Cross Creek Intercom Bid Form.pdf

Cross Creek Elementary School Intercom RFP 2023

Cross Creek Elementary School Intercom System Bid Form Bid Date: Thursday, January 25, 2024, 2:00 P.M.

(See specifications on following pages)

Company Name: _______________________________________________________________

Address: ________________________City:_______________ State: ______ Zip: __________

Contact Name: ___________________________Phone:_____________________________

Cellular: ___________________________________

Alternate Contact Name:_________________________Phone:_________________________

Cellular: ________________________

Please state your price to install a turn-key intercom system as outlined in the bid specifications at Cross Creek Elementary School. Installation must be completed and the system tested and operational by Friday, July 26, 2024.

Bid Price: ________________________________________________________________

Please attach the full list of equipment to be provided and installed for the above price.

All bidders must complete a visit to the site prior to bid date.

Bid and Performance Bonds or Irrevocable Letter of Credit (if applicable) must be submitted with the bid.

The Thomas County School System reserves the right to waive technicalities in the bid process and to award the bid to the vendor that provides the overall best proposal including product, price, and service the school board deems to be in the best interest of the school system.

All bids must be delivered by 2:00 P.M. on Thursday, January 25, 2024. Bids will be opened at that time in the Board of Education meeting room located at 200 N. Pinetree Boulevard, Thomasville, GA 31792.

The undersigned verifies and attests the quoted proposal complies with all specifications in the bid document with any exceptions detailed in an attachment to this form.

Signature of Authorized Representative Date

Print name of Authorized Representative

Invitation to bid

Thomas County Schools Request for Proposals for new intercom system for Cross Creek Elementary School

Bids must be received by Thursday, January 25, 2024, 2:00 P.M.

Thomas County Schools Contact:

Dr. Jim Rehberg, Director of Facilities Thomas County Schools 200 North Pinetree Boulevard Thomasville, GA 31792 Cell: 229-584-9164 Email: jrehberg@tcjackets.net

Work Site Location/School Address:

Cross Creek Elementary School 324 Clark Road Thomasville, GA 31757

Scheduling work: Work must be completed between May 18, 2024 and Friday, July 26, 2024.

Warranty: Installer must provide a 12-month full parts and labor warranty and a five-year service contract waiving all travel and mileage cost for service. The service contract must be included in the bid price.

1. Scope of work: Install a new intercom system at Cross Creek Elementary School to replace all existing units found throughout the school and around the exterior of the building. Bidders must survey the building, identify all fixtures and include in their bid package the number of units of each type that will be furnished. Each classroom and office must have a push-to-call button, a speaker, and a clock display. Adequate speakers must be provided to provide coverage in large assembly areas (lobby, media center, cafeteria, and gym) and outside the building.

A site survey is required prior to submitting a bid. A small-scale floorplan of the school is enclosed with this Request for Proposals.

Submission of a bid constitutes acceptance of existing conditions. Bidders must provide their own ladders, scaffolds, lifts or other equipment required to install intercom equipment. Wiring must be concealed above ceilings or within walls whenever possible.

The system must include the following:

a. Master and secondary clock system, clocks and cabling.

b. Supervised network PA override signal to local sound systems

c. Supervised network emergency messaging display/clock capable of receiving and scrolling up to

64 character long custom messages without affecting or replacing display of time segments, and coded messages simultaneous with plain text message (displacement to time segments permissible for coded messages).

mailto:jrehberg@tcjackets.net

d. Desktop Software

e. Interactive Graphical User Interface (IGUI) supporting a pictorial view of architectural room locations on a map, and controlling intercom functions including zone or all page, dynamic zone assignments, answering intercom call-ins, selecting and distributing program sources to all zones.

f. Emergency communication shall be initiated by the local console. Emergency communication shall include but not be limited to pre-recorded audio, live audio, emergency textual message display activation, computer pop-up notification, SMS Text message, and email.

The system shall include a Supervised Network Intercom and Paging System, including but not limited to Supervised network amplifiers, back boxes, and all equipment, cabling and support required to interface the public address system to the Owner’s telephone system via SIP Trunk Interface.

2. General Requirements

a. All materials, unless otherwise specified, shall be new, free from any defects, and of the best quality of their respective kinds. All like materials used shall be of the same manufacture, model, and quality, unless otherwise specified.

b. Contractor shall do all necessary cutting and drilling of present walls, floors, ceilings, etc., for the installation of new work but no structural work shall be cut, unless specifically approved by the Owner. All exposed building surfaces damaged by installation or removal of electrical work shall be patched by the contractor and finished with the same materials and manner as adjacent areas.

c. Contractor shall co-ordinate his work with the Owner for times when changeover, removal of existing equipment, and new connections of existing systems can be completed.

d. Furnish and install all materials, labor, equipment, permits, etc., to provide a turn-key communications system as described herein.

