CRUSHED_STONE_&_GRAVEL.pdf

RFB# RFQ-033-2025 CRUSHED STONE & GRAVEL

Winnebago County, Wisconsin

Highway

Request for Sealed Bids for

CRUSHED STONE & GRAVEL

RFB# RFQ-033-2025

Due: April 8, 2025

TABLE OF CONTENTS

CRUSHED STONE & GRAVEL

RFB# RFQ-033-2025

REQUEST FOR QUOTE

SCOPE OF WORK

RESPONSE

SEPARATE ATTACHMENTS

A - 2025 CRUSHED STONE RFQ

B - CRUSHED STONE & GRAVEL PRICING TABLE

REQUEST FOR QUOTE

It is the intent of this Request for Quotation (RFQ) to describe the minimum requirements for the upcoming crushed stone and gravel and related supplies blanket purchase agreement for the Winnebago County Highway

Department. All items, details of construction, services or features not specifically mentioned which are regularly furnished in order to provide these items requested shall be furnished at the quoted price and shall conform in strength, quality and workmanship. Vendors are responsible for familiarizing themselves with the requirements before submitting a quotation.

Request for Quotes Schedule

The key dates and times (subject to change by the County) for this RFB are listed below:

Bid Post Date: March 17, 2025

Questions, Inquiries, Requests for

Clarification Deadline:

March 28, 2025, 3:00pm

Bids Due: April 8, 2025, 3:00pm

Bidder Responsibilities

If the Contractor receives this Request for Quotes (RFQ) from any source or entity other than the County's

OpenGov Procurement portal, the Contractor is responsible for registering on the County's OpenGov

Procurement portal and following this project in order to be placed on the County’s formal planholders list for the project. Failure of the Contractor to properly adhere to this requirement in no way obligates the County to deliver addendum or other information concerning the RFB to the Contractor.

All updates to this RFQ will occur through the County's OpenGov Procurement portal.

Questions and Clarifications

All questions about the meaning or intent of these Documents shall be submitted using the Question & Answer section of this project listed on the County's OpenGov Procurement portal. Replies shall be issued by the County on its OpenGov Procurement portal. Any responses to questions that result in the issue of an addendum will see an addendum posted on the project page on the County's OpenGov Procurement portal with notification of such addendum being issued to all accounts following the project on OpenGov Procurement. All questions, inquiries, and requests for clarifications are due prior to 3:00 pm on Friday, March 28, 2025 and any said questions, inquiries, or requests for clarification received in any other manner will not be answered. Only responses issued by formal written addenda will be binding.

https://procurement.opengov.com/portal/winnebagocountywi

Use of any brand names or model numbers is meant to be descriptive and not restrictive. If a particular model or brand is indicated, it will be assumed that the Contractor is bidding the exact brand/model specified.

Substitutions or equivalent products will not be acceptable unless approved in advance. Submit any such requests for substitutions as a question prior to the above stated deadline being sure to provide details on the product(s) you would like considered. If deemed acceptable by the County, it will be documented in an addendum that it will be considered an equivalent product that can be supplied in addition to the one(s) originally specified.

Submission of Quotes

Quotes must be electronically submitted through the County's OpenGov Procurement portal before 3:00 pm, Central Time, on Tuesday, April 8, 2025. Bids received in any other manner will not be accepted.

Bidder may withdraw their submittal at any time prior to the submittal dead by clicking the "Unsubmit" button on their bid within OpenGov Procurement. If a Bidder wishes to update their bid after it has been submitted they may do so prior to the submittal deadline by unsubmitting and making any desired changes but must resubmit their bid prior to the deadline or their bid will not be considered.

Pricing and Payment Requirements

PRICING:

Winnebago County. Winnebago County is a tax-exempt municipal corporation, under Wisconsin Statute 77.54

(9a).

All prices are to be net F.O.B.-Destination SEE ATTACHMENT A, Fill in your prices on the Pricing Schedule.

Indicate in the Additional Information section if your pricing deviates from this requirement. No claim will be allowed for additional delivery time or time of unloading any transports. Winnebago County may assist with offloading if requested, but is not liable for damages that occur during the process. Indicate in the Discount section any discounts available if Winnebago County picks up the materials. All quotes submitted shall be binding for the period of March 1st of the current year through February 28th of the following year. Price increases may be accepted throughout the year with proof of increase from the manufacturer.

PAYMENT:

All invoices for products shall have the printed name, signature and department name of the authorized/designated personnel picking up or receiving the items. Vendor’s failure to provide this information shall result in non-payment by the County for purchase.

Payment will be made within 30 days after inspection and acceptance by Winnebago County or its agent.

Other General Requirements

Winnebago County is not liable for any costs incurred in replying to this RFQ. The County reserves the right to reject any and all quotes and to select the quote considered most advantageous to Winnebago County.

The Wisconsin Statutes contain a general provision that the following shall not transact business in this state until it has obtained a certificate of authority or registration from the Department of Financial Institutions: A foreign (out-of-state) corporation, Nonstock Corporation, limited partnership, limited liability Company, cooperative association, or limited liability partnership. Firms meeting the aforementioned criteria must be registered to do business in the State of Wisconsin with the Department of Financial Institutions

(https://www.wdfi.org/corporations/foreign_entities.htm).

Contractor understands that the County is bound by the Wisconsin Public Records Law, Wis. Stat. sec. 19.21, et.

seq. Pursuant to Wis. Stat. sec. 19.36 (3), the County may be obligated to produce, to a third party, the records of Contractor that are “produced or collected’ by the Contractor under this Agreement (“Records”). Contractor is further directed to Wis. Stat. sec. 19.21, et. seq. for the statutory definition of Records subject to disclosure under this paragraph, and Contractor acknowledges that it has read and understands that definition.

Irrespective of any other term of this Agreement, Contractor is (1) obligated to retain Records for seven years from the date of the Record’s creation, and (2) produce such Records to the County if, in the County’s determination, the County is required to produce the records to a third party in response to a public records request. Contractor’s failure to retain and produce Records as required by this paragraph shall constitute a material breach of this Agreement, and Contractor must defend and hold the County harmless from liability due such breach.

SCOPE OF WORK

Scope

Please see Attachment A & Attachment B.

RESPONSE

Quote Information

Additional Charges Indicate here is there are any additional charges not reflected in the pricing table.

Pricing Schedule* Download the pricing schedule from the Attachments section, complete and upload here. Document must be in Excel format.

*Response required

Submittal Confirmation* Bidder hereby certifies they have carefully examined these Specifications and all other Documents relating to the project and acquainted himself/herself with the site and all other conditions relevant to the work and hereby proposes and agrees to furnish all labor, materials, equipment, tools, taxes, services and all other things necessary or appropriate for the proper and complete execution of the work specified in this RFB. Bidder further certifies that all information provided within this submittal is accurate to the best of their knowledge and https://www.wdfi.org/corporations/foreign_entities.htm) acknowledges that they have provided proof of their authority to submit a bid on behalf of the stated Company name committing them to the information contained within said submittal.

☐ Please confirm

*Response required