequency (kHz) 2~15 kHz (default setting 8 kHz)

HEAVY DUTY

Rated Output Capacity (kVA) 4.5 6.5 7.6 9.6 14 Rated Output Current (A) 5.7 8.1 9.5 11 17 Overload Capacity 150% of rated current: 1 minute for every 5 minutes; 180% of rated current: 3 seconds for every 30 seconds Max. Output Frequency (Hz) 599.00 Hz Carrier Frequency (kHz) 2~15 kHz (default setting 2 kHz)

Input Rating Input Current (A) of Normal Duty 8.7 14 15.5 17 20 Input Current (A) of Heavy Duty 8.3 13 14.5 16 19 Rated Voltage / Frequency 3-Phase AC 380 V ~ 480 V (-15% ~ +10%), 50 / 60 Hz

Range of Operating Voltage 323~528 Vac Frequency Tolerance 47~63 Hz Cooling Method Fan cooling Braking Chopper Built-in

5. UPS’s

a. High Power Factor – 0.9 to 1.0

b. NEMA L5-30R capability

c. 4 Individual Controllable Receptacles

d. 2 Always On Receptacles

e. NEMA L5-30P Input with Overcurrent Protection

f. External Battery Connector

g. Communications Connections

h. 3000VA – 120V Capable Rack/Tower

i. Frequency 40-70Hz – Auto Sensing

j. Backup Time – 100% Load (4 hours)

k. Backup Time – 50% Load (12.6 hours)

6. Actuators

a. Nominal Voltage – AC/DC 24V

b. Frequency – 50/60Hz

c. Torque Motor – 35 in. lbs.

d. Position Accuracy - +/- 5%

e. Angle of Rotation – 95o

8. VA Server:

- Contractor server must be compatible with VA Server.

a. Server must be capable of providing 24 x 7 x 365 continuous system monitoring and data collection and be compatible with the VA system server.

1.System Component

2.Software – must be Windows Server 2022 or higher 3.Radio Frequency 4.FCC Certificate 5.Protocols 6.Network/System 7.Security Policy

8.System must not be a “Air Gapped” system as it must be on an approved SDIA

– FMS VLAN

9. Contractor shall provide EnteliWeb Software:

a. Must be Approved or Authorized on VA TRM website

- https://trm.oit.va.gov/TRMHomePage.aspx

b. Customer Support

c. SAML 2.0 SSO Capable – Preferred

d. LDAP – Acceptable (if SAML 2.0 SSO is not available)

e. Alert Communications

- Email (SMTP)

- SMS/MMS

- Alarm, Lights, Strobes

- Phone Call

f. Escalatory Alarm Settings

g. Scheduled Reports

- Scheduling Setup and Configurable by End Users

h. Restrictable Access for End Users

i. Web Based Access for End Users

j. Integrated Third Party Hardware – Analog or Digital

k. Export Data to Third Party Systems

10. Security Compliance:

a. Adhere to Federal laws, VA Directives, and standards

b. Control Access to VA Information and Information Systems

c. Complete annual security and privacy training

d. Encrypt VA sensitive information, comply with FIPS 140-2

e. Immediate notification of any security incidents

11. Technical Requirements:

f. System on an approved SDIA – FMS VLAN

g. Configuration and operational checks

h. Firmware updates and technical support

Once the equipment is installed, the contractor will need to provide training to these department staff personnel: (per request by COR)

b. Facilities Management Service (FMS) – HVAC Shop

c. Facilities Management Service (FMS) – Boiler Plant & Utility Systems Operators

12. Type of Contract: Firm-Fixed Price

13. Places of Performance:

Department of Veterans Affairs Northern Arizona VA Healthcare System Bob Stump VA Medical Center 500 Highway 89 North Prescott, AZ 86313-5001 https://trm.oit.va.gov/TRMHomePage.aspx

COR to confirm buildings Campus Wide/ All Buildings 160, 70, 107, 162 and Main Chiller Plant and Courtyard B integration, Using Automated Controls Systems and building locations that may have Automated Controls Services added during the period of performance of this contract.

The procurement of the required equipment and devices will be delivered to NAVAHCS.

The installation, programming, and training of the building automation system will be taking place at the NAVAHCS Facility. 24/7 technical support for software upgrades, equipment-fault troubleshooting, training, and configuration issue support will be required to be coordinated with the HVAC Shop and the OI&T Department when those services are required to take place on the facility property located at Northern Arizona VA Healthcare System (NAVAHCS), 500 N Hwy 89, Prescott, AZ 86313.