e. All manufactured articles, material, and equipment shall be applied, installed connected, erected, used, cleaned, adjusted, and conditioned as recommended by the manufacturers, or as indicated in their published literature, unless specifically herein specified to the contrary.

f. All work shall be performed by competent professionals and executed in a neat and professional manner providing a thorough and complete installation. Work shall be properly protected during construction, including the shielding of soft or fragile materials. At completion, the installation shall be thoroughly cleaned and all tools, equipment, obstructions, or debris present as a result of this portion of work shall be removed from the premises. Contactor shall demo all remaining legacy equipment and cable as a part of this installation. All packaging and other material must be recycled when possible or disposed of in an environmentally friendly manner.

g. Program the operational characteristics matching the operation described herein, adjusting for call routing, transfers, priorities, and volume levels.

h. Remove all existing conduit, wire device, etc., being abandoned due to relocation.

i. The installer must provide, install, and service all manufacturer issued updates for a period of five years at no additional cost to the school system.

3. Bid and Performance Bonds: Bidders must present to the school district bid and performance bonds as outlined below:

a. Bid Bond: The Public Works Construction Law requires all bidders to submit bid bonds for all public works construction contracts with estimated bids or proposals over $100,000. O.C.G.A. § 36-91-50(a). The bid bond must be in an amount equal to 5% of the total contract amount. In lieu of a bid bond, the school system will accept a cashier’s check, certified check, or cash deposit in an amount equal to at least 5% of the total contract amount. If the bid does not exceed $300,000, the system may also accept an irrevocable letter of credit in lieu of the bid bond. No bid or proposal shall be complete unless a bid bond has been submitted. O.C.G.A. § 36-91-50(d).

b. Performance bonds: A performance bond is required for an amount equal to the contract amount for all public works construction projects that exceed $100,000.00 and are subject to the requirements of the Local Government Public Works Construction Law. O.C.G.A. § 36-91-70.

The performance bond must be in an amount equal to the contract, and it shall be increased as the contract amount increases. O.C.G.A. § 36-91-70. If the contract is less than $300,000, the system will accept an irrevocable letter of credit instead of a performance bond. O.C.G.A. § 36-91-71.

4. Training: The Contractor shall provide a minimum of eight hours of in-service training with this system. These sessions shall be broken into segments, which will facilitate the training of individuals in the operation of this system. Operator Manuals and User Guides shall be provided at the time of this training.

5. Raceways and Cables:

a. Electrical work will conform to the National Electric Code and applicable local ordinances.

b. All 125-volt electrical conductors shall be installed in galvanized electrical metallic tubing with compression type fittings and couplings, minimum 1/2" size conduit.

c. All low-voltage wires and cables concealed in walls shall be run in EMT conduits from flush outlet boxes to above accessible ceilings. Provide conduits where cables penetrate firewalls above ceilings.

d. All EMT entering boxes shall be equipped with insulating throat connectors and locknuts.

e. No raceway shall be located in proximity of hot water lines or excessive heat.

f. Where raceways cannot be concealed in walls, use Wiremold Series surface raceway complete with all fittings, box extension rings, and required accessories. Co-ordinate routing of surface raceways with the Owner.

g. Use Cast "C" clamps, "U" straps, or ring hangers attached to rods, and/or brackets fastened to structure.

h. Perforated straps or tie wires will not be permitted for supporting raceways. Use wire ties for supporting low voltage cables concealed above ceilings. Do not run cables loose on ceiling tiles. Support from structure above. Group cables in bundles.

i. Utilize tie mounts, plates, and anchors.

j. Ground all electrical apparatus in accordance with the National Electric Code.

6. Quality Assurance. Bidders must be regularly engaged in the installation of integrated communication systems, time keeping systems, and ancillary equipment, of types and capacities required, whose products have been in satisfactory use in similar service for no less than five years. Previous experience with school systems is strongly preferred.

a. Installer's Qualifications: Firms must have at least five years of successful installation experience with projects utilizing integrated communications systems and equipment similar to that required for this project.

b. All items of equipment including wire and cable shall be designed by the manufacturer to function as a complete system and shall be accompanied by the manufacturer's complete service notes and drawings detailing all interconnections.

c. The Contractor shall be an established communications and electronics Contractor that has had and currently maintains a locally run and operated business for at least five years. The Contractor shall be a duly authorized distributor of the equipment supplied with full manufacturer's warranty privileges. For the purpose of this bid, local shall be defined as having an office base and service technicians working within 75 miles of the school. The successful bidder will waive all travel costs (mileage and time) associated with servicing this unit for five years from the date of installation.

d. The Contractor shall show satisfactory evidence, upon request, that they maintain a fully equipped service organization capable of furnishing adequate inspection and service to the system. The Contractor shall maintain at their facility the necessary spare parts in the proper proportion as recommended by the manufacturer to maintain and service the equipment being supplied. Contractor shall be licensed by the State of Georgia.

e. Except where specifically noted otherwise, all equipment supplied shall be the standard product of a single manufacturer of known reputation and experience in the industry. The Contractor shall have attended the manufacturer’s installation and service school and upon request must show proof of attending such a school.

