CS Bldg Fiber Infrastructure Rehoming-SOW-Rev 1.1.pdf

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PUERTO RICO AIR NATIONAL GUARD

FIBER OPTIC INFRASTRUCTURE

INSTALLATION FOR NEW

COMMUNICATIONS FACILITY

SCOPE OF WORKS

Fiber Optic Infrastructure Installation for New Communications Facility

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1.0 General.

1.1 Scope. Perform communications infrastructure installation for the new Communications Squadron facility. The contractor shall provide all personnel, labor, equipment, tools, materials, supervision, and quality control necessary, except as specified in Section 3.0 as Government Furnished, to engineer, install, terminate and test new and augmented fiber optic infrastructure as specified herein. The overall objective is to connect the new CS facility to key buildings across the installation, providing both new primary and redundant connectivity at Muñiz Air National Guard Base, Carolina Puerto Rico 00979, as defined in this SOW.

1.2 Background. The 156th Wing's primary network core node, located in Building 5, must be relocated as the building has been condemned. A new, purpose-built Communications Squadron (CS) facility has been constructed to serve as the new primary service delivery point for the installation. This project is a mission-essential action to establish the necessary fiber optic pathways to make the new CS facility fully operational and ensure the continuity of all base network operations

1.3 Period of Performance (PoP). The Period of Performance shall not be more than sixty calendar days

(60) starting from receipt of award to include final inspections and acceptance.

1.4 General Information.

1.4.1 Quality Control (QC). The contractor shall develop and maintain an effective Quality Control Plan (QCP) to ensure services are performed in accordance with this SOW. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary and Technical Exhibit 2. After acceptance of the QCP, the contractor shall obtain from the Contracting Officer’s (KO) acceptance in writing of any proposed changes to its QCP.

1.4.2 Quality Assurance (QA). The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.3 Recognized Holidays: The following are recognized US holidays. The contractor shall not perform services on these days:

January 1, 2026 New Year’s Day

January 20, 2026 Martin Luther King, Jr.’s Birthday

February 17, 2026 President’s Day

May 25, 2026 Memorial Day

July 3, 2026 Independence Day

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September 7, 2026 Labor Day

October 12, 2026 Columbus Day

November 11, 2026 Veteran’s Day

November 28, 2026 Thanksgiving Day

December 25, 2026 Christmas Day

1.4.4 Place and Performance of Services. The contractor shall provide services between the hours of 0730-1600 on Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at Muñiz Air National Guard Base, Carolina, Puerto Rico. The contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that stability and continuity of the work force are essential. Telecommuting is not authorized.

1.4.5 Unscheduled gate closures by the Security Forces may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented.

Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.6 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall always carry proper identification with them. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance.

1.4.7 Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the contract Point of Contact (POC). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Security Forces Squadron and the Director of Emergency Services. The contractor shall ensure compliance with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.8 COMSEC/IT Security. All communications with DOD organizations are subject to communications security (COMSEC) review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DOD has authorized the military departments to conduct COMSEC monitoring of telephone calls originating from, or terminating at, DOD organizations. Therefore, the contractor is advised that at any time the contractor place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DOD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer

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network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.9 Use of Government Information Systems (IS) and access to Government networks is a revocable privilege, not a right. This contract does not require use of Government Information Systems.

1.4.10 Protection of Personally Identifiable Information (PII). The contractor shall protect all Personally Identifiable Information (PII) encountered in the performance of services in accordance with DFARS

224.103 and DoD 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R. If a PII breach results from the contractor’s violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals who’s PII has been compromised.

1.4.11 Antiterrorism Level 1 Awareness Training (AT). All contractor employees requiring access to Army Installations, facilities, and controlled access areas shall complete Level 1 AT within 10 calendar days after contract start date and within 10 calendar days of new employees commencing performance.

The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the POINT OF CONTACT (POC), or to the KO if a POINT OF CONTACT (POC) is not assigned, within 10 calendar days after completion of training. Level 1 AT is available at https://jko.jten.mil/courses/atl1/launch.html.

1.4.12 RESERVED.

1.4.13 OPSEC Training. In accordance with AR 530-1, Operations Security, new contractor employees shall complete Level I OPSEC training within 10 calendar days of their reporting for duty and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee, to the POINT OF CONTACT (POC), or to the KO if a POINT OF CONTACT (POC) is not assigned, within 10 calendar days after completion of training. Level 1 OPSEC training is available at https://secure.jten.mil/jkohd/sponsored.jsp .

1.4.14 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.15 Key Control. This SOW does not require handling of keys.

1.4.16 Special Qualifications. The Government does not provide training for contractors. Contractors must ensure that any personnel performing under a contract are fully trained, and qualified to provide services.

