CRO_Farmers_Market_Restroom_Facility_RFP_GC.docx

Request for Proposal (RFP) – General Contractor (GC) Services

Submission Information

203 S. Troy Street Royal Oak, MI 48067

Royal Oak Farmers Market 316 E. 11 Mile Rd., Royal Oak, MI 48067

rick.erickson@plantemoran.com

Proposal details The City of Royal Oak (CRO) (hereafter referred to as “Owner”) has engaged Plante Moran Realpoint (hereafter referred to as “PMR” or “Owner’s Representative”) to provide owner’s representation services for this project. Your firm is invited to submit a proposal for the services required in this request for proposal (RFP). This RFP is being publicly advertised and includes minimum qualifications that must be met or exceeded. This RFP includes the following attachments:

A. Project Scope

1. Project Description

2. Milestone Schedule

3. Bid Documents (Drawings and Specifications) B. Contract Documents

1. Standard Form of Agreement AIA A104-2017, Standard Form of Agreement Between Owner and Contractor, as modified C. Proposal Forms

1. Proposal Form

2. Familial Disclosure Statement This RFP does not commit Owner to award a contract or to undertake any financial obligation whatsoever with respect to the requirement referred to herein. Owner reserves the right to reject any proposal with or without cause, to not award a contract, or to award one or more contracts. Owner further reserves the right to waive any irregularity or informality in this RFP process or any proposal. Owner reserves the right to accept or reject, without consideration, any proposal which arrives late. Owner reserves the right to request additional information from any or all firms. In addition, notice is hereby given of the possibility that award may be made without discussion of the proposal. In the event a firm’s proposal is accepted by Owner and the firm asserts exceptions, special considerations, or conditions after acceptance, Owner, in its sole and absolute discretion, reserves the right to thereafter reject the proposal and award another firm. Therefore, the firms should submit their best proposal initially from both technical and cost standpoints.

PRE-PROPOSAL

1. Before submitting a Proposal, each Bidder shall:

a. Examine the Contract Documents (including any Addenda and the other related data identified in the Bidding Documents) thoroughly;

b. Visit the site to become familiar with local conditions that may in any manner affect performance of the work;

c. Become familiar with Federal, State, and local laws, ordinances, rules and regulations affecting performance of the work; including Royal Oak’s Responsible Contractor Ordinance (Responsible Contractor Ordinance | Royal Oak, MI); and

d. Carefully correlate his observations with the requirements of the Contact Documents.

Where information concerning existing conditions, including subsurface conditions, is provided in the Contract Documents, such information is provided for the convenience of the Bidder and not as a guarantee of conditions. The Bidder shall be satisfied as to the sufficiency and representation of such data and shall make all investigations necessary so that the Proposal shall be based upon knowledge and estimation of conditions to be met. The Bidder shall make all the investigations necessary to become adequately informed regarding the availability of all facilities which will be required to perform the work.

Submission of a Proposal will constitute an incontrovertible representation by the Bidder that Bidder has complied with all the requirements of this Section.

2. CONFIDENTIALITY — From the issue date of the RFP until a firm is selected and selection is announced, a prospective firm shall not communicate about the subject of the RFP or a firm’s proposal with Owner, its board, or employees, except as permitted by the requests for clarifications paragraph. Your proposal and any modifications thereto shall be submitted only to the person(s) listed on the front page. Failure to comply strictly with Owner’s instructions regarding the content and manner of submission of a proposal including, without limitation, disclosure of any information in the proposal or modifications thereof to any third party or other Owner’s staff without the express, prior written approval of the Owner’s Representative, shall result, at owner’s sole discretion, in the immediate disqualification of the firm.

3. RFP documents may be obtained at the OpenGov website noted on front page. Please contact Leah Motyka via email at leahm@romi.gov for OpenGov access instructions should you encounter any difficulties.

ADDENDA

Any addendum to this RFP will be issued in writing by PMR on behalf of Owner. No information or representation other than that contained in such an addendum, whether received from an employee of Owner or other person, will be considered to have been modified or be grounds for deviation from any stipulation or requirement of this RFP.

PROPOSAL FORMAT

Prepare and submit one (1) electronic copy.

The following proposal format is required:

Cover Letter Section 1 – Project Approach Narrative Section 2 – Relevant Firm Experience A. Specific Firm Experience Section 3 – Project Organizational Chart and Team Resumes Section 4 – Proposal Forms A. Detailed Proposal Form B. Staff Hourly Rate Schedule C. Familial Disclosure Statements Section 5 – Project Schedule Section 6 – Clarifications and Exceptions Section 7 – Additional Information Section 8 – Bid Bonds Information

SECTION 1 – PROJECT APPROACH NARRATIVE

· Submit a narrative detailing your approach, philosophy, unique expertise, and other information relevant to how you will meet project needs.