7. GENERAL DESCRIPTION OF NETWORK INTERNAL COMMUNICATION SYSTEM

a. Supply and install a complete supervised network-based intercom system. Field wiring shall be

CAT 5E or CAT 6 cable, control wiring for power distributions and very long runs, and utilize an optional fiber backbone (when distances exceed normal Ethernet limitations). All station equipment shall utilize standard RJ-45 modular connections. All remote devices utilizing standard structured cabling shall be capable of PoE (Power over Ethernet) or power supplied within the CAT 5E or CAT 6 cable jacket. Wiring shall be capable of either being installed in conduit or cable trays.

b. The system shall be capable of interconnecting with the building LAN (Local Area Network).

This connection shall be minimal and utilize only one Ethernet 100 Mbps (or optionally 1 Gb) connection per station to accomplish all intercom operations. Ethernet ports and associated network switches that are required to connect any intercom devices will be provided by the

OWNER.

c. Provide a separate circuit for each room and administrative office so each room, speaker, amplifier, and emergency messaging display/clock can be individually addressed.

d. Overall intercom communications network shall utilize Ethernet or VoIP communications between all major components: administrative consoles, intercom stations, amplifiers and individual paging speakers, and network switches. Systems not utilizing Ethernet or VoIP communications protocol to each end-point device will not be acceptable. Systems not capable of supervising all networked devices including network amplifiers, network speakers, notification switches, and emergency messaging display/clocks will not be acceptable. The network shall support a VLAN configuration to separate activity in the intercom system from other in building LAN traffic. A dedicated and isolated network shall be required. The system shall interface to the facilities iPBX via SIP trunk connectivity. The Communications System shall include master clock support and synchronization of digital secondary clocks, event scheduling, and messaging software allowing the facility to configure multiple schedules per school, multi zone time tone signaling for class changes, and message notification.

8. DESCRIPTION OF NETWORK INTERCOM / PA / MESSAGING FEATURES

a. The system specified is based on the Supervised Network based Communications System providing at least the features and functions outlined below. It shall be installed and programmed by a local authorized and certified dealer.

b. The system shall utilize a decentralized network structure not requiring any head-end equipment, central server, or any other control hardware to maintain system operation.

Systems utilizing centralized electronics and subject to a single-point-of-failure (power supply, CPU, server, power, etc.) shall not be accepted unless the system has 100% duplication of all centralized operating equipment running concurrently and can automatically take over, including up to the minute programming configuration in the event of a failure of the main system head-end electronics or any required, centralized electronics required to make the system fully operational. Systems that are not based on decentralized structure or systems that do not provide 100% duplication of head-end or systems that operate in a “down-graded” operational mode as the result of a centralized failure are not acceptable.

c. All station devices shall receive power and data through a Power-Over-Ethernet switch. Once plugged into the LAN through a Power-over-Ethernet network switch, all networked devices shall be immediately operational and as applicable shall be able to place or receive calls and pages from Stations as well as page all devices in the network. Consoles, intercom stations, clocks, emergency displays, or speakers connected to the network shall not require any network configuration or administration to function.

d. Each Intercom Station, Loudspeaker, clock/message display, shall be assignable to all or any combination of Unlimited Paging, Program Distribution or Time Zones in the system.

e. Each Classroom shall be provided with a Call Station to initiate calls to a designated location.

f. Speech shall be transmitted in the frequency range from 50 Hz to 7 kHz and shall use a maximum of 128 kbps of bandwidth during a call. In order to assure maximum intelligibility, all system audio shall be HD Audio as defined in Intel™ High Definition Audio Specifications, June 17, 2010.

g. Intercom communications between consoles and system devices shall be non-blocking with no channel restrictions or limitations (other than network capacity) to the number of simultaneous conversations at any time between pairs of intercom stations, intercom station to console, console to console, console to speaker or zone of speakers, program source to a speaker or zone of speakers, or bell tones to a speaker or zone of speakers regardless of number of stations or consoles.

h. Any and all devices shall have the ability to have its programming downloaded, individually or simultaneously via the network. Programming shall be downloadable in a series of human readable, industry standard comma-separated values (CSV) files that can be saved and edited using common spreadsheet applications. Consoles, intercom stations, clocks, displays, and speakers residing on a network shall have the ability to update their programming, simultaneously from a CSV file. Furthermore, all devices shall also have the capability to be configured directly, such that device numbers, names, zones, and call-in destinations can be altered in real time without the uploading or downloading of their programming. System shall be capable of uploading firmware updates to all device classes simultaneously, via the network, without the requirement of tools, by authorized technician or qualified facility technician or representatives.

i. Audio communications between all devices shall be accomplished with latency values of a maximum of 0.1 seconds and connection times of 0.01s for 1 to 500 speakers.