1.5 Post Award Conference/Periodic Progress Meetings. The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart

42.5. The KO, contract POINT OF CONTACT (POC), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the problems of Government, if any, being experienced, the contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

https://secure.jten.mil/jkohd/sponsored.jsp

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1.6 Contract Manager (CM). The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO within 3 calendar days after contract award. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the POINT OF CONTACT (POC), (or the KO if a POINT OF CONTACT (POC) is not assigned), to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.7 Identification of Contractor Employees. All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all Point of Contact (POC)respondence types (to include signature blocks on e- mail) and dealings with Government or non-Government entities/ Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed. The contractor shall retrieve all identification media (including vehicle passes) from their employees who depart employment for any reason. All identification media (i.e., badges and vehicle passes shall be returned to the POINT OF CONTACT (POC) within the 10 days of an employee’s departure).

1.8 Combating Trafficking in Persons. The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in any forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. The Contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

Contractor shall complete the following online training within 10 calendar days after contract award:

Course number is A-US1328-A; available at: https://jko.jten.mil.

1.9 Contractor Travel: Not authorized on this SOW.

1.10 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership /copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. Provide a copy 10 calendar days after contract completion. This right does not abrogate any other Government rights.

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1.11 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms.

2.1 Definitions.

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note:

The only individual who can legally bind the government.

2.1.3 POINT OF CONTACT (POC). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Scope of Works.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non- manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the SOW.

When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed by a Point of Contact (POC) proceeding to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

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2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 WORKDAY. The number of hours per day the Contractor provides services in a Point of Contact (POC) in correspondence with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 Acronyms.

AQL Acceptable Quality Level

ANG Air National Guard

AR Army Regulation

CFR Code of Federal Regulations

CM Contract Manager

(POC) POINT OF CONTACT

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DOD Department of Defense

FAR Federal Acquisition Regulation

FPCON Force Protection Condition

IT Information Technology

JFHQ Joint Forces Headquarters

KO Contracting Officer

MDF Medium Density Fiber Optic

NLT Not Later Than

OPSEC Operations Security

OSP Outside Plant

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PII Protection of Personally Identifiable Information

POC Point of Contact

PRS Performance Requirements Summary

SOW Scope of Works

QA Quality Assurance

QASP Quality Assurance Surveillance Plan

QC Quality Control

SME Subject Matter Experts

TE Technical Exhibit

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S). The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract.

3.1 Property: None.

3.2 Materials: None.

3.3 Equipment: None.

3.4 Services: None.

3.5 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E).

4.1 General: Except for those items specifically stated to be Government-Furnished in Section 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements.

5.1 The contractor shall conduct and perform work being requested in this SOW.

5.2 The Contractor shall comply with Section 508 of the Rehabilitation Act (29 U.S. § 794d), as amended by the Workforce Investment Act of 1998 (P.L. 105-220), August 7, 1998. The Contractor shall provide compliance information per model offered (http://www.section508.gov or http://www.access-board.gov/508.htm or http://www.w3.org/WAI/Resources).

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Specific Installation Tasks

The contractor shall perform the following installations:

Task 1: New Primary Connections

5.2.1 Install a new 12-strand single-mode fiber optic cable from Building 103 to the new CS facility.

5.2.2 Install a new 12-strand single-mode fiber optic cable from Building 12 to Building 22.

5.2.3 Install a new 12-strand single-mode fiber optic cable from Building 14 to Building 22.

Task 2: New Redundant Connections

5.2.4 Install a new, physically diverse 12-strand single-mode fiber optic cable from Building 3 to the new CS facility.

5.2.5 Install a new, physically diverse 12-strand single-mode fiber optic cable from Building 9 to the new CS facility.

5.2.6 Install a new, physically diverse 12-strand single-mode fiber optic cable from Building 16 to the new CS facility.

5.2.7 Install a new, physically diverse 72-strand single-mode fiber optic backbone cable between Building 22 and the new CS facility.

5.2.8 Install a new, physically diverse 72-strand single-mode fiber optic backbone cable between Building 80 and the new CS facility.

5.2.9 Install a new, physically diverse 72-strand single-mode fiber optic backbone cable between Building 80 and Building 22.

Key Consideration: Path Diversity for Redundant Connections

For all connections, physical redundancy is a critical requirement. The contractor shall engineer and install these new fiber optic cables along a physically separate path from the existing primary connection pathways.

5.2.10 This diverse path must begin at the first maintenance hole (manhole) outside of the originating building.

5.2.11 The redundant path shall maintain a minimum physical separation of forty (40) feet from the primary path's conduit/duct bank for its entire route to the distant end building's entry point.

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5.2.12 The contractor is responsible for identifying existing path routes and proposing a diverse route plan for government approval prior to commencing installation.

Technical Requirements

5.2.13 All fiber optic cable shall be single-mode, suitable for outdoor/underground and indoor plenum-rated use as required.

5.2.14 All installations shall be performed in accordance with TIA/EIA standards.

5.2.15 The contractor shall install a rack-mountable fiber optic patch panel for all cable terminations.

5.2.16 Fibers shall be terminated with Angled Physical Contact (APC) LC connectors.

5.2.17 All installed cables and strands shall be clearly labeled on both ends.

5.2.18 The contractor shall perform end-to-end testing on every installed strand, including Optical Time Domain Reflectometer (OTDR) and power meter testing.