14. Period of Performance: This contract should be a Base Year plus 4 Option Years.

Hours of Service: Work is to be done between the hours of 8:00 a.m. and 4:00 p.m.

Monday through Friday, excluding federal holidays. Any service performed during other than normal work hours must have prior approval and be coordinated with the COR and approved by the Contracting Officer (CO) via a written modification.

Warehouse Hours: Deliveries are accepted between the hours of 8:00 a.m. and 3:30 p.m. Monday through Friday, excluding federal holidays.

Federal Holidays

New Year’s Day January 01

Martin Luther King’s Birthday Third Monday in January

President’s Day Third Monday in February

Memorial Day Last Monday in May

Juneteenth June 19

Independence Day July 04

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day November 11

Thanksgiving Day Fourth Thursday in November

Christmas Day December 25

When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday by U.S. Government agencies.

Any overtime and/or holiday pay that may be entitled to the Contractor’s employees shall be the sole responsibility of the Contractor and shall not be billed to nor reimbursed by the Government.

If required, Contractors will be allowed to work after hours and over the weekends to prevent inconveniences to hospital, patients and facility staff during these periods. This must be requested by the COR and approved by the CO via a written modification.

Prior/ advanced notice must be given to the VA Prescott Facility (HVAC/ Boiler Plant staff) and agreed to before any outside normal business hours (8AM-4:30PM, Mon-Fri.)

work may be performed.

15. Contracting Officer Representative (COR)

Name:

Section: Mechanical Supervisor, FMS

Address: NAVAHCS, 500 Hwy 89, Prescott, AZ 86313

Phone Number:

E-Mail Address:

16. Contractor Personnel

Contractor’s Program Manager

The Contractor shall provide a contract program manager who shall be responsible for the performance of the work. The name of this person shall be designated in writing to the Contracting Officer. The Contractor’s Program Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

Contractor’s Employees

The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

Contract Personnel shall be subject to the same quality assurance standards or exceed current recognized national standards as established by the Joint Commission (JC).

17. Regulatory compliance

If Lockout Tagout procedures are required during or prior to inspection, that will be coordinated with the contractor or representative and the facility Electrical Shop, Mechanical Supervisor, and Maintenance & Operations Supervisor prior to working on or access to equipment in accordance with VHA Directive 1028, NFPA 70E, and facility LOTO Program.

18. Changes: Only those services specified herein are authorized, before performing any service of non-contract nature, the Contractor shall advise the Contracting Officer of the reasons for the additional work. Changes to the resulting contract are not authorized, unless in writing by the Contracting Officer.

19. Contractor Qualifications and Other Responsibilities:

Contractor shall have a valid and current certification from Delta Technical Training Institute (TTI).

Programming, testing, installation, inspection, and certification shall be accomplished by certified programmers, installers, and inspectors. Certificates shall be provided during solicitation process and approved prior to the certification process.

All verification, testing, and certification will be provided by a qualified technician and documentation of programming, testing, certifications, and mapping will be provided to the facility upon completion.

License requirements:

Contractor shall obtain all necessary licenses required to perform this work. Contractor shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. Contractor shall be responsible for any injury to himself/herself, his/her employees, or others, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by him/her or his/her employees’ fault or negligence. Contractor shall maintain personal liability and property damage insurance prescribed by the laws of the Federal

Government.

The Government reserves the right to accept or reject Contractor’s employee for the rendering of services. Complaints concerning Contract Personnel’s performance or conduct will be dealt with by the Contractor and PPOC with the final decision being made by the Contracting Officer.

20. Reporting:

Contractor (or Representative) shall sign-in upon arrival at the Mechanical Supervisor Office, building 167, Room 003, at the beginning of each visit.

All documentation for installation, inspection, and certifications shall be provided to Northern Arizona VA Health Care System (NAVAHCS) facilities personnel during the contract period. Documentation shall be provided in both electronic format (pdf) and hard copy format with 3-ring binder.