j. The system shall support a minimum of 50 channels of simultaneous duplex communication paths on the intercom system LAN, plus a minimum of 10 simultaneous duplex channels for PBX integration.

k. The system shall be capable of routing calls from the Public Switched Telephone Network (PSTN) into any classroom, zone or the entire school via the District’s SIP enabled Telephone System. This shall allow for remote monitoring and two-way voice communications from outside the facility to classrooms as well as paging into areas of the school. Additional features shall include:

a. The ability to place call-ins from classroom call stations to SIP Telephones;

b. The ability to initiate calls from SIP Telephones to eSeries Classroom Speakers;

c. The ability to initiate zone and all call paging announcements from SIP Telephones to eSeries Speakers throughout the facility; and

d. The ability to make outside calls from Administrative Consoles to the PSTN via the

Districts Phone System.

l. The System shall be capable of automatically distributing SMS and email notifications to relevant staff members when an emergency event is occurring the facility. Notifications shall be distributed to user alert devices such as mobile phones and smart devices. Mobile phones shall receive the notifications as SMS messages while smart devices shall receive email messages. Emergency events include:

a. The activation of emergency-themed element icons on a PC GUI (e.g., Lockdown, Evacuate, etc.)

b. Emergency Calls placed from Call Stations located room locations.

m. The system shall automatically distribute SMS and email notifications to appropriate technical support staff in the event that the system is experiencing a fault.

10. SUPERVISED NETWORK ADMINISTRATIVE CONTROL CONSOLE

a. The Supervised Network Administrative Control Console (subsequently referred to as Console) shall be a Telecor model e300 or approved equal. The Console shall be supervised and allow the operator to establish two-way communications with an intercom station, talkback speaker, or another Console using the handset or speakerphone. VOX functioning shall be automatically enabled when the handset is used. The Push-to-Talk button shall toggle the Console between talk and listen mode when the speakerphone is used. The Console shall provide a 2-line by 20-character LCD display. The display shall be able to be tilted at different angles for optimum viewing. When there are no active calls, the display shall show the Console name and dial number. If a time server is connected to the network, the display shall also show the time and date.

b. Incoming calls to a Console shall show the originating station dial number and name on the Console display. Calls shall be displayed in the order they are received. The operator shall be able to scroll through the list of calls and answer them out of sequence. Emergency call-ins shall be distinctly annunciated both visually and audibly.

c. The Console shall allow call-ins to be forwarded to another Console, or for calls to be put on hold or transferred to another Console location.

d. The Console shall be able to select remote audio sources connected at any location on the local area network, and distribute the audio broadcast from the source to all speakers in a facility or to selected areas such as a speaker zone or a selection of speakers. The Console shall be capable of audio source verification by attendant prior to page zone activation. In this manner attendants shall be able to listen to the audio source locally, including listening to pre-recorded announcements, prior to system broadcast.

e. The Console shall be able select a tone or a pre-recorded announcement and broadcast the tone or announcement to all facility speakers or to select areas, such as a speaker zone or a selection of speakers.

f. The Console shall be equipped with digital volume control that shall allow for the separate adjustment of the speaker listen and handset listen volumes. The levels for intercom listen, tones, and program distributions shall be independently adjusted and stored in memory.

g. The system shall allow user programming of alphanumeric architectural room names and numbers. The Console shall be capable of using 1 to 7-digit sequences for dial out and call-in identification, and shall display station numbering, station name, and call-in priority.

h. The end-user shall be allowed to choose and determine the number and location of Consoles.

The end-user shall not be limited by pre-set manufacturer limitations of the number of Consoles required by this project; allowing for unrestricted future expansion. Consoles may be added at any time. Consoles added by the end-user that exceed the engineered design for this project shall be at owner’s expense. Communication between consoles or consoles and intercom stations or rooms shall not be inhibited by channel number restrictions.

i. The Console shall be capable of displaying room statuses such as Privacy and Do Not Disturb and shall have the ability to override any status limiting communication between the Console and a station with Privacy or Do Not Disturb status activated. Temporary override shall not interfere with continued activation of Privacy and Do Not Disturb after communication has been established and electively terminated.

11. SUPERVISED NETWORK EMERGENCY DISPLAY/CLOCK

a. The Supervised Emergency Display/Clock (subsequently referred to as Message Display). The Message Display shall be supervised and shall simultaneously display the time and date. The time shall be displayed in hours, minutes, and seconds. Hours and minutes shall be displayed in large 2.25” digits. The seconds shall be slightly smaller for easy distinction. The date shall be displayed in plain text by a 10-character, dot matrix display showing the day of the week, followed by the month and date. Loss of communication to the Message Display shall result in an immediate indication of communication loss with the device and annunciated at the designated locations.

b. The Message Display shall receive power and data over a RJ45 connect CAT5E/6 cable from a single Power-Over-Ethernet switch provided by the installing contractor. Once plugged into the LAN through a Power over Ethernet network switch, the digital calendar Message Display shall be immediately functional. The Message Display shall not require any network configuration or administration.