SECTION 2 – RELEVANT FIRM EXPERIENCE

· Please provide a comprehensive list of all public sector projects completed/on-going over the last ten (10) years. Please highlight projects with similar scopes of work as requested in this RFP.

· Provide project name, project description, project location, date completed, value of construction, client reference name and telephone number, and your role on the project.

SECTION 3 - PROJECT ORGANIZATIONAL CHART AND TEAM RESUMES

· Attach a project organizational chart outlining your proposed team structure. The organization chart shall indicate the key personnel assigned to the project (if consultants are being used, please note the firm with which they are employed). If the firm has multiple offices, please identify at which office the key personnel assigned to the project are located.

· Include resumes for all individuals listed. Please highlight experience on similar projects and role that person played.

· If selected, your firm shall assign and guarantee that the proposed professionals shall work in their proposed capacity on the project. If unforeseen circumstances occur and substitution is necessary, your firm shall, within five (5) business days, propose one or more professionals who are at least equal in competency and relevant experience. The Owner shall have the opportunity to interview the proposed professionals and make the final determination for a substitute.

SECTION 4 – PROPOSAL

· Utilize the proposal forms provided as attachments to this RFP. Editable electronic versions of these forms may be obtained at the location indicated on front page.

· Section 4A – Detailed Proposal Form

· Complete and attach the Detailed Proposal Form included with this RFP.

· Section 4B – Staff Hourly Rate Schedule

· Provide an hourly rate schedule including all staff assigned to the project.

· Section 4C – Familial Disclosure Statement

· Complete and attach the Familial Disclosure Statement included with this RFP.

SECTION 5 – PROJECT IMPLEMENTATION SCHEDULE

· Provide an implementation schedule with adequate detail to reflect your firm’s project approach with respect to the services outlined in the contract provided with this RFP.

· The implementation schedule should include, at a minimum, the milestones listed in the schedule attached to this RFP.

SECTION 6 - CLARIFICATIONS AND EXCEPTIONS

· Please detail any clarifications, exceptions, or exclusions to this RFP (scope, schedule, fee, etc.)

· List any and all exceptions taken to the contract documents provided. For each exception, alternative language must be proposed. Owner reserves the right to reject any proposed alternative language.

· The prevalence of these exceptions will be considered in reviewing the proposal and in the final selection of the firm for the project. Proposals that do not acknowledge these agreements or do not provide specific alternative language may be rejected.

SECTION 7 – ADDITIONAL INFORMATION

· Please include any additional relevant information.

SECTION 8 – BID BONDS INFORMATION

· All bids must be accompanied by a certified check, cashier’s check, or a satisfactory Surety Bid Bond in an amount not less than five percent (5%) of the total Bid price. Checks shall be made payable to the City of Royal Oak.

PROPOSAL SUBMISSION

The City of Royal Oak currently participates in OpenGov Procurement.

Electronic bids and proposals will be received by the City of Royal Oak through the procurement portal https://procurement.opengov.com/portal/romi.

The City of Royal Oak reserves the right to reject any or all proposals, to waive any informality in the proposal received, and to accept any proposal or part thereof, which it shall deem to be most favorable to the interests of the City. In case of error in the extension of prices in the proposal or other arithmetical error, the unit process will govern.

Registration - Vendor’s can create a FREE account to access CRO’s procurement portal with OpenGov by signing up at https://procurement.opengov.com/signup.

RESPONSIVENESS

To be responsive, the proposal must set forth full, accurate, and complete information as required by this RFP and all attachments.

MINIMUM QUALIFICATIONS

In addition to the other requirements of this RFP, the following minimum qualifications must be met by your firm in order to submit a proposal:

· Firm has been in business for at least the last ten (10) consecutive years.

· Firm is licensed to perform the required work in the State of Michigan.

· Firm has the capacity and resources to complete the scope of services outlined in the RFP

· Firm is familiar with and has experience in the Public sector, including have at least five (5) Public sector clients in the last ten (10) years.

· Firm has completed new construction projects of at least $1,000,000 for at least five (5) Public sector clients within the last ten (10) years.

SELECTION PROCESS & CRITERIA

The selection of the successful firm by the Owner will be based:

· Meeting the minimum qualifications defined above.

· Lowest Responsible Bidder This project will require a team effort where collaboration and interaction are highly valued, as is the professionalism and contribution of all team members. To that end, the Owner will put as much emphasis on people and process as fees.

FORM OF AGREEMENT

This is a request for proposal only. Proposals will be treated as offers to enter into contract with Owner. Owner and successful firm shall memorialize their contractual relationship and obligations using the form of contract attached to this RFP (“Contract”). The Contract contains many details regarding the services required under this RFP, as well as the terms and conditions under which the services shall be provided by the successful firm. The Contract should be reviewed carefully by each firm prior to submitting a proposal. Any exceptions to the terms and conditions contained in the Contract, or any other special considerations or conditions requested or required by the firm relative to this RFP or the form of Contract, shall be expressly and specifically enumerated by the firm and be submitted as part of its proposal, together with an explanation as to the reason such terms and conditions cannot be met by, or, in the firm’s opinion are not applicable to, the firm, provided however, that exceptions or special conditions of the firm will not be binding upon Owner unless those exceptions or special conditions are expressly accepted by Owner and incorporated into the final Contract. Following the selection of the successful firm, if any, by Owner, the Contract will be finalized by the parties. The final Contract shall be subject to the review and approval by Owner’s legal counsel.