21. Deliverables:

Contractor shall submit all deliverable items to COR:

- Standardized Naming and Identification in New Software

- Appropriate Device Relocation, Programming, & Installation of New Devices

- Updating and Identifying the Notification Alarm System

- Provide Facility Mapping to be Included on the Software, and Program Devices to be Identified with the Mapping Graphics

22. VA INFORMATION SYSTEM SECURITY/PRIVACY CLAUSES

GENERAL SECURITY REQUIREMENTS: Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEMS: A

contractor/subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order.

Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data- General, FAR 52.227-14(d) (1).

VA information should not be co-mingled, if possible, with any other data on the contractors/subcontractor’s information systems or media storage systems in order to ensure VA requirements related to data protection and media sanitization can be met. If co-mingling must be allowed to meet the requirements of the business need, the contractor must ensure that VA’s information is returned to the VA or destroyed in accordance with VA’s sanitization requirements. VA reserves the right to conduct on-site inspections of contractor and subcontractor IT resources to ensure data security controls, separation of data and job duties, and destruction/media sanitization procedures comply with VA directive requirements.

Prior to termination or completion of this contract, contractor/subcontractor must not destroy information received from VA, or gathered/created by the contractor in the course of performing this contract without prior written approval by the VA. Any data destruction done on behalf of VA by a contractor/subcontractor must be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management and its

Handbook 6300.1 Records Management Procedures, applicable VA Records Control

Schedules, and VA Handbook 6500.1, Electronic Media Sanitization. Self-certification by the contractor that the data destruction requirements above have been met must be sent to the VA Contracting Officer within 30 days of termination of the contract.

The contractor/subcontractor must receive, gather, store, back up, maintain, use, disclose and dispose of VA information only in compliance with the terms of the contract and applicable Federal and VA information confidentiality and security laws, regulations, and policies. If Federal or VA information confidentiality and security laws, regulations and policies become applicable to the VA information or information systems after execution of the contract, or if NIST issues or updates applicable FIPS or Special

Publications (SP) after execution of this contract, the parties agree to negotiate in good faith to implement the information confidentiality and security laws, regulations, and policies in this contract.

The contractor/subcontractor shall not make copies of VA information except as authorized and necessary to perform the terms of the agreement or to preserve electronic information stored on contractor/subcontractor electronic storage media for restoration in case any electronic equipment or data used by the contractor/subcontractor needs to be restored to an operating state. If copies are made for restoration purposes, after the restoration is complete, the copies must be appropriately destroyed.

If VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the contractor or third party or terminate the contract for default or terminate for cause under Federal Acquisition Regulation (FAR) part 12.

If a VHA contract is terminated for cause, the associated BAA must also be terminated and appropriate actions taken in accordance with VHA Handbook 1600.01, Business

Associate Agreements. Absent an agreement to use or disclose protected health information, there is no business associate relationship.

The contractor/subcontractor must store, transport, or transmit VA sensitive information in an encrypted form, using VA-approved encryption tools that are, at a minimum, FIPS

140-2 validated.

The contractor/subcontractor’s firewall and Web services security controls, if applicable, shall meet or exceed VA’s minimum requirements. VA Configuration Guidelines are available upon request.

Except for uses and disclosures of VA information authorized by this contract for performance of the contract, the contractor/subcontractor may use and disclose VA information only in two other situations: (i) in response to a qualifying order of a court of competent jurisdiction, or (ii) with VA’s prior written approval. The contractor/subcontractor must refer all requests for, demands for production of, or inquiries about, VA information and information systems to the VA contracting officer for response.

Notwithstanding the provision above, the contractor/subcontractor shall not release VA records protected by Title 38 U.S.C. 5705, confidentiality of medical quality assurance records and/or Title 38 U.S.C. 7332, confidentiality of certain health records pertaining to drug addiction, sickle cell anemia, alcoholism or alcohol abuse, or infection with human immunodeficiency virus. If the contractor/subcontractor is in receipt of a court order or other requests for the above-mentioned information, that contractor/subcontractor shall immediately refer such court orders or other requests to the VA contracting officer for response.

For service that involves the storage, generating, transmitting, or exchanging of VA sensitive information but does not require C&A or an MOU-ISA for system interconnection, the contractor/subcontractor must complete a Contractor Security

Control Assessment (CSCA) on a yearly basis and provide it to the COR.

Security Incident Investigation: The term “security incident” means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. The contractor/subcontractor shall immediately notify the COR and simultaneously, the designated ISO and Privacy Officer for the contract of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access.