c. The Message Display shall by default show the time and date which shall be synchronized to all other Message Displays. If time signal communication to the Message Display is lost, it shall maintain the time independently, and remain synchronized to other Message Displays connected on the local area network. Once communication is restored, the Message Display shall resynchronize with the time server and shall be automatically updated to current data communication provided at time of restoral.

d. The Message Display shall be capable of supporting notification devices and shall have a call-in roll-over feature where if a call-in to the primary call destination is not answered after a pre-set amount of time, the call shall be automatically escalated to a secondary call destination. If both the primary and secondary call destinations are unavailable, the call shall be redirected to a back-up station or console.

e. The Message Display shall have the capability to be configured as a member of 1 or more paging zones.

f. The Message Display shall optionally activate strobe and siren signals in conjunction with emergency call-ins. Siren shall be automatically suspended upon an audio connection. Strobe shall be maintained until call completion.

g. The Message Display shall automatically activate and maintain strobe signals in conjunction with emergency pages, programs, tones, announcements, and/or textual messages.

h. In addition to displaying the time, the Message Display shall also feature elapsed timer and count-down functions. Timer functions shall include the ability to count upwards from zero to 24 hours, as well as counting down to zero from a specified value. Panel, providing start, stop, and reset functionality. When not operating as a timer, the Message Display shall default back to displaying the current time. Elapsed time and countdown functions shall also be controlled via contact closure and connected directly to the Message Display

i. Emergency Display/Clock to be mounted 4" away from a wall or ceiling surface. The guards shall be constructed from sturdy, heavy gauge steel and include a Plexiglas window that shall provide both protection and optimum visibility of the display.

12. SUPERVISED ETHERNET TERMINATION BOARD UNIT

a. The Termination Unit shall reside on the facilities LAN providing provide two-way intercom communications between Consoles and industry standard 25 Volt speaker stations.

b. The Termination Unit shall distribute program audio to speaker locations and detect call-in annunciation from call switches in room locations. It shall be able to selectively transmit Paging, Audio Programs and Time Tone Signals originating on the eSeries Network Devices, to individual rooms, all rooms, selected rooms, or zones of loudspeakers.

c. The Termination Unit shall be consistent with the ANSI/NEMA SB 40 Standard for Communications Systems for Life Safety in Schools, supporting multiple call-in locations per room. These include the support of call-in devices with LED call assurance and privacy or do-not-disturb indication for each room. Multiple devices at a room location shall be configured to place call-ins with different destinations and priority levels. If the call-in destination of these devices is a Console or an IP-PBX phone extension, the device display shall indicate the calling room location dial number, a textual room name, and the priority level of the call-in.

Room locations can be configured with a primary, secondary, and back-up call-in destinations. Emergency priority call-ins placed from a room location shall be configured with a different call-in destination.

d. The Termination Unit shall support a Message Waiting (MW) feature. This feature shall use the LED on call stations to indicate waiting messages to room occupants. If no one is present in a room location to respond to a call or if the room is in Privacy or DND mode, the caller has the option to activate a MW indication. This causes the LED on the call station to pulse.

When a call-in is initiated from the room, it shall be directed to the device that activated the MW indication and the MW indication will be deactivated.

e. The Termination Unit shall support the Privacy function on Call Stations that are equipped with a Privacy button. When pressed, the Privacy button shall place the room location in privacy mode. This shall prevent monitoring of audio in the room. In privacy mode, the LED on the Call Station shall illuminate to indicate privacy mode. When a call-in is placed from the room location, privacy mode shall automatically be suspended for the duration of the call and re-enabled afterwards. If a call is placed to the room location while in privacy mode, the caller shall be alerted to the privacy mode and given the option to connect the call, leave a message waiting indication, or to cancel the call.

f. The Termination Unit shall include support for the Do Not Disturb mode. Call Stations equipped with a Do Not Disturb (DND) button shall be able to place the room in DND mode when pressed. In DND mode, the LED on the Call Station shall flash to indicate that the station is in the DND mode. This shall suspend zone pages and normal priority audio distributions from being broadcast into that room. DND mode shall not prevent emergency priority operations from reaching the location. If a call is initiated from a room location that is in the DND state, the DND shall be automatically suspended for the duration of the call and re-enabled afterwards.

g. The Termination Unit shall also provide synchronization and correction of traditional Digital and Analog Clocks, as well as Electronic Message Displays.

h. The Termination Unit shall monitor the wiring of all room location call devices for call line failure. It shall analyze the wiring for an open circuit, short circuit, or short to ground conditions. In the event of a fault, the Termination Unit shall detect the fault and provide trouble notification messages to devices equipped with trouble LED and buzzers which will annunciate the trouble signals.

i. The Termination Unit shall be equipped with an integrated 25-watt, dual-purpose intercom/paging amplifier. It shall be used to provide amplification for two-way intercom communications to room stations, as well as amplification for paging, audio programs, and time tone signals to speaker locations. In the event that the audio load is greater than 25 watts, a line level output shall provide for the connection of an external power amplifier.