Deliverables

Upon completion of the project, the contractor shall provide the following:

5.2.19 A fully functional, tested, and ready-to-use fiber optic infrastructure as specified in Section 2.0.

5.2.20 Comprehensive test reports for every installed fiber strand, showing insertion loss and OTDR trace results.

5.2.21 A complete set of "as-built" drawings detailing the exact routes of all newly installed cables.

These drawings must clearly show the separate paths for the redundant connections and confirm the 40-foot separation requirement.

5.3 Warranty

5.3.1 Contractor shall provide in written, at least, one year of warranty in service, installation and components of the single mode fiber optic cable and the telephone copper cable.

5.3.2 Single mode fiber optic cable manufacturer shall provide at least 15 years warranty, and the contractor shall be the point of contact to claim the warranty.

5.3.3 Telephone copper cable manufacturer shall provide at least 15 years warranty, and the contractor shall be the point of contact to claim the warranty.

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Technical Exhibit 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards applicable to this SOW. The Government will use these standards to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

SOW

Paragraph Task Performance

Standard

Acceptable Quality Levels

(AQL)

Surveillance Method

By Whom

1.4.4 Timely

Performance

Available for on-site performance no later than 0730 hours daily.

100%

Periodic Inspection /

POINT OF

CONTACT (POC)

5.2.1 - 5.2.9 Fiber Optic Cable Installation

All OSP fiber cables installed per approved route plan without kinks, damage, or exceeding bend radius. Interior cables are neat and secure.

100%

100% Visual Inspection /

POINT OF

CONTACT (POC)

5.2.11 Path Diversity

Verification

"As-built" drawings must certify the required 40-foot separation is maintained between primary and diverse pathways.

100%

Review of "As- Built" Drawings /

POINT OF

CONTACT (POC)

5.2.15 Patch Panel

Installation & Dressing

Patch panel is securely mounted.

Incoming fiber includes a service loop and is neatly dressed with

Velcro straps (zip ties prohibited).

100%

100% Visual Inspection /

POINT OF

CONTACT (POC)

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SOW

Paragraph Task Performance

Standard

Acceptable Quality Levels

(AQL)

Surveillance Method

By Whom

5.2.16 Fiber Optic

Termination

All specified strands terminated on both ends with APC LC connectors. Workmanship is clean with no exposed or damaged fibers.

100%

100% Visual Inspection /

POINT OF

CONTACT (POC)

5.2.17 Labeling

All cables and ports labeled at both ends with machine-printed labels per TIA-606-C standard.

100%

100% Visual Inspection /

POINT OF

CONTACT (POC)

5.2.18 Testing and

Certification

Deliver test reports showing 100% of strands pass TIA-568 loss budget and have clean OTDR traces.

100%

Review of Certified Test Reports /

POINT OF

CONTACT (POC

5.2.21 "As-Built" Drawings

Deliver accurate "as-built" drawings in CAD/PDF format within 14 days of project completion.

100%

Final Document Review /

POINT OF

CONTACT (POC

5.3 Warranty

Documentation

Provide warranty documentation in writing. 100%

Document /

POINT OF

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Technical Exhibit 2

Deliverables Schedule

Deliverable Frequency # of Copies Medium / Format Submit To

1.4.1 Quality

Control Plan

10 days from Contract Award 1 per employee Electronic Copy KO and POINT OF

CONTACT (POC)

1.4.11 AT Level 1

Training Certificate

10 days from Contract Award 1 per employee Paper hard copy or electronic e-mail

POINT OF

CONTACT (POC)

1.6 Contract

Manager Designation

10 days from Contract Award 1

Letter in hard copy or send through email

KO and POINT OF

CONTACT (POC)

1.7 Contractor’s ID

10 days from Contract Award or each time a new employee join the project

1 per employee Paper hard copy or electronic e-mail

POINT OF

CONTACT (POC)

1.8 Combating

Trafficking in

Persons

10 days from Contract Award 1 per employee Paper hard copy or electronic e-mail

POINT OF

CONTACT (POC)

5.2.12 Diverse

Route Plan

20 days from Contract Award 1 Electronic (PDF) POINT OF

CONTACT (POC)

5.2.1 - 5.2.9 Cable and Patch Panel Installation

45 days from Contract Award NA

Photo and POINT

OF CONTACT

(POC) evaluation

POINT OF

CONTACT (POC)

5.2.5 Labeling 45 days from

Contract Award NA

Photo and POINT

OF CONTACT

(POC) evaluation

POINT OF

CONTACT (POC)

5.2.6 Fiber Optic

Test Reports

50 days from Contract Award 1 Electronic Copy POINT OF

CONTACT (POC)

5.2.20 As-Built

Drawings

55 days from Contract Award 2

Electronic (CAD/PDF) and

Hard Copy

POINT OF

CONTACT (POC)

5.3 Warranty

Documentation

60 days from Contract Award 1 Electronic Copy POINT OF