CS-01 Towel-Scale Liner Specifications.pdf

Maryland WIC Program Specifications:

Towel/Scale Liner Procurement ID: BPM039577

EXHIBIT A

Commodity Details

Item: Towel/Scale Liner – Activity Bear

Manufacturer: Graham Medical – Item # 70196 *Substitutions will be allowed that meet the following specifications*

Color: White (with Colored Pattern)

Size: 13 ½” x 18”

Material: 2-Ply Tissue / Polyethylene Backing

Quantity: 500 Cases (500 Liners per Case)

Description: Towel/Scale Liners are printed with an inviting, infant-friendly pattern to create a comfortable clinical atmosphere. The liners provide full coverage barrier for an infant and the scale. The 2-Ply embossed tissue provides comfort, additional softness, and reliable absorbency. The polyethylene lining acts as a fluid barrier and prevents leak-through to scale.

Requirements:

• Towel/Scale Liner must be single-use and a non-woven disposable product

Cost: All Inclusive Total Bid Cost Not to Exceed $20,000 The unit cost should include item, imprint and shipping to zip code 21742

No Sales Tax / See State of Maryland Controller of the Treasury Sales and Use Tax Exemption Certificate #30002563

We will not pay for overages. We will only pay for the quantity indicated on the purchase order. If, however, we receive less than the quantity on the purchase order, we will only pay for the lower quantity.

Payment: Purchase Order

Expected Delivery: October 6, 2023

Sample Requirements

• An initial sample of the exact product is not required with bid submission.

However, the exact item name and number must be included on the Bid Form to determine if product meets all specifications. Failure to submit this information will deem the bid non-responsive.

Mary Royer �Do we identify the Procurement # anywhere on the Bid specification?

Mary Royer ���Add a section for Invoicing & consideration of received items. Look at old procurements – they should have invoice instructions.

Must be after confirmed receipt of goods. Invoice should be sent to XX emails. Ect.

I’d make it $10,000 just to be sure. Prices of everything have increased. Especially medical supplies.

Add delivery date

Invoicing

All invoices shall be submitted by email to mdwic.billing@maryland.gov with a copy to MDH.WICProcurement@maryland.gov. All invoices for commodities shall be verified by the Contractor as delivered/received at the time of submission.

An invoice not satisfying the requirements of a Proper Invoice (as defined at COMAR

21.06.09.01 and .02) cannot be processed for payment. To be considered a Proper Invoice, invoices must include the following information, without error:

• Contractor name and address;

• Remittance address;

• Federal taxpayer identification number (or if sole proprietorship, the individual’s social security number);

• Invoice period;

• Invoice date;

• Invoice number

• State assigned Contract number (If Applicable);

• State assigned (Blanket) Purchase Order number(s) – (If Applicable);

• Goods or services provided; and

• Amount due.

Freight Terms

Maryland State WIC Program’s freight terms for US domestic shipments are FOB destination, freight pre-paid by the vendor for all shipments.

Shipping Method

• Shipments that are 10 cartons and 200 lbs. or less and meet other FedEx or UPS Ground guidelines should be shipped by FedEx or UPS Ground.

• All orders that exceed 10 boxes and 200 lbs. must be palletized.

• No container shipments shall be accepted.

Packaging Instructions

• Vendor shall provide shipping containers (boxes, cartons, etc.) constructed to provide for handling and shall afford the item protection.

• Vendor shall utilize shipping containers uniform in size whenever possible.

• Vendor shall utilize containers of minimum tare weight and size consistent with the protection required.

• Vendor shall utilize containers that meet the minimum packaging requirements of the common carriers (if so shipped) for acceptance for safe transportation.

mailto:mdwic.billing@maryland.gov mailto:MDH.WICProcurement@maryland.gov

Shipment Preparation

Carton Preparation

• No individual carton to exceed a maximum weight of 40 lbs.

• The following information shall be clearly placed, stamped, or printed on each box, carton or case. The letters and numbers shall be a minimum of ½ inch in height and in bold print.

o Mark the outside of each shipping carton with the WIC Purchase Order number o Item Number o Product Description from Purchase Order o English or Spanish

• Mark the total number of cartons being shipped on the outside of each carton (example: 1 of 6, 2 of 6, etc.).

• Packing lists must be attached to the outside of the cartons.

Palletized Loads

• Each pallet shall contain cartons which contain one item number.

• All orders that exceed 10 boxes and 200 lbs. must be palletized and conform to the following specifications:

o All pallets used shall be, at the minimum, a grade A GMA four-way pallet in good condition and measuring 48” (long) and 40” (wide).

o Each pallet shall have three single stringers (runners). One stringer shall be on each side and one in the center running the length of the pallet.

o The pallet shall not have any missing, broken, or split boards. Each pallet shall have five boards in good condition securely fastened on the bottom and seven boards in good condition securely fastened on the top.

o Each pallet shall present a clean appearance with no dirt, grease, or other foreign material on it.

o The product stacked on pallets shall be stacked in a manner that maximizes the trailer cube but does not damage the product.

o Pallets shall not exceed a maximum weight of 2,000 lbs. (908 kilograms).

o All carton labels must be facing outward, and cartons securely shrink-wrapped to pallet.

o Each pallet must be identified as follows: PO Number, Pallet Number: 1 of

6, 2 of 6, etc.

o The vendor / shipper shall ensure that the last pallet loaded shall have a freight bill and / or packing list and it is facing the door of the trailer. A copy of the packing list should be attached to the paperwork.

Delivery Document Preparation

Packing List

Each WIC purchase order number must have a separate packing list. Vendor shall ensure that all materials shipped shall be accompanied by a standard commercial packing list. Vendor shall include the following information on the packing list:

• Ship To Address (must match the Purchase Order)

• Ship From Address

• Purchase Order Number

• Item Number / Item Name / Description

• English or Spanish

• Quantity of each Purchase Order Item

• Mark the total number of cartons, pallets and total weight being shipped on packing list(s)

Packing lists must be attached to the outside of the cartons.

Delivery Appointment Scheduling / Advance Shipping Notice

Deliveries will only be received on Tuesdays and Thursdays only. Advanced notice of delivery shall be made by email to Michael.Schoppert@maryland.gov. Please use “Delivery Schedule Request” in the subject line. Follow-up calls are encouraged at 240-469-7649 to Mike Schoppert. Deliveries that are not scheduled may be rejected or returned.

Delivery information shall include:

• Delivery Date

• Tracking number and item description

• Number of Cartons / Pallets

Failure of the vendor / shipper to comply shall result in the product being returned at the vendor’s expense.

Complete orders shall be shipped to:

Maryland WIC Distribution Center, 947 N. Burhans Blvd., Hagerstown, MD 21742 mailto:Michael.Schoppert@maryland.gov

Procurement Number

Mary Royer Is it 200 or 400 – make sure it matches

Mary Royer ���Reiterate Total Cost must not exceed $$

���Add something to the affect that if vendor is selected to be the winning bid, vendor bid price is final.