j. All speakers, when connected to the Termination Unit shall reside on an “Off Bus.” This shall ensure failsafe operation, where even in the event that network connectivity is lost, a redundant audio source can be connected to the “Off Bus” and emergency paging announcements can be transmitted to all speakers connected to the Termination Unit.

k. The Termination Unit shall mount in a standard rack panel measuring 19" W x 1.75" H and shall occupy a single rack unit. It shall be ideally suited for use with the Telecor C5PPL patch panel or approved equal. Alternatively, two 50-pin, RJ-21 connectors shall provide termination facilities to a pair of TM-2X25 terminal blocks for connecting field devices. The unit shall be powered from an external 24 VDC Power Supply.

13. SUPERVISED SPEAKER BREAKOUT MODULE

a. The Module shall provide the means of integrating traditional analog speakers and call initiating devices to the eSeries System. The Module shall also be a Single Zone Paging Adapter that can drive an amplifier to provide paging coverage in a facility. The Module shall have three relay outputs that can activate automatically during a call processing operation.

b. The Module shall receive power and data through a Power-Over-Ethernet switch. Once plugged into the LAN through a Power over Ethernet network switch, the Module shall be able to place or receive calls and pages from the eSeries network. The Module shall not require any network configuration or administration to function.

c. Speech shall be transmitted through the Module in crystal-clear HD Audio. Audio shall be transmitted in the frequency range from 50 Hz to 7 kHz and shall use a maximum of 128 kbps of bandwidth during a call. Audio between the Module and eConsoles shall be non-blocking.

d. The Module shall support inlay Speakers, which shall connect via a standard CAT5 cable or conventional 8Ω/25V/70V speakers to provide paging and talkback operation to phones via a SIP and an IP-PBX.

e. The volume of the speakers shall be adjustable individually, by zone, or across the entire network via the Interface or Control Interface. Volume controls incorporated into certain station models shall also allow a user to adjust the speaker volume locally. Volume levels shall be set by specific functions: intercom, paging, emergency paging, and Public Channel operations.

f. Call-in capabilities shall be provided with addition of any Call Stations. Advanced stations that provide additional features shall also be available: Control, Public Channel Select and Normal Call. All Call Stations shall also provide "message waiting" indication.

g. The System shall also support placing normal and emergency priority call-ins from simple pushbutton call switches. Pressing the normal call switch shall initiate a normal call-in, and either pressing it three times quickly or pressing and holding it for three seconds to shall place an emergency call-in. Pressing the emergency switch once shall place an emergency call-in.

h. The System shall have the ability to direct normal and emergency call-ins to different devices.

If the device that is configured to receive the call-in loses network connectivity, the Module shall automatically search for an alternate destination. If no other suitable call-in destinations exist, the Module shall audibly and visually indicate a fault.

i. The System shall have a call-in roll-over feature where if a call-in to the primary call destination is not answered after a pre-set amount of time, the call shall be automatically copied to a secondary call destination. If both the primary and secondary call destinations are unavailable, the call shall be redirected to a back-up eConsole.

j. The System shall have the capability to be configured as a member of one or more paging zones.

k. The System shall have a built-in 4-watt audio amplifier that shall drive up to 4 watts of audio to a small zone of 25/70 volt loudspeakers. The module shall provide a line level audio output that can connect to an external power amplifier for applications where the speaker zone load exceeds 4 watts.

l. The System shall be monitored for network connectivity. If the Systems network connection is lost, targeted Consoles shall report that station as absent and display its dial number. When the System is used with Call Stations, the system shall also provide full supervision and monitoring for Call Station and call-in destination connectivity. If a wiring fault is detected between a Call Station and the system, the system shall audibly and visually indicate the error utilizing the status LEDs on the system. The Call Stations shall pulse to indicate a trouble condition. In case of a fault, system shall log the location, time, date and type of fault.

m. The system status LED that shall flash in different patterns to indicate normal operation, call-in assurance, message waiting, a call or paging audio in progress, or to indicate an error.

n. The system shall be equipped with three relays that can be used to operate auxiliary devices such as strobe lights, tone initiating devices and door locks.

o. The system shall be wall-mounted using the attached mounting brackets.

