Crim_Filing_Workflow_Diagram.pdf

This is a Criminal Filing Workflow Diagram file supporting the City Attorney's Office of the City of Santa Monica's procurement of a cloud-based case management system for its Criminal Division. The diagram illustrates the workflow processes that the proposed system must accommodate, including case intake, filing, prosecution, and case disposition procedures specific to the Criminal Division's operations. The document visually represents how criminal cases flow through the City Attorney's office from initial referral through resolution, incorporating the various stages of case management, document generation, and stakeholder interactions that the new system must support. The workflow diagram serves as a functional reference for vendors responding to the solicitation, defining the operational requirements and integration points necessary for the system to effectively replace the current combination of Microsoft SharePoint and legacy case management system currently in use.

The diagram identifies key process touchpoints and data flows that the replacement system must facilitate, including interactions with the Santa Monica Police Department and other referring agencies, coordination with the Los Angeles County criminal court system, victim services functions, and specialized court programs such as drug, mental illness, and homeless courts. By documenting these workflow requirements visually, the diagram provides vendors with detailed specifications of how the system must process various case types ranging from misdemeanor Penal Code violations to local ordinance infractions, and how it must integrate with external partners and legacy data sources.