To the extent known by the contractor/subcontractor, the contractor/subcontractor’s notice to VA shall identify the information involved, the circumstances surrounding the incident (including to whom, how, when, and where the VA information or assets were placed at risk or compromised), and any other information that the contractor/subcontractor considers relevant.

With respect to unsecured protected health information, the business associate is deemed to have discovered a data breach when the business associate knew or should have known of a breach of such information. Upon discovery, the business associate must notify the covered entity of the breach. Notifications need to be made in accordance with the executed business associate agreement.

In instances of theft or break-in or other criminal activity, the contractor/subcontractor must concurrently report the incident to the appropriate law enforcement entity (or entities) of jurisdiction, including the VA OIG and Security and Law Enforcement. The contractor, its employees, and its subcontractors and their employees shall cooperate with VA and any law enforcement authority responsible for the investigation and prosecution of any possible criminal law violation(s) associated with any incident. The contractor/subcontractor shall cooperate with VA in any civil litigation to recover VA information, obtain monetary or other compensation from a third party for damages arising from any incident, or obtain injunctive relief against any third party arising from, or related to, the incident.

SECURITY CONTROLS COMPLIANCE TESTING: On a periodic basis, VA, including the Office of Inspector General, reserves the right to evaluate any or all of the security controls and privacy practices implemented by the contractor under the clauses contained within the contract. With 10 working-days’ notice, at the request of the government, the contractor must fully cooperate and assist in a government-sponsored security controls assessment at each location wherein VA information is processed or stored, or information systems are developed, operated, maintained, or used on behalf of VA, including those initiated by the Office of Inspector General. The government may conduct a security control assessment on shorter notice (to include unannounced assessments) as determined by VA in the event of a security incident or at any other time.

23. Training: All contractor employees and subcontractor employees requiring access to VA information and VA information systems shall complete the following before being granted access to VA information and its systems:

Sign and acknowledge (either manually or electronically) understanding of and responsibilities for compliance with the Contractor Rules of Behavior, Appendix E relating to access to VA information and information systems;

Successfully complete the VA Privacy and Information Security and Rules of Behavior training and annually complete required security training;

Successfully complete the appropriate VA privacy training and annually complete required privacy training; and

Successfully complete any additional information security or privacy training, as required for VA personnel with equivalent information system access [to be defined by the VA program official and provided to the contracting officer for inclusion in the solicitation document – e.g., any role-based information security training required in accordance with NIST Special Publication 800-16, Information Technology Security

Training Requirements.]

The contractor shall provide to the contracting officer and/or the COR a copy of the training certificates and certification of signing the Contractor Rules of Behavior for each applicable employee within 1 week of the initiation of the contract and annually thereafter, as required.

Failure to complete the mandatory annual training and sign the Rules of Behavior annually, within the timeframe required, is grounds for suspension or termination of all physical or electronic access privileges and removal from work on the contract until such time as the training and documents are complete.

24. Identification, Check-in, Parking, and Smoking Regulations.

Identification

The vendor's employees shall wear visible identification at all times while on

VAGLAHCS premises. Contractor employees shall report to VA Police upon entry to the

VAGLAHCS facility to get a visitor badge. Contractor employees are required to be escorted by the POC or designee’s office once on campus prior to commencement of work. During emergencies contractor personnel shall check in with VAGLAHCS Police if the VAGLAHCS POC or designee is not available.

Parking

It is the responsibility of the contract personnel to park in the appropriate designated parking areas. Parking information is available from VA Police & Security Service Office.

The Contractor assumes full responsibility for any parking violations.

Smoking

Veterans Health Administration (VHA) Directive 1085, dated March 5, 2019, provides a comprehensive smoke-free policy for patients, visitors, contractors, volunteers, and vendors, at the Department of Veterans Affairs (VA), Veterans Health Administration

(VHA) health care facilities. This updated VHA directive implements a smoke-free policy for patients, visitors, contractors, volunteers, and vendors at VA health care facilities, as defined in this directive, based on scientific evidence regarding the adverse health effects of secondhand and thirdhand smoke exposures.

The Assistant Deputy Under Secretary for Health for Administrative Operations (10NA) and the Assistant Deputy Under Secretary for Health for Clinical Operations (10NC) are responsible for the contents of this directive. Questions may be referred to VHA Smoke

Free: vhasmokefree@va.gov.

This VHA directive is scheduled for recertification on or before the last working day…