14. SUPERVISED NETWORK AMPLIFIERS

a. The Supervised Network Amplifier (subsequently referred to as Network Amplifier) shall provide a minimum of 25 watts for paging and public address and shall be capable of utilizing analog amplifiers to increase the amount of amplified signal from the network amplifier. The Network Amplifier shall be connected directly to the network switch by an RJ45 connector and shall receive signals directly from the network.

b. The Network Amplifier shall be supervised and in the event that network communications is lost, an audible alert shall sound on the Amplifier. The Network Amplifier shall provide a silence feature to mute the audible alert for 24 hours.

c. The Network Amplifier shall also be capable of receiving local input from local devices such as tape decks, iPod docks, CD players, etc. The network amplifier shall be capable of transmitting signals received from the local input to other network locations or locally to directly connected 25/70 volt or 8 ohm analog speakers.

d. Each Network Amplifier shall be capable of providing two audio inputs for local devices and shall be programmable as either a microphone or line-level input.

e. The Network Amplifier shall be controlled remotely such that audio programs, input, tones, textual messages, or announcements may be initiated by other devices connected at different locations on the local area network.

f. The Network Amplifier shall have a minimum of 4 local tone/pre-recorded announcement audio message control lines which when activated will distribute tones/pre-recorded audio messages to intended network amplifiers for re-distribution, network talk-back speakers (or a zone), and/or local 25/70 volt or 8 ohm analog speakers directly connected to amplifier. Each network amplifier shall be capable of storing four (4) pre-recorded announcements in addition to a minimum of 16 tones. Tones and announcements shall be activated locally or from other network devices.

g. The Network Amplifier shall store and transmit companion textual messages for each stored audio announcements. Textual messages shall be automatically broadcast to the same zones along with the audio messages such that any device programmed for that zone automatically receives both the audio and textual announcement/message and automatically reproduced each or both messages to the extent of the devices’ capabilities.

h. The Network Amplifier shall be capable of transmitting HD level audio as defined by Intel(TM) High Definition Audio specifications, June 17th, 2010 at a minimum.

i. The Network Amplifier shall shut down to protect itself should an output short circuit fault or overload occur that jeopardizes the integrity of the Network Amplifier.

15. SUPERVISED INTERACTIVE GRAPHICAL USER INTERFACE

a. The system shall include an Interactive Graphical User Interface (subsequently referred to as

GUI).

b. The GUI shall be supervised and shall utilize an easy-to-use Graphical User Interface for quick and easy graphically aided navigation to access functionality for all intercom stations, paging zones, and program distribution sources. Emergency operations shall be simplified through the GUI allowing stored audio files and alphanumeric messages for message displays to be activated from the GUI. The IGUI shall allow common operations such as daily announcements to become simplified into single touch activated icons; removing multi-step console set ups and dial strings.

c. The voice device used to originate voice communication for the GUI to selected locations shall be a system console, telephone handset, or microphone independent from the computer hosting the IGUI. The voice device shall remain functional and accessible regardless of the operational state of a computer supporting the GUI.

d. The IGUI shall allow the creation of a custom operating screen(s) based on the floor plans of the facilities. Icons representing intercom stations, zones used for paging, tone distribution, textual Message distribution, and audio program distribution shall be incorporated onto the floor plans. The GUI software shall provide:

a. The IGUI shall allow the creation of a custom operating screen(s) based on the floor plans of the facilities. Icons representing intercom stations, zones used for paging, tone distribution, textual Message distribution, and audio program distribution shall be incorporated onto the floor plans.

b. The GUI must provide an efficient and reliable method of notifying the occupants within the facility of critical situations. A variety of emergency tone signals that reside within the intercom/paging system shall be activated by clicking on pre-programmed buttons on the GUI screen, initiating the transmission of tone signals to speakers, and alphanumeric messages to message displays/digital clocks. A “lockdown” icon shall be designed as per Owner direction, with Owner selecting the appropriate tone. Whole building macros for emergency or off-normal response shall be built into the internal communication system as directed by the Owner. Each macro shall be capable of being activated by the console, the GUI as indicated on plans or as directed by the Owner. It shall be possible to activate a WAV file message or Owner selected tone coinciding with multi-language textual messages for distributions to zones as directed by the Owner, all from a single activation icon located on the GUI. Other single action macros shall be activated in similar fashion via the GUI and a custom labeled icon. Plain language labeling of all icons on the GUI shall be user changeable.

16. CONTROL INTERFACE c/w DESKTOP APPLICATION SOFTWARE

a. The Control Interface shall be a Telecor model eCI or approved equal. It shall provide a Desktop Application for PC interaction with the Intercom and Paging system, a Command Interface Protocol for external system interaction with 3rd party systems, Group Zone functionality, and a Scripting Engine supporting multiple sequential operations.

b. The system shall incorporate a Windows based Desktop application that makes use of a Command Protocol Interface, allowing external systems to interact with the Network Intercom and Paging System. Combined with the Scripting and Group Zones features, the Desktop application shall be able to generate a preprogrammed series of operations from a single action. These features shall be used in conjunction with a graphical user interface and the Microsoft Windows desktop.

c. Default Scripts shall be used to generate customized shortcuts according to the needs of a facility. These shortcuts shall then be placed directly on the Windows desktop and shall be able to activate virtually any Intercom and Paging function by clicking on the shortcut icon.