DATA CONFLICTS

Where conflicts occur within this RFP, its contents, and addendum (including but not limited to the Standard Form of Agreement; general, supplemental, and other conditions; etc.) the more restrictive requirements shall govern — all in favor of the Owner.

UNSOLICITED TERMS AND CONDITIONS

Proposals which take exception to Owner’s terms and conditions as a whole and substitute the firm’s standard terms and conditions may be rejected.

FEES/TAXES

All proposals shall include all applicable taxes, including Social Security, unemployment, sales or use taxes, and any other taxes specifically levied on the work or on wages by local, city, state, or federal government, except real property taxes on the site. Proposals shall also include all premiums, assessments, and other like payments, charges, and costs incidental to the work covered by the contract documents.

PROPOSAL COSTS

Any recipient of this RFP, or any firm who chooses to respond to this RFP, is responsible for any and all costs and liabilities incurred by it, or others acting on its behalf, in (1) preparing or submitting a proposal, (2) otherwise responding to this RFP, or (3) negotiating any Contract incidental to its proposal.

IRREVOCABILITY OF PROPOSALS

All proposals submitted may not be withdrawn and shall be irrevocable for a minimum period of ninety (90) calendar days following the due date for receipt of proposals set forth on the front page.

AUTHORITY TO SIGN

Proposals must be signed by an officer of the firm who is authorized to enter into binding agreements.

OPENING OF PROPOSALS

At the specified location and due date stated on the first page, all submitted proposals shall be publicly opened and dated. Any interested parties may attend. No immediate decision will be rendered.

Award of contract More than one Proposal for the same Work from an individual or entity under the same or different names will not be considered. Reasonable grounds for believing that any Bidder has an interest in more than one Proposal for the Work may be cause for disqualification of the Bidder and the rejection of all Proposals in which that Bidder has an interest.

Opening and reading the Proposals shall not constitute the acceptance of a Bidder as qualified. The right is reserved by the Owner to determine a Bidder’s qualifications, either from the Owner’s knowledge or from other sources.

Should the Owner be unable to award the Contract within 90 calendar days following the opening of Proposals, the Owner reserves the right to award the Contract at a later date to the lowest qualified Bidder at its Proposal price, providing said Bidder is willing to accept such award.

A.1 – Project Details

A.2 - Milestone Schedule

RFP — GC Services | City of Royal Oak Farmers Market Restroom Facility

Novmeber 21, 2024

C.1 - GC Services Proposal Form CONTRACTOR RFP Proposal Form

All proposals submitted may not be withdrawn and shall be irrevocable for a minimum period as defined in this RFP.

1. Cost Proposal

a. Proposes to provide general construction services for the construction project as follows:

· For construction services, at a stipulated sum: $ Addenda

a. This proposal includes information for the following addenda:

Contractual Terms

a. If selected as General Contractor (GC), I agree to the contractual terms as provided in the RFP as noted below:

AIA A104-2017, as modified

· Firm agrees to contractual terms outlined in the AIA A104-2017, as modified.

· Firm has exceptions to contractual terms outlined in the AIA A104-2017, as modified

Note: For all exceptions, attach SPECIFIC proposed alternate contract language in Section 6

I have read and I understand the responsibilities required of the GC under the Agreement between the Owner and Contractor, which are provided with the RFP. If selected, our firm will be able to fulfill the requirements.

Signature Dated this day of , 20 .

By:

Signature

Position/Title

________________________, being duly sworn, deposes and says that the information provided herein is complete so as not to be misleading.

Subscribed and sworn before me this ________ day of ________, 20____.

Notary Public:

My commission expires:

Proposal Checklist

· Bid Proposal Form (this document)

· Familial Disclosure Statements

Familial Disclosure Affidavit The undersigned, the owner or authorized officer of the below named firm (the “Firm”), pursuant to the familial disclosure requirement provided in the City of Royal Oak (the “Farmers Market Restroom Facility”) request for proposals for GC services, hereby represents and warrants that, except as provided below, no familial relationships exist between the owner or any employee of the Firm.

list of any familial relationships

Signature Dated this day of , 20 .

By:

Signature

Position/Title

________________________, being duly sworn, deposes and says that the information provided herein is complete so as not to be misleading.

Subscribed and sworn before me this ________ day of ________, 20____, in the county of ________________________ and the state of ________________________.

Notary Public:

My commission expires:

image1.png