CRP Sources Sought-CRP MIAMI FY24-25.pdf

SBU - CONTRACTING AND ACQUISITIONS

The Department of State is conducting market research to determine the degree of interest and capability of experienced U.S. Owned Small Businesses only in providing consolidation & receiving services in the area of the Port of Miami. The Department of State, Office of Logistics Management has an ongoing requirement to provide transportation and warehouse services for the shipment/storage of supplies, household effects (HHE), official vehicles and the shipment of privately owned vehicles for State Department employees and its Foreign Service Posts worldwide. The primary function of the consolidated receiving point contractors in the US is to receive Government supplies/equipment, personal effects, household effects, privately owned vehicles, and official vehicles, being shipped to embassies and consulates overseas and then consolidate them for shipping in sea containers to their onward destination. Additionally, the consolidated receiving contractors must have the capabilities of picking up loaded steamship containers from the pier(s) in the Miami or Fort Lauderdale Commercial Port zone and transport the steamship container to the Contractor’s local warehouse for unloading. Contractor must be able to receive import packed personal effects, official vehicles, privately owned vehicles, supplies and/or equipment and release to Department of State authorized transportation service providers.

The NAICS code for these services is 493190. Current contract is an 8(a) set-aside and is expected to remain in the 8(a) SDB program, but the Department is seeking information for small businesses and other socio-economic firms at this time. Any potential new contract vendor must be fully ready to receive, store, and ship freight as of April 1, 2025.

Responses to this sources sought must clearly demonstrate capabilities through examples of previous and existing contracts or commercial applicable experience.

Vendors interested in these services are to complete the attached Contractor

Information Sheet and should provide information that specifically addresses and demonstrates the following capabilities in their sources sought submission:

• Provide copies of current licenses, permits, and real property documentation regarding warehousing and freight transportation in the state of Florida to include:

• City of Doral (or equivalent municipality) Certificate of Occupancy (Hazardous Material Storage).

• City of Doral (or equivalent municipality) Certificate of Use.

• Miami-Dade County (or Broward County) Department of Regulatory and Economic Resources (DERM) Operating Perming – Industrial Waste 5 (Hazardous Waste).

• Miami-Dade County (or Broward County) Certificate of Use or Business License (Hazardous Material Storage).

• Miami-Dade County (or Broward County) Fire Rescue Department Annual Operating Permit.

• Knowledge of and compliance with federal and local labor laws including the service contract act.

• Knowledge of and strict compliance with FAR clause 52.219-14 Limitations on

Subcontracting (Oct 2022).

• Cross dock warehouse services and operations experience, *note, such services are not a freight forwarding requirement or operation.

• Ability to provide container/truck unloading/loading & receiving services using on-hand materials for household effects, privately owned vehicles, official vehicles, supplies and equipment.

• Ability to provide full thru-put warehouse operations to include container/truck unloading & receiving services with 24 hours’ notice for household effects, privately owned vehicles, official vehicles, supplies and equipment.

• Ability to provide and utilize local drayage services to and from Port of Miami and Port

Everglades. With minimum 4 years’ experience working with local drayage companies and Port of Miami and Port Everglades.

• Ability to load and stow standard sea containers with the freight unloaded, received, and stored as stated above.

• Ability to load and stow standard sea containers with vehicles, with minimum 4 years’ experience.

• Ability to employ a computer-based warehouse management system to record receiving and shipping of above-described freight and maintain an accurate inventory of all freight on hand.

• Ability to provide all packing and crating (including hazardous materials) services on site.

• Knowledge of and compliance with regulations regarding the storage, packaging & transportation of hazardous materials.

• Provide proof that current staff are certified to package & document hazardous materials for transport.

• Ability to assume liability for all loss and damage of freight on hand up to maximum of

$5,000,000.00 and $50,000.00/shipment.

• Ability to provide warehouse services, facility, security, and equipment with a minimum warehouse floor space of 80,000 square feet or more with ability to rapidly expand, and with racking, outside truck staging/work area for storage of official vehicles with a minimum 10,000 square feet with security measure and area for expansion. Ability to handle These services must be provided within a facility within a 30-mile radius of 7855 NW 12th Street, Doral, FL. Requested location is to be within:

Southern Border – NW 12th Street Doral, FL (Miami – Dade County).

Northern Border – Sample Road (SR 834) Coral Springs, FL (Broward County).

Western Border – Florida Turnpike or US 27.

Eastern Border – 826 (Palmetto Expressway) (Miami Dade County) 441 (SR 7) (Broward Count.

Applicable facility lease must be held by prime contractor, and must be clean, well maintained, and structurally sound.

Request for Pricing Information:

Cost per square foot for leasing facility/dedicated CRP space: $00.00/sqft

Lease – Full Building or Dedicated CRP Space Annual cost:

Licenses and Taxes for use of facility Annual cost:

Repair & Maintenace Annual cost:

It is requested that all interested parties submit their capabilities by e-mail to contracting officer, Travis Keon, at keontc@state.gov addressing each of the above requirements, capabilities, and information. Interested parties are to also complete the Contractor

Information Sheet which is attached, and list any applicable socio-economic small business designation, and provide any required supplemental information.

At this time, the U.S. Department of State does not guarantee that any future contracts may be awarded covering the aforementioned duties/requirements/capabilities and responses to this Sources Sought-RFI notice, and therefore does not bind the U.S.

Department of State to any agreement with the responder, be it explicit or implied.