These shall include activating:

i. Alerts, audio distributions, coded and plain text messages, intercom operations.

ii. Pre-Recorded Evacuate, Lockdown, and All Clear audio files.

iii. Companion text messages for audio alerts.

iv. Coded messages on all secondary digital clocks and displays.

d. The Desktop Application shall also be able to use to activate SMS text messages, computer pop-up notifications, and email distributions in conjunction with any Desktop Script. Desktop Icons such as a Panic Button shall be able to send SMS notifications to a crisis team, advance warning to building occupants through pop-ups to heighten the level of awareness.

e. Any Desktop location running the Application shall have the ability to create and send an instant message using the Desktop’s keyboard any display. The textual message can be sent independently or as a companion message to an audible alert.

f. The Desktop Application shall be capable of utilizing Soft Call and Panic buttons. Soft Call buttons shall be able to be created to operate as a call button on the desktop with a normal or emergency call priority. They shall also be able to be combined with other preset or on-the-fly custom text messages. Panic buttons shall allow a user to unobtrusively activate an audio path from the panic button location to another eSeries device at a security location. This shall allow security personnel to listen to an occurring situation and provide the appropriate response.

g. The System shall be capable of streaming multiple audio programs over 10 available channels, simultaneously, to speaker locations in the facility. The ability to turn the broadcast on or off to a specific location shall be controlled from the Desktop Application.

h. A user from the Desktop Application shall be able to enable or disable Do Not Disturb (DND) mode for a group of devices such as speakers or intercom stations.

i. Volume Adjustments to individual devices, devices in a zone, or all devices in the intercom and Paging System shall be able to be made from the Desktop Application

j. The Desktop Application shall be able to be used to create a call directory to provide the user with the ability to quickly and easily place calls to a large number of prospective recipients and locations. The shortcuts shall be customizable with the name of the call recipient or location.

The call directory shall also be able to contain shortcuts that activate message waiting indications in addition to the option of placing calls.

k. The system shall interface with other external systems using a Command Interface Protocol.

External systems include integrated security management or building management systems via devices such as computers, programmable logic controllers, or software based annunciator panels.

l. The Command Interface Protocol shall be used to send real time commands and receive real time status messages between the 3rd party system and eSeries devices. The Command Interface Protocol shall be an ASCII protocol that includes both outbound messaging, and support for inbound command via a virtual COM port and a physical USB connection.

m. Scripting shall allow operations to be carried out in sequence. Scripts shall be activated in various ways including: automatically based on the day of week and time of day, using an eConsole or a phone, or by using eDesktop, or from other scripts.

n. When scripts from an eConsole or PBX phone (via eSIP), the name of the script shall be displayed on the eConsole or phone. Then the user shall be presented with options to enable or disable the script (depending on the current state of the script). eConsoles and PBX phones that dial the script number shall hear voice prompts for enabling or disabling the script.

o. Scripts shall be used for scheduling time tone programs that include tones, pre-recorded messages, and textual messages displayed on e365-TB Message Display/Clocks reoccurring at specific times and days.

p. Scripts shall be able to perform cascading evacuation operations where evacuation audio messages are automatically first distributed to zones closest to the location of an emergency before spreading outwards to other zones according to a time schedule, thus reducing evacuation route congestion throughout the facility.

q. Group Zones shall allow groups of page zones or devices to be defined as a group zone with a dial number. Group Zones shall be accessible from eDesktop, eConsoles or PBX phones.

r. Group zones shall be the destination for various functions including textual messages, or audio operations, such as pages or audio program distributions. Group zones shall be assigned customized names which will appear on eConsole or phone displays when they are dialed.

s. Group Zones shall make it possible for a dial number to forwarded to a different destination based on time and day. For example, common audio operations directed to a Group Zone dial number shall be able to be configured to go to the usual destination during regular hours but to a different destination outside of regular hours.

t. Group Zone shall support designated priorities, such as emergency. Operations that are to a zone with a priority are automatically elevated to override any normal or lower priority operations the devices in that group zone are receiving.

17. SUPERVISED SIP TRUNK IP/PBX INTERFACE

a. The system Session Internet Protocol (SIP) Interface shall be a VoIP PBX phone interface of the same manufacturer as the supervised network intercom and paging system. Third party gateway devices shall not be accepted.

b. The SIP Interface shall be supervised and shall connected directly to the facilities network and the PBX’s network and shall provide the following:

i. Establish a barrier gateway between the intercom and paging network and the PBX and/or common computer network.

ii. Transparent audio operation between VoIP PBX phones and any device on the supervised network intercom and paging system. Paging access from any telephone on the facility system VoIP PBX to any intercom speaker, speaker zone, intercom station, console, all speakers, or paging horns and zones throughout the facility.

iii. Any call-in from the supervised network intercom and paging system shall be capable of being routed directly to a VoIP PBX phone. Call-in stations can be configured and programmed to automatically dial any number on the publicly switched telephone network, landline, or cellular number through the SIP interface and via the PBX.

iv. Ability to escalate a call-in directed to a console to be redirected to a VoIP PBX connected phone via the SIP